HomeMy WebLinkAbout2023-04-10 ad Hoc - School Committee Legal Counsel Subcommittee MinutesV; oreE,�
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Board - Committee - Commission - Council:
School Committee
Date: 2023-04-10
Building: School -Memorial High
Address: 82 Oakland Road
Purpose: Open Session
Attendees: Members - Present:
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TOWN CLERK
REACING, MA.
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2823 MAY -8 PM 3: 54
Legal Counsel Subcommittee
Time: 8:00 AM
Location: Superintendent Conference Room
Session: Open Session
Version: Final
Tom Wise and Sarah McLaughlin
Members - Not Present:
Others Present:
Assistant Superintendent Dr. Jennifer Stys, Director of Special Education
Allison Wright
Minutes Respectfully Submitted By: Tom Wise, Chair
Topics of Discussion:
The meeting was held in person with remote participation available via Zoom. Mrs. McLaughlin participated
remotely. A recording of the meeting can be found here with the Passcode AFgDW&A7.
Chair Wise called the meeting to order via roll call at approximately 8:04 a.m. Mr. Wise walked through the
agenda.
B. Public Comment
There was none.
B. Consent Agenda
Mr. Wise moved to approve the consent agenda. Ms. McLaughlin seconded. The motion was carried via
roll call 2-0.
E. I. New Business - Finalize and Vote on Criteria and Rubric for Student Services Leoal Counsel Selection
Mr. Wise opened the discussion on the rubric and demonstrated that the Fibonacci Sequence is used for the
rating scales. Discussion on the rubric averages ensued and the Subcommittee agreed that an average
between the Subcommittee and the Administration was good. Ms. McLaughlin wanted to make sure that
outliers were available for discussion. Dr. Stys agreed.
Mr. Wise moved to approve the legal counsel evaluation rubric. Ms. McLaughlin seconded. The motion
was carried via roll call 2-0.
E.2. New Business - Finalize and Vole on Memo for Interest Solicitation of Student Services Legal Counsel
Firms
Mr. Wise commenced discussion on the draft memo for Subcommittee review, adjustment, and approval. Mr.
Wise compared the memo to the Subcommittee's notes from the previous meeting. The "About Us" section
came from the central office team and is aligned with our recruiting materials. The "What are we looking for
section" was heavily based on the language on the Student Services website. Mr. Wise then walked through
the "Process and Timeline" section and noted the additions of the notification sections vs. our standard
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timeline. The Subcommittee reviewed the rest of the document. Ms. McLaughlin and Dr. Stys expressed
appreciation for the memo and agreed with the content.
Mr. Wise moved to approve the legal counsel solicitation memo. Ms. McLaughlin seconded. The motion
was carried via roll call 2-0.
E.3. New Business — Discuss Research. if anv. on Leoal Counsel Fins to Solicit
Dr. Stys briefly shared that there were no further Legal Counsel firms to target and suggested with stick with
the COSA list from the first meeting. The Subcommittee reviewed the COSA list from the MASC website. Mr.
Wise said that he will look through each website to confirm Student Services and Special Education coverage
before sending the solicitation letter.
EA. New Business — Discuss & Finalize the Process to Distribute "Reouest for Pr000sals/Inleresl"
Mr. Wise suggested we get the most recent School Committee letterhead and address it directly to each legal
counsel. Ms. McLaughlin asked about creating a chart and keeping track of whom we reach out to and who
responds. Mr. Wise noted he will do that and use it for a mail merge. Ms. McLaughlin asked about the timeline
for distribution. Mr. Wise said it would be in the next few days. Ms. McLaughlin asked about a nudge of the
fines and Mr. Wise noted he would track that.
Motion to adjourn by Ms. McLaughlin, seconded by Mr. Wise at approximately 8:27 a.m. The notion
was carried via roll call 2-0.
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