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Home My WebLink About2024-12-10 Permanent Building Committee Minutes(Y: Town • • • Meeting Minutes Board - Committee - Commission - Council: 7 Permanent Building Committee Meeting Date: 2024-12-10 Time: 6:00 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Session: Purpose: Permanent Building Committee Version: Final Attendees: Members -Present: please see attached Members - Not Present: please see attached Others Present: please see attached Minutes Respectfully Submitted By: Brian Hromadka from Turner & Townsend Heery Topics of Discussion: Please see attached Page I I MEETING MINUTES# 03 Afieere ZaRhY T7Maaab 21, 44 na Tompkins PT ® Chair, PBC, TOR P Jed. Reading Center for Active Living P Ject ft: TTH#HII-2408100 Meedng No: PBC - ReCAL 03 motion: Zoom/Town Hall (Hybrid) Date: 2024.12-30 0 B:OOPM Re ed By: B. Hromadka Purpose: Reading Center for Active Living Rio: 1809300 - A02-00 Aaam,neatS: Role Call Sheet. Meeting Packet Abbreviations: BH+A- Bergmann Hendr(e+ Archetype, Inc. Khk McCormick COA - Council on Aging a OPM - Owner's Project Manager k1rk.mccmmi60hobna0.wm PBC - Permanent Building Committee Nancy Ziemlak ReCAL - Reading Center for Active Learning a RDTC - Reading Daily Times Chronicle njllemlak@gmall.com RCN - Reading Community Television ah Dockser SBC - Klllam School Building Committee ® SO - Schematic Design mark.dockser@tl.n:ading.ma.uF TOR - Town of Reading Iclud Naaro TTH - Turner Q Townsend Heery MEETING MINUTES# 03 Afieere ZaRhY T7Maaab Br W) na Tompkins PT ® Chair, PBC, TOR pbompkins@orawnstruction.wm (781) 942-9843 anry Twomey NT ® Vice Chalr, PBC, TOR n12ann& A.net (781) 942-900 Ohn CotAn ]C ® Member, PBC, MR jas.coa"wrizon.nat (781) 942.9043 ory stapler GB ® Member, PBC, TO0. 9rMlary_xwpler@yahoo=nn (783) 942.9043 Khk McCormick KM a Member, PBC, TOR k1rk.mccmmi60hobna0.wm (781) %2-W3 Nancy Ziemlak N2 a Meaner, PBC -ReG4 COl1, TOR njllemlak@gmall.com (781)942-9013 ah Dockser MD ® Mmber, PBC-RaCAL, Select Board, TOR mark.dockser@tl.n:ading.ma.uF (781) 942-9043 Iclud Naaro MN 3 AsmWte, PBC, TOR mpni aaw@verbon.nat (781) 942-903 Greenberg AG ® Assaeate, PBC, TOR adSq..nbar9@gmal1.00m (781)942-9043 Ad, Anomd 8 ar11Ye IYaaallt com/aar(Rai) Berea AL act Kraunelis MK ® Town Manager, TOR mkrauneils@readingma.wv (781)942-9043 ayne Wallman ]W ® ASM. Town Manager, IDR jwellman@reading..Wv (781) "21 17 enrla Wood ]WD ® Communfty Services Director, TOR jwood@readingma.gov (781) M -E672 aa Huggins ]H ® Dlr;crof Fa ,Wi , TOR jhuggimdreadingma.gov (781) 670-2824 AM Athetlalea LIBYY /9aaait CWNPMr(AeW ZOOM M .,w.turnarandtownsend.oarin Page I I of 7 www.hcom OLD BUSINESS KC ❑ Assistant Diector of Fadlitks, TOR kobu>2iOd.reatlhrp.ma.us (]91)942-5492W.1M KG IIs Director of Operations, TOR kgabrlello@readingma.gav (791) 942.6696deune was put together by BH+A for ReCAL and provided an overview JD ® ExecutiveMNstant jdeleuneOreadingma.pov (]81)942-6636 albki CK ® Eld<r and HurtNn Services AdminKtrator ckowaleskiOrtadingma.gov (JBI)941-6796 hapkigh NS ® ReaOnp Countll an Aping sheplti9h.madiynOgmail.eom (]al) 941-6]94ma ikt BH as Tumer QTmmeM Heery (OPM) tdan.hromadkaOWmtown.mm (978) Sit-fr509 am CA ❑ Tumer a Towmelyd Heery (OPM) cAuck.adamOturn o n.cem (978) No-S4.ss lm [ac� PC ❑ TunMr & Towmend Heery (OPM) peter.cdl9uOelmtewn.com (617) 823-3165 mann ]e 19 9arpmann Hendrle+Archetype, Inc. jbar9mamObhplW.com (617) 35D-0450 DC N Bargm9nn Hendrle +Archetype, Inc. drhenObhplus.com (617) 350-0450 ro CN ❑ Chair, Klllam School Building Committee corlo.na ro0reading.kl2.ma.us es SHM ❑ News Editor, RDTC, RCN site. Various categories were also discussed including the sale aaYM Arrest 71W asY aAaa iaL fine tune the survey to their Individual values. The PBC agreed to increase the weighting of traffic (7f3) and OLD BUSINESS erew-trnerantlbowOSad.coR Pape 12of7 wwwheerv.com 01-06 IM LWALUATIONS Closed 7TH recommended using the same site evaluation tool that was put together by BH+A for ReCAL and provided an overview of how the tool works and how customized Input can be provided In the final section of the tool. NT commented about weighting each site location within the evaluation tool. Site locations and past survey results related to location were discussed. MD & 1WD provided Insights from ReCAL's use of the tool, Including consideration of location and community feedback. NZ provided feedback from COA noting that Symonds Way appeared to be the preferred site. PT solicited feedback on the weighting of each evaluation category. MO recommended looking closer at the operational costs In the future and perhaps bong on an outside consultant to assist. IC noted the Importance of considering IoceGon relative to users and the pros and cons of the Pleasant Street site. Various categories were also discussed including the ability for each evaluator to use the 20 discretionary points to fine tune the survey to their Individual values. The PBC