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Home My WebLink About2023-08-14 Board of Library Trustees ��y OFp� �� := �v C I �� e: !.J ;� � � �� Town of Reading � ' `jt k"�� - � �� '�? '�.r-�;,I Meeting Posting with Agenda '. �` - � �+ � f�,y,p �,�� r ; i �c�' r�(�1 NU� � � �� 'O' O'i �J9r 7NCORP�pP .. Board - Committee - Commission - Council: Board of Library Trustees Date: 2023-08-14 Time: 7:00 PM Building: Reading Public Library Location: Community Room Address: 64 Middlesex Avenue Agenda: Purpose: General Business Meeting Called By: Patrick Egan, Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: This meeting will be held in-person in the Community Room at the Reading Public Library and remotely on Zoom. It will also be available streamed live through RCTV Join Zoom Meeting https://us02web.zoom.us/i/86117297460 Meeting ID: 861 1729 7460 One tap mobile +13017158592„86117297460# US(Washington DC) +13052241968„86117297460#US Dial by your location +1 646 876 9923 US(New York) Meeting ID: 861 1729 7460 Find your local number: httqs://us02web.zoom.us/u/kenv6p5GTY The Trustees also accept public comments through email: rpltrustee@noblenet.org This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page � 1 F R�o r ��+ �� Town of Reading ��. # :. ,� �? � ,:`�x ;�I Meeting Posting with Agenda `,�,� - �, ; � - ,5J9i INCOAP�pP� I. Call to Order II. Public Comment III. Request for Reconsideration of Materials a. "Tricks" by Ellen Hopkins b. "Assigned Male" by Sophie Labelle IV. Collection Development Policy and Request for Reconsideration Fo rm a. Review of updates/changes discussed in July b. Discussion and Vote V. Meeting Room Use Report VI. Meeting Room Policy and Fees Review a. Minor operational updates and corrections VII. Library Landscape Committee a. Adding Ex Officio (non-voting) members b. Approval of funds for exploratory concept and design VIII. Financial Report IX. Director's Report X. Approval of July 10, 2023, Meeting Minutes XI. Future Agenda Items a. Community DEI Assessment This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page � 2 � READING PUBIIC LIBRARY COLLECTION DEVELOPMENT POLICY Library Mission Statement The Reading Public Library is a center and resource for learning and civic engagement. We provide a place and platform of, by, and for the people who can benefit as individuals as well as contribute to the well-being of the community. Core Values • Education • Equity • Accountability . Access Collection Statement An important role of the Reading Public Library is to provide library materials selected in response to the diverse educational, informational, and recreational needs of all community members of every age and literacy level. Professional staff select and provide materials in a variety of formats; including but not limited to, print, media, and digital formats; and in a variety of community languages. Selection Criteria This policy is intended to provide direction and guidance to staff members in their roles as materials selectors. Staff select print and non-print library materials in accordance with one or more of these criteria. • Relevance to the library's mission and core values • Current usefulness, interest, and/or permanent value • Popular demand • Relevance to the existing collection • Standards of quality in content and format • Price Collection Development Policy � READING PUBLIC LIBRARY The selection process includes the use of authoritative professional reviews, popular reviews, publishers' catalogs, standard lists of basic works, firsthand examination, and patron requests. The Library Gift Policy addresses donations of materials for the collection. The following collections are selected with additional criteria: Children's Collection This collection serves children from birth through sixth grade. Children's librarians also select materials and give special attention to books of value to parents, teachers, and other adults working with children. Loca/History and Genealogy Collection This collection includes material that relates to or advances our knowledge about the town of Reading, Massachusetts and its history, people, and institutions. The collection also provides genealogists with methodological aids with which to begin research and learn genealogical techniques. Periodica/s Professional staff consider both content and accessibility of all periodicals. Magazine subscriptions are reviewed yearly prior to renewal. Reference The Reference collection is intended to serve adults and students in middle school and up. Materials selected for the Reference collection supply ready information on a certain subject, in an easy-to-use form, or are tools for bibliographic access. Teen Collection Professional staff select materials for teens to meet the needs, interests, and reading levels of young people in grades six through twelve. Intellectual Freedom and Controversial Materials The Board of Trustees of the Reading Public Library endorses the Library Bill of Rights (see Appendix I). The Board recognizes its right and responsibility to provide worthwhile materials of interest to its readers, including those on all sides of controversial issues. The Library does not advocate particular beliefs or views. The selection of any given item is not an endorsement of the viewpoint expressed. Library materials will not be marked in such a way as to show approval or disapproval. Access to library materials shall be controlled only to the extent necessary to protect them from danger or theft. Collection Development Policy � READING PUBLIC LIBRARY Parents are responsible for determining what their children may read, watch, or listen to. Selection of materials is not restricted by the possibility that young people may obtain material their parents consider inappropriate. Reading residents with serious objections to specific items in the Library should direct their complaints to a librarian. If the complaint is not resolved, the resident may file a "Request for Reconsideration of Library Materials" (Appendix II) form to the Director's attention. The item and the form will be reviewed by the Board of Library Trustees. If materials meet the criteria of selection, they will not be removed from the collection because of pressure by any individual or group. [Change #1] After issuing a decision on the Reconsideration, the Board of Library Trustees will not review additional Requests for Reconsideration of the title in question for one year. Scope and Limits of the Collection The Library does not attempt to serve as a depository of record nor to purchase materials of a highly specialized or technical nature. It does not undertake to support individual research in any subject field except local history. When requests are received for material outside the scope of this collection, every effort will be made to borrow the material from another library or to direct the patron to an agency where the material may be found. The Reading Public Library is cognizant of the resources of other public, academic, and special libraries and will not needlessly duplicate materials. Through cooperative agreements with other libraries, particularly the North of Boston Library Exchange (NOBLE), the resources of those libraries are readily available to Reading Public Library patrons. This policy recognizes the differing functions of school and public libraries and establishes the responsibility of the school to supply materials needed in quantity to support the school curriculum. The Library undertakes to provide a general, comprehensive collection that will enrich the resources available to students and teachers. Deaccessioning Practice To ensure that the collection remains useful and reliable, it is evaluated on an ongoing basis, with decisions made whether to dispose of, repair, or retain items. Material is evaluated based on use, physical condition, currency of information, number of copies, inclusion in standard bibliographies, and availability in nearby libraries. Collection Developmenf Policy � READING PUBLIC LIBRARY Materials that are withdrawn from the collection are disposed of at the discretion of the librarians responsible for the designated areas. The library is not able to save materials for patrons or notify patrons when materials are withdrawn. Budget The acquisitions budget for each department or category is established by the Director at the beginning of each fiscal year. Legal Responsibility It is the responsibility of the Board of Trustees to approve policies for the selection of Library material, formulated by the Director. These policies are administered by the Director with the assistance of the staff. Responsibility for selection of specific materials rests with the Director, but the Director's interpretation of policy is subject to review by the Board. Adopted: Apri12021 Amended: May 2022, August 2023 Collection Development Policy � READING PUBLIC LIBRARY Appendix I American Library Association Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. VII. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people's privacy, safeguarding all library use data, including personally identifiable information. Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019. Inclusion of"age" reaffirmed January 23, 1996. Although the Articles of the Library Bill of Rights are unambiguous statements of basic principles that should govern the service of all libraries, questions do arise concerning application of these principles to specific library practices. See the documents designated by the Intellectual Freedom Committee as Interpretations of the Library Bill of Riqhts. Collecfion Development Policy � READING PUBLIC LIBRARY Appendix II Request for Reconsideration of Materials Reading residents with serious objections to specific items in the Library should direct their complaints to a librarian. If the complaint is not resolved, the resident may file a "Request for Reconsideration of Library Materials" form to the Director's attention. This process is serious and can take time. The item and the form will be reviewed by the library director and the Board of Library Trustees, using qualitative and quantitative data and assessments of the material. If the material meets the criteria of selection, it will not be removed from the collection because of pressure by any individual or group. [Change #2] After issuing a decision on the Reconsideration, the Board of Library Trustees will not review additional Requests for Reconsideration of the title in question for one year. Requests for Reconsideration are reported to the Massachusetts Library Association (MLA) and the American Library Association (ALA). [Change #3] Pursuant to state law, all documents and emails received by a public employee or board are considered a public record unless the content falls within one of the stated exemptions under the Massachusetts Public Records Law. This may require releasing certain information, including identifying information such as your name.] Intellectual Freedom and Controversial Materials The Board of Trustees of the Reading Public Library endorses the Library Bill of Rights. The Board recognizes its right and responsibility to provide worthwhile materials of interest to its readers, including those on all sides of controversial issues. The criteria used by the professional staff when selecting materials are listed in the Collection Development Policy. The Library does not advocate particular beliefs or views. The selection of any given item is not an endorsement of the viewpoint expressed. Library materials will not be marked in such a way as to show approval or disapproval. Access to library materials shall be controlled only to the extent necessary to protect them from danger or theft. It is deemed the responsibility of parents and caregivers to determine what their children may read, watch or listen to, and selection of materials is not restricted by the possibility that young people may obtain material their parents and caregivers consider inappropriate. The great diversity of the library's customers means that the library must do more than provide materials for the common denominator in order to be effective. Reading residenfs may request the Board of Library Trustees reconsider library materials. Amended: May 10, 2022, August 14, 2023 Collection Development Policy-RFR � READING PUBLIC LIBRARY Form to Request for Reconsideration of Library Materials Date: Full Name: Address: Email: Telephone: You represent: ❑ Self ❑ Organization: (Please Name) MATERIAL FOR RECONSIDERATION Format: Title: Author/ Date Call #: 1. What brought this material to your attention? 