HomeMy WebLinkAbout2023-05-15 ad Hoc - Killam School Building Committee Minutesa,,
Town of Reading
� Meeting Minutes
Board - Committee - Commission - Council:
Permanent Building Committee
Date: 2023-05-15
Building: Reading Town Hall
Address: 16 Lowell Street
Purpose: General Business
Attendees: Members - Present:
RECEIVED
TOWN CLERK
REE ;Pd G, MA.
FLW
2822 MAY 23 AM 7:48
Killam School Building Committee
Time: 6:00 PM
Location:
Select Board Meeting Room
Session:
Open Session
Version:
Final
Chair Patrick Tompkins, Vice Chair Carla Nazzaro, John Coote, Karen Gately
Herrick, Kirk McCormick, Sarah McLaughlin (remote), Ed Ross, Greg Stepler,
Nancy Twomey
Members - Not Present:
Others Present:
Town Manager Fidel Maltez, School Superintendent Tom Milaschewski
(remote), Facilities Director Joe Huggins, Dale Gienapp (remote), Jackie
McCarthy (remote), Mia Terva Corporation (remote), Joseph Naughton
(remote), Emily Sisson (remote), Jack (remote), Joe Claus! (remote), Vivian
Varbedian (remote), Deborah Mara! (remote)
Minutes Respectfully Submitted By: Jacquelyn La Verde
Topics of Discussion:
This meeting was held In-person in the Town Hall Select Board Meeting Room and remotely
via Zoom.
Call to order
Chair Pat Tompkins called the meeting to order at 6:03 pm.
Roll call attendance: Carla Nazzaro, John Coote, Karen Gately Herrick, Kirk McConnlck, Ed
Ross, Greg Stepler, Nancy Twomey, Sarah McLaughlin, Pat Tompkins.
Review Responses from OPM RFS/
Discuss and Vote on Minimum of 3 Respondents/
Discuss and Vote on Interview Sub Committee
The Committee reviewed the responses to the Owner's Project Manager's Request for
Services. Members based their scores on many factors Including: attention to detail on the
RFP, quality of the product, staff and proposed staff, staff experience, staff's length of time
with the company, past performance, reliance on consultants for experience, satisfactory
working relationships, knowledge of Commonwealth procurement laws, state building codes,
knowledge of New England Collaborative of High Performance Schools, LEED, and lifecycle
analysis. Consultant Dale Gienapp shared his opinion on each of the firms, and concurred
with some of the Committee's criteria including staffing and number of staff compared to
number of projects, and relying on one person for past experience.
Following a lengthy discussion, members agreed that CREF and Leftfield could be eliminated
from being interviewed.
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The interviews are scheduled and posted for Wednesday, May 17, 2023, beginning at 9:00
am in hybrid format. The Interviews will be open to the public, available on Zoom, and live
streamed on RCN. However, only the subcommittee will be allowed to ask questions, and
there will be no comments or questions from the public.
Committee members discussed their availability and potential conflicts, and agreed that the
Interview Subcommittee would include John Coote, Carla Nazzaro, Karen Gately Herrick,
and Nancy Twomey, although Ms. Twomey stated that can only attend until 12:00 pm.
The Committee briefly discussed interview questions to ask. Pat Tompkins suggested
asking each firm who will be the "boots on the ground" person in charge, and ensure that
person will collaborate and solve problems. Town Manager Fidel Maltez had shared example
questions with the Committee from consultant Dale Gienapp to use as a starting point.
On a motion by Carla Nazzaro, and seconded by Nancy Twomey, the Killam School
Building Committee vote 9-0-0 to interview Colliers, Tema, Answer Advisory, and
Hill International on Wednesday, May 17, 2023.
Roll call vote: Carla Nazzaro - Yes, John Coote - Yes, Karen Gately Herrick - Yes,
Kirk McCormick - Yes, Ed Ross - Yes, Greg Stepler - Yes, Nancy Twomey - Yes,
Sarah McLaughlin - Yes, Pat Tompkins - Yes.
On a motion by Carla Nazzaro, and seconded by Greg Stapler, the Killam School
Building Committee voted 9-0-0 to create an interview subcommittee with Nancy
Twomey, Karen Gately Herrick, John Coote, and Carla Nazzaro.
Roll call vote: Carla Nazzaro - Yes, John Coote - Yes, Karen Gately Herrick - Yes,
Kirk McCormick - Yes, Ed Ross - Yes, Greg Stapler - Yes, Nancy Twomey - Yes,
Sarah McLaughlin - Yes, Pat Tompkins - Yes.
Next Meeting Dates/Future Agenda Items
The Subcommittee will interview the selected respondents this Wednesday, May 17th. The
full Committee is scheduled to meet next Monday, May 22"d at 6:00 pm to discuss the
subcommittee's ranking and recommendations, and vote to enter contract negotiations with
the top ranked OPM respondent.
Approve Minutes from Previous Meetino
On a motion by Carla Nazzaro, and seconded by Ed Ross, the Killam School
Building Committee voted 9-0-0 to approve the meeting minutes of March 20,
2023.
Roll call vote: Carla Nazzaro - Yes, John Coote - Yes, Karen Gately Herrick - Yes,
Kirk McCormick - Yes, Ed Ross - Yes, Greg Stapler - Yes, Nancy Twomey - Yes,
Sarah McLaughlin - Yes, Pat Tompkins - Yes.
On a motion by Carla Nazzaro, and seconded by Kirk McCormick, the Killam School
Building Committee voted 9-0-0 to adjourn at 7:22 pm.
Roll call vote: Carla Nazzaro - Yes, John Coote - Yes, Karen Gately Herrick - Yes,
Kirk McCormick - Yes, Ed Ross - Yes, Greg Stapler - Yes, Nancy Twomey - Yes,
Sarah McLaughlin - Yes, Pat Tompkins - Yes.
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