agreed to increase the weighting of traffic (7f3) and use categories (a9) by 0.5 points and lower the weighting o operational costs (#B) and sustainability (7111) by 0.5 points due to the known information on these categories at this time. It was agreed that the final selection would be made after Input from the selection tool was reviewed by the PBC. A vote on the preferred site Is planned for their next meeting. Meeting #2 update: erew-trnerantlbowOSad.coR Pape 12of7 wwwheerv.com OLD BUSINESS www tumerandtownsend mm Pepe 13 017 wwwheerv.mm ck on site ALL PBC members submitted written feed13Wd evaluations. BH+A compiled and tabulated da. Data was evaluated with/without category weightings,ith/without removal of Individual categories, with/without hl/low scores and with/without subjective weightings. The Smonds Way location scored highest in all categories, ept for the subjective weightings in which Symonds and Oland scores were nearly tied. After reviewing the data, the PBC discussed theerits of the sites: PT noted the abutter Issue at OaklaWay. JC commented on how Symonds Way was the perfesite, though the longer travel distance to Symonds Way ght have a negative Impart on users. PT suggested the PBrefer to the data collected from the Town relative to location ich pointed to the distance being less of a concern. NZ notthat many people initially preferred the Oakland Road locat, but when looking at all the factors chose Symonds Way. noted that the longer distance would likely have a negligiImpact on access as many people will drive to both ss. MD felt downtown would be preferable, but as there weno suitable An In that area, Symonds Way was the best on. He also noted that many people travel to other communis to access similar facilities, and travel arrangements willeed to be looked at going forward to support the communiJC and MD discussed the future use of the Pleasant Street Cter facility. PT and JC discussed the higher costs for the Plsant Street site and Its lack of outdoor recreational space.T said she Initially preferred the Oakland site, but when iewing the details found the Symonds Way location better cluding the notion that Symonds Way would be a recreationl hub. JWD confirmed that Symonds Way Is very actively ud. JW and others agreed that users will go to the facilities that have the desired progmms. KM noted that there would likely be abutter objection at Oakland Road which could derall the project. JWD confirmed that there was significant objection from resitlents In that area including a petition by about 100 residents. Symonds Way abutters had no objections. GS noted that no site was perfect, all had merits, but Symonds Way was a good compromise which was confirmed by the data. MN felt that Oakland Road has good features, but Symonds Way can be a goad location fora future community and recreation center and doesn't have some of the challenges that the Oakland Road location has. MS noted that North Andover relocated Its Center from the downtown to the outskirts and without any loss at current users and an increase in additional users. Transportation methods were addressed as part of that change. NT made a motion to recommend the Symonds Way location as the preferred site for the ReCAL facility. KM Seconded the motion. The motion passed unanimously. The Select Board wgl review the site recommendation at their meeting on 11/19/24. www tumerandtownsend mm Pepe 13 017 wwwheerv.mm NEW BUSINESS ,ru-aa.,. OLD BUSINESS ft -a m sato 03.01 � oa„ Isous meoung #3 update: The meeting was called to order by NT at 6:00pm The Select Board voted 5-0 (unanimous) In favor of choosing B 03-02 Symonds Way as the site for the ReCAL facility. Role call was taken by NT. Refer to attached Role Call Sheet. NEW BUSINESS ,ru-aa.,. oue care sato 03.01 Closed The meeting was called to order by NT at 6:00pm 03-02 Closed Role call was taken by NT. Refer to attached Role Call Sheet. 03-03 Closed MD announced that the Select Board voted unanimously In favor of the Symonds Way location. 03-04 Closed BH presented the current project Involces and an update on the expenses Incurred to date relative to the active project contracts. A motion was made by MD, seconded KM to approve BH+A Invoice 27208 in the amountof $8,000.00, BH+A invoice 27214 In the amount of $20,000.00, and 7TH invoice PJIN 0042121 In the amount of $23,950.00. All Invoices totaled $51,950.00. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet 03-05 SCHMULE UPDATE posed BH presented the updated project schedule noting the inclusion of forecasted subcommittee meeting dates. The current phase of the project is focused on defining the desired building configuration and setting the project budget. This will be presented at the April 2025 town meeting. The project Is tracking on schedule. 