2. Have you examined or read the entire item? If not, why? 3. What concerns you about the material? Please be specific. 4. Are there materials you suggest that provide additional information and/or other viewpoints on this topic? 5. What action are you requesting the Board of Library Trustees to consider? Signature Date Please return the completed form to a staff member at any service desk or email to rdgadmin@noblenet.org. You will be notified of when the Board is scheduled to review this request. Pursuant to state law, all documents and emails received by a public employee or board are considered a public record unless the content falls within one of the stated exemptions under the Massachusetts Public Records Law. Collection Development Policy-RFR �� _. _ .:.- -. ��::�.�:•��_=�-- -��,�>r-,: ,-, .- ��...-��-�,,__ ■ Library Events M E ET I N G ■ outside organizations ROOM U SAG E FY 2022 - __ _:,.:_.:.� Outside 12� � Organizations - - � Library Events FY 2023 -� ��a �:�;� 0 250 500 750 .�_T... ,_.: , , ._ _.. � � - : :-,._ ,. :r �t . ; �.. � READING PUBLIC LIBRARY M EETI NG ROOM POLICY Statement of Policy The Board of Library Trustees of the Reading Public Library subscribes in full to the Library Bill of Rights as set forth by the American Library Association. The Board of Library Trustees has established this policy regarding use of the Library meeting and conference rooms, and is the sole authority in interpreting these rules and regulations. The Director is authorized to accept reservations for the use of these rooms in accordance with this policy, and to deny or immediately terminate permission to any group whose programs or policies are inconsistent with the best interest of the Library or that violates this policy. The Director's interpretation of these rules and regulations shall prevail subject to the final decision of the Board of Library Trustees. The primary purpose for the Library meeting and conference rooms is to accommodate current and future Library programming needs. This includes use by Reading Public Library, the Board of Library Trustees, Friends of the Reading Public Library, and Reading Public Library Foundation. After these needs have been met, these spaces are available on equal terms to agencies of the Town, Reading not-for-profit groups and residents of Reading regardless of beliefs and affiliations, provided that the meetings are open to the public. Use of the Library's meeting and conference rooms does not imply endorsement of the group's or individual's policies, beliefs, or programs by the Reading Public Library, Board of Library Trustees, or the Town of Reading. The Applicant signing for the organization or resident assumes responsibility for the conduct of participants and the protection of Library property in connection with the meeting, event or program. Signee must be at least 18 years old and be an I active member of the sponsoring group or a Reading resident � � � sa�. The Trustees, the Library, and the Town of Reading will be not responsible for injury to persons or property while the building or grounds are used by any group. Eligibility Meeting spaces may be rented by Town/government agencies, nonprofits that serve Reading, or Reading residents � . 1. The meeting, event or program serves an educational, cultural, or civic purpose to the community. 2. Applicants do not charge any fees for registration or attendance, with the exception of Library fundraising activities which require permission from the Board of Library Trustees.�+�es�e�. 3. Meetings, events or programs are open to the public and doors remain unlocked at all times. Meeting Room Policy � READING ausuc ueautr 4. The primary clientele are Reading residents. 5. Applicants do not offer sale of any goods or services. 6. Applicants agree to pay for any additional fees for special services as outlined in the "Fee Schedule." 7. Use is limited to twelve (12) times per calendar year. Library meetinq room rentals are intended for occasional use. Clubs, qroups or meetups that have membership fees mav not use the library as a primary meetinq location. General Rules for Room Use 1. Meetings cannot conflict with regular Library services or programs. 2. The Library Trustees reserve the right to refuse the use of the Library meeting and conference rooms or cancel any reservation when they deem the action to be in the best interest of the Library and/or Town of Reading. 3. The Applicant requesting the reservation will be the primary contact and the � e�-I+a�_submission will signify understanding and acceptance of all rules and regulations, responsibility for payment of all designated fees, and the responsibility for all rules being followed by the participants in the program. Failure to follow regulations and/or make appropriate payments will affect requests by this individual's organization in the future. � 4. All rental applications must be submitted online at least five (5) business days and maximum of three (3) months in advance of the date and time of the event. Rental applications are considered "Pending" until the Applicant receives electronic approval from library staff. 5. Payment is due with 48 hours of notification of approval. Please note that "Approved" applications are not "Confirmed" until payment is received. The Library may cancel the reservation due to non-payment if fees are not received one business day prior to the event. 6. Full refunds are issued to cancellations received one business day in advance of the event, if the Library is closed due to weather, or if the Library must cancel the event due to scheduling conflicts. Cancellations by the Applicant that are received less than one business day in advance may result in forfeiture of the fee. � 7. If rental period or services exceed the initial agreed upon fee, the Applicant will be billed within seven (7) days. 8. The rental period is calculated by hour and includes any time for setup or breakdown. 9. Room rental does not include any custodial assistance with set up or break down, or general technology assistance. Each room comes with specified furniture and equipment. For additional services, please see the "Schedule of Fees." Meeting Room Policy � READING PUBLIC LIBRARY 10.The Applicant may request technical assistance (fees apply) no less than seven (7) days in advance of the program. 11.Rates and fees are subject to change without prior notice. 12.A11 meeting rooms must be cleared 10 minutes before scheduled closing time to avoid incurring additional fees. 13.A11 publicity materials for non-Library meetings, events or programs must state that the program is not endorsed or sponsored by the Reading Public Library, The Board of Library Trustees, or Library staff. The Applicant may include the Library address and location, but may not use the Library telephone number or email as a contact point. 14.The Library reserves the right to send a representative to any event held in the facility in order to ensure that no unlawful action or action contrary to this policy or the Patron Rights and Responsibilities policy is occurring. 15.The Library reserves the right to cancel a reservation when the Applicant or their representative is not present within 30 minutes after the reservation start time. 16.Renters and attendees will adhere to the Reading Public Library Patron Rights and Responsibilities policy. 17.Facilities must be left neat and orderly. The Applicant is responsible for removing all food and beverages. 18.Library staff is not available to help with set up. 19.Nothing may be attached to the walls. 20.Damage to the facilities must be reported promptly. 21.Light refreshments in the form of beverages and finger foods may be served. 22.No smoking, vaping or alcoholic beverages. 23.Storage of material for groups is not permitted within the Library. The Library is not responsible for equipment, supplies, exhibit materials or other materials owned by a group or individual and used in the Library. 24.Any meeting that includes children or teens requires one (1) adult for every fifteen (15) individuals under the age of 14. 25.When the Library is open, non-handicapped individuals attending programs are requested to park on those portions of Middlesex Avenue, Deering or School Streets directly adjacent to Library property. The parking lot is available for use after hours. Meeting Room Policy � READING PUBLIC LIBRARV Fee Schedule Room Rental Fees Government Reading Reading Agencies Nonprofit Individual Community Room A/B (Max. capacity 120) No Fee $20 / 3 hrs $40 / 3 hrs Rental includes 50 chairs, 10 tables, podium w/ microphone*; access to projector and screen. Community Room A (60) No Fee $10 / 3 hrs $20 / 3 hrs Rental includes 30 chairs, 5 tables, 1 podium*; access to projector and screen. Community Room B (60) No Fee $10 / 3 hrs $20 / 3 hrs Rental includes 30 chairs, 5 tables.* Conference Room (25) No Fee $10 / 3 hrs $20 / 3 hrs Rental includes conference table and chairs; laptop/wireless access to screen. *Does not include set up of table and chairs. Additiona/Fees Government Reading Reading Agencies Nonprofit Individual Standard Custodial $38 / hr $38 / hr $38 / hr Monday-Friday 9am-8pm (1 hr min) (1 hr min) (1 hr min) Weekend, Holiday Custodial $50 / hr $50 / hr $50 / hr (3 hr min) (3 hr min) (3 hr min) General Technology Assistance '� No Fee $30 / hr $30 / hr (1 hr min.) (1 hr. min) DVD/Blu Ray No Fee $25 / 3 hrs $25 / 3 hrs Additional Microphone /Wireless Microphones No Fee $25 / 3 hrs $25 / 3 hrs Meeting Room Policy � READING VUBLIC LIBRARY Piano Fee ** No Fee $25 / 3 hrs $25 / 3 hrs Additional Tables No Fee $5 /table $5 /table Kitchen Access No Fee $10 / 3 hrs $10 / 3 hrs *Technology Assistance must be requested seven (7) days in advance and is only available during regular Library hours. *"Piano use must be approved by Library Director. Adopted June 1998 Amended: August 15, 2016 Amended: February 11, 2017 Amended: February 1, 2019 I Amended: July 12, 2021 Amended September 11, 2023 Meeting Room Policy As ofJuly 31 (8%) Trustee Budget Summary • �� .•. .• -� •. Municipal Salaries $1,698,150 $0 $122,900 $0 $1,575,250 7.24% Municipal Expenses $143,200 $0 $8,389 $0 $124,811 5.86% Municipal Materials $273,675 $0 $10,917 $0 $262,758 3.99% Fines&Fees $12,791 $545 $1,122 $0 $12,213 N/A State Aid $95,939 $0 $10,450 ($510) $85,999 N/A Gifts $329,118 $239 $6,039 $3,300 $320,018 N/A Trusts $48,663 $96,524 $0 $0 $145,186 N/A TOTALS $2,601,536 $97,307 $159,818 $2,790 $2,526,236 �.. .. . • �. .•. .• •. •. Salaries-Library Administration $446,950 $36,122 $0 $410,828 8.08% Salaries-Leave Buyback* $0 $0 $0 $0 Salaries-Collection Services $536,300 $40,214 $0 $496,086 7.SO�o Salaries-Public Services $714,900 $46,564 $0 $668,336 6.51�0 Expenses-General Library Maint Contract Supp $22,000 $1,061 $0 $20,939 4.82�0 Professional Development $14,000 $986 $0 $13,014 7.04% Library Programs $4,000 $0 $0 $4,000 O.00�o Software/Licenses $69,200 $1,039 $0 $68,161 1.50% Library Supplies $8,500 $559 $0 $7,941 6.58% Office Supplies $4,500 $67 $0 $4,433 1.49% Technology $11,000 $4,677 $0 $6,323 42.52% Equipment $10,000 $0 $0 $10,000 0.00% Materials $273,675 $10,917 $0 $262,758 3.99% Books $5,029 $0 Audio $44 $0 Video $251 $0 Periodicols $170 $0 Electronic Resources $1,445 $0 Databases $1,510 $0 Other Materials $2,468 $0 Overdrive(eeooks/eAudiobooksJ $0 $0 TOTALS $2,115,025 $0 $142,20b $0 $1,972,819 6.72% . • �. .