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Home My WebLink About2024-03-04 Cultural Council Minutess Town of Reading e -�n Meeting Minutes r� < ,j-� V t.Lt[[r))<K Board - committee - commission - council: 2024 MAY -9 AM 7: 42 Cultural Council Date: 2024-03-04 Time: 7:05 PM Building: Pleasant Street Senior Center Location: Arts and Crafts Room Address: Session: Purpose: General Meeting Version: Attendees: Members - Present: Christine Keller, Liz Rogers, Steve Theodoridis, Brian Kimerer Members - Not Present: Sherilla Lestrade Others Present: Minutes Respectfully submitted By: Liz Rogers Topics of Discussion: Call to order Meeting called to order at 7:05 pm. Auproval of minutes - January meeting Christine mentioned that we have a June 3 meeting scheduled. Liz will amend the minutes to include that. Motion to approve the minutes raised and seconded. Unanimously approved. Treasurer report Brian summarized: Reading '24 funds have been spent, per our goals. FY'23 state money (last year's money, which if not spent we lose)—we have spent 25% of that (see spreadsheet). Brian reviewed account statements, balances, and current funding levels. We have not received FY'24 state money yet. Our contract has been signed as far as Brian is aware, which should trigger state funds. Last year the funds came In sometime around June. Steve asked Brian how he gets the spreadsheets he shares with us. They are sent to Brian via our Gmail account each month. Steve confirmed this to ensure we can access them after Brian's term Is up. All grants for 2023 have been finalized. Reading Art Association didn't send in anything. Three recipients submitted receipts for less than the grant amount. Two FY'24 reimbursements have been processed already Page 1 1 Town of Reading 0 Meeting Minutes Filling open RCC positions/Transition plannino Steve spoke with eighb people who expressed an interest in joining RCC after our January meeting. To date, none of these people have applied for a position. Steve plans to reapply this spring. Brian will have completed his 6 years this spring; Sherilla will be completing her first 3 -year term as well. We need 5 members per state regulations. Christine recommended inviting possible new members to our May reception. Brian will write some notes about the role of President to be kept with our documents. Plan May 13 reception The event will be held at the Senior Center. It will include a slideshow, light refreshments, live comments/feedback from attendees, and a Post -it note feedback wall. Steve: • Slideshow • Nametags and Post -it notes (some leftover from last year) • Create flyer and share with Town Manager office • Send out save the date and request for pictures Christine: • Bottles of water and cookies • Tablecloth(s) • Check MCC website for email addresses of fund recipients. Invite list will also include identified potential members Liz to get napkins and plates Brian: Reserved room from 6-8:30 (reception scheduled for 6:30-8) Set April agenda Call to order Approval of minutes Treasurer report Update on transition plan/new members Confirm May reception plans Upcomino Meeting Dates April 8 May 13 June 3 Miscellaneous Brian shared that per Reading's guidelines the RCC needs to have 5 members but no more than 7. Per state guidelines, the numbers are 5 to 22 members. Brian mentioned that we need a place to store our documents and data (public records) somewhere other than Google drive. The Town recommends we use another platform but did not suggest one. All members had the same question: What are other committees in town using? Christine asked if we can use MCC as a resource for this? Page 12 o'�� rR Oi e Town of Reading e� �{ ,�� Meeting Minutes �9'LV(ppP°�� Christine asked if an annual RCC financial report was written and submitted by the town deadline of February 28th. Brian was not aware of a February deadline but did submit a report at the end of 2023 to the Select Board. Is Brian a member of the Arts & Culture Action Plan? No one is aware If this group is still operating. Christine asked if it is, shouldn't a member of RCC be part of this? Christine volunteered to be our representative for this. Adjournment Motion to adjourn raised, seconded and approved. Meeting adjourned at 7:52pm Page 1 3