03-06 COMMUNICATIONS UPDATE Closed BH commended the communications working group an their achievements in a short amount of time. KG, chair of the communications working group presented the completed work of the group which included the development of a project website that includes the newly established vision statement. The website will be featured in the Town's "News Flashes-, and through a the that provides a link to the page from the Town's projects page. KG noted that any comments relative to communication Items can be sent directly to her. A public forum and facility tour Is scheduled for Dec 17° at the pleasant Street Center. A flyer was created to advertise this event and provide a leave behind for forum participants. A video Is being created to provide a short overview of the project. The video will be presented at the public forum and be accessible on the project website. JC asked about how to best reach various parts of the community. JW noted that communications pleces NEW BUSINESS ra, a are being shared with RCTV, press releases, Facebook, Twitter and Unkedln. SH noted that the communication working group sends information to 31 different communications channels. AG suggested incorporating a QR code to make It easier to access information. BH noted that the communications working group has also issued a press release and a notice for the upcoming public forum. KG noted that additional public forums will be scheduled. BH noted that the upcoming public forum will Include refreshments and encouraged all to participate. The forum will provide an overview of the past accomplishments as well as a briefing on the site selection and current design process. It will also Include information on how the Town manages capital projects. MD mentioned that the Town has recently been managing/paying for multiple large projects simultaneously, and that this is an ongoing need of the Town. PT Indicated that FinCom had been Informed that the Town needs to engage In multiple building projects simultaneously to keep up with the needs of their aging facilities. MD noted that would be helpful to have a landing page on the Town's website listing the multiple current projects. JD noted that this Is already underway. JH will also touch on the upcoming facilities masterplan at the public forum. PT and NT congratulated the team for their hard work. 03-07 Closed Al volunteered to serve as me chair for the sustainability working group• The meetings will be moved to every other Tuesday from 2pm to Spm. NZ recommended John Saaynskl from the COA be added to the working group. (John S. has an engineering background.) This recommendation was accepted. BH noted that the working group received a detailed presen[atlon by BH+A on code requirement,, carbon reduction, structural, mechanical and envelope Issues relevant to goal setting for the project. Dan Chen from BH+A provided an abbreviated presentation for the full committee. MD noted that the Town has recently become a green community and that grant funds could be available through that as well as Reading Municipal Light Division (RMLD) and the state legislators. This could potentially amount to hundreds thousands in funding. BH noted that long term financial benefits and environmental benefits require higher upfron costs and asked the PBC to Indicate what their sustainability priorities were. PT mentioned that the PBC wants to prioritize efficient design that is good for the environment and willing to Incur higher upfront costs (within reason) . AG noted that the current code requirements are significantly higher than previously through the Stretch Energy Code, and provided Inslghts relative the appropriateness of geothermal. NT noted that the ReCAI guiding principles includes sustainability goals. JC noted that wood is less feasible for recycling that steel. This should be considered when calculating the carbon Impact, and www tumerandtownsend com pappol7 www heerycom NEW BUSINESS „0i_,e„„ a0e arc suae that materials should be selected based on what Is most appropriate for the use. PT supported JC commentary. JB and BH agreed that framing the gym In steel makes sense 03-08 Closed NT vdunteered to serve as the chair for the stakeholder/design working group. BH noted that BH+A had met with the working group to discuss the design process, application of the ReCA vision relative to the building program, and how other facilities have constructed similar facilities including proposed design concepts and material choices. JB provided a brief overview o the presentation and noted how much of the programming had been done during the earlier feasibility stage. JB noted it Is important to align the costs with the vision. BH noted that the Town staff that will be running the facility is meeting to review how the spaces will be used. NZ noted that the COA wanted to provide additional input on the layout. An additional meeting with the COA was scheduled to receive their input. BH also noted that meetings are being scheduled with the Town's approval jurisdictions to get additional feedback on the current design. BH asked the committee about their support for VRF and an all -electric building. AG and KM were in favor of this approach with the inclusion of a generator. Further review will take place during the design development period. MZ asked whether the pickleball courts are included in the project. JB and JW noted that it Is a separate project with separate contracts and funding, but coordinated with the ReCAL project as they are happening in the same location. JW noted that a significant amount of private funding Is being contributed to the project, but that R will also likely require Town funds that would be taken out of current operating budgets. AG requested that the pickleball courts be more clearly delineated as being separate from the project. 