•. -. Revenue(and Carryover) $12,791 $545 $0 $0 $13,336 Materials $0 $0 Suppiies $1,122 $0 ($1,122) TOTAIS $12,791 $545 $1,122 $Q $12,213 . • •. .-. •. Revenue(and Carryover) $95,939 $0 $0 $95,939 Expenses $0 Office Supplies $158 ($158) $0 Professional Development $0 $0 $0 Materials $165 $0 ($165) Library Other $955 $0 ($955) Library Equipment $9,173 ($352) ($8,821) TOTALS $95,939 $0 $10,450 ($510) $85,999 Page 1 As of July 31 (8%) Trustee Budget Summary �. . • �. . .�. •. Revenue(and Carryover) $43,506 $25 $0 $0 $43,531 Professional Development $0 $0 $0 $0 Recreational $0 $46 $0 ($46) Programs&Services Adults $29,522 $0 $0 $0 $29,522 Programs&Services Teens $24,265 $0 $0 $0 $24,265 Programs&Services OESJ $2,050 $0 $0 $0 $2,050 Programs&Services Childrens $88,755 $0 $4,800 $0 $83,955 Programs&Services-Local History $500 $0 $0 $0 $500 Studio $30,298 $0 $0 $0 $30,298 RPL Foundation $74,356 $0 $1,193 $0 $73,163 Other Gifts(Combined) $9,023 $0 $0 $3,300 $5,723 Materials $26,844 $214 $0 $0 $27,058 TOTALS $329,118 $234 $6,039 $3,300 $320,018 . .• . .• .•. �• •. Appleton/Mansfield $11,000 $5,310 $16,310 Edward Appleton $5,000 $39,357 $44,357 R/M Babcock $3,598 $2,371 $5,969 Stephen Foster $12,000 $7,186 $19,186 Charles Torrey $1,000 $984 $1,984 Donald Tuttle $500 $884 $1,384 Elaine&George Long $5,000 $34,541 $39,541 Barbara Hewitt $8,952 $4,700 $13,652 James Rawstron $1,613 $1,190 $2,803 TOTALS $48,663 $96,524 $145,186 �. Appleton/Mansfield "...for the purchase of books other than those listed as fiction" (NONFICTION BOOKS) Edward Appleton "Purchase of books, paintings,engravings,works of art or other suitable useful furnishings R/M Babcock "Books on literary subjects and self-government"(BOOKS) Stephen Foster "Books...to be inscribed 'Stephen Foster Fund"' (BOOKS) Charles Torrey "Books on non-fictional subjects"(NONFICTION BOOKS) Donald Tuttie "Books" Elane&George Long "Books or Equipment" Barbara Hewitt "Books" James Rawstron "Books on tape&furniture to house books on tape" (AUDIOBOOKS) Page 2 �s. ..,v_. .ry�= :,.�..e.:, �i `" ��'��' � � � � � � � � �s�',-�- _z,_ August 2023 Board of Library Trustees Meeting IX. FINANCIAL REPORT a) FY24 Budget: The warrant T2407 includes the annual NOBLE payments. July Gifts: .. . - . -. Cherrie Dubois $30.00 In memory of Neil Miksis Cash Donations $24.00 General . . � � � X. DIRECTOR'S REPORT a) July Snapshot Circulation 3�aao 30000 _ ._.�... --------------------------- 25000 - - - � 20000 - - - 15000 - - - 10000 - - - 5000 - - 0 � - � � � _ � � Mar Apr May Jun Jul ■ Last Year ■ This Year . � � Circulation 32,685 30,747 33,917 Locker Use 77 66 N/A Meeting Rooms Rentals 13 13 8 Museum Passes 235 162 203 New Library Cards 130 132 124 1 � Page :r.:r;m,� �a�w-� h �>x, . . - _ e r"� r: � � s -�.� -�'" �F n ��'s�yj� � _ Overdrive 4,954 4,438 4,117 Programs 52 33' 31 Reference Questions 2,008 2,236 2,522 Visitors 14,333 N/A 15,588 Volunteer Hours 12 22.5 20 b) Facilities and Operations i) Patio Use The Trustees recently asked for staff recommendations and concerns in opening up the patio area on the second floor. • Adults must accompany children' under age nine (9). • Children's Room staff have the discretion to close the space due to inclement weather or overcrowding. • Users are responsible for bringing in Library materials or equipment brought outside. • Users are responsible for bringing in all rubbish and recycling. • Access ends 30 minutes before closing. • Planters should remain for programs such as the Plant Lab. They may need to be rearranged. • The patio would be closed for Library programs like Plant Lab, including additional time for setup and breakdown of any equipment. • Staff requests new, easy to move and arrange furniture for flexible setup. Including child-size seating would be appreciated. • All furniture should be weatherproof from spring until fall (no cushions). • Activity on the patio may disrupt use of the "Cloud Corner," a dedicated imagination space. • Request to have the space clearly designated as children's and family space or open to everyone. Note: lone adults on the patio will have access to children via the windows. • The discussion regarding cameras should be discussed in Executive Session as it pertains to security. ii) Missing/hidden books: Non-fiction LGBTQ+ books in the Teen area have been systematically hidden and moved. We have instituted measures in that space and with the collection to address this issue. This behavior is disappointing, interferes with others' use of the Library, and wastes both staff time and taxpayer money. 2 � Page rk, . ., . �,.� _._... � �, . . " ;.. ;s , o3i �.r5�: v� . � � _ . . . .'2 _ . ' . . . . . . At present, there is no vandalism, damage, or theft of Library materials. Should that happen, we will involve the authorities. iii) Signage Check out the new Welcome signage above the elevator at the main entrance. This is an extension of RPL's ongoing work to around accessibility and aligns with the strategic plan focus on "Library as Space and Place." The audiobook collection also received a new sign that will help with general wayfinding for those who wish to use that collection. iv) ARIS Report The FY23 Annual Report Information Survey (ARIS) is ready for submission. ARIS and the Financial Report filed in October follow Massachusetts General Law, Chapter 78 and are required to receive State Aid to Public Libraries. v) Tween Spot Bids The Library issued a request for quotes for the fabrication and installation of the Tween Space millwork and shelving with a deadline of August 3. We received one submittal from David Michaud of Maker Woodworker and he has been awarded the contract. Mr. Michaud is the original designer and a Reading resident. The project is expected to come in on budget as discussed in both April and July. We expect the next phase of this project to finish up in late October and hope to launch the Tween Space in November. vi) RMLD Level 3 Charger Update c) Collections, Programs, and Services • New Collections o Financial Fit: An interactive learning platform from EBSCO with approachable, unbiased lessons on personal finance to guide life's biggest financial decisions. Topics include everything from Building Credit to Living with Roommates to Setting up a Joint Household. o Spanish and Portuguese eBook Collection: A curated collection with over 9,000 titles on subjects such as: ■ Business and Economics ■ Computer Science ■ Fine Arts ■ History ■ Literature ■ Political Science ■ Science ■ Technology • New Museum Pass 3 � Page o Garden in the Woods Pass: RPL now offers a discount pass to Garden in the Woods (Native Plant Trust). Located in Framingham, MA, visitors can explore 45 acres of rare and common native New England plants in a naturalistic setting. • This summer, Library programs and services (and signage) has focused on reaching new audiences and creating community partnerships. o Backyard of Books: Our weekly series of(mostly) outdoor storytimes including visits from community readers sharing stories in languages like Spanish an Czech. o Find Your Melody: Music Therapy for children, teens, and adults with disabilities, including autism spectrum disorder (ASD), and intellectual and developmental disabilities (I/DD). o Homeschool Curious: connecting with new segment of the Reading community. o LAB: Lendo, Aprendendo & Brincando: Stories, reading practice, and games aimed at making valuable connections with multilingual families and learners. The twelve-week series is led by Miss Angela, a Reading teen. o RPL on Wheels: Bringing the Library to busy commuters, local shoppers walkers, and curious cyclers at the Reading Depot. o Stuffie Storytime: This evening programming brings in new families and meets a need for those not able to attend our daytime sessions. d) Horizons • September 30: Community Read-In! Come to the Reading Public Library to participate in a Commonwealth-wide celebration of the freedom to read. Book bans and censorships are on the rise nationally, in New England, and right here in Reading. Celebrate the freedom to read as a community. And read whatever you wish with your neighbors on Saturday, September 30, 2023, from 10:00 am- 12:00 pm. We'll have cider and donuts, giveaways, and a storytime for the little ones. • The English Conversation Group will start up in the fall after a two-year hiatus. • RPL is a grant partner with the Discovery Museum and will be the recipient of a "Cause & EffecY' exhibit in Spring 2024 • Banned Books Week planning is well underway with two confirmed events. • Finalizing details with the Reading Coalition on a 3-month Mental Health First Aid Fall series around older adults, adults and individuals working/living with teens. e) Personnel Please welcome new Children's librarian Emma Heuchert to RPL! Emma has several years of experience working in schools and as an Events Coordinator for a speculative fiction convention. We are all excited to get to know Emma and for her to work with children and families of all ages at RPL. Division Head of Public Services Allyson Dowds will leave RPL at the end of August. She has accomplished so much in her time here: "Reclaiming Your Voice" Civic Hub Grant, developing programming pillars, hiring/managing a talented Public Services 4 � Page , . __, �, .. � w ; � � � � � } � � R ip .. . �5;'.,. i C . . . � 4J`,- � t ,i,�.."��Y..,� team, and too many more things to list here. Ally has been a positive presence and support for many of us. We wish her well in her journey and future adventures. The search for a new Division Head will start immediately. Dr. Sudeshna Chatterjee has transitioned out of her role as Director for Equity and Social Justice. We will miss hard work, wisdom, and perspective. Due to the unique nature of this position, the hiring team for this position is the Town Manager Fidel Maltez, Human Resources Director Sean Donahue, and Library Director Amy Lannon. Reading received over fifty applications in the first two weeks. After the initial screening, we have scheduled five first-round interviews for August 21 and 22. The first-round interviewers are Sean Donahue, Fidel Maltez, Amy Lannon, Lt Patrick Silva (RPD — Civil Rights Officer), and Jenna Fiorente (Community Services Director— Recreation, Elder and Human Services, Veterans' Services). During this process, the hiring team has discussed the possibility of moving this position to be a direct report to the Town Manager. This change is not unexpected and could happen as early as November Town Meeting or come into effect in FY25 (July 2024). • Changes to the organizational structure is at the discretion of the Town Manager with input from Departments Heads. • Such a change would impact the cost center (budget line) for this position. We are discussing various options with the goal to maintain the MAR required for state aid eligibility. • The Select Board plans to discuss this issue at their August 22, 2023 meeting. fl Professional Development (selected) • Civic Engagement in Uncivil Times • Dementia Friends Training • Designing for Diversity in Your Library's Communications • Getting Started with OCLC Worldshare Record Manager � Incident Command System Course 100 (FEMA) • Opportunities to Close the Digital Divide • Promoting Voter and Civic Engagement at Your Library • Stories Beyond Borders: The Power of Art • Strategies and Techniques to Foster Inclusion of Patrons with Disabilities • Succession Planning: A Guide to Quiet Hiring • The Fight Against Book Bans: How Do We Move Forward? • Youth Mental Health First Aid Respectfully submitted, Amy Fang Lannon, Director (she/her) August 10, 2023 5 � Page ,..