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HomeMy WebLinkAbout2023-03-16 ad Hoc - Library Landscape Committee Minutesnt& Town of Reading Meeting Minutes Board - Committee - Commission Date: 2023-03-16 Building: Reading Public Library Address: 64 Middlesex Avenue Purpose: General Meeting Attendees: Members - Present: RECEIVED TOWN CLERK REAPING, A. 2023 APR 24 PM 2: 00 Council: Ad Hoc Library Landscape Committee Time: 7:00 PM Location: Conference Room Session: Open Session Version: Final Genady Pilyaysky, Chair; Cherrie Dubois, Vice -Chair; Jake Soucy, Secretary; Elaine Stone; Walter Talbot; Desiree Zicko; Andrea Hogan Members - Not Present: Amy Lannon, Director Others Present: Meaghan Clemente, Administrative Assistant Minutes Respectfully Submitted By: Jake Soucy, Secretary Topics of Discussion: I. Call to Order at 7:05 p.m. II. Public Comment No public comment was received. III. Approval of Minutes from February 16, 2023 Motion: To approve the minutes of the February 16, 2023, Ad Foe Library Landscape Committee Meeting. (PilyayskyyDubots) Vote: Approved 7-0 IV. Discussion: Visual Assessment of the Property Mr. Pilyaysky reminded the Committee that one of their tasks from the previous meeting was to look around the Library grounds to develop a scope of potential ideas for the project. Ms. Clemente assisted Mr. Talbot with pulling up Google Earth images of the Reading Public Library and a slideshow presentation of possible layout ideas. Mr. Talbot commented on the drought effects of the landscape, as evidenced by the brown color of grass and foliage from overhead. Ms. Zicko commented that the patio area, Geary visible from overhead, is usually open for Library program use only. Mr. Talbot commented on the layout of the Library grounds and the apparent underutilizabon of pavement surfaces. Mr. Talbot suggested reconfiguring the entrance Page I r and exit for motor vehicles to create more green space in from of the building. Mr. Soucy and Ms. Dubois recalled that the driveway design was intentional due to concerns about intersection traffic and emergency vehicle access around narrow comers. Mr. Pilyaysky noted that it is important to be aware of the presence of pavement, but that much of it may be unchangeable due to traffic safety requirements. Ms. Zicko commented that the parking lot is on the south side of the building, which receives the most sun exposure. Ms. Dubois noted that there is a requirement for the number of Library parking spots. Mr. Talbot noted that one of the biggest challenges for this project is finding flat areas. The cut -and -fill method could be used to remove uphill material and relocate it downhill to level surfaces. Mr. Talbot briefly reviewed handicap accessibility standards in compliance with the Americans with Disabilities Act (ADA), as well as estimated slope measurements at various points on the Library grounds. The steepest area appears to be from the picnic table down to the street. Mr. Pilyaysky emphasized the importance of handicap accessibility. Ms. Dubois recalled that handicap accessibility was considered during the Library building project. Ms. Zicko and Ms. Hogan noted that the School Street area of the grounds is handicap accessible through the Library's interior elevator and an emergency exit. Ms. Zicko inquired about the slope near the area of the pine tree and granite block benches. Mr. Talbot noted that the slope was more gradual in this semi -level, yet rather small, area. Ms. Dubois inquired about topographic maps. Mr. Pilyaysky noted that Library staff had agreed to procure them as part of an action item from the previous meeting. Ms. Dubois questioned the availability of formal or informal written landscaping plans or designs from the Library building project. Ms. Dubois recalled that there was not enough money to fully execute major landscaping components at the time of the Library renovation. Mr. Talbot presented the possibility of wooden seating and areas, noting that many professionals can work with this relatively inexpensive material. However, durability is a concern. Ms. Dubois suggested the use of Trex composite decking, which may last longer, require less maintenance and avoid splinters despite the higher price. Mr. Pilyaysky raised the possibility of closely integrating trees and other foliage around seating areas. Ms. Dubois noted the importance of balancing visual appeal with functionality for Library purposes. Ms. Talbot presented concrete as a possible seating area material. While concrete is not as comfortable and may corrode over time due to acid rain, it could last a long time. Ms. Zicko suggested that Library visitors could bring pillows and complimented the use of wooden slats to enclose areas. Mr. Soucy reminded the Committee of the beating that the picnic table umbrella took in the wind and rain. Mr. Talbot raised the possibility of stone pieces. Mr. Soucy noted the existence of large granite slabs on the property and the high cost of stone. Ms. Dubois noted that stone structures could accommodate smaller groups and be incorporated into sloped amphitheater seating. Ms. Zicko agreed that the sledding slope area near the front of the building could be repurposed for amphitheater seating. Mr. Talbot commented on the possibility of seating options being stolen and suggested permanently embedding or bolting down the seating. Ms. Stone noted that traditional picnic tables sometimes present difficulties with getting in and out. Mr. Talbot commented on the permanent nature and reasonable price of concrete. Ms. Stone suggested the possibility of working around the existing granite benches