HomeMy WebLinkAbout2022-10-20 RMLD Board of Commissioners Minutese Town of Reading
Hyl Meeting Minutes
Board - Committee - Commission - Council:
RMLD Board of Commissioners
Date: 2022-10-20
Building:
Reading Municipal Light Building
Address:
230 Ash Street
Purpose:
General Business
Attendees:
Members - Present:
Time: 7:30 PM
TOWN CLERK
RE'ARING�MA.
2923 MAR 20 PM 4:26
Location:
Winfred Spurr Audio Visual Room
Session:
Open Session
Version:
Draft
Philip Pacino, Vice Chair; John Stempeck, Commissioner; David Talbot,
Commissioner; Robert Coulter, Commissioner; Marlena Bita, Chair.
Members - Not Present:
Others Present:
RMLD Staff: Gregory Phipps, Interim General Manager and Director of IRD;
Erica Morse, Executive Assistant; Hamid Jaffari, Director of E&O; Julie
Blackley, Communications Manager.
Citizens' Advisory Board: Vivek Soni, Reading Representative.
Minutes Respectfully Submitted By: Philip B. Pacino, Secretary Pro Tem
Topics of Discussion:
The meeting agenda and meeting materials can be found on the RMLD website in the BoC
packet. The recording of this meeting can be viewed on the RMLD website and RCN
YouTube page.
Call Meeting to Order
Chair Bita called the meeting to order at 7:30 PM and announced that the meeting would be
held in person, remotely on zoom, and streamed live on RCN and YouTube.
Ouenina Remarks and Introductions
Chair Bita read the RMLD Board of Commissioners (BoC) Code of Conduct and asked all
remote attendees to identify themselves. Vivek Soni attended the meeting remotely. Vice
Chair Pacino served as Secretary at the meeting.
Public Comment
There were no comments from the public or RMLD liaisons.
CAB Report
Vivek Soni said that the Citizens Advisory Board (CAB) meeting relative to the budget
review was rescheduled to October 27"', 2022, 6:30 PM at Lynnfleld Town Hall. The CAB
conducts budget reviews by rotating the meeting location each year. Since there is
significant capital spending this year, the CAB requested information from RMLD
management relative to the availability of funds and how the expenses will be financed.
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Report on the GM Search Committee
Taken out of order, originally agenda Item 7.
Chair Bita said the General Manager Search Committee (GSC) consists of Jason Small, CAB
Chair plus Commissioners Coulter and Talbot.
Jason Small said that over the past three months the GSC met multiple times and reviewed
numerous applications and resumes. The GSC narrowed down a short-list of qualified
applicants to be interviewed.
The GSC conducted the short-list interviews and determined three finalists are to be
presented to the RMLD BoC for interviews on Wednesday November 2nd, 2023, at 6:00 PM.
The Interviews will be conducted in open session. The finalists, in no particular order, are
Johnathan Blair, Jared Carpenter, and Gregory Phipps.
Chair Bita asked a question relative to public participation. Commissioner Coulter conflrmed
the public is welcome to attend but will not be permitted to ask questions. The meeting will
be broadcast on RCN and YouTube.
Chair Bita asked if the BoC plans to decide on November 2nd. Jason Small said this is up to
the BoC, as the appointment is a BoC decision. It was confirmed that the BoC would meet
and announce a decision in open session on November 3, 2022, at 5:00 PM. Chair Bita
thanked the GSC for their work.
The approved April 21, 2022, April 29, 2022, and May 6, 2022 regular session meeting
minutes can be found on the RMLD website. The draft minutes presented can be found In
the BoC packet (attachment 1) on the RMLD website and linked hill within the meeting
minutes.
Vice Chair Pacino said there Is a correction on page 8 section 7 "scheduling" of the May 6,
2022, minutes. The word "diced" should be "decided". This was made part of the main
motion.
Vice Chair Pacino made a motion, seconded by Commissioner Stempeck, that the RMLD
Board of Commissioners approve the minutes of the April 21, 2022, April 29, 2022, and May
6, 2022, meetings on the recommendation of the Interim General Manager and BoC
Secretary. Motion Carried: 5:0:0 (5 In favor; 0 absent, 0 abstained) Roll Call: Vice Chair
Pacino, Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner
Julie Blackley gave a communications presentation to the BoC. The presentation can be
found in the BoC packet on the RMLD website and linked here within the meeting minutes.
Events: Ms. Blackley presented recent RMLD events and highlighted that RMLD's Public
Power Open House had high attendance (around 800 people) received rave reviews from
attendees. -
Media Coverage: Ms. Blackley noted RMLD's recent media coverage and emphasized the
positive stories relative to the proactive measures RMLD is taking to minimize rate hikes.
