HomeMy WebLinkAbout2023-06-05 Cultural Council Minutesor �
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� r Meeting Minutes
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ard - Committee - Commission - Council:
Cultural Council
Date: 2023-06-05
Time: 7:00
Building:
Location: Zoom
Address:
Session:
Purpose: Monthly Meeting
Version:
Attendees: Members - Present:
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TOWN CLERK
wi SEP -5 AM 9: 34
Brian Kimerer, Meghan Fidler -Carey, Steve Theodorldis, Kerr! Perry,
Christine Keller, and Uz Rogers
Members - Not Present:
Sherilla Lestrade
Others Present:
Minutes Respectfully Submitted By: Kerr! Perry and Liz Rogers
Topics of Discussion;
The meeting was held by Zoom; called to order at 7:01 PM.
Minutes were reviewed from the April 3, 2023 meeting. Some clarifications were discussed,
and the minutes were approved unanimously with some minor edits 6-0.
Minutes were reviewed from the May B, 2023, meeting. The minutes were approved
unanimously with the edit of adding in that a member of the MACC was in attendance 6-0.
Kerri reminded the Council that this was her last meeting (not choosing to apply for another
3 -year term) and it is also Megan's last meeting (due to her maximum allowed 6 years
being up). Megan will continue to assist RCC as a non-voting associate. Liz shared she is
considering her candidacy for Secretary when reorganization happens in the next meeting.
Kern agreed to complete a draft of the minutes from this meeting and to send them to
everyone and from there the new Secretary can submit after the next meeting.
Brian reviewed the Treasurer's Report and referenced the two town accounting reports he
had shared and that in the online database the MA State FY 23 funding Is showing as paid to
the Town of Reading. This should be reflected in the next report from the Town for May. He
shared there is a $23,493.16 balance, shy of any recent payouts. Megan motioned to
approve the Treasurers Report and Christine seconded the motion and it was approved
unanimously 6-0.
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Brian shared that the Community Singers reimbursement request was denied by the town
due to not having receipts and Invoices submitted. Brian has followed up with them with an
email to request further documentation In order to have the funds released.
Brian shared that the Marching Band had a request for the Council to consider. The tree
lighting event became rained out and they did not perform due to that and instead they
performed at the Memorial Day Service and are requesting to apply the funds of their $500
grant for the cleaning of the uniforms to the Memorial Day Service event. They marched In
the parade on Memorial Day and also performed in two ceremonies that day. The Council
voted to approve the change in venue and time with a unanimous 6-0 vote.
Community Feedback: At the May 8th Reception those attending were asked what they
would like to see more of and asked to provide feedback via post It's on a wall. There were
two post it comments submitted:
1. Pop up museums regarding Reading History and Station One Energy Production
2. Therapeutic Zentangle Art Program for ages 20-30 In person
During the event those attending shared that they enjoyed the reception, and it was nicely
done. Council members noted the high participation rate and that it went smoothly.
Guidelines and Priorities were reviewed using last year's as a starting point. There was a
discussion. One edit was agreed upon for the guidelines which is the added language
underlined below and the Guidelines with that edit and Priorities were unanimously
approved 6-0.
Reading Cultural Council FY 24 Priorities
Programs that serve broad segments of the community.
Programs that are new and diverse as well as well received annual programs.
Programs that contribute to the cultural vitality of the community as a whole.
Reading Cultural Council FY 24 Guidelines:
• Programs must be performed at a venue that is accessible to Reading residents,
although field trips to locations outside Reading are eligible.
• Proposals must state an approximate performance date, confirmed artist and
venue.
• Programs must have alternate sources of funding and guarantee they will run with
only partial RCC funding.
• Only online applications will be accepted.
• Only one application will be accepted from each organization or applicant
(individual or arouo) unless multiple constituencies are being served.
• All applicants must read and adhere to the LCC Program Guidelines. You can find a
copy of the guidelines by clicking on the LCC Program Guidelines link.
• Grants are reimbursement -based.
• Applicants awarded funding must conduct their program using their own funds and
then submit paperwork for reimbursement.
Brian shared his draft of the presentation he would like to submit for the FY 23 Summary
Report to the Selecthoard. It will plan to cover:
• In Memoriam of Kathy
• FY 23 Funds Summary
• List of 26 Grants
• Community Outreach Reception with link to Sideshow shared there
• Woking for Volunteers
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Grant Cycle Timeline
Thank you to the Town
Christine agreed to draft a Flyer as a call for volunteers and Liz and Stephen agreed to
provide feedback then share with their networks and put on our social media outlets. Goal is
to ask for volunteers In general and also for the Treasurer position while explaining what
that Involves. Christine will reach out to the Town Manager to include a mention of needing
volunteers in his upcoming Town Manager Minute Newsletter.
Brian shared that Jackie McCarthy will remain our Selectboard Liaison.
Timing of next meeting was discussed, and it was determined August 2V will be the next
meeting and it will be held by zoom.
Adjourned at 8:07 p.m.
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