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Home My WebLink About2025-01-14 Permanent Building Committee MinutesTown of Reading Meeting Minutes R)L Board - Committee - Commission - Council: Permanent Building Committee Meeting Date: 2025-01-14 Time: 6:00 PM Building: Pleasant Street Senior Center Location: Great Room Address: 49 Pleasant Street Session: Purpose: Permanent Building Committee Version: Final Attendees: Members - Present: please see attached Members - Not Present: please see attached Others Present: please see attached Minutes Respectfully Submitted By: Brian Hromadka from Turner & Townsend Heery Topics of Discussion: Please see attached Page I 1 0 Protea: Reading Center for Active Living Protea No: TTH# HII-2408100 Mee W ft: PBC - ReCAL OS Locadon: Zoom/Pleasant Street Center (Hybrid) Dae: 2025-01-14 0 6:ODPM Retarded By: B. Hromadka Purpose: Reading Center for Active Living Plk: 2408100 - A02-00 Atacaments: Role Call Sheet. Meeting Packet �dws; BH+A - Bargmann Hendee + Archetype, Inc. COA - Council on Aging OPM - Owner's Project Manager PBC - Permanent Building Committee ReCAL - Reading Center for Active Learning RDTC - Reading Dally Times Chronicle RCN - Reading Community Television SBC - Klllam School Building Committee SO - Schematic Dalgn TOR - Town of Reading TTH - Turner & Townsend Heery MEETING MINUTES# 04 H'TlyHarry 'IbwnxnJ Aareeer b*" Rae [aoa 1 trick Tompkins Pr 11 Chalr, PBC, TOR pampkins®ctaconsbu ..cgm (781) 942-9043 enc, Twomey NT ® Woa Club, PBC, TOR g12me0mmra t.n (781) 942-9043 ohn Coote ]e ® Member, PBC, TOR jn.mote@verlagn.net (781) 942-9043 ary swpler Gs ❑ Membe, W. TM gregory_neplerOYahoo.wm (781) 942-9043 to dr MC is RM a Member, PBC, TOR klrk.maormick@hotmall.com (781) 942-9043 ancy Zlenlak NZ ® Member, PBC-ReCAL, CDA, TOR njzi.lskOgmail.cam (701)942-9043 d, Do MD ® Mmber, PBC -Re L, Sek aoaro, TOR I (781) 942-9043 Iftd N..n; MN a A 181, PBC, TOR mpnanaro@veriaon.net (781) 942-9043 d Greenberg AO ❑ MoclMe, Par, TOR aHsgmenbery@gnwll.com (781) 942-9043 AKAYasaiae RIRaMh AlaMlta Lbse/rrY(Aay aurae Tek a "unelR W a Town Manager, TOR mkraunelBOread1W..guv (]81) 942-9043 Gyne Wallman ]w ® ASK Town Manager, MR jwellmanamadingma.gov pet) 942-8837 heron Angslmm SA ❑ Oder nmmdel Office Gmshgm0.dlmrnagv (]81)942-8804 anna Wgad ]WD W Ownmunity Services Director, TOR Jw dlsreadingms.gur (781) 942-6872 oe Hugglm ]11 ® DJe cr of Padgdes, TM )IaggimOreTding.a v (]81)6702824 Pap I1 of www heerv. corn rear AWMWlh.W c apmy~ dm. %uxzl ably. KC ❑ Assistant Director of Fadlltles, TOR ktabuzziod.teadog.ma.us (761)9425492 Nb KG ® Director of Operations, MIR kgabHelloOradirpma.gy (781) 942-6696aune 05.02 30 ® Executive Assisant IdelauneOreadingme.gov (]81) 942-6636 alesld I CK ❑ Flder and Human services AdmlNsphei howaksldOreedirpmaqov (]81)942-6]96aplelgh M9 ❑ Reeding Council on Aging shaplelgh.marllymagmail.cem (781) 942-6]94 adW BH H Tbmw►Towmerd Heery(OFM) brNn.hminadWOWmtawncwn (978)572-6509 m CA ❑ Tumer aTowmend Harry(OW) chuO.adamOtumlown.com (978)500-5435 s FC ❑ TimeraTowmend Heery(OW) petar.eollimOWmbwn.wm (617)611-3265 e Sargmann 36 ® Bergmann Hendrle +Archetype, Inc. jbargmannObhplus.com (617) 350-0450 Chen DC 0 Bergmann tlendfk+Archetype, Inc. dchenlabhpim.mm (61]) 350-0450 da Nazzaru CN ❑ Chair, K lam School Building Committee ca,1a.nezzarpOmMkp.k12.ma.m BH presented the current project invoices and an update on b Holmes BHM ® News Editor, RDTC, RCN the expenses Incurred to date relative to the active project a1waftPOEMe Mb ask !Asti/ % motion was made by NT, seconded MD to approve TTH Invoice NEW BUSINESS ft -ram .wgm,nnr -- ably. OS -03 ICALL TO ORDER Closed The meeting was Called to order by PT at 6:00pm 05.02 Closed Role cell was taken by PT. Refer to attached Role Cell Sheet. 05.03 Closed There were no public comments. OS -04 OPPROVAL OF MINUTES Closed A motion was made by NT, seconded by MD to approve the meeting minutes dated 12/10/24 and 12/17/24. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet 05-05 NVOIC APP LS AND BUDGET UPDATE Closed BH presented the current project invoices and an update on the expenses Incurred to date relative to the active project Contracts. The Project continues to track with the budget. A motion was made by NT, seconded MD to approve TTH Invoice P3INO042356 In the amount of $11,130.00, BH+A invoice wwwt,amerandpownsend.corn Pape 12 of5 www heery rnm NEW BUSINESS am-»* ooe ore sm. 27259 in the amount of III end KartoonEDU invoice 000115 in the amount of $695.00. All Invoices totaled $81,825.00. The motion passed unanimously. Roll Call Vote - See attached Roll Call sheet 05-06 BH presented an update on the project schedule noting the BH 01/17 Open significant accomplishments over the past few months and the benefits achieved by meeting the April Town Meeting date. Over the past holiday month the team has held over a dozen meetings to further the project on the desired timeline. In response to resent developments, modifications were made to the project schedule, aligning the ReCAL activities with recent design process changes, town approvals and the timing of the Klllam project. BH reviewed each stage of the project over the next few months including the key Town approval dates. The proposed schedule changes were coordinated with PBC member schedules. A meeting Is scheduled for01/15 to finalize dates with the Killam team and the Town, upon which adjustments to the Master Schedule will be made and summary dates distributed to PBC members. PT commended the work of the working groups and consulting firms. 05-07 COMMUPILCATIONS UPDATE KG 01/21 Open KG presented an update on the accomplishments of the communications working group which Included updates to the project website, an FAQ section which responds to Incoming emails from the website and is managed by town staff, and all ongoing outreach through newsletters and social media. A 2" e public forum Is scheduled for 01/28 at the Pleasant Stree Center and will cover facility usage, building design and comparable cost data. A new video is also being seated with additional project updates and a suggestion box Is being Installed for those who dont use email. JW noted that a lunch and learn is also being planned for the ReCAL proiact for th general public. O5-08 SUSTAINADWITY UPDATE Closed BH noted that the working group has been focusing on key sustainability topics that are most relevant to this stage of the project and those that have the biggest Impact on project cost. DC provided an overview of the sustainabllity topics that have been explored and are currently being priced, Including th exterior wall construction and insulation, roof Insulation, window properties, and a variety of HVAC systems. MD asked about the inclusion of solar panels. BH noted that the building Is being configured as solar ready and that the Town an evaluate the addition of panels If funds are available In the budget. MD asked about gram funding for this. JH noted the RMLD provides up a maximum of $601, grant to one project pe year. JC noted that the grant money wasn't of much value as the money from the grants would be coming directly from 171. TT -i NEW BUSINESS as -ave Reading tax payers and that the building orientation might not be favorable to much solar gain. MD noted federal funding could be available to assist with these costs. JW noted that climate leader status communities have access to funding support for sustainability tasks, but that Reading was not currently a member. OS -09 JWW 01/21 Open MT communicated her excitement about the development o the design and noted that In the last working group meeting they reviewed the reasons for the slight increase in building area, but that the group would hold off on addressing this more until the cost estimates are ready. JB described the design o the foundation. Jon Buhl from Foley Buhl Roberts structural engineers explained the rationale behind the foundation design. JC asked if perhaps more cost-effective methods were possible. JC and JB said they have been and will continue to review alternate design approaches and are having the geotechnical report pier reviewed. JC questioned the use of 2x6 studs. JB said these were for the exterior walls and were needed to fit the piping. DC added that they were also needed for Insulation thickness. JC asked if the amount of cement could be reduced and If different types of steel or different framing materials could be used. The group agreed that these explorations were somewhat early for the current stage of the design, but that they will be considered as the design advances. JB reviewed the SO set noting that there was more detail shown then typically found at this stage and pointed out the recent change to move the billiards room to the 2nd floor. JB confirmed that this has been done in other facilities without sound or vibration Issues. The purpose for the level of detail was to help ensure that all costs arc accounted for in the upcoming estimate. The location of the building was discussed relative to solar gain, as was required parking. JC asked about whether plans for the Burbank Ice Rink had been located. JW noted that the Town departments had looked, but were unable to produce them. JWW said the Town had recently met with the rink operators and would circle back with them to see 1 any documents were available. 