Loading...
HomeMy WebLinkAbout2023-12-04 ad Hoc - Killam School Building Committee MinutesDate: 2023-12-04 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: cr tlt1 CU f i.ERK t✓> �2d JA+� —5 Ati 7:35 Killam School Building Committee Time: 7:00 PM Location: Select Board Meeting Room Session: Open Session Version: Final Chair Cada Nazzaro, Vice Chair Karen Gately Herrick, John Coote, Kirk McCormick, Ed Ross, Greg Stepler, Nancy Twomey Members - Not Present: Sarah McLaughlin, Patrick Tompkins Others Present: School Superintendent Thomas Milaschewski (remote), School Finance Director Derek Pinto (remote), Town Manager Fidel Maltez, Colllers Project Director Mike Carroll, Colliers Project Manager Suzanna Yeung, Chief Financial Officer Sharon Angstrom (remote), Facilities Director Joe Huggins (remote), Molly Pike RMLD (remote), Tom 011ila RMLD, Bill Bullock RMLD, Jenni Katajmaki LBA (remote), Leigh Sherwood LEA, David Harris LEA, Scott Reynolds LBA, John Parks (remote) Minutes Respectfully Submitted By: Jacquelyn LaVerde Topics of Discussion: This meeting was held in-person in the Town Hall Select Board Meeting Room and remotely via Zoom. Chair Carla Nazzaro called the meeting to order at 7:01 pm and reviewed the evening's agenda. Killam School Buildina Member Reports Karen Gately Herrick shared that she sat with Senator Jason Lewis at the Senior Thanksgiving Dinner, where he noted the new MSBA reimbursement rate might be up to 40%, due to changes in the reimbursement formula. Discuss Results of MSBA Designer Selection Panel Chair Carla Nazzaro stated that she, School Superintendent Tom Mllaschewskl, and Town Manager Fidel Maltez, met with the MSBA Designer Selection Panel on November 71° to short list the firms that had submitted bids, and November 2151 to hear presentations from Lavallee, Finegold, and Studio G. Lavallee came out as the top choice. Presentation by LAVALLEE I BRENSINGER ARCHITECTS (LBA) Representing Lavallee Brensinger Architects (LBA) were Principal -in -Charge Leigh Sherwood, Project Manager Jenni Katajamaki, Project Manager David Harris, and Project Designer Scott Reynolds. Mr. Sherwood noted that the firm also has several experts, Including educational and interior experts, landscape architect, educational planner, energy consultant, and MEP engineer. Page I 1 Town of Reading all Meeting Minutes Board - Committee - Commission - Council: Permanent Building Committee Date: 2023-12-04 Building: Reading Town Hall Address: 16 Lowell Street Purpose: General Business Attendees: Members - Present: cr tlt1 CU f i.ERK t✓> �2d JA+� —5 Ati 7:35 Killam School Building Committee Time: 7:00 PM Location: Select Board Meeting Room Session: Open Session Version: Final Chair Cada Nazzaro, Vice Chair Karen Gately Herrick, John Coote, Kirk McCormick, Ed Ross, Greg Stepler, Nancy Twomey Members - Not Present: Sarah McLaughlin, Patrick Tompkins Others Present: School Superintendent Thomas Milaschewski (remote), School Finance Director Derek Pinto (remote), Town Manager Fidel Maltez, Colllers Project Director Mike Carroll, Colliers Project Manager Suzanna Yeung, Chief Financial Officer Sharon Angstrom (remote), Facilities Director Joe Huggins (remote), Molly Pike RMLD (remote), Tom 011ila RMLD, Bill Bullock RMLD, Jenni Katajmaki LBA (remote), Leigh Sherwood LEA, David Harris LEA, Scott Reynolds LBA, John Parks (remote) Minutes Respectfully Submitted By: Jacquelyn LaVerde Topics of Discussion: This meeting was held in-person in the Town Hall Select Board Meeting Room and remotely via Zoom. Chair Carla Nazzaro called the meeting to order at 7:01 pm and reviewed the evening's agenda. Killam School Buildina Member Reports Karen Gately Herrick shared that she sat with Senator Jason Lewis at the Senior Thanksgiving Dinner, where he noted the new MSBA reimbursement rate might be up to 40%, due to changes in the reimbursement formula. Discuss Results of MSBA Designer Selection Panel Chair Carla Nazzaro stated that she, School Superintendent Tom Mllaschewskl, and Town Manager Fidel Maltez, met with the MSBA Designer Selection Panel on November 71° to short list the firms that had submitted bids, and November 2151 to hear presentations from Lavallee, Finegold, and Studio G. Lavallee came out as the top choice. Presentation by LAVALLEE I BRENSINGER ARCHITECTS (LBA) Representing Lavallee Brensinger Architects (LBA) were Principal -in -Charge Leigh Sherwood, Project Manager Jenni Katajamaki, Project Manager David Harris, and Project Designer Scott Reynolds. Mr. Sherwood noted that the firm also has several experts, Including educational and interior experts, landscape architect, educational planner, energy consultant, and MEP engineer. Page I 1 The team presented a detailed overview of their processes Including: engaging with the community to build support for the project, envisioning process, transitioning with the architect, maximizing value for both money and community use, sustainability, path to net zero energy, cost considerations and life -cycle analysis, design process, Identifying site logistics, assessing the existing facility, traffic considerations, and schematic and design scheduling. Vote to Recommend that Town Manager Execute a Contract with LBA On a motion by Karen Gately Herrick, seconded by Ed Ross, The Killam School Building Committee voted 7-0 to recommend Lavallee Brensinger as the Killam School Building designer of choice per the recommendation of the MSBA Designer Panel. Discussion on Killam School Buildina Proiect Website Project Director Mike Carroll explained that he contacted some public relations firms to get a menu of options for a project website. Colliers is continuing to reach out to other firms that do just web design. Mr. Carroll also suggested trying to find someone in Town who would be interested In maintaining a website. Karen Gately Herrick noted that the Town's IT dept is small and does not have enough resources to maintain an additional website. Leigh Sherwood noted that often a volunteer within the community steps forward to assist. Approval of Prior Meeting Minutes On a motion by Karen Gately Herrick, seconded by Ed Ross, the Killam School Building Committee voted 7-0 to approve the meeting minutes of October 30, 2023 as presented. Future Agenda Items and Next Meetina Dates Leigh Sherwood of LBA noted that they plan to begin their work In the next couple of weeks with visioning, facility assessment, and survey, and asked for key contacts to help them get started. Ms. Nazzaro assured him that they will be provided with contact information for whomever they need. The full Committee agreed to meet on Monday, January 8'h. Mr. Carroll and Mr. Sherwood agreed to provide a list of all working groups for the members to review and discuss at their next meeting. On a motion by Karen Gately Herrick, seconded by Ed Ross, the Killam School Building Committee voted 7-0 to adjourn at 8:38 pm.