03-09 PIPROVAL OF MINUTES posed A motion was made by GS, seconded by MN to approve the meeting minutes dated 11/13/24. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet 03-10 ADJOURNMENT Closed A motion to adjourn was made by MN and seconded by JC. A role call vote was taken. The meeting adjourned at 8:15 pm. FUTURF AGENDA ]ITEMS Closed Working Group Updates, Invoice Approvals, Schedule Updates a..x nacre: December 17^ Public Forum 7pm (tours 6pm), Pleasant Street Center; January 1401, 6pm, Zoom/In person at Pleasant Street Center (Hybrid) ,,wturnerandtownsend.com PapI6otT h END OF MINUTES. aha a6ow aummanax lump• iawxa Hbftyy mbrprwm o/items Gs�W, errs Gxialmra watlratl EwMa Mb meamg. MWtlmaor wrnctlara mu[be rvemlhpM wriWq ro ma awry-,WMm m,w ears wreurce: o[nernse, �M mmutc wnrmMx wHE.i. WwRamomadamundam PVYI7d7 www.hoemmm Mal aoiea: Probact No: Mewing, Ne: l.oratien: Date: Rerorded 6y: purpose: Fl/e: Reading Center for Active Living TTH* HII-2408100 PBC - ReCAL 03 Zoom/Town Hall (Hybrid) 2024-12-10 0 6PM B. Hromadka Reading Center for Active Living 1809300 - A02-00 ROLE CALL VOTE SHEET PBC ATTENDEES Nm "I "2 ft3 we we me wr Ilea wr Pahkk Tompkins - Chair NPV NPV NPV NPV NW;y Twomey -vice Chair J J John Coots -Member J Gerem 0kMCCom Narwy Lemk-Mombar nakDotiner-Msmesr JJJ N PV bchaM Nv-N J Ad Greenberg J VabI RoIICaII vob2 Vote to approve pro)ect lnvoioos for a tonal of$51,950.00jefor to meeting minutes for detail) V06 Approval of meeting minutes from 1111312020. Vote, / Adjournment J -is a YES vote NPV is Not Present for Vote AB Is Abstained OiR Town of Reading Meeting Posting with Agenda 'z Board - committee - commission - Council: Permanent Building Committee Date: 2024-12-10 Time: 6:00 PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell Street Agenda: Purpose: Permanent Building Committee Meeting for ReCAL Meeting Called By: Genevieve Wood on Behalf of Patrick Tompkins Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Melling postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: • Update from Select Board • Invoice Approvals—Vote if needed • Schedule Update • Communications Update • Sustainability Update • Stakeholder/Design Update • Approval of 11_13_24 meeting minutes Community Services Department is inviting you to a scheduled Zoom meeting.. Join Zoom Meeting https7//us06web zoom.us/a/87494002524?pwd=c2gBlaRuPoL5ZNSo00DQIgMpiWOmBl .1 Meeting ID: 874 9400 2524 Passoode:349543 One tap mobile +16465189805„87494002524#,,,,`349543# US (New York) +16465588656„87494002524#,,,,'349543# US (New York) Dial by your location This Agenda has been prepared In advance and represents a fisting of topics that the chair reasonably amddpates will be discussed at Me meeVW, However the agenda does not nemssar ly Indude all matters which maybe taken up at this meeting. Page I 1 November 22, 2024 Project No: 03513.00 Invoice No: 27208 BARGMANN HENDRIE t ARCHETYPE, INC. Percent 9 Channel Center Street, Suite 300 Current Boston, MA 02210 FEE 617.350-0450 www.bhplus.com Earned This invoice has been approved by Phase I: Facilities Program Study Turner & Townsend Heery and is Jenna Fioreme recommended for payment. Town of Reading Date reviewed: 12/06/2024 161mvell Street Reviewed by: Brian Hromadka Reading, MA 01867 Amount approved: 8,000.00 Project 03513.00 Reading Center for Active Living November 22, 2024 Project No: 03513.00 Invoice No: 27208 Billings to Date Current Prior Total Fee 8.000.00 90,000.00 98,000.00 Totals 8,000.00 90,000.00 98,000.00 It you have biilirp questions, please contact Fred Rafrensperger (617456-2242). Percent Total Current Fee by Phase FEE Complete Earned Invoicing Phase I: Facilities Program Study 25,000.00 100.00 25,000.00 0.00 Phase If: Feasibility Study 85.000.00 100.00 65,000.00 0.00 Firms III: SD, Survey, Geotechnical 160,000.00 5.00 8,000.OD 8,000.00 Total Fee 250,000.00 88,000.00 8.000.00 Previous 90,000.00 Fee Billing Total Fee Invoked &000.00 Current Invoke Total SB,ODD.OD Billings to Date Current Prior Total Fee 8.000.00 90,000.00 98,000.00 Totals 8,000.00 90,000.00 98,000.00 It you have biilirp questions, please contact Fred Rafrensperger (617456-2242). BARGMANN HENDRIE+ARCHETYPE, INC 9 Channel Center Street, Suite 