Social Media: Blackley provided an update on RMLD's social media and noted that RMLD's
Facebook page went from 600 followers to over 753 followers.
Chair Bita asked a question relative to public commenting on Facebook. Blackley responded
that commenting is hidden, but RMLD can view the comments as the administrator.
Although there have been no negative comments, lifting this restriction will require further
discussion.
Chair Bita said that her biggest concern Is that customers may view Facebook as a means of
communicating to RMLD verses calling customer service. Blackley said that RMLD can view
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likes, messages, and comments. RMLD wanted to start by posting to Facebook and then
discuss restrictions on comments.
Commissioner Talbot said RMLD should leave commenting off to avoid things getting out of
control.
Interim General Manager (IGM) Phipps said RMLD is not appropriately staffed to monitor
comments at this time.
Commissioner Coulter advised customers to refrain from using Facebook as a means of
reporting issues. Customers should use the proper channels and call RMLD directly.
Upcoming Initiatives: Ms. Blackley discussed RMLD's upcoming initiatives. Blackley noted
that the customer survey is anticipated to launch at the end of CY22 or beginning CY23.
Blackley said RMLD is looking to redesign the newsletter (which reaches around 25
thousand people) to a dean, professional, and sleek look, using cost effective methods.
Blackley noted that RMLD is exploring ways to continue the momentum of the summer
Shred the Peak into the winter months.
Recent Power Outage; Ms. Blackley discussed the recent Downtown Reading power
outage. RMLD immediately put out a statement to the media and communicated a
resolution once the issue was resolved. Ms. Blackley will be meeting with the Town next
week to work closely on a coordinated effort to put out streamlined communications.
Chair Blta asked about the cause and length of the outage. Mr. Jaffari responded that the
outage was caused by a loose neutral, which is required for the return path to the source
transformer. The Issue was resolved once RMLD Jumped the corroded neutral Over to the
solid neutral in the manhole. The outage lasted approximately two hours due to the tedious
process of looking for the source of the problem in various manholes.
Chair Bita asked a question relative to future technology. Mr. Jaffari responded that there
are some technologies available to put sensors underground, however it Is hard to reach the
signal and bring data back from the manholes. RMLD Is continuously monitoring technology
advances and setting up pilot programs accordingly.
Mr. Jaffari noted that if customers experience a situation where one half of the house is
dimmed and the other Is blowing bulbs to call RMLD immediately and turn the breakers off
to prevent equipment damage.
Vice Chair Pacino asked if this issue could happen at other places in town. Mr. Jaffari
responded yes, a loose neutral Is not something utilities can prevent. Jaffari cited the
Mr. Phipps provided an IGM report to the BoC
Talent Acquisition and Talent Management: IGM Phipps reported on talent acquisition
and management. RMLD hired 12 new employees within the past month. There Is positive
feedback, a warm reception, and a lot of excitement about these Individuals hitting the
ground running. RMLD made several moves and promotions, which have gone incredibly
well.
Mr. Phipps noted there are ten open positions that need to be filled, primarily in Integrated
Resources (IRD) and Information Technology (IT). The team is working to make RMLD more
visible to Job seeker and Is focusing on filling open positions with the right people.
Mr. Phipps said that RMLD is continuing to leverage the success of the summer internship
program. RMLD continues to attend career nights at local colleges; Merrimack College and
Endicott College being the most recent. RMLD is part of various initiatives which
communicate the internship program to students nationwide.
Gage 1 3
Mr. Phipps noted that RMLD held the annual employee appreciation lunch following Public
Power Week. Several employees celebrated work anniversaries ranging from 5-30 years.
The morale was very positive.
Mr. Phipps said RMLD is accelerating and increasing employee training, with the Intention to
better equip the team.
Substation and Solar PV Update: IGM Phipps reported on the Wilmington Substation and
Solar PV. RMLD's intention is to put In more within terrltory generation, which has both
economic and resiliency benefits. To accomplish this, RMLD needs to acquire land, but there
is limited open land available within our service territory.
Mr. Phipps noted that In the context of the recently passed Federal Inflation Reduction Act
(IRA), RMLD is uniquely positioned to acquire land for good use. The IRA allows for RMLD,
as a non -tax entity, to get access to Investment and production tax credits for within
generation assets and upgrades supporting electrification.
Phipps said building the new substation in Wilmington has created opportunities for RMLD to
look at other parcels of land in addition to the land on Ballardvale.