�- :;, ., . .�.r:Y� .... ,,:.-�r�,�.��.,�:�� o� oF�r�� . � � Town of Reading �:` �;-� �4�,,� �I Meeting Minutes A' ,.. � 'S�9_L4C OPO�PP� Board - Committee - Commission - Council: Board of Library Trustees Date: 2023-07-10 Time: 7:00 PM Building: Reading Public Library Location: Community Room Address: 64 Middlesex Avenue Session: Open Session Purpose: General Meeting Version: Final Attendees: Members - Present: Patrick Egan, Chair; Monette Verrier, Vice-Chair; Monique Pillow-Gnanaratnam; Cherrie Dubois; Cappy Popp Members - Not Present: Andrew Grimes, Secretary Others Present: Amy Lannon, Director; Michelle Filleul, Assistant Director; Meaghan Clemente, Administrative Assistant; Sudeshna Chatterjee, Director of Equity and Social Justice; Joseph McDonagh, Financial Committee Liaison to Reading Public Library; Minutes Respectfully Submitted By: Monette Verrier, Vice-Chair Topics of Discussion: I. Call to Order at 7:00 p.m. II. Public Comment No public comments were made in person or remotely. III. Programming Update (Summer) TABLED IV. Office of Equity and Social Justice Update Director of Equity and Social Justice Dr. Sudeshna Chatterjee briefly reviewed the Office of Equity and Social Justice (OESJ) mission, which is focused on embracing diversity, equity, inclusion, and access in the Reading community. The OESJ seeks to carry out its mission through an advisory and supporting role in the community. The OESJ is a community resource facilitating collaborative engagement through respectful dialogue and behavior. The OESJ offers events and programs that humanize and celebrate everyone and encourage civic dialogue and education around diversity, equity, and inclusion issues. Annual town-wide events celebrating Juneteenth, Native American Heritage Month, Martin Luther King Jr. Day, and Disability Inclusion have been the main focus in 2022 and 2023. Over 200 people attended the 2023 Martin Luther King Jr. Day celebration, and over 400 attended the 2023 Juneteenth Freedom Festival. These two events were Page � 1 Ms. Verrier and Mr. Popp suggested adding language regarding the potential release of the petitioner's full name. Mr. Egan noted a Reading residency requirement for completing the Form to Request for Reconsideration of Library Materials but no requirement to hold a library card. Mr. Egan acknowledged that some libraries have a two-step process, where decisions made by a Library staff review committee can be appealed to the Board rather than just going directly to the Library Director and the Board. Ms. Lannon explained that an internal collection development committee review would not involve a public meeting or discussion but would include the same analysis process regarding usage, shelving locations, and surrounding communities. However, the current process allows for transparency through public meetings and public comment. Mr. Egan expressed concern about the five-year reconsideration period. In most cases, there is no problem with analyzing the book as a whole and repeating the reasons for the recommendation. However, a material change in facts may affect research and usage over time. Ms. Lannon explained that the 5-year period is the result of surveying the practices of other libraries. Although Ms. Lannon has only personally experienced a handful of challenges in her 30 years of experience in the library field, the number of challenges is growing. There is a potential for repeat challenges on the same material, and a reconsideration period is meant to address this problem. Requests for reconsideration should be made with meaningful intent. Ms. Verrier suggested scaling back the reconsideration period to one year. Ms. Lannon explained that circumstances might change and that the staff would review the book again. Ms. Lannon clarified that staff may adjust an item's placement in the library collection without filing a Request for Reconsideration. Ms. Pillow-Gnanaratnam inquired about an intermediate method of discussing subsequent challenges of the same book. Ms. Lannon explained that the composition of the Board may change over time and could vote to approve different motions. Ms. Lannon will consult with Town Council, but the Board may decide to confirm its prior decision and not recognize additional requests for reconsideration in response to a specific item rather than having a blanket reconsideration period in the policy. Mr. Egan suggested that a different policy would need to address repeat requests. Mr. Egan believes that repetition in justifying the decision is acceptable as long as there are no substantial changes and the material is considered whole. Ms. Lannon will develop proposed language for voting at the August meeting regarding the one-year reconsideration period. She will leave the current process as is rather than adopt a two-tier approach with an appeal of Library staff decisions to the Board. Ms. Lannon clarified that this policy would be scheduled for review in approximately one year. Other Library policies are expected to be reviewed throughout the year to ensure they meet the Library's needs. Page � 4 supported by grants from the Reading Cultural Council and Massachusetts Cultural Council, respectively. The Office offers supplemental support for other community events, such as Reading Pride and the New Resident Open House, celebrating diversity, equity, and inclusion. Programming design and support to other departments and community stakeholders, such as the Coalition of Us (CATO) conversation program, is also provided. The Reading Reflect program serves as a model for community education, and a second installment is currently being planned. A second Disability Inclusion Workshop in collaboration with the Reading Special Education Parent Advisory Council (SEPAC) is being planned, as well as the 2023 New Resident Open House, a Genocide Awareness Workshop/Forum, and a Martin Luther King Jr. Day 2024 celebration. The OESJ seeks to support, guide, and empower community members and town leadership to create and sustain an inclusive organizational culture, processes, and spaces. Through the DEI Needs Assessment, the OESJ hopes to identify community needs further and communicate them to leadership and staff. The OESJ advises leadership and town stakeholders on the implications of policies, processes, and programs and designs staff and board training. The OESJ also assists with community outreach and broadening inclusive communication. The involvement of multiple stakeholders is essential as current issues evolve, and action items are developed. Dr. Chatterjee feels that the visible public work of her office is critical, as well as the many invisible behind-the-scenes efforts. Dr. Chatterjee stressed the importance of building bridges to connect all voices in meaningful civic dialogue while strategically amplifying voices from traditionally marginalized communities. A system for confidentially documenting community input and concerns helps with the organization of operations. The Partners and Allies for Inclusive Reading (PAIR) group volunteers are working to establish bridges and trust throughout the community. Facilitating open dialog and connection spaces among community members, employees, key stakeholders, and future collaborators is essential. For example, support groups and resources are being formed for minorities, women, and older adults. Dr. Chatterjee acknowledged that discrimination and bias do not have borders. Relationships with peer communities in neighboring municipalities such as North Reading, Wakefield, Winchester, and Stoneham have helped create community learning spaces, outside relationships, and expanded perspectives. The OESJ also represents Reading at the state level through participation in organizations such as the Massachusetts Municipal Association, Massachusetts Human Rights Coalition, Massachusetts DEI Coalition, and Metropolitan Area Planning Council. These exciting state-level conversations have helped form connections with national organizations such as the American Association of Access, Equity, and Diversity. The upcoming DEI Community Needs Assessment seeks to identify community needs and gaps in programs, processes, and services that act as barriers in the local Reading community. An employee-driven steering committee featuring liaisons from various elected boards and departments will begin meeting in August. They will oversee a process that will include surveys, interviews, focus groups, and educational public forums to generate a wide range of feedback and involvement. As the Director, Dr. Chatterjee has developed a public engagement process to create welcoming community events that reach all target audience members. She documents data regarding concerns, feedback, and ideas and identifies stakeholders. She examines situations for feasibility and interest in collaboration, identifying short-term and long-term outcomes. The next step is to plan and implement programs collaboratively. Page � 2 She reviews feedback to reinforce success and create change when the process is repeated. Sustained goal building and thoughtful execution of action items in response to feedback received are essential to optimizing community impact. Mr. Egan questioned the nature of any emerging themes Dr. Chatterjee may have realized from her community conversations. Dr. Chatterjee acknowledged many situational issues regarding new policies and noted the value of sharing resources and empowering people to discuss contentious and emotional topics. Dr. Chatterjee noted that many issues involve referrals to leadership in other Town departments. Mr. Egan asked for clarification on OESJ outreach efforts surrounding controversial issues such as the holiday displays on the Town Common. Dr. Chatterjee noted that she has since organized a retreat and workshop in collaboration with an outside consultant for the Select Board to present resources on other municipalities' best practices and goals. Dr. Chatterjee acknowledged the difficulty of navigating conversations with elected boards as a paid employee but is open to communication. Mr. Egan questioned the status of PAIR volunteers. Dr. Chatterjee reported approximately 70 members and strong attendance in meetings focused on community outreach and the DEI Community needs assessment. Ms. Pillow-Gnanaratnam complimented Dr. Chatterjee's hard work and inquired about her development and trajectory. Dr. Chatterjee acknowledged that no community is perfect and hopes to improve growth and collaboration through partnerships and community events continuously. The Board thanked Dr. Chatterjee, who excused herself at 7:23 p.m. V. Collection Development Policy Review(includes Request for Reconsideration forms and procedures) Ms. Lannon presented a copy of the Library's current collection development policy, including a copy of the American Library Association Library Bill of Rights and the Library's Form to Request for Reconsideration of Library Materials. Ms. Lannon noted that the Board regularly reviews all policies to ensure their strength and applicability. Ms. Lannon highlighted some proposed additional language to both the Collection Development policy and the Request for Reconsideration to make an item ineligible for further reconsideration for five years after a decision has been reached. Proposed language regarding the public nature of Requests for Reconsideration would inform filers of the potential release of particular identifying information per Massachusetts Public Records Law. Ms. Dubois questioned