300 Current Fee Boston, MA 02210 Totals 20,000.00 617-350-0450 www.bhplus.com Number Date This invoice has been approved by 11/22/2024 Total Turner & Townsend Heery and is Jenna Rorerde recommended for payment. Town of Reading Date reviewed: 12/06/2024 December 6, 2024 16 Lowell Street Reviewed by: Brian Hromadka Project No: 03513.00 Reading, MA 01867 Amount approved: 20,000.00 Invoice No: 27214 Project 03513.00 Reading Center for Active Living Proileashatal !Lr' Ino Nyambar 1.21114 to MAROMbar 00.124 Fee Percent Total Currant In by phase FEE Complete Earned Invoicing Phase I: Facilities Program Study 25,000.00 100.00 25.000.00 0.00 Phase II: Feasibility Study 85.000.00 100.00 85,000.00 0.00 Phase III: SD, Survey, Geotechnicel 160,000.00 17.50 28,000.00 20,000.00 Total Fee 250,000.00 118,000.00 20,000.00 Previous 98,000.00 Fee Billing Total Fee Invoiced 20.000.00 Current Invoice Total =,,DOM Billings to Date Prior Total 98,000.00 118,000.00 98,000.00 118,000.00 Balance 8.000.00 8,000.00 If you have biting questions, please contact Fred Rtllensperaer 1617458-2242). Current Fee 20,000.00 Totals 20,000.00 Outstanding Invoices Number Date 27208 11/22/2024 Total Prior Total 98,000.00 118,000.00 98,000.00 118,000.00 Balance 8.000.00 8,000.00 If you have biting questions, please contact Fred Rtllensperaer 1617458-2242). Turner & Townsend Heery, LLC 3550 Lenox Road NE, Suite 2300 Atlanta, GA 30328 FEE 58-0827945 This invoice has been approved by Turner & Townsend Heery and is recommended for payment. Date reviewed: 12/06/2024 Reviewed by: Brian Hromadka Amount approved: 23,950.00 Invoice Invoice Number IPJIN0042121 Date 117JS12024 Project Number HII-2408100 WELLMAN, JAYNE TOWN OF READING 16 LO WELL STREET Reading, MA 01867 Project Name READING CENTER FOR ACTIVE LIVING October: Analysis of Previous Wol,W$te Selection/Startup $12,820.00 Professional Services Rendered November: Schematic Design $11,130.00 Foxed Fee %Combat Fee Earned 94,500.00 25.34 23,950.00 Previous Fee Billing 0.00 Current Fee Billing 23,950.OD PAYMENT DUE THIS INVOICE 23,950.00 Cumulative Billings Current Prior Periods To -Date Fee 23,950.00 0.00 23,950.00 Totals 23,950.00 0.00 23,950.00 CnnG HROMADI(A. BRIAN lbrian.hromedlwuliturntewn.cuml with Invoice cuestione. Pass:l oil OPM Budget Designer Budget OPM Budget $ 100,OOD.00 Remaining Dontingency Designer Budget 5250,000.00 OPM Funds Allocated $ 100,000.00 $ 28,000.00 Designer Funds Allocated $250,000.00 OPM Encumbered $ 94,500.00 Designer Encumbered $250,000.00 OPM Unencumbered $5,500.00 Designer Unencumbered $0.00 OPM Amendments $ - Designer Amendments $0.00 OPM Remaining to Bill $ 76,050.00 Designer Remaining to Bill $132,000.00 ,.oe. uni.a 4 nosn on Deslener Billed $118,000.00 Chart Legend ■ Encumbered O Unencumbered ■ Billed to Date Unencumbered Remaining Dontingency OF Fadi Reading Center i`..o for Active Living °. ancoxe °;�: Designer Schematic Design Funds Allocated $160,000.00 Encumbered S 160,000.00 Unencumbered $0.00 Amendments $0.00 Remaining to Bill $ 132,000.00 Billed $ 28,000.00 M1AY[Nf•MIM.]IM1afeRUPexe l3 aW Mon IVVN FI II/]v. iu.1/lVl3 ruEkxwnmmnBYN. 'Fars Ww Vnr/N NUV.m MPn upem/FWmxoJ[el 130 e.n Two iw lvsn3 MPI VIM. 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WelISM, q}Ie13 COMMUNICATIONS RECAL Vision hatemam The Reading Center for Active Living (RECAL) will be a community asset, designed to support the Mission Statements of ELdar & Human Services, Recreation, and Veterans Divisions. RECAL seeks to foster health and wellness by promoting social interaction, strengthening the community, and providing a point of access to programs and services for all ages. RECAL Mission Statement The Town of Reading created multiple guiding principles for the Center for Active Living in order to provide an inclusive, welcoming, and supportive space that meets the interests and needs of the growing 60+ population. The Reading Center for Active Living embraces a dynamic approach promoting growth and healthy aging by enhancingthe social, cognitive, and physical lives of our senior population. RECAL will also provide additional Indoor recreational space for all age groups. RECAL .G.uid ing, PrtWpSas 1. RECAL will be age-friendLy and welcoming to everyone. 2. The design will include a senior hub with designated spaces to support the full range of programs and services to meet the growing needs of Reading's age 60+ residents offering full day, weekend, and evening hours. 3. RECAL will include designated space for recreation and veterans'offices and shared spaces to provide recreational and/or community -building opportunities for all ages. 4. The Center WILL ensure safety and accessibility both inside and outside the facility through thoughtful design and operation. 5. The Center will promote social equality and maximize access to programs and services to all members of the community. 