HomeMy WebLinkAbout2023-08-21 ad Hoc - Killam School Building Committee Minutes,LN rn
�. Town of Reading
� y Meeting Minutes
oJJJI�IMOPNP�
Board - Committee - Commission - Council:
Permanent Building Committee
Date: 2023-08-21
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
kECE1V(_U
TOWN CLERK
'iD
RE.1AJ^, p A.
1013 OCT 31 AM 7:30
Killam School Building Committee
Time: 7:00 PM
Location:
Select Board Meeting Room
Session:
Open Session
Version:
Final
Chair Cana Nazzaro, Vice Chair Karen Gately Herrick, John Coote, Kirk
McCormick, Sarah McLaughlin (remote) Ed Ross, Greg Stapler, Pat Tompkins
(remote), Nancy Twomey
Members - Not Present:
Others Present:
Town Manager Fidel Maltez, School Superintendent Thomas Milaschewski
(remote), Killam Principal Lindsey Fulton (remote), School Director of
Finance Derek Pinto (remote), RMLD Tom 011ila, Project Director Mike Carroll
(remote), Facilities Director Joe Huggins (remote), Assistant Facilities
Director Kevin Cabuzzi (remote)
Minutes Respectfully submitted By: Jacquelyn LaVerde
Topics of Discussion:
This meeting was held in-person in the Town Hall Select Board Meeting Room and remotely
via Zoom.
Call to order
Chair Carla Nazzaro called the meeting to order at 7:00 pm.
Roll call attendance: Sara McLaughlin (remote), Kirk McCormick, Greg Stapler, Nancy
Twomey, John Coote, Karen Gately Herrick, Ed Ross, Carla Nazzaro. Pat Tompkins joined
remotely at 7:02 pm.
Review Desianer Selection Schedule and Process:
Chair Nazzaro clarified the Designer Selection Process. The Town will send three
representatives to be included on the MSBA Designer Review Panel, which has thirteen
members. The MSBA typically likes those representatives to consist of the Town Manager,
School Superintendent, and a member of the School Building Committee. The Select Board
will vote to appoint the Town Manager, and the School Committee will vote to appoint the
Superintendent as those representatives. The role of the Killam Design Review
Subcommittee will be to review the packages received, although the entire Committee will
be invited to review them. The Interviews will be conducted with the MSBA.
Colliers Project Director Mike Carroll shared a draft timeline of the selection process. The
draft Request for Services (RFS) must be returned to the MSBA by Wednesday, August 30'.
The advertisement will be placed in the Central Register and local newspaper by September
9th, so that it appears in the Central Register on September 13th. Applications will be due
October 11th. Copies of applications must be provided to the MSBA by October lgth. There
Page I 1
will be a meeting with the MSBA on November 7th, at which the list of applicants will be
reduced to three. Interviews with the short list of applicants will be conducted with the
MSBA at the November 21n meeting. Colliers will conduct reference checks and provide
them to the Committee and the MSBA.
Review Draft Request for Services for Desianer:
The Request for Services (RFS) is a template provided by the MSBA, portions of which can
be customized, while other portions cannot be changed. Mr. Carroll stated that attachments
will be added to the RFS including: addendums to the OPM RFS, AHERA report, population
and enrollment forecast study, educational profile questionnaire, MSBA design enrollment
certification, and master planning report.
The RFS includes affirmative action, Minority Owned Business, and Women Owned Business
goals aligned with state goals. Designers will be asked to provide workforce reports. Town
Counsel and the Procurement Officer will review the RFS as well.
Mr. Carroll walked the Committee through the draft RFS, along with questions and
comments posed by Colliers. The Committee discussed the importance of project objectives
including net -zero energy, consideration for carbon neutrality, life cycle cost analysis, and
maximization of reimbursement. Because Gienapp conducted a holistic review of town -
owned land and school locations just a few years ago, the consensus of the Committee was
to remove Site Location from the list of project objectives.
Additional attachments that will be added to the RFS that may be helpful for prospective
designers include the existing building construction documents, and the Gienapp site study
report.
The Committee reviewed the list of basic services and questioned whether a Laboratory
Consultant and a Theatrical Consultant were needed, as elementary age students are not
likely to need lab space, and a cafetorium is a more common element than an auditorium in
an elementary school. They also discussed adding a lifecycle cost consultant. While the
Sustainability/Green Design Consultant should be able to address that, Photovoltaic was
specifically added.
The site visit for prospective bidders Is scheduled for September 220d at 1:00 pm
Members of the Committee will review the revised draft and send any further suggested
changes and comments to the Town Manager and his staff.
Future meeting aaenda items:
The next meeting is scheduled for September 18th at 7:00 pm.
Approve prior meeting minutes:
On a motion by Karen Gately Herrick, seconded by Greg Stapler, the Killam School
Building Committee voted 7-0-2 to approve the meeting minutes of August 7, 2023
as presented, with Kirk McCormick and John Coote abstaining, as they were not
present at that meeting.
Roll call vote: Sarah McLaughlin - Yes, Kirk McCormick - Abstain, Greg Stapler -
Yes, Nancy Twomey - Yes, John Coote - Abstain, Karen Gately Herrick - Yes, Ed
Ross - Yes, Carla Nazzaro - Yes, Pat Tompkins - Yes.
On a motion by Karen Gately Herrick, seconded by John Coote, the Killam School
Building Committee voted 9-0-0 to adjourn at 8:32 pm.
Roll call vote: Pat Tompkins - Yes, Sarah McLaughlin - Yes, Kirk McCormick - Yes,
Greg Stapler - Yes, Nancy Twomey - Yes, John Coote - Yes, Karen Gately Herrick
- Yes, Ed Ross - Yes, Carla Nazzaro - Yes.
=agc 1 2