05-10 Manaulma Protect Costs Closed PT noted the need to review costs while conducting the schematic drawing reviews. JB mentioned that cost increases could be likely If new tariffs arc Imposed. BH presented an overview of how construction and project costs are established, pointing out the many factors that make up the total project cost. He also provided a comparison of similar projects and their associated costs which could be used to establish a cost per square foot benchmark. By applying this benchmark to the current size of the proposed facility, a range of probable costs could be established. This range, based on dozens of other local projects, currently aligns with the Pape 14 el5 www.heerv.,. NEW BUSINESS +ro-sa"^ ov a.a stm anticipated cost range of the current ReCAL design. BM pointed out that the team did not yet have a full handle on estimated costs of the design as the cost estimators were only now being their calculations. Detailed estimated costs are expected in early February. BH also reviewed historical Cost inflation changes and noted the significant upsurge since COVID as well as the cost factors that come from both global and regional changes. )C pointed out the need [o provide the estimated tax Impacts related to the cost. NZ and PT valued the background knowledge presented that leads to establishing protect costs. NZ Indicated that many comments on social media mh ad to these types of questions. BH noted that both Items were o value and Mala tax calculator should be prepared for residents to better understand the projects Impact. While people are concerned about their tax Impacts many are equally concerned with the value that Meir tax dollars bring. He also pointed out that the costs discussed were future costs and would likely have a lower Impact on taxes than It may appear at this stage. 18 asked if a full budget would be presented after the cc estimates were available. BH confirmed that TTH has a ere budget established which will be updated and presented once the estimated construction costs are available. MD requested that a comparison to the Killam project budget would be helpful. PT stated that total project costs is the most helpful number to understand and that the Items included In the ReCAL budget would be similar to the Killam project except that the school has MSBA grant funding that reduces the cost to the town. PT noted that cost cutting should be focused on retaining the highest costs with the lowest value to the project OS -11 Closed A motion to adjourn was made by NT and seconded by MD. role call vote was taken. The meeting adjourned at 8:16 pm. "•at 11ee°^y. January 21', 6pm, Zoom/In person at Pleasant Street Center (Hybrid) END OF MINUTES. me aurae nmamo res comer a r...ne "ee,y s mmro,etenan or yems and Benisons Warned Bunny con meth /dg. Aemnons or rmmeycns must be sueMned in wining w me aumw within tore[ ears of reMA; ome,w;sw the mmuh will snond as wnden. www cu r0grandtawneen-=, Page 15 d5 www.heervcom Project P,ject No: Meetmnp No: LOO moo: nate: Retarded 6y: Purpose: Fit.: Reading Center for Active Living TTH* HQ -2408100 PBC - ReCAL 05 Zoom/Pleasant Street Center (Hybrid) 2024-01-14 0 6PM B. Hromadka Reading Center for Active Living 2408100 - A02-00 ROLE CALL VOTE SHEET mmr: ATTFNOFFS N,. _ _ wr w.x wep vote wee "a wet wet wev IMuck Tomptim-Ch* J J J J NAM Taomay-Vke Clair J J John toffee - ktmnblf J J J J Gregory BNplar-Mambm x V xPY NPV 10P1f IOrk MCConeick•Mmnbar J J J xanayaemak-Manthm J J J J Mark Dockaar-Member J J J J maw Wumo-FOo 10 J Ad C,learAxii-Aaaoclate xw vow Roll Cell voee 2 Approval of meeting minute from 121=024 and 12/17/2024 Vote Vote to approve project invoices for a total of $81,825.00 (refer to meeting minutes for detail) vota4 Adjournment J -is a YES vote NPV is Not Present for VOW AS is Abstained