6. The facility will be environmentally conscious, strive to be carbon neutral, and will leave a legacy of responsible design and operation. Town of Reading 16 Lowell Street a Reading, MA 01867-2685 w '6dg'xroar° FAX: (781) 942-9071 Administrative Services Department Email: iwellmamu rcadinema.em' (781) 942-6f17 FOR IMMEDIATE RELEASE: CONTACT: NOVEMBER 26, 2024 Jayne Wellman: 781-942-6637 Assistant Town Manager (READING, MA- NOVEMBER 26, 2024) —The Town of Reading took a big step on Wednesday, November 19 as the Select Board voted unanimously to select Symonds Way as the preferred site to construct a new Center for Active Living (ReCAL). ReCAL will address shortcomings of the current Pleasant Street Senior Center, while also providing additional resources that will serve the community at large. The program Includes indoor and outdoor recreational spaces as well as meeting and group activity rooms and a caft, with extended hours of operation to accommodate various parts of the community. "After nearly a decade of studying the changing community demographics and priorities, we are now at a stage where we can put it all together in the design of a new facility that will serve the community for years to come," said Town Manager Matt Kraunelis. the building will provide improved resources for the growing number of age 60+ residents of our community, while also Including resources and programs that serve all age groups. - After completing an extensive feasibility study in the Spring of 2024, the Town hired Turner & Townsend Heery as the owner's project manager (OPM) last month to work with the Permanent Building Committee on the planning and design of this new public facility. Current timelines indicate Reading residents will have the opportunity to vote on both the new Center for Active Living and the new KI Ham Elementary School in 2025. A public forum wl11 be held on Tuesday December 17 at the Pleasant Street Center that will introduce the initial ReCAL design concepts to the public and gather community feedback. The Permanent Building Committee Is beginning work on a project website that will serve as a portal to the latest information and provide a communication feedback tool for residents. Assistant Town Manager Jayne Wellman welcomes project inquiries from the public at Lwellman@readingma.gov. For background information on the project please visit the ReCALC Feasibility webpage at hhltttgs:!/www readingma goy/900/ReCALC-Feasibility-Study aaa RECAL VW , Reading Center � � for Active Livin Needs Assessment -A J • Community studies highlighted the urgent need for a new senior center over the past decade. • Needs Assessment by UMass Gerontology confirmed: o The current building is too small and outdated. o Space constraints limit program variety and operational efficiency. o Overcrowding restricts service to the growing number of participants. o Demand for a larger, more functional space increases to meet community needs. jcbs- • W. • • On November 13, 2024, the Permanent Building Committee (PBC), in collaboration with the Reading Center for Active Living Committee (RECALC), the Council on Aging (COA), and the Select Board (SB), voted unanimously to select Symonds Way as the site for the RECAL Project. READING • Actively engaged the community, gathering feedback through surveys and public meetings. • Community -driven studies laid the foundation for ReCalc's formation In 2021 to address the need for a new Senior/Community Center. • Collaborative environmental and feasibility studies evaluated site options and Identified key challenges. • ReCalc built on this shared input, researching best practices and consulting experts to ensure a tailored solution. • Strong collaboration among all committees, boards, and the community resulted in the selection of the ideal site for the project. • Plenty of opportunities for community engagement are available in the coming months. • Monthly status updates shared through various newsletters. • The Permanent Building Committee plans to host 3 public outreach forums. • To stay engaged go to www. Re ad i ng sna.gov/ Il RECAL VW, Reading Center for Active living Mission Statement M16 w .Readingma.gov/RECAL The Reading Center for Active Living (RECAL) will be a community asset, designed to support the Mission Statements of Elder & Human Services, Recreation, and Veterans Divisions. RECAL seeks to foster health and wellness by promoting social interaction, strengthening the community, and providing a point of access to programs and services for all ages. Vision Statement The Reading Center for Active Living (RECAL) will be a community asset, designed to support the Mission Statements of Elder & Human Services, Recreation, and Veterans Divisions. FECAL seeks to foster health and wellness by promoting social interaction, strengthening the community, and providing a point of access to programs and services for all ages. Current Timeline Januory2S Public Forum #2... ,41togn updates „ December 77. March 3 Public Public Forum ,Forum #t od