whether the information would need to be requested for release. Ms. Lannon clarified that the Library may exercise discretion, but there is no legal obligation to keep the information secret. Any public records request may result in the sharing of identifying information. Ms. Lannon also suggested adding a note that the item will remain in circulation during the reconsideration process. Ms. Lannon noted that the best practice would be considering the proposed changes in preparation for potential amendments and motions in August. Ms. Dubois and Ms. Verrier questioned what materials are provided to patrons wishing to request reconsideration of an item. Ms. Lannon clarified that Library staff give patrons the two-page form and the full Collection Development policy. Ms. Verrier inquired about the nature of the Tween space collection. Ms. Lannon explained that the Tween space will be a special area within the Children's room. Page � 3 � VI. Charter Review Committee Appointment Mr. Egan shared that Town Manager Fidel Maltez had reached out to the Board regarding having a Trustee or Representative on the Charter Review Committee, which is scheduled to begin meeting in the Fall. Every ten years, a committee is formed to review the Town Charter. The Town Charter establishes the Board and its responsibilities, among many other things. Ms. Lannon noted that despite his absence tonight, Mr. Grimes had expressed interest in the charter, and his background in finance may be beneficial. Motion: To approve Mr. Andrew Grimes as the Charter Review Committee Appointee representing the Board of Library Trustees. (Popp/Dubois) Vote: Approved�0 VII. Ad Hoc Library Landscape Committee Appointment Mofion:Approve Mr. Cappy Popp as an Ad Hoc Library Landscape Committee member. (Dubois/Verrier) Vote: Approved 5-0 VIII. Discussion: Trustee Meeting Materials Mr. Egan commented on the possibility of publicly posting meeting packets with the Town Clerk separately from meeting agendas for future meetings. Ms. Dubois questioned the practices of other local boards. Mr. Egan believes the Select Board and School Committee currently post meeting packets. However, only the agenda posting and official minutes are required. Everything else is voluntary. Ms. Verrier questioned whether packets would be available with the Town Clerk's Office at Town Hall or online. Ms. Lannon has been communicating with Town Clerk Laura Gemme and believes an electronic copy would be posted on the Town website and Laserfiche. Mr. Egan and Ms. Verrier questioned the redaction process for the meeting packets. Per Ms. Lannon, public comment emails may not necessarily be included in the packets. Requests for reconsideration are separate, but the best practice would be to thoughtfully redact identifying information. For public comments included in the packets, library staff could remove contact information such as email addresses and phone numbers from members of the public to address privacy concerns. Some information may be legally required to be provided upon request. Ms. Lannon suggested that packets could still be distributed to the Board on Thursdays, with public postings on Mondays in case of any changes. Ms. Lannon will clarify the temporary nature of packets posted on the website versus permanent Laserfiche availability. The Select Board has meeting packets available dating back to 2005. Mr. Egan noted that people have suggested posting meeting packets in the past and that it would be helpful to see and track this information over time. Ms. Lannon will continue distributing the packets to the standard distribution list and will begin working with the Town Clerk to facilitate public posting as well. Ms. Lannon will also review the protocol of other local elected boards for communicating and publicizing public comments. Ms. Lannon clarified that personal information from minors must be withheld. Page � 5 IX. Financial Update a. General Update Ms. Lannon noted that the entire expense budget (L92) has been fuliy expended with the current warrant T2335. State aid has been used to purchase some recent library materials. However, the Library does anticipate returning $45,646 of municipal salary funds due to several vacancies and transitions that have taken place throughout the year. One full-time Children's Librarian position is still open. The Library received several gifts in June, including a Young Women's League of Reading donation supporting the EcoTarium museum pass. Members of the Abigail Book Club also made several generous donations. b. FY24 Warrant Schedule Ms. Clemente developed a schedule of warrants for FY24, including signature due dates with holidays noted. In general, warrants are available for signature on Thursday afternoons. Ms. Lannon thanked Ms. Pillow-Gnanaratnam for suggesting this helpful organizational tool to keep track of warrant dates. c. FY24 Supplemental Spending Recommendations Joseph McDonagh, Financial Committee Liaison to Reading Public Library, inquired about the budget summary line item for the Reading Public Library Foundation. Ms. Lannon and Mr. Egan clarified that the Foundation has invested funds and makes periodic gifts to the Library at the Trustees' discretion. The Library is now spending down a more significant donation from the Foundation given after the most recent renovation. After FY23 spending and encumbrances, approximately $69,256 Foundation gifts are available in the Town's bank account. Ms. Lannon explained that only the Library's Trust accounts earn interest. Mr. McDonagh questioned the donation amounts required for tax purposes. Mr. Egan acknowledged the importance of tax requirements and noted that the Foundation's Treasurer is more familiar with them. Ms. Verrier questioned the $30,298 gift funds available for the Studio space. Ms. Lannon explained that the Library plans to use these directed gift funds to update the current iMacs in the Studio and explore the purchase of a large format printer for posters and maps or a vinyl cutter. Mr. Egan inquired about State Aid awards. Ms. Lannon explained that the MBLC awards State Aid funds yearly and that the Town's auditors prefer prompt and regular spending to avoid surplus. Ms. Lannon has incorporated these funds into long-term budget spending and larger strategic planning capital projects to prevent requesting capital funds from the Town. Ms. Lannon recommends $187,800 in FY24 supplemental spending from funds received through gifts, trust income, and State Aid. This is just under 10% of the $2.1 million municipal budget. $187,800 will be for ongoing projects, including the Tween area, Health Nook, and Town-wide DEI Community Needs Assessment. $99,000 will be for new projects such as a feasibility study to support the Library Landscape Committee, Page � 6 marketing, equipment, and furnishings to optimize staff work areas, and supplemental funding for programs, staff development, and materials. Gift revenue varies yearly but averages approximately $9,000 in general donations outside bequests and more significant contributions. In FY23, gift funds of$2,800 for the Health Nook and $61,000 for the Tween Area were approved. Ms. Lannon recommends $34,500 gift funds for general staff development, program support, and a Library Landscape feasibility study and concept design. General staff development includes staff meetings and a staff day for professional development and training. Ms. Lannon noted that FY23 program spending included a disability inclusion workshop, major author talks, the Juneteenth freedom festival, passive Children's programming supplies, and more. $20,000 is being earmarked for the concept and design of the potential development of the School Street side of the Library. This is a generous estimate based on the $25,000 cost of the study for the larger Birch Meadow project. State Aid funds can vary from year to year but serve as a helpful reserve cushion for supplemental spending. $92,882 of state aid funds were available for spending as of 6/30/2023. $52,473 was awarded in FY23, but FY24 State Aid will not be awarded until December 2024. Ms. Lannon recommends FY24 State Aid spending of approximately $84,000. Expenses include marketing and communication efforts such as printing and producing flyers, brochures, and Town Common signs. State Aid funds also help facilitate the purchase of library materials, including special items like microfilm and museum passes. Another recommended use for state aid funds is for ergonomic equipment and furnishings that promote accessibility at the Library's four public service desks. The FY24 municipal budget reduced spending for professional development. Ms. Lannon hopes to use State Aid to continue providing staff learning opportunities. The Public Library Association (PLA) Conference will be held in April 2024 in Columbus, Ohio. Ms. Lannon would like to send at least two staff members to this beneficial but expensive event. She also noted that the financial commitment for the DEI Community Assessment will generate helpful data for FY26-FY30 Strategic Planning. The Library has nine trusts managed by The Commissioners of Trust Funds, a volunteer town board appointed by the Select Board that oversees trust investments to generate revenue and provide sustaining support outside the tax levy. Due to the economic downturn of FY22, the Library did not recommend spending any Trust income in FY23. However, with modest growth of$5,873 in FY23, the Library recommends allocating $5,500 further to support materials expenditures and improvements to staff workspaces. Ms. Lannon noted that final FY23 amounts may vary slightly as the Year-End close process will be completed in August or September. Ms. Verrier requested an update on the outdoor patio space. Ms. Lannon noted that this space is used for Children's programming, including the Plant Lab series on gardening. However, Library staff have expressed concerns about safety and supervision issues. A glass wall around the railings helps to enclose the space, which unfortunately remains out of sight from the Children's desk. A heavy door is traditionally kept locked as a safety precaution. Ms. Verrier asked about outdoor tables for reading and studying. Ms. Lannon will review the policies on the space with staff and research age-appropriate seating to make the space more usable. Ms. Dubois acknowledged the risk and responsibility of monitoring children in the area. Perhaps supervision from parents or guardians should be required. Page � 7 X. Director's Report Ms. Lannon reviewed June usage statistics and featured a prior month and year comparison suggested by Mr. Grimes. Ms. Lannon noted an increase in the Overdrive circulation of e-books and ongoing issues with the visitor counter software. Volunteer hours have increased thanks to the generous service of both students and adults. Ms. Lannon recognized Children's Librarians for successful elementary school outreach visits promoting the summer reading program to over 1,200 children. Children's Librarian Megan White led a Citizen Kids program that organized a trash pickup day on June 11 at the Town Forest with over 35 volunteers. This program series focuses on community government and hopes to continue in the fall. Community events included the Juneteenth Freedom Festival, with over 400 attendees, and the Annual Pride Parade. Over 150 people visited the library booth at Friends and Family Day. Dr. Sudeshna Chatterjee is serving on the Town of Reading Public Health Audit. About 100 people attended the Summer Concert with PanNeubean Steel. There was also a great turnout for the Summer Sizzlers book talk event featuring mocktails courtesy of the Friends of the Reading Public Library. Ms. Filleul reported on positive and practical programming suggestions from the