HomeMy WebLinkAbout2023-06-21 ad Hoc - Killam School Building Committee MinutesFN
Town of Reading
Meeting Minutes
F
Board - Committee - Commission - Council:
Permanent Building Committee
RECEIVED
'TOWN CLERK
RC; 1NG, MA.
RNL
2123 JUL 31 PH 3: 24
Killam School Building Committee
Date: 2023-06-21
Time: 6:00 PM
Building: Virtual
Location: Zoom
Address:
Session: Open Session
Purpose: General Business
Version: Final
Attendees: Members - Present:
Vice Chair Carla Nazzaro, John Coote, Karen Gately Herrick, Kirk McCormick,
Ed Ross, Greg Stapler, Nancy Twomey
Members - Not Present:
Chair Pat Tompkins, Sarah McLaughlin
Others Present:
Town Manager Fidel Maltez, Facilities Director Joe Huggins, Business
Administrator Jayne Wellman, Town Accountant Sharon Angstrom, Mark
Dockser, Craig DiCarlo
Minutes Respectfully Submitted By: Jacquelyn La Verde
Topics of Discussion:
This meeting was held remotely via Zoom.
Call to Order:
Vice Chair Carla Nazzaro called the meeting to order at 6:02 pm.
Roll call attendance: Kirk McCormick, Greg Stapler, Nancy Twomey, John Coote, Karen
Gately Herrick, Ed Ross, Carla Nazzaro.
Not present: Sarah McLaughlin and Chair Pat Tompkins.
Discussion and Update on Owner's Proiect Manager:
Carla Nazzaro explained that while negotiating with TERVA, two other firms contacted Town
Manager Fidel Maltez and the MSBA, indicating that TERVA could have better represented
their work. As a result, TERVA has withdrawn from the process.
Mr. Maltez noted that TERVA made some errors in their process, though not related to
Reading. He stated that after he spoke with the MSBA and to Town Counsel, the Town and
TERVA amicably parted ways. MSBA asked Mr. Maltez to convene the Klllam School Building
Committee as quickly as possible to decide on how to move forward and still make it on the
July 100 MSBA meeting agenda.
The Committee discussed the second ranked firm, Colliers Project Leaders. Nancy Twomey
recalled concerns the Committee had with not knowing who the construction manager would
be. Mr. Maltez stated that he, Facilities Director Joe Huggins, and Business Administrator
Jayne Wellman spoke with Collars earlier today, and they clarified that Mike Carroll would
be the Project Director and would see the project throughout the design, construction, and
close out phases. When Colliers was not selected at first, the Construction Manager they
had planned on was assigned to another project. They are In the process of lining up
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another individual, and Mr. Huggins stated that Colllers said that they could meet with the
prospective Project Manager, and If that person is not a good Flt, they will make a change.
Following discussion, members of the Committee agreed that while disappointed to not be
working with TERVA, they were still comfortable and excited to be working with Colliers.
Vote to Direct Town Manaaer to Execute Contract with OPM:
On a motion by Karen Gately Herrick, seconded by Ed Ross, the Killam School
Building Committee voted 7-0-0 to direct the Town Manager to execute a contract
with Colliers Projects Managers.
Roll call vote: Kirk McCormick - Yes, Greg Stepler - Yes, Nancy Twomey - Yes,
John Coote - Yes, Karen Gately Herrick - Yes, Ed Ross - Yes, Carla Nazzaro - Yes.
Approve Minutes from Previous Meetina:
On a motion by Nancy Twomey, seconded by Kirk McCormick, the Killam School
Building Committee voted 7-0-0 to approve the meeting minutes of May 22, 2023,
as amended.
Roll call vote: Kirk McCormick - Yes, Nancy Twomey - Yes, John Coote - Yes,
Karen Gately Herrick - Yes, Ed Ross - Yes, Carla Nazzaro - Yes, Greg Stapler -
Yes.
On a motion by Ed Ross, seconded by Carla Nazzaro, the Killam School Building
Committee voted 7-0-0 to adjourn at 6:24 pm.
Roll call vote: Kirk McCormick - Yes, Greg Stapler - Yes, Nancy Twomey - Yes,
John Coote - Yes, Karen Gately Herrick - Yes, Ed Ross - Yes, Carla Nazzaro - Yes.
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