HomeMy WebLinkAbout2023-09-21 ad Hoc - Library Landscape Committe Minutesr
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Board - Committee
Date: 2023-09-21
Town of Reading
Meeting Minutes
Commission - Council:
Building: Reading Public Library
Address: 64 Middlesex Avenue
Purpose: General Meeting
Attendees: Members - Present:
Ad Hoc Library Landscape Committee
rime: 7:00 PM
Location: Conference Room
Session: Open Session
Version: Final
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Genady Pilyaysky, Chair; Jake Soucy, Secretary; Elaine Stone; Andrea
Hogan (Zoom); Deslrbe Zicko, Cappy Popp (Zoom)
Members - Not Present:
Chemie Dubois
Others Present:
Amy Lannon, Library Director; Ben Cares, Economic Development Director
Minutes Respectfully Submitted By: Jake Soucy, Secretary;
Topics of Discussion:
1. Call to Order 7:01 p.m.
Mr. Soucy requested a copy of the final Activilas proposal. Ms. Zicko recommended that
the document be posted in a space accessible to the whole Committee.
Introductions: This was the first meeting for Mr. Ben Cares, Economic Development
Director. Mr. Cappy Popp introduced himself to those he had not met at his first meeting
on September 7.
Ms. Lannon reminded the Committee that as a hybrid meeting, all votes must be taken
by roll call.
11. Public Comment
No public comments
III. Appointment of Ex-Officlo (Non -Voting) Members (VOTE)
At their August 14, 2023, meeting, the Board of Library Trustees (BOLD) authorized the
Library Landscape Committee to appoint non-voting 'Ex Officio* advisory members. The
BOLT supported adding town employees Fidel Maltez (Town Manager), Benjamin Cares
(Economic Development Director), and Andrew MacNichol (Community Development
Director) based on their skill and expertise in handling similar projects.
Motion: To appoint Fidel Maltez, Andrew MacNichol, and Ben Canes as Ex -Officio (Non -
Voting) members of the Ad Hoc Library Landscape Committee. (SloneyPilyaysky)
Rollcall Vote for Mr. Cares: Approved 6-0
Rollcall Vote for Mr Maltez: Approved 6-0
Rolicall Vote for Mr. Machlichol. Approved 6.0
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IV. Activitas Landscape Architectural Design Project
a. Discuss and establish Activitas Working Group
Ms. Lannon discussed expectations for the working group for the Activitas project,
stating that it should not include a quorum of Library Landscape Committee members.
Mr. Soucy emphasized that the working group should include the new Ex Officio
members who have related expertise. Dr. Pilyaysky noted that the meetings will likely be
during the normal workday.
To avoid quorum issues, there can be three (3) Committee members in the working
group. Dr. Pilyaysky asked each Committee member for "yes,' "no,' or "maybe"
regarding participation.
• Ms. Hogan: Yes. She noted that days should not be a problem for her.
• Mr. Popp: No.
• Ms. Stone: Maybe. She noted that Ms. Dubois was not present and may be
interested.
• Mr. Soucy: Maybe. He noted that his daytime schedule might have conflicts.
• Ms. Zicko: Yes. She noted that her main interest was in the community outreach
and fundraising aspects.
• Dr. Pilyaysky. No.
The Committee discussed options and the importance of connecting with Ms. Dubois
who was not present. Ms. Lannon will follow up with Ms. Dubois.
Motion: To establish the Activitas Working Group members with ex officio members Mr.
Malrez, Mr. Cares, and Mr MacNichol, and with Committee members Ms. Hogan and
Ms. Zicko. A third voting Committee member will be assigned at the next full Library
Landscape Committee meeting. (Pilyaysky/Soucy)
Rollcall Vote: Approved 6-0
b. Inventory information to pass on to Activitas
Ms. Lannon reviewed a binder with the inventory of information that would assist
Activitas to get a sense of the Committee's work to date and examples of Library
programming. The Committee discussed what other information could or should be
included.