ongoing programming survey. Future programming trends will include financial literacy and veterans' services. The signage at the Teen Room entrance has been updated to remove the red "Stop" sign. All are welcome to use and browse the teen collection, although seating spaces are reserved for teens. Ms. Clemente and Senior Library Associate Valerie Gould- Heithaus recently celebrated work anniversaries. The second round of interviews for the Librarian I —Children's position has been completed. The position is expected to be filled by early August. Staff completed a wide variety of professional development, including attendance at the American Library Association (ALA) conference in Chicago by Children's Librarian Ashley Waring. XI. Approval of Minutes from June 12, 2023 Motion: To approve the minutes of the June 12, 2023, Trustee Meeting. (Dubois/Pillow-Gnanaratnam) Vote: Approved 4-0 XII. Future Agenda Items a. Meeting Room Use Report and Recommended Policy Updates Mr. Egan reminded the Board of the next meeting on August 14 and reviewed availability. The Meeting Room Use Report will be presented along with recommended updates to the policy for review. Ms. Lannon welcomes any questions or comments about data. Mr. Egan noted one community member's concern about streamlining the reservation and deposit process when booking meeting rooms. Page � 8 b. Request for Reconsideration: "Tricks" by Ellen Hopkins and "The Best of Assigned Male" by Sophie Labelle Mr. Egan noted that two requests for reconsideration were filed within the past few weeks. One is for"Tricks" by Ellen Hopkins, and the other is for"The Best of Assigned Male" by Sophie Labelle. Ms. Lannon explained that Library staff are developing a report with qualitative and quantitative data about both books and advised consideration at the August meeting. Three copies of"Tricks"were provided for Trustee review, and copies of"The Best of Assigned Male"will be made available for review soon. Adjournment 8:43 p.m. Motion: To Adjoum (Dubois/Popp) Vote: Approved�0 Respectfully Submitted, Monette Verrier, Vice-Chair Page � 9 �- �� :: . w: � • ��; �`'`' ��c� AN� S � � �� ° �'`��+ � J � , y y yyo 3�� Office of Equity and Social � ustice (oEs� ) Reading Public Library RPL Trustee Presentation J u ly 10, 2023. �r�� v�t� READING PUBLIC IIBRARY Toda 's Presentation v 1. Office of Equity and Social Justice (OESJ): mission, approach, best practices 2. Areas of focus: events, advising, partnerships, networking 3. Updates and ongoing activities 4. DEI Needs Assessment 5. Public feedback and input �-_�, :_ ,�� A N p �� ` � s C' J >,�I,��`] � ,�� READING °� '►"�� PUBLIC LIBRARY J • • y yyo �� y `�' � ;� t�� `�'{ �`,„a�r "� K�' . 6 f. ... � � . . . i�� ' . . .. y ^ h p t.. . . �`p�. �.� �` - � . � . . . . 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DEIA A roach in Reading pp An advisory and supporting role to facilitate community education and best practices across the municipality • Based on best practices, collaboration and optimization of resources • Not enforcing, but encouraging awareness and education around DEIA • Supporting other departments, boards, staff and leaders • Community resource to learn and engage through respectful dialogue and behavior `�� ANO S ��` o � � � >��1� ,� �_�:1 � READING ° '�' � � � � PUBLIC LIBRARY v� • � ti yy0 3'�\ �'`,`., r�� 'p�' . . � � . � � . . � �""'�.!'n . . , k�:. C , ��.� � . .. . � � ., . , . . y1 � � j� Ya' i � . SY ( F . . - � :�,�y�y, iY',\ ' � . �5,r1 r� u , . , ,*1` � .;t A ,R� - �.f#�x {,Y�� . . .. .. . - � � ' �M� _ � . �� . .. . .. � � . . � . . . ... � ' .. . - 'n :�'.{ �,: � ^% r ,..'�'1" ' � : . . � . . . . . . . � �. � � . ' � � . � .� ' s�� S` �:{ •.� {� � a�,.:^1 . .. .. . . . . ' . . 1.,r p � . . . . . . . ' . . . . . .. Areas of Focus � Educational Events and Programs • Data, Resources and Advising • Partnerships and Relationship building • Networking and Professional Development .� ANp i � �� SO J �►I�� - �� READING °� •"�� PUBLIC LIBRARY J • • h yy0 37\ y �� r �,�M ' t �� ' �r�� , f4�s�' w.i� F� � � r:� . - . . � � . . . . . � +�s;� � � �� i�� ' s��. � xS��.�� . . -. . . .,.. . �: � � � . � . .. ,��<, � �, � , : F ..-}y' , :.'i�'1� . _. ' .. . .. . . . . 6� �,� . Y r ri;� �. � �� ;t, z :. �t . . � � � . "�-� � r.�,, . ��. . . . . . . . . � _ . �;'.l.,u. .. . _ � � ��.�� . . � .. .. �` �.. � �� Ed ucationa I Events a nd Progra ms Offer events and programs Four annual townwide events-2022/2023- . that humanize and celebrate �uneteenth, Native American Heritage Month, MLK one another and encourage �ay, Disability Inclusion civil dialogue and education • Provide supplemental support to other DEI themed around issues of diversity, OR community events in and around town- Reading equity and inclusion . Pride, New Resident Open House • Design a model for community education- Reading Reflect • Provide programming design and support to other departments and stakeholders- CATO conversation V ANO � �•► �'� SO �r/w'� W � �► y ,�� ;�=1 � READING � 0 PUBLIC LIBRARY J • • h yyo 37� y a�� .. . . �.. ,. - � � . . �,'� , . � .. . . . '�.2� } y.� a i, � , . r F t� x � �T � '.�y^ ,a ;F� � ' . . , :, . , . . ,`4 :i. . ,, Events JanuarytoJune2023 . . . � � • � Martin Luther King Reading Public 200+ Reading Cultural Day 2023 Schools Council CATO Conversation- OESJ was the 40 (capped) N/A Bill Russell collaborator Disability Inclusion SEPAC 40 (capped) N/A Workshop 1.0 Juneteenth Freedom Town Hall & 400+ Mass Cultural Council Festival Community Partners �� AN� S � � � o ��`L W �� READING °� •`�� PUBLIC LIBRARY J • • y y yy0 3'�\ �� ,�,� }�. 1 � k ' � _ _ �. f ,4� ��._ ��r Y "� 3�°�.° ,:.� F�r,�. . � � � - . �. c � . �� % �� .. y.�� .,w . �,+� r;: ., y • y�, , .�� p,.., '� �,�. .!',�: a.:;�, ' Y `/ , . . . . . .. . 2.; '➢�`E' ,� ��. _. �'(Q�.� . .. w�' ?.�`° ��` <. . ,x '`1�. . � . . .. � ��, . . . . . . . . . ;F' . "�.��°'. ��' ��,.�� .. . . '. . ,� .... . . . . . . . � �. . _ . . . . . � . ' , .. �¢-' . - �. . : - . �. . c'� r �.7�r . � - � . . . . . .. � . �`�, �!x F' . : .. . .. � ., : . . . . . . , . �,4.�; �i'. � ;,, , � ; . . ' ..:.- . � . , . . . . . ., , ,. �. , .,... . �. . . . .. . ,,:, ',_. , ' x: . � . � . � . . . . . . - . . . . � . . � . . , ' '. � � � � s;�t� What' s coming up next? . . . . . New Resident Open House 2023 Chamber,Town Hall, RPL Reading Reflect 2.0 TBD Disability Inclusion Workshop 2.0 SEPAC Genocide Awareness PAIR & Community at large Workshop/Forum Martin Luther King Day 2024 RPS, CATO `�� ANO S � � J O �� W .� ,' . 7 READING ° �_ r J•. .�y PUBLIC LIBRARY , y ' yy0 3�� •; �� .- .,. , . . . . ,. : ,- . ::-t. . �,.,. . . . � . .. . . - . . �:: .: f�:-� . ., . . ''`^ -�� °4 �,. y � , ' ^�-, � . ��- `�s, � � � � Resou rces & Advisi ng Support, gUlC�e, and • Identify community needs and communicate to leadership and staff- DEI needs assessment empower community • Advise leadership and town stakeholders on members and town implications of policies, processes and programs- leadership to create and inclusive event planning; Bill Russel) Day proclamation sustain inclusive • Design staff and board training and/or program ideas organizational culture, — RPL staff, Town Hall staff, Elder Services processes and spaces • Assist with community outreach and broadening communication to be more inclusive to other departments and stakeholders- health needs _, „�., assessment, family engagement models for RPS .�� A"� s J� O ��►`��, W .h� ' ,. 7 _....�� r READING °� '�'�� PUBLIC LIBRARY v • � y yy0 �7\ y 4t'�r,t,. : . . � � � . .� � . _ .. ' .. .. . - . , u�� ,.ra� 'F..�.b � ' A�� k Q S�':� '..�!n.,: . � .. . Strategies Issues/Items Stakeholders involved Identify Community Needs Steering Town DEI Needs Town Departments, RPL, PAIR Assessment Advise Leadership Inclusive Holiday Display Policy Town Manager, Select Board, � Community residents ' Help identify action items and/or ' share resources Honoring Bill Russell in Reading Town Manager, CATO ; Inclusive Event Design and Reading Recreation, Friends of ', Planning Reading Recreation Hate graffiti in RPS RMHS Principal and Leadership team �� ANO S ��` ` � >��L� � �� READING °� '►`�� PUBLIC LIBRARY �, • • y yy0 37� �. ,. �,, �, y, �. v ,,.€-; , - 4 Strategies Issues/Items Stakeholders involved Design and Develop Training Disability Inclusion Town Departments, RPL, RPS & Workshop Ideas Talking about difficult topics as a Town Manager, Select Board ; board � DEI focused onboarding training RPL Public Services Leadership ' for RPL staff Expanding community Health Needs Assessment- Community disability and health outreach and communication Health Inequity Focus Group inequity advocates � RPS ' RPS Family and Community � ; Engagement Committee- inclusive models of engagement . ;, �� .,y,t , � .. - � � : - ,.�. PF�.::'Tr�.... ^ . . . ' ' . . . . ' ' . . . . � . . ' :... . •;... � �:Ik'. . � � . . ' . . . . . . . .. . . . . . . . . . . . . . . . . . ' . ' ' ' � . . . . . ' ,.,�. ��': . . . . . . � . . . . . . . ' :,.M . . . � � . . . � . ' F�.Y�:::{ Partnershi s and Relationshi building p p • Creating bridges and trust- Partners and Allies for Build bridges to connect all Inclusive Reading (PAIR) voices in meaningful and civil diplOg, while also strategically ' Open dialog with key stakeholders and future collaborators- town departments; community amplifying voices from organizations; residents and students, parent networks, traditionally marginalized sports community communities • Create connection spaces for community members and employees- support groups and employee resource groups • Document concerns and establish transparent process `I p`A�O �� J`�� s n �A`�.�iA��` � �; ` ,- i' READING � �� r a . . PUBLIC LIBRARY �`� � y '•Yy0 9,�\ ,.. ,, .., ._ ,., . ,. � . . � . , . . . . . � � �d , .. . . . . . . �x�� . � ` .� y}� . � . ' . � . . . . ' . ' �.� � �h� 4'1�'�.� Y. .M�. . ' .� �"�$��r .. . � . .. . . � . . . . . . � . . � . .. � . . . .. .. . . .. � � . � ' . � . ' -�F.r . . , ".. . . ' . . . ' ' . . . , . � . .. . � . . . . . .. .' .M,��. : .s�r„r,: , } + � � � ,' . , :t � OESJ/PAI R active col la borators � ,, , ., Community Networks and . .. :, . . .. . .... : . , . . . .:: . �;�-. Organizations _�_:_ ...Y. .:. . ...... . .. . .. . ...,.. .: , � ,. .. Town Departments Special Education Parent Public Boards and Committees Pleasant Street Center Network (SEPAC) Reading Rec Reading Cares School Committee Economic Development & Reading Clergy Association Select Board Planning Division Student Clubs at RMHS- GSA, Board of Health Reading Public Schools SOCA, Disabled Students Union . _._ Reading Police Department Coalition of US (CATO) Reading Public Library The Flourish Collective Understanding Disabilities (UD) V AND � •.. �� SO � � O `'� � � �� , -, ,_ � � �,_ o �,�" � READING PUBLIC LIBRARY J�� y �yyo �� ,. , . . � � ��:: �::`v - . . .. . _ � . .. � _ . � . ' '�_. �.:� ..,': , .'.;d � . ^� . . ' . . . . E./� T.�...;... : ,..: �.. . . '. . .. � ,�,�' �� • , . . .:" _j., . _'„ � � .. .. : .. _ i 'r�� ' `q, i+�: . . .. . , . ' .. . �.�.n,�, . �..'. . . . . � . � . , �.. � .,.' . �..' . . .�.. . _ .. . � ,.. �.;�� " . .�.. .�: .�<. , . .. . , � . . , . . . , .,. ' .�- - . � . .. � ... � � ^'� � � . . . � . � . � . . � . . . . . � .. � ... � .. ..� ..a �..ai•.., . �L r" . . . . . . . � .. � . . .. . . .' . . ' . . .. t�- s.k:�X , Networkin and Professional g Develo ment p Establish relationships and • Connect with neighborhood towns and explore outside perspectives municipalities —North Reading Human Rights Group, and acknowledge that Winchester Social Justice Network, Wakefield and discrimination and Stoneham Human Rights Commissions bias do not have borders • Connect and represent Reading at state level networks through peer associations- Mass Municipal Association, Mass Human Rights Coalition, Mass DEI Coalition, MAPC • Connect the Office of Equity and Social Justice to national professional DEI organizations-American Association of Access, Equity and Diversity ` .