Mr. Phipps said that over the past ten weeksRMLD has been pursuing Maple Meadow, a 75 -
acre piece of land located in the southern part of Wilmington. Of the total 75 acres only 30
acres are remotely useful, the remaining balance Is wetlands. RMLD has a plan in terms of
how to make the land valuable to support Wilmington and the ratepayers overall. The land
has a challenged history, but the RMLD is Interested in acquiring it to Install approximately
10 M Ws of Solar PV.
Last week, Mr. Phipps gave a presentation to the Wilmington Select Board, laying out the
intention and purpose of RMLD's Interest In Maple Meadow. The 10/11/2022 Wilmington
Select Board meeting recording can be viewed on the Wilmington Community Television
website.
Mr. Phipps said RMLD has conducted numerous meetings and received support from various
key players relative to Maple Meadows. RMLD will continue to work towards owning the land
without acquiring the associated historical liabilities.
Mr. Phipps said RMLD is also expressing interest in revisiting Route 125, which was
thoroughly researched in past years as a potential substation location. The RMLD will
continue moving forward with 326 Ballardvale (closed last week), which will remain the
default location for the substation. In parallel, RMLD will Investigate securing the land at
Route 125. Pending access and timing, Route 125 will either become the primary location
for the Wilmington substation or will be turned Into a large-scale storage facility.
On that note, RMLD Is Issuing an RFP for several battery storage systems, which will include
the option for a potential larger utility scale connection. RMLD Is meeting with a group who
presented at the NEPPA conference to express Interest in hosting a potential pilot program
in 2024. This would be advantageous for both groups and is both economically viable and
beneficial for RMLD.
Mr. Phipps said that the potential pilot program underscores the value of having access to
326 Ballardvale as well as Route 125 and Maple Meadow in the works. RMLD is discussing
various options with Lynnfield for additional storage pilots and projects.
Commissioner Stempeck asked a question relative to lithium ion or iron air batteries. Mr.
Phipps responded that RMLD is looking at Iron air, which needs more space but has longer
duration. Mr. Phipps noted that the agreements will likely fall under an ESA or PPA
structure. The Pilot program will potentially be a joint deal where RMLD would get the
benefits in terms of load reduction which, ties Into the Peak Management program. RMLD
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will be well positioned to potentially tum the pilot into a more permanent Installation
Mr. Phipps said there are several companies that are doing alternative technologies and
RMLD wants to be supportive. RMLD has the size, is nimble, and has both National Grid and
Eversource connections. These are only a few factors that make RMLD a great pilot partner,
and RMLD will continue to market itself as such.
Green Communities (GC): IGM Phipps reported on the GC program. RMLD continues to
express support for the GC program within the service territory.
Mr. Phipps said that for Municipal Light Plants (MLPs), like RMLD, who service multiple
towns, current legislation requires that if one town joins GC, then ratepayers in all towns
within that territory must pay state mandated GC charge. New legislation was recently
signed into place which will allow individual towns within the territory to join GC without
requiring other towns to pay the GC charge.
Mr. Phipps said that GC is a complicated program that has been In place for over a decade.
The new legislation is adding a layer of complexity; RMLD is breaking ground In terms of
how to handle the mechanics.
Per the State Legislature, RMLD's role is to collect the GC charge dollars through customer
utility bills. The legislation established a .0005 cent charge per KWH. This rate is set by the
state and the monthly charge is tied to KWH usage by each individual customer.
Mr. Phipps noted that the Town of Reading has been actively pursuing the GC designation,
RMLD's role in the process is purely the financial administrator. All billed meters are subject
to the GC rate If the Town decides to move forward, which is the Town of Readings current
intention. RMLD is working with a variety of industry and Reading partners to ensure all
pieces are in place for the Town warrant In November.
Mr. Phipps said that if the GC designation moves forward, RMLD will be collecting GC funds
on behalf of the Town and sending those funds to the State's Renewable Energy Trust Fund.
This amounts to approximately $64K a year based on Reading's 2023 load forecast. An
average customer charge works out to be under .50 cents per month.
Mr. Phipps confirmed that the GC charge applies to all billed meters, Including Commercial
and Industrial customers.
It was reiterated that the rate is part of the State program, not RMLD.
Chair Bita asked when RMLD can start collecting dollars. Mr. Phipps said the new legislation
comes into effect In January, so realistically if everything lines up perfectly, RMLD could
start collecting as early as February. However, there is a lot to be done between MASS CEC,
the State Renewable Trust Agency, and the Town of Reading.
Mr. Phipps said that the GC charge will be a line item added to all RMLD bills. RMLD is
meeting with the billing platform In November to discuss how to Implement this. The biggest
challenge RMLD foresees is keeping the bill down to one page. Many customers still have
paper billing, which has an associated processing cost. RMLD is taking this opportunity to
potentially streamline the presentation of customer bills and provide more Information on
historic usage.