I. Presentations
ii. Meeting minutes
III. Existing programming
Iv. Additional desired programming
v. Current maintenance practices: Ms. Lannon noted there is not much
available. She will provide a paragraph regarding ongoing DPW work.
vi. Other issues, data, and aspirations: Ms. Lannon mentioned the
Community Garden project might be of interest. Dr. Pilyaysky noted that
Activitas is already familiar with Reading from other projects. Ms. Zicko
supported adding the Library's Strategic Plan. Mission, Vision, and
Values. Mr. Soucy recommended sending over as-builts from the Library
Building Project that would have recent utility and drainage details. Mr.
Cares suggested organizing the materials around the informative
presentation.
Page 1
V. Approval July 20, 2023, Meeting Minutes
Motion: To approve the minutes of the July 20, 2023, Ad Hoc Library Landscape
Committee Meeting. (Popp/Hogan)
Rollcall Vote: Approved 6-0
VI. Approval of September 7, 2023, Meeting Minutes
Motion: To approve the minutes of the September 7, 2023, Ad Hoc Library Landscape
Committee Meeting. (Papp/Pflyaysky)
Rollcall Vote: Approved 6-0
VII. Future Agenda Items and Action Items
Per Ms. Lannon, a tentative date for the Activitas kickoff meeting is Thursday, October
12. Ms. Lannon will follow up with Ms. Dubois and Ms. Stone.
VIII. Adjournment 7:43 p.m.
Motion.: To Adjourn (Stone/Popp)
Rollcall Vote: Approved 6-0
Respectfully Submitted,
Genady Pilyaysky, Chair
Pape 1 3
Ad Hoc library Landscape Committee
Reading Public Gbrary
Inventory of Materials for Activitas
g
Description
Material Type
1
Ad Hoc Library LaMsape Committee Presentation to Board of Library Trustees - lune 2023
Presentation
2
Approved Ad Hoc Library Landscape Committee Meeting Minutes
- February 16, 2023
Minutes
3
Approved Ad Hoc Library landscape Committee Meeting Minutes
- March 16, 2023
Minutes
4
Approved Ad Hoc library Landscape Committee Meeting Minutes
- April 20, 2023
Minutes
5
Approved Ad Hoc Library Landscape Committee Meeting Minutes-
May 18, 2023
Minutes
6
Approved Ad Hoc library Landscape Committee Meeting Minutes
- June 1, 2023
Minutes
7
Approved All Hoc Library Landscape Committee Meeting Minutes
- June 15, 2023
Minutes
8
Read -In on the Library Lawn
Existing Programming
9
An Evening with Edgar Allan Poe
Using Programming
10
Chalk the Walk. Pride Edition
Existing Programming
11
DIY Hula Hoop Workshop
Existing Programming
12
Earth Day Kids' March
Existing Programming
13
Global Eats / Summer Beats Concert and Food Truck Festival
Existing Programming
14
learn Ukulele for Teensl
Existing Programming
15
May -hem and Madness: Balloon Bonanza (Grades K 3)
Existing Programming
16
May -hem and Madness. Slime! (Grades 4 -6)
Existing Programming
17
Messy Fun on the Library Lawn!
Existing Programming
18
Outdoor Concert with Albino Mbie
Existing Programming
19
Outdoor Concert with the Portrait in Jazz Sextet
Existing Programming
20
Pouch Parade!
Existing Programming
21
Pride Storrwalk
Existing Programming
22
Psychic Lunch on the Lawn
Existing Programming
23
Raining Cats Dogs: Outdoor Art
Existing Programming
24
Share Your Shine Slorytime
Existing Programming
25
Spring Concert: Women In World Jazz
Existing Programming
26
Spring Outdoor Concerti Ezekiel's Wheels Manner Band
Existing Programming
27
Spring StoryWalk—Hello, Neighbor edition
Existing Programming
28
Storypalooza
Existing po"ahomm,
29
Summer Concert PankleubeanSteel
Existing Programming
30
Summer Kick Off Concert & Picric!
Existing Programming
31
Summer Story Walk
Existing Programming
32
Tie -Dye for Teensl
Existing Programming
33
Trash to Treasurel
Existing Programming
34
Vehicle Da,
Existing Programming
35
Women's ERualiry Day Celebration
Existing Programming
36
Seed Library
Existing/ Desired Programming
37
The Plant lab: Fall Open Hours
Existing/ Destruct Programming
38
Plant Lab. Cool Weather Crops (Spring)
Existing/ Desired Programming