�. `,�� ANp so ��`�� .. ; �_ � � �_ � REAVING PUBLIC LIBRARY J�• ••y yy0 37\ .. ' � � . . . � ' . .., . . . . . h�;. .�,�y,E• 'o`rl�r'Jf S i,�_,° w t��'.. . . ., � .. � . . . .. . . . . . d �t,�� •�. � r�.. . . . . . . . . . ' . ' . . � � . . DEI Community Needs Assessment 2023-2024 • Objective- ❖ a. to identify community needs ❖ b. identify gaps in programs, processes and services that act as barriers Eg: Staff Hiring & Retention; Community Events; Community Services and Human Services; Facilities and Spaces • Steering Committee- employee driven (department representatives) • Timeline- kick-off ineeting August end; 8/9month process • Format and Process- ❖ Surveys, interviews, focus groups ❖ Accompanying educational public forums • Communication and Outreach-Town/RPL Communication Strategy; also via Outreach working group/PAIR v ANo f 1.: �� so j�r�� °�'� •� � READING °� '�"�� PUBLIC LIBRARY �, • • y yy0 37\ ,. ;,. ... :,�„� ,, �, •. �,�� ' . ' . . . ' .'. , .. . . . . . . . .�. � � ..� ..;,:.. 'i�.�. V . . ... . :. . . . . . . ,� f'"' . 'w ;•.:.k . . - . � � � � � . � . .. � . � �� ,v.:. �. . . . '��i' .. � .. . r-id��:� . . . . . . . . - . . , r . . . . w�. ' �. . . . . . . . � � . � . . . . . .. ,�K � � . . `�x"".t' �`�R Public En agement : Emerging Process g Systematic documentation, and follow-up • Document concerns/feedback/ideas as data • Identify existing Stakeholders • Examine feasibility for undertaking and/or interest in collaboration • Identify short-term and long-term outcomes, share DEIA best practices • Collaboratively develop plans and programs • Implement • Gather feedback and review • Repeat process with results to reinforce successes and create change s• � �,�v A N O S J � O � �►�� ,� .• �• �r READING °� �"�� PUBLIC LIBRARY �, • • y yy0 9�\ . .,,� � {:• x: . . _. . .._ �,.� ,k;.,t .-�`hi d - � C ,�y. �. . . . 3�.W� '�$Y�? ��p�Z � . . � . ' . f.i�. �T5„_ �i$ . f S��Ls,� F.� jr Y� J"'hT;. . . . ' , . . �. 1 .�� C ��.: 9 , -' . . ' . . . . � . � . ' . , ' . ,_,�� . , .. . . , .. ... ... . . ,. . . . . . . . . ,i'..: ,. ... . ,. . .. . . . ' . � ' . . � ' . . '. . � . � .. . . .� .- , . �'- . ' �. . . , . �- . .. . :.:. . . . . . ,. .. . . . . . ��_�� . . �1$ . � ,.... ' � . ' . . . . ' . . . . . . . . . .- � . ... . . . . . . . . ' . .tMa �'�i �, r� . . . . . . � � . . ' . . � , � - � . ' � � .. ` � .��. . . . . . . . � .. � s �.� �, . . . . . . . . . . .w . �$' . . . � . . . . . . . . . . �;:.. . . � . . � � . . . . . . . . c,�:.. . . . . . . . . ' � . � . � . . . ; . . . � . �i.,' .. - � � . . . . ... . � . � , �i THANK YOU ! V AN� i � �t S J � ��-�, � .� �. ;r READING °� •"�� PUBLIC LIBRARY �, � • y yy0 37� � READING PUBIIC LIBRARY COLLECTION DEVELOPMENT POLICY Library Mission Statement The Reading Public Library is a center and resource for learning and civic engagement. We provide a place and platform of, by, and for the people who can benefit as individuals as well as contribute to the well-being of the community. Core Values • Education • Equity . Accountability • Access Collection Statement An important role of the Reading Public Library is to provide library materials selected in response to the diverse educational, informational, and recreational needs of all community members of every age and literacy level. Professional staff select and provide materials in a variety of formats; including but not limited to, print, media, and digital formats; and in a variety of community languages. Selection Criteria This policy is intended to provide direction and guidance to staff members in their roles as materials selectors. Staff select print and non-print library materials in accordance with one or more of these criteria. • Relevance to the library's mission and core values • Current usefulness, interest, and/or permanent value • Popular demand • Relevance to the existing collection • Standards of quality in content and format • Price Collection Development Policy ;�., �.;�,,. � READING PUBLIC LIBRARY The selection process includes the use of authoritative professional reviews, popular reviews, publishers' catalogs, standard lists of basic works, firsthand examination, and patron requests. The Library Gift Policy addresses donations of materials for the collection. The following collections are selected with additional criteria: Children's Collection This collection serves children from birth through sixth grade. Children's librarians also select materials and give special attention to books of value to parents, teachers, and other adults working with children. Loca/ History and Genealogy Collection This collection includes material that relates to or advances our knowledge about the town of Reading, Massachusetts and its history, people, and institutions. The collection also provides genealogists with methodological aids with which to begin research and learn genealogical techniques. Periodica/s Professional staff consider both content and accessibility of all periodicals. Magazine subscriptions are reviewed yearly prior to renewal. Reference The Reference collection is intended to serve adults and students in middle school and up. Materials selected for the Reference collection supply ready information on a certain subject, in an easy-to-use form, or are tools for bibliographic access. Teen Collection Professional staff select materials for teens to meet the needs, interests, and reading levels of young people in grades six through twelve. Intellectual Freedom and Controversial Materials The Board of Trustees of the Reading Public Library endorses the Library Bill of Rights (see Appendix I). The Board recognizes its right and responsibility to provide worthwhile materials of interest to its readers, including those on all sides of controversial issues. The Library does not advocate particular beliefs or views. The selection of any given item is not an endorsement of the viewpoint expressed. Library materials will not be marked in such a way as to show approval or disapproval. Access to library materials shall be controlled only to the extent necessary to protect them from danger or theft. Collection Developmenf Policy , _��. _ , ..�� READING PUBLIC LIBRARY Parents are responsible for determining what their children may read, watch, or listen to. Selection of materials is not restricted by the possibility that young people may obtain material their parents consider inappropriate. Reading residents with serious objections to specific items in the Library should direct their complaints to a librarian. If the complaint is not resolved, the resident may file a I "Request for Reconsideration of Library Materials" (Appendix II) form to the Director's attention. The item and the form will be reviewed by the Board of Library Trustees. If materials meet the criteria of selection, they will not be removed from the collection because of pressure by any individual or group. [PROPOSED — Once a decision has been reached on a Request for Reconsideration, the title in question is ineligible for further Reconsideration for 5 years. To be added to the Request for Reconsideration policy as well.] Scope and Limits of the Collection The Library does not attempt to serve as a depository of record nor to purchase materials of a highly specialized or technical nature. It does not undertake to support individual research in any subject field except local history. When requests are received for material outside the scope of this collection, every effort will be made to borrow the material from another library or to direct the patron to an agency where the material may be found. The Reading Public Library is cognizant of the resources of other public, academic, and special libraries and will not needlessly duplicate materials. Through cooperative agreements with other libraries, particularly the North of Boston Library Exchange (NOBLE), the resources of those libraries are readily available to Reading Public Library patrons. This policy recognizes the differing functions of school and public libraries and establishes the responsibility of the school to supply materials needed in quantity to support the school curriculum. The Library undertakes to provide a general, comprehensive collection that will enrich the resources available to students and teachers. Deaccessioning Practice To ensure that the collection remains useful and reliable, it is evaluated on an ongoing basis, with decisions made whether to dispose of, repair, or retain items. Material is Collection Development Policy �.. . ��.:,�;a ._.� .�.�;� ._ ,_ . ;� READING aue�K usaaRv evaluated based on use, physical condition, currency of information, number of copies, inclusion in standard bibliographies, and availability in nearby libraries. Materials that are withdrawn from the collection are disposed of at the discretion of the librarians responsible for the designated areas. The library is not able to save materials for patrons or notify patrons when materials are withdrawn. Budget The acquisitions budget for each department or category is established by the Director at the beginning of each fiscal year. Legal Responsibility It is the responsibility of the Board of Trustees to approve policies for the selection of Library material, formulated by the Director. These policies are administered by the Director with the assistance of the staff. Responsibility for selection of specific materials rests with the Director, but the Director's interpretation of policy is subject to review by the Board. Adopted: Apri12021 Amended: May 2022 Collection Development Policy �� ,�,�„ .,,., ;_� . ..,.� �,r :K:�, ..,. :��u4�: �; ""��.� t�i,` ., . _�. �:' READING PUBLIC LIBRARY Appendix I American Library Association Library Bill of Rights The American Library Association affirms that all libraries are forums for information and ideas, and that the following basic policies should guide their services. I. Books and other library resources should be provided for the interest, information, and enlightenment of all people of the community the library serves. Materials should not be excluded because of the origin, background, or views of those contributing to their creation. II. Libraries should provide materials and information presenting all points of view on current and historical issues. Materials should not be proscribed or removed because of partisan or doctrinal disapproval. III. Libraries should challenge censorship in the fulfillment of their responsibility to provide information and enlightenment. IV. Libraries should cooperate with all persons and groups concerned with resisting abridgment of free expression and free access to ideas. V. A person's right to use a library should not be denied or abridged because of origin, age, background, or views. VI. Libraries which make exhibit spaces and meeting rooms available to the public they serve should make such facilities available on an equitable basis, regardless of the beliefs or affiliations of individuals or groups requesting their use. VII. All people, regardless of origin, age, background, or views, possess a right to privacy and confidentiality in their library use. Libraries should advocate for, educate about, and protect people's privacy, safeguarding all library use data, including personally identifiable information. Adopted June 19, 1939, by the ALA Council; amended October 14, 1944; June 18, 1948; February 2, 1961; June 27, 1967; January 23, 1980; January 29, 2019. Inclusion of"age" reaffirmed January 23, 1996. Although the Articles of the Library Bill of Rights are unambiguous statements of basic principles that should govern the service of all libraries, questions