Salaotl Frequently Asked Questions (FAQ) How will the needs of seniors be orlorltized in the RIanning_brocess? Feedback from seniors is integral in shaping the facility. We have conducted surveys, held community meetings, and Invited seniors to participate in focus groups to make sure their voices are heard in every step of the process When will the town have the chance to vote on the new Center for Active Living? Citizens will have the opportunity to vote on the new Center for Active Living as part of the upcoming town meeting in April. This vote will determine the direction of the project and ensure that the community has a say in the next steps of the process. How can I get Involved in the planning,process moving forward? The Town of Reading has created a website for the RECAL timeline, updates and meetings. Follow us on Facebook or scan the QR code to go to www.readingma.gov/RECAL PUBLIC FORUM RE4:AL Site Selection & READING CENTER Design Concepts FOR ACTIVE LIVING 3 vAwtwP SOT ♦ d piJOPOSED PROPESM A♦ RkaROAD ct PARKING �. !N I WAGFui �...�., PROPG5EG GYMNASIUM SETBACK - ,` Tuesday, December 17 PROPOSED 1 PROpf.m LBIE:.. COMMUNITY6:00 PM PSC Tour DENSE fti 3TWEIVAMS - 7:00 PM Public Forum ,At Awn The Pleasant Street Center 49 Pleasant Street Reading, MA, 01867 SUSTAINABILITY �' iG r��E�Jp6µ. ��f;��I ��Y �,�f((�(� eL Agenda • Review Code Requirements • Elective Options • Reducing Building Energy use • Reducing Embodied Carbon (CO2 emission) • Other community example—Newton Center for Active Living • Building Structural consideration • Mechanical system consideration • Onsite Energy Generation Setting Goals • Passive House • Net Zero Code Requirement Compliance Pathways 1. Relative Performance —ASHRAE 90.1-2019 +Amended Appendix G • Description: Utilizes ASHRAE 90.1-2019 standards with adjustments outlined in Amended Appendix G. Cost: $ • Implementation: MEP Engineer can perform the ASHRAE energy modeling internally Description: Focuses on achieving targeted performance through reduced thermal energy demand intensity. Cost: $$ Implementation: MEP Engineer or a third -party consultant can perform TED[ modeling. 3. Certified Performance — PassiveHouse Description: Requires adherence to Passive House standards for certification. Cost: $$$ Implementation: Involves a third -party Passive House Verifier and Certified Passive House Consultant to ensure compliance and secure certification WOOD FRAMED BUILDING Envelop — Example of Prescriptive target STRUCTURE R -VALUE 1. ROOF 2. WALLS—ABOVE GRADE 3. WALLS—BELOW GRADE 4. FLOORS 5. FLOORS—SLAB ON GRADE FENESTRATION VERTICAL (0.40%) 1. OPAQUE 2. SKYLIGHT 3. WINDOWS 1. FIXED 2. OPERABLE R-30 c.i. - Continuous Insulation R-19 + R5 6. R-7.5 c.i. R-30 R-15 for 24" from perimeter U=0.3 (R=3.3); SHGC 0.38 (Solar Heat Gain Coefficient) U=0.5 (R=2); SHGC = 0.4 U=0.30 (R=3.3); SHGC = 0.38 U=0.32 (R=3.1); SHGC 033 ROOF TOP SOLAR READINESS -MANDATORY Reducing Building Energy Use MB�C�M! I10 cala.e�n Fx.4LCPl VtxBw CpP�W1Cl (23% Reduce Carbon Footprint MMpp! P`pOt1A 4h8ViMVli1M Energy Usage Intensity - Target 35% to 50% Energy Use Reduction Case Study: NewCAL Necator Center for Active living Ell EUI =108 21% Glazing Existing Senior Center 11,000 SF Design Goal Considerations High-performance building strategies with Energy Modeling throughout the design process Net Zero Equivalent strategies, with minimized operational costs Onsite Energy Renewals (Solar, Geothermal) Embody Carbon Life Cycle Analysis early and often in Design phases Assist with Federal Funding Sources such as Inflation Reduction Act Budget Controls EUI = 56 30% Gazing Stretch Code 32,000 SF EUI EUI 36.5 29 Design Case Highest Efficiency 32,000 SF Altemative 32,000 SF Energy Use Analysis in a Building Case Study. NewCAL - Newton Center for Active Living Sx 56.5 kBtu/st-Vr EUI CODE BAEEUNE SITE ENERGY CONSUMPTION BY END SE (REGULAR OCCUPANCV( a m 86.5 Btu/sf-Yr EUI am DESIGN CASE 'EUI includes enew use swinpsfrom Om5Ne W w Per C4%5 Requbements INE ALTERNATWE Lknu •Mu[. Equip •SpEtt WaliN •XP SupOkment.l Wttvy Purves A Au. .Ven "no 2D" OIM1 me, N tRepttlm Embodied Carbon of a Building * Ready -mix, foundations - 36.1% f Structural steel -27.6% 0 PVC windows '17.0% 0 Other steelnron - 6.9% Rebar -2.8% 0 Fibre cement -2.4% • encks -1.8% Timber - 1.4% • Natural stone -1.1% Other resource types - 3.9% Embodied Carbon Breakdown •Conlmcibn Matedds lrareponation to Site a Material Replacement and Refurbishment a Find 01 0. 6nrry UYy 0110 pWYebnaMOBYNINYu9ry • ERNanwtl CEM Detail Energy Analysis and Cost comparison C�b9 VIIF Rbww DWM) NI WYw wYt PYNY CNIVVM ERBWrIP RwrYrew Nw$psss, eSIV p(MMftwM)-EnnmmWer e Nnv FII wglYlwl NwrY D.X ll/Ib YN4 9Y9w 9ww Pumps VNRPwa MIM 019b Nw N� TOW- IWtl CM Nww.. 