and enclosing the area with plants. Mr. Soucy noted that the granite pieces could also be moved with the proper equipment. Page 1 2 Mr. Talbot raised the possibility of temporary seating that could be moved in and out as needed. Mr. Pilyaysky noted potential storage issues and concerns. The benefits of accessible, welcoming, and tory open seating were discussed, as well as the possibility of stadium seating near the steeper area by Mr. Soucy's house. Mr. Pityaysky noted opportunities for both hardscaping and landscaping while incorporating existing mature trees. Mr. Soucy raised concems about the depth of the roots on existing softwood trees. Ms. Zicko noted that the semi -flat area near the granite stones and pine tree has served as a programming area in the past and could benefit from a natural amphitheater or terraced seating. Mr. Talbot pointed out a drainage weep hole near the Community Room windows. Mr. Soucy noted that downspouts and gutters do not appear to be visible, so this may help drain water from the roof. Ms. Dubois noted water problems in the original building, especially during severe weather, and drainage considerations. Ms. Stone raised concerns about parking lot runoff and the quality and usability of black water for plant watering purposes. Ms. Zicko inquired about the possibility of a rain barrel, which may be difficult due to the lack of gutters. Ms. Stone inquired about what is underneath the lawn and other surfaces, as this may impact the feasibility of some ideas. Mr. Pilyaysky welcomed everyone to share all ideas in order to avoid preemptive elimination without expert consultation. Ms. Stone shared ideas for mufti -use spaces incorporating areas for educational programming, amphitheater seating, hang-out spots, native plantings, and sustainable gardening. Ms. Stone noted the challenges presented by the slope and suggested using certain plantings to accommodate the hilliness. Ms. Dubois reflected on the Library's transformation from a school in the 1980s. Ms. Dubois owns a large round sink from the school's basement lavatory that could potentially be converted into a water feature or fountain with some retrofitting around the drain and pipe areas. Ms. Dubois expressed her desire for the sink to eventually return to the Library and noted that the Highland School was the first school in Reading to have indoor plumbing. Ms. Dubois also possesses some original wooden railings from the stairways, which would likely not be durable enough for outdoor use. Ms. Dubois suggested using native plantings to beautify the Library grounds as much as possible to minimize ongoing maintenance. Ms. Zicko noted that water resources may be a major future concem. Ms. Zicko suggested a rain garden, which may be difficult to sustain due to the downhill nature of the Library grounds. Ms. Stone noted that a rain garden could be possible if the water was channeled correctly. Ms. Hogan suggested creating zones or sections. Ms. Hogan noted that areas for a performance stage and amphitheater seating are a priority due to Library programming and past complaints about uncomfortable seating and visibility. Ms. Stone stressed the importance of integrating and partitioning sections and referred to the Rose Kennedy Greenway in Boston. Mr. Soucy inquired about the types of outdoor Library programming and attendance. Ms. Zicko reflected on jazz concerts, poetry readings, summer reading events, storytimes, and vehicle day. Ms. Zicko noted that some larger events happen in the parking lot area, while other events may take place on the lawn under a tent. Ms. Zicko also noted that some outdoor events may require electric pourer, which would need to be drawn from the building using underground cabling or other means. Ms. Hogan noted that the stage area could be placed more toward the front of the building, Page 1 3 to direct noise in the direction of the street rather than Mr. Soucy's residence. Mr. Soucy noted that this area is rather steep. Ms. Zicko acknowledged that some cut and fill may be required. Ms. Hogan noted that the pine tree in this area serves as a Memory Tree, which the Garden Club lights up as a memorial each year. Mr. Talbot inquired about the large bushes on the School Street hill. Ms. Zicko noted that they were implemented before the Library renovations to block headlights from the old exit driveway, which wrapped around that portion of the building. Ms. Stone suggested that the bushes could be removed. Mr. Soucy agreed that this would expand the flat area. Mr. Pilyaysky noted a preference to keep more recently planted trees in place, though this should not limit the scope of the project. Mr. Talbot suggested removing the bushes and creating seating in that area. Ms. Zicko discussed possibilities in the front of the building. Ms. Hogan noted the presence of shade from the building in this area. Ms. Zicko noted that wildflower seeds have been planted along the Church Street portion of Lake Ouannapowitt. Ms. Zicko suggested planting wildflower seeds on the front lawn, as these require minimal upkeep. Ms. Zicko noted the steep stairs leading up to the parking lot. Mr. Soucy suggested terraced plantings for this area. Ms. Stone recommended ground covers as well. Mr. Soucy raised concerns about soil quality. Mr. Pilyaysky noted his and Mr. Talbot's participation on the Reading Climate Advisory Committee. Mr. Pilyaysky summarized the benefits of sustainable lawn coverings such as clover and Creeping Charlie, which naturally thrive in this environment, do not require watering, and help facilitate pollination. Ms. Zicko suggested the possibility of placing solar