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Home My WebLink About2022-02-23 Retirement Board Minutes - Executive SessionFq O i Town of Reading 3� �gs` Meeting Minutes `e��''nxcPnv°' Board - Committee - Commission - Council: Contributory Retirement Board Date: 2022-02-23 Time: 11:00 AM Building: Reading Retirement Administration Address: 2 Haven Street Unit 307 Purpose: General Business Attendees: Members - Present: David Gentile, Chairman Sharon Angstrom, remotely Carol Roberts Joseph Coughlin John Halsey Members - Not Present: Others Present: Location: Conference Room Session: Executive Session Version: Final Minutes Respectfully Submitted By: Elaine Kelly Topics of Discussion: Page 1 1 RECEIv �4 GC Mq 1!114 JUN -5 PM Executive Minutes of the Reading Retirement Board Meeting February 23, 2022 The Reading Retirement Board held an Executive Session meeting on February 23, 2022 in The Conference Room at 2 Haven Street, Unit 307, Reading, Massachusetts. The meeting was moved to executive session by a roll call vote. Present were Chairman David Gentile, Carol Roberts, Joseph Coughlin and John Halsey. Sharon Angstrom participated remotely. JOHN HALSEY moved to enter executive session to discuss negotiation strategy and negotiate compensation. SECONDED BY: CAROL ROBERTS ROLL CALL VOTE: SHARON ANGSTROM AYE JOSEPH COUGHLIN AYE JOHN HALSEY AYE CAROL ROBERTS AYE DAVID GENTILE AYE VOTED: (5-0-0) UNANIMOUS Chairman David Gentile confirmed with Sharon Angstrom who was participating remotely that there was no one who could hear the discussion that was taking place during executive session. The topic of discussion is the compensation for Assistant Administrator Elaine Kelly. The Board has reviewed the February 9, 2022 Performance Review for Elaine Kelly completed by Administrator Colleen Loughlin along with supporting documentation. The Board also reviewed individual comments made by Board members and submitted prior to the review and also notes and comments made by Chairman David Gentile who attended the review on February 9, 2022. John Halsey thinks this sounds like a "hostile environment" and since this is the first Performance Review that Elaine has had in four and %: years she should receive a step increase. He feels that the Board needs to reassure Elaine that we will work to improve the environment. Ne thinks the Board needs to develop a strategy on how to approach the office environment. Joseph Coughlin does not feel that this was a fair evaluation and there seems to be a lot of conflict in the office. His interaction with Elaine has always been good. This review seems like an overreaction. The Board needs to improve the office environment. He has no problemwith giving Elaine a step increase. 38- Carol 8- Carol Roberts does not think this was a fair review since it was the first one in four and 'h years. She agrees that Elaine should receive a step increase. She also agrees the office environment has to improve. She thinks Colleen needs more supervisory training. Sharon Angstrom agrees that Elaine should not be penalized for this review and should receive a step increase. She has been a resource for Elaine in the past for office issues. She has addressed the difficult office environment with the Administrator but thinks the Board, as a. whole, should address the Administrator. The Administrator has attended supervisory training in the past and it is something Sharon thinks should continue. Sharon also thinks the office environment is out of hand and needs to be addressed. David Gentile does not think that Elaine has been given a "fair sbake" or a chance to correct her mistakes. He agrees that Elaine should get a step increase - Five -minute break. Assistant Administrator Blaine Kelly joined the Executive Session. John Halsey said that the Board's conclusion was that Elaine would receive a step increase effective January 1, 2022. He also said that the Board recognizes that this is a difficult office environment and that the Board wants to help and is going to address this. Elaine Kelly said she appreciated the Board listening and has used Sharon Angstrom as a resource in the past SHARON ANGSTROM moved to adjourn the Executive Session SECONDED BY: JOSEPH COUGHIN ROLL CALL VOTE: SHARON ANGSTROM AYE JOSEPH COUGHLIN AYE JOHN HALSEY AYE CAROL ROBERTS AYE DAVID GENTILE AYE VOTED: (5-0-0) UNANIMOUS P_Gentile: I4 elect atAIKq Sharon M. Angstrom, Cx rr ,,,, cio �l �vQ 6k-Ct,V1 Carol B. Roberts, I" appointed Joseph Coughlin, 2'" elected (no longer a Board member) John .lials 2nA pointed