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IM +Vem Fvn lw VRF IBwieolO�pn1 Nr-Wmsr Xe[r PumOUllkr A E0.0a5rp vxxl xrywm Building Structural Consideration All Wood Structure Gym and Building Pro: • Least Carbon Building Footprint • Faster time frame•' • Lighter structure requires less foundation loading and less concrete used • Exposed wood beam/trusses- could be a design feature • Better Thermal Performance Con: • Shorter Span capability • Complication with Walking Track Support • Expensive Glu4am Beams and Cross Laminated Timber (CLT) Decking for column free span • Larger column sizes and Deeper Beams/Trusses generally • Structure is less stiff • Closer coordination needed with Infrastructure—MVAC, Sprinklers, Eletdcel, and Plumbing Wood Statl - Vertinl Penetration d;a i 87S - lit„ Mixed Steel and Wood --- Gym- Steel Structure or _ engineered building Building- Wood` Pro: • Long Span Capability of Steel at' Gym and Walking Track Support • Straightforward Structural system Gym • More Stiff framing at Gym " • Easier Infrastructure wordinatfon —HVAC, Sprinkler, Electrical Wood --' Con: • Complication of Expansion Joint Steel '' ••- between Steel and Wood • Z—' Structure Vertical / • Trade Complications in public Penetration _ .• �_ bidding environment -. • Increased concrete and steel use Expansion - withCompositeDeckwithSteel Joint structure -_ - cow $13 Hybrid Steel and Wood Wood Structure with Steel for Long Span Spaces only Pro: • Steel only where needed for Long Span )span exceeding wood frame LV andjoists) �I • No added Composite Deck and: LJ Concrete • Minimize on Carbon Footprint Can: Wood • Complication with Trades mixing Steel Structure within Wood Fame Steel • Difficulty coordinating steel beam connection detail within wood load Vertical bearing wall, shear wall, and wood I Penetration framing members. The connection details are awkward and non - standardized. • Complication to maintain fire protection ratings as steel and wood framing require different level of protection SU Mechanical System Consideration Relative First Costs VRF Heat Pump Lowest (Air Source) Len eapeasive equipment No pumps • 2-ope system (Y set pipes to ao simultaneous heating or rooting) smaller, Renible copper piping with minimal jeinn • simper pipe insulation • Int"milwohied coni system Air -Source Heat Higher Pum Chiller P More expensive equipment Requires pumps and control valves • Requmse multlpelrebndant chillers to provide slmulmndus handing and doting. • Requires 4 -pipe dbhibutron (2 sets of piping to do unnultanepus heating aml cooling) • piping is larger with many more joints. Insulation is humor and more expel ve • Requires a supplemental electric bailer for low oulAoortempera4u d operation • Requires separate control system VRF Heat Pump Highest with Geothermat VRF wet., ied epdpment slightly more expensive than air-cooled VRF synem - The piping, insulation and controur are me same as the base VRF system • The main owe cost is the wells and pumps Geothermal Considerations Wells ► Approx 20 - 600 foot closed loop wells needed (preliminary, depend on several factors) ► 40 foot spacing required ► Space is an issue Cost ► $35/foot for borehole drill and pipe (ballpark) r $35 x 600 ft - $21,000/well r 20 wells = $420,000 r Numbers are order-of-magnitud only and not a firm estimate Envelope & Structure (Insulation and Air Infiltration Matters) Case Study: NMCAL- Newton Center for Active Living Efficient Envelope Structure: Exterior Insulation —Thermal Bridge Free Air light Enclosure (< 0.08 Air Exchange Hour) High-performance windows with high SHGC (Triple Gladag) Wo1M framed construction reduces the carbon footprint of construcllon Minimize use of concrete and steel (over 50% of Embody in construction comes from concrete and sleet alone ) Goal to decarbonize the structure using CLT I engineered ao.r avw vco11r Pew P �uv.w E.rwrw+ww nwl�.: on Mi y.Wurq .aaM li'pJ1�mf.min0em� r'NY,w emnwcwy •wweJuv.0 wee.. Px.wr�+ww. w.e�..vrt in ueno-vwwn�..�w, i PJoc u Vrvpimlwirl ?EhwAvq. sVB ISk)'ICMivurriryunn EprvC WYy .sau.M,YVW. PWs MrplN YeJ1+w•CM.9 r+.uY +Y.IAW�a: OM Setting Goals Reduce Building Energy Demand How: Establish realistic Energy Usage Intensity (EUI) Targets early in Design and verify at Milestones (SD, DD, CD) Harvest Site Energy How: Explore PV Solar panels (RooRop and Parking canopy), Evaluate Ground Source/Geo-Thermal Heat pump system early with cost benefit analysis Maximize Building Efficiency How: Maximize Building Insulatlon and Building Envelop Air Tightness Selection of Highest Efficiency HVAC system with cost benefit analysis Accurate Energy Modeling and verify at early key Milestones (Feasibility, SD, DD) Minimize Carbon Footprint and Reduce Green House Gas and Embody Carbon (CO2 emission) How: Reduce Concrete and Steel usage during building design and Construction. Wood Construction when applicable Life Cycle Assessment (LCA) to evaluate material Embody Carbon with up-to-date Environment Product Declarations (EPD) Minimize and/or Eliminate fossil fuel use (Natural Gas) Next Level Passive House Standards — Pros and Cons Net Zero — Pros and Cons Questions and Comments