do arise concerning application of these principles to specific library practices. See the documents designated by the Intellectual Freedom Committee as Interpretations of the Library Bill of Riqhts. Collection Development Policy i�; , . � READING aue�K uea�qr Appendix II Request for Reconsideration of Materials Reading residents with serious objections to specific items in the Library should direct their complaints to a librarian. If the complaint is not resolved, the resident may file a "Request for Reconsideration of Library Materials" form to the Director's attention. This process is serious and can take time. The item and the form will be reviewed by the library director and the Board of Library Trustees, using qualitative and quantitative data and assessments of the material. If the material meets the criteria of selection, it will not be removed from the collection because of pressure by any individual or group. [PROPOSED — Once a decision has been reached on a Request for Reconsideration, the title in question is ineligible for further Reconsideration for 5 years. To be added to the Collection Development Policy as well.] Requests for Reconsideration are reported to the Massachusetts Library Association (MLA) and the American Library Association (ALA). [PROPOSED - Pursuant to state law, all documents and emails received by a public employee or board are considered a public record unless the content falls within one of the stated exemptions under the Massachusetts Public Records Law. Please be aware that this may require releasing certain information, including identifying information such as your name.] Intellectual Freedom and Controversial Materials The Board of Trustees of the Reading Public Library endorses the Library Bill of Rights. The Board recognizes its right and responsibility to provide worthwhile materials of interest to its readers, including those on alt sides of controversial issues. The criteria used by the professional staff when selecting materials are listed in the Collection Development Policy. The Library does not advocate particular beliefs or views. The selection of any given item is not an endorsement of the viewpoint expressed. Library materials will not be marked in such a way as to show approval or disapproval. Access to library materials shall be controlled only to the extent necessary to protect them from danger or theft. It is deemed the responsibility of parents and caregivers to determine what their children may read, watch or listen to, and selection of materials is not restricted by the possibility that young people may obtain material their parents and caregivers consider inappropriate. The great diversity of the library's customers means that the library must do more than provide materials for the common denominator in order to be effective. Collection Development Policy-RFR � READING vue�K ueRun Reading residents may request the Board of Library Trustees reconsider library materials. Please return the completed form to a staff member at any service desk or email to rdgadmin@noblenet.org. You will be notified of when the Board is scheduled to review this request. Amended: May 10, 2022 Form to Request for Reconsideration of Library Materials Date: Name: Address: Email: Telephone: You represent: ❑ Self ❑ Organization: (Please Name) MATERIAL FOR RECONSIDERATION Format: Title: Author/ Date Call #: 1. What brought this material to your attention? 2. Have you examined or read the entire item? If not, why? 3. What concerns you about the material? Please be specific. 4. Are there materials you suggest that provide additional information and/or other viewpoints on this topic? Collection Development Policy-RFR �'' _ . ,,,. � .� .�,; �� READING �� 5. What action are you requesting the Board of Library Trustees to consider? Signature Date Please return the completed form to a staff member at any service desk or email to rdgadmin@noblenet.org. You will be notified of when the Board is scheduled to review this request. [PROPOSED - Pursuant to state law, all documents and emails received by a public employee or board are considered a public record unless the content falls within one of the stated exemptions under the Massachusetts Public Records Law. Please be aware that this may require releasing certain information, including identifying information such as your name.] Collection Development Policy-RFR ��_ _;� .�: .�� . , .,.. FY24 Supplemental Spending �� Summary The FY24 librar�/municipal operating budget is$2,105,025 with the following breakdown: ■ $1,698,150 (81%) Salaries � i ■ $273,675 (13%) Materials 'ii I� ■ $115,200 (5.4�0) Supplies,licenses,equipment,maintenance ■ $14,000 (0.4�0) Professional Development 4 . 4,,'�� $4,000 (0.2%) Programs i The Library receives supplemental funds through gifts,trust income,and State Aid.FY24's � recommended supplemental spending budget is$187,800,or just under 10%of the municipal budget.The total includes$99,000 in new spending and$88,800 for three ongoing FY23 projects.These funds will: • complete installation and launch of a new Tween area.' �� ' � �°� i • complete installation of Health Nook furniture and equipment.' • complete the Town-wide DEI Community Needs Assessment.' • support a feasibility study to further develop the School Street side of the Library. � `I 6�,I I�,II'�I,J • supplement and expand program funding. 'i • support staff development. � I i • supplement the materials budget. • fund marketing and communications. • urchase general equipment and furnishings to improve staff work areas. P • be in the FY26-FY30 Strate ic Plannin Process. "�I� I' g B B �� 'Continued from FY23 Gifts: Description and Details =b�,.., ,,..,. ..;, , .,.. ,_ , .,,.., The Library receives directed and unrestricted financial gifts.Examples of directed gifts range from donations"for a new Tween Area in the Children's Room"to requests to purchase specific items for the collection. Please see the Librarv's Gift Policv for more information. Unrestricted gifts include cash donations and bequests. The Reading Public Library Foundation(RPLF)regularly gives money to the Library to be used at the discretion of the Board of Library Trustees,provided the funds are not used for operational salaries or expenses that are the responsibility municipal budget. ; . ._ ,. .II II : � , .._4��..� ..� _. , .: � =,�. Financial gifts are recorded and reported to the Board of Library Trustees.Donors receive a card or letter of acknowledgment in thanks and for tax-deduction purposes.If requested,the Library also sends acknowledgments of gifts to third parties. FY23 Gifts Summary f "�"�`� j" f`��i�'` � j�" �I � �� Revenue $29,604 �' Expended ($100,023) �, �: � � ijy Mi;' l y4V FY23 Approved:Health Nook ($2,800) f� !�;��'p'�� '�'' FY23 Approved:Tween Area ($61,000) ''� I� � � .� �� ! � i�,i`�;'',:` � f a� '�'. Revenue in the form of gifts varies from year to year.Outside of bequests and larger donations �, (e.g.the RPL Foundation),the Library receives an average of$9,000 in general donations each + � I� �1,�' ,I, ; ,. I i year.Sixty-five percent($63,800)of the recommended gift spending is for three projects �� ' I,' ' ' j approved in FY23 that will carry over into FY24.The recommended new spending for FY24 is $34,500 or 13%of the remaining gift funds of$260,219. FY24 Recommended Gift Spending($98,300) "�� y . �� ., � .. .. . •. General Staff Development(staff meetings,training,etc.) $3,500 Programs and Services(Community,Adult,Teen, $11,000 Children's)2 Library Landscape Feasibility Study&Concept Design $20,000 Health Nook Equipment and Furnishings(FY23) $2,800 Tween Area(FY23) $61,000 . . 1� •�� ZFY23 Programs and Services examples indude: . _. �,- I il� A .� ,e.:� �_._ • Town-wide Disability Inclusion Workshop with Lisa Drennon i �II�l I I`I�� 1 , � • Author Event:Isaac Fitzgerald, "Dirtbag Massochusetts" i ,I; • Author Event:Stories to Tell with Ky/e L.(Kyle lukoff) • An Evening wiih Cloudia Foxtree • luneteenth Freedom Festival ! � i I • Passive Programming supplies for children !di ' i ��P��; �V � i �: �� ::. �� :�� ;: 4. :a� � State Aid: Description and Details The Library maintains all certification standards and requirements to receive State Aid.State Aid funds may be used for any purpose.The Library uses State Aid for marketing and .. ._ .� � ..<... .,...., . ,,.. ,._ communications costs,purchasing or replacing equipment and furnishings,and supplementing various municipal operations budget lines.Please visit the Massachusetts Board of library Commissioners for more details on the funding and disbursement of state aid to public libraries. Spending expectations in FY23 were based on the FY22 award of$43,240 State Aid"Reserves" The Library maintains a portion of the State Aid awards as"reserves"for planned large projects or emergency capital expenses.Past uses of State Aid include the FY19 website design services ($23,900)and professional consulting services for the FY21-FY25 Strategic Plan($23,727). In .. ., .. ... . _,.-. .. . _ FY23,the Board voted to contribute$25,000 to the town-wide DEI Community Needs j I� Assessment. . � Expended(maximum$43,240) ($41,089) FY23 State Aid Award $52,743 = . � � FY24 Recommended State Aid Spending($84,000) The State Aid award varies from year to year.Spending for FY24 is based on the award from FY23($52,743)and anticipates using an additional$31,257 from the accumulated State Aid . .. : . : ....,._ .. ,.. _,.,�.._., .. reserves for a total of$84,000.We will not know the FY24 State Aid award until December ` 2024.However,a conservative estimate for the FY24 award is$48,000. .. . Marketing and Communications:Examples of expenses $13,000 include brochures,advertising,and signage. Materials:Supplemental spending for new collections and to S ,OOO Commented[AL7]:Microfilm,digitization,Museum expand unique collections such as the museum pass program Passes and microfilm digitization,and the Library of Things. Equipment and furnishings:Improve the Children's and $9,000 Borrower Services workspace areas. Professional Development and Tuition Assistance $6,000 Supplies:Consistently underbudgeted and to be spent as $1,000 needed DEI Community Assessment(Approved FY23) $18,743 $6,257 FY26-FY30 Strategic Planning:Due October 2025(expended $25,000 FY24-FY25) � • ",:.::: .. <' :�;_ 5�'"� � - i.,�F Trusts: Description and Details ($5,500) � � � •-- Town meeting establishes trust funds at the request of the eoard of Library Trustees or community members.The Commissioners of Trust Funds,a volunteer town board appointed by the Select Board,oversee trust investments to generate revenue and provide sustaining support outside the tax levy.(httqs://www.readin�ma.�ov/325/Commissioners-of-Trust-Funds) The Library has nine(9)trusts managed by the Commissioners. Due to the economic downturn of FY22,the Library did not recommend spending any Trust income in FY23. -., , ... .. ,_,,, .,. ..;,.. : � , � � •� � � � ' �I Revenue/Depreciation $5,873 Expended $0 � � ' 3Expendable funds only fY24 Recommended Trust Spending($5,500) In FY23,Trust income increased by$5,873.With this modest growth,the Library recommends allocating$5,500 further to support materials expenditures and improvements to staff - � �' ' �' workspaces. .. Materiais:Supplemental spending for new collections and $3,'p00 Commented[AL2]:NONFiCr�oN to expand unique collections such as the museum pass program,microfilm digitization,and the Library of Things. Equipment and furnishings:Improve the Children's and $2,500 �'` � ° � • i � � M T u r�•�• Borrower Services workspace areas. �� . . �� Respectfully submitted, Amy F.Lannon,Library Director I I I � July 6,2023 II�I � � � NOTE:FY23 totals are not final until the Vear-End close in August/September.Fina/amounts may vary slightly from what is noted in this document. �<•,.