panels over the sunny south -facing parking lot. Ms. Hogan inquired about placing solar panels on the roof of the building. Mr. Pilyaysky noted that solar panels can be challenging to implement on roofs due to the creation of holes and existing angles. Mr. Pilyaysky advocated for solar panels on all Reading buildings and discussed solar panels at Arizona State University. Mr. Pilyaysky discussed the potential for collaboration with the Reading Municipal Light Department, as well as potential financial and tax benefits for the Town. Ms. Dubois pointed out that a professional landscape designer may be better equipped to decide the location of desired outdoor sections when presented with ideas. Ms. Dubois noted that some ideas may not be realistic or feasible from a financial perspective. Ms. Dubois suggested developing a plan that could be implemented and paid for in phases as money is available. Ms. Stone noted that the project could be put out to bid with design firms and executed as a mufti -year plan with steps. V. List of Beneficial and Feasible Outdoor Features Mr. Pilyaysky advocated for the main focus of the project to be on the School Street side of the building, although the entire picture should be considered. A professional landscape architect will be consulted in the future, though a tentative list of ideas will be generated to guide the design process. Potential beneficial and feasible outdoor features include the following so far. • Underutilized pavement areas • HandicaplADA Accessibility • Casual, semi -open seating areas that provide a snug and cozy feel. Comer and semicircle designs seem favorable. • Open amphitheater seating that is accessible and welcoming • Available resources —water, electricity • Outside group activity space — capacity, type of activities • Visual appeal • Educational opportunities • Water feature with original Highland School sink • Sustainable power from solar panels VI. Next Steps and Action hem Assignments Mr. Pilyaysky sought to coordinate a list of action items for members to review before the next meeting: 1) Ms. Clemente noted that Ms. Lannon has requested maps and surveys from the Town and hopes to have materials available for review at the next meeting. 2) Ms. Hogan will research outdoor Library programming and report on attendance statistics. Ms. Hogan excused herself at 8:24 p.m. 3) Ms. Zicko mentioned the possibility of creating a survey for Library staff and the public regarding the outdoor space. Mr. Pilyaysky noted the importance of public outreach and feedback, although the timing, method, and types of questions are key. Ms. Dubois suggested a fall survey to maximize engagement and allow time for further development at future meetings. Mr. Pilyaysky clarified that the survey should be conducted before reaching out to professional landscape architects to fully develop the scope of the project and assess the feasibility of options available to the Library and the general public. 4) Ms. Dubois suggested field trips for several members to visit various gardens for inspiration as the blooming season approaches. Ms. Stone expressed interest in this idea and suggested gardens at the Peabody Essex Museum. Ms. Dubois suggested various sites that are protected by the Trustees of Reservations. 5) Ms. Stone suggested the potential of collaborating with the Reading Community Gardens. As a long -tern action item, Ms. Stone will serve as a liaison between the Reading Community Garden Group and the Ad Hoc Library Landscape Committee to facilitate communication and cooperation. 6) Mr. Soucy noted the lack of maintenance on past Library landscaping and suggested improving community relations to develop an ongoing workforce relationship with other local groups, especially young, able-bodied members who can provide quality care for years to come. VII. Other Business No items of other business were presented. Adjournment 8:28 p.m. Motion: To Adjourn (Pilyaysky/Dubois) Vote: Approved 60 Respectfully Submitt�y, Ja ee Soucy SSec�/retta>arry Page 1 5 � � � � �.t' ,� �. � '; �;1 r • « ,� :t -int .. ' � -:� � ;:. � ,,,` o _` .. ; R; ; Qy �� � � �� `� ;� ; x �` f' ii ', �„ - ,,� �� w r• .,_ _ _� MMIZONTAI DISTANCE=N 8 90- V A KKAND The Search for a Level Flat Surface Slope is measured by Vertical/Horizontal, or by a ratio of 1:horizontal. If a slope is measured 1:10 it means that for every 1 vertical foot measured, the horizontal distance measures 10 feet. Cut and fill means removing material uphill and using it downhill. However, it requires a wall uphill and a wall downhill. In this diagram, the walls are the same height. If you want the left/uphill side to be at the same level as the slope, the downhill wall needs to be twice as high. Likewise, if you want the right/downhill side to be the same level as the slope, the uphill wall needs to be twice as high. Handicap Access per Americans with Disabilities Act (ADA) Sidewalk/Walkways • At least 36" wide, if less than 60" wide, need passing area • Texture: slip resistant • Slope: less than 1:20, otherwise considered a ramp Ramps • At least 36" wide • Ramps may have a maximum slope of 1:12. • All edges must be protected to keep anyone from slipping off. • Must have top and bottom landings as wide as the ramp itself • and at least 60 inches long. • Top and bottom landings must be at least five feet square. Street to sidewalk curb ramps standards are more complex , _19 IBM , , r ,.i• u �\ �;,►,� ��,� �►:�<<e�l�� � . � �Ll LJ LJ la � x ,� kk Is .04- tiv 10 ....... t_ ... MR I ..... �,�, . - ,::, �. j � '. Yds-,_._ . `�. -� , � ,� ,� �--- �__ .�. �. L2 .. .- o NO v ►ice MEIN,- _�.'W,