Chair Bita asked a question to relative to when RMLD will receive funds back. Mr. Phipps
responded that RMLD's role is only to collect the funds and send them to the Trust. The
Town of Reading can apply for grant funding for various projects through a separate
qualification process. The grant issuance is managed by the existing program at the state
level and has nothing to do with the RMLD.
Page 1 5
Mr. Phipps noted that RMLD could potentially participate in terms of applying for grants and
will explore this further once the program is up and running.
Commissioner Stempeck confirmed that RMLD is essentially a financial service. The scale of
getting anything back over time is dependent on the Town applying for grant funding. There
Is a disadvantage in not knowing how long rate payers will have to pay In before the Town
gets something back.
Mr. Phipps said there is a fair amount of material that has been done at the Town level in
terms of the magnitude of potential funds. Overall, this is a good program and helps
accelerate electrification Initiatives.
Commissioner Stempeck asked if RMLD would be the largest contributor. Mr. Phipps
responded that the Investor -Owned Utilities (IOUs) who operate in MA contribute to the
program and are larger by far. Commissioner Stempeck asked If RMLD Is double counted as
a customer of National Grid. Phipps responded that there is no double counting.
It was noted that Reading Joining GC must be approved at Town Meeting and the topic of
GC will be on the next BOC meeting agenda.
Chair Bita noted that other towns are receiving up to $250K within a few months of Joining
GC, but this is something the Town of Reading could not guarantee.
Commissioner Stempeck noted his concerns over where the money comes from and how it
gets distributed. There should be sensitivity around Inflation fears. National Grid and
Eversource have confirmed rate increases for gas and electric by 30%-50% over the next
year.
Commissioner Talbot asked a question relative to the anticipated GC bill Increase for IOUs
vs. MLPs. Phipps responded that the GC rate is the same rate across the board and monthly
customer costs are tied to Individual kWh usage.
Chair Bita asked if the Town starts paying Into GC, is it a forever commitment? Phipps
responded that once the Town starts paying Into the program, it Is a forever commitment.
Joining the program is a decision that has nothing to do with RMLD and is solely up to the
Town. RMLD's role is to provide support to the Town if they decide to move forward.
Mr. Phipps said that RMLD wanted to address the audience and make it clear that RMLD is
very supportive of GC, but the Town is the decision maker.
It was confirmed that no BoC vote is needed to add the .0005 GC to RMLD bills
IGM Phipps provided an employee survey report to the BoC. The report can be found in the
BoC packet on the RMLD website and linked here within the meeting minutes.
Mr. Phipps said that the intention is to complete the first way of employee surveys by the
end of the year. RMLD spent a lot of time reviewing Input from many Individuals within the
organization.
Mr. Phipps said that the key to the survey's success Is to establish the objective prior to
starting the program. The survey's objective is driven by the fact that RMLD is asking for
employees' opinions so changes and Improvements can be made. The Intention of the
survey is to solicit Input from the employees to help RMLD operate better.
RMLD decided against the initial plan of conducting a long employee survey, which would
lead to a large amount of data to be synthesized. This would create a lag time between
distributing the survey and providing feedback and action around employees' responses.
Mr. Phipps said RMLD will conduct a series of short quarterly surveys to ensure survey
responses are being addressed at a quicker pace. Once the surveys are distributed, Mr.
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Phipps will digest the responses and report back within two weeks. Following this, it will
likely take 6-8 weeks to Implement any changes. Mr. Phipps noted that some suggestions
will not be Implementable.
Mr. Phipps said that over the past four weeks, RMLD has done a good Job of dramatically
improving internal communications through communications mechanisms such as the open-
door policy and actively soliciting input and feedback. The employee survey is Intended to
be another more formalized mechanism.
Mr. Phipps cited examples of key pieces within the employee survey report.
Mr. Phipps said that Instead of having 20 questions with a 1-5 scale, the first round of
survey questions will be text -based so people can write as much as they want. Not
everyone will contribute, and It will take time for people to feel comfortable contributing.
Even if only 25 people contribute the first round, the goal Is for them to provide thoughtful
feedback that RMLD can Implement and report back on.
Mr. Phipps noted that RMLD conducted extensive research on survey strategy and using
external resources. It was decided that the Department does not need to bring in an
external consultant at this time.
Mr. Phipps said that the survey Is not meant to be a culture changer, as the culture is
already changing. The survey is meant to be a feedback mechanism for the employees to
make worthwhile suggestions on a disciplined basis. The employee survey differs from the
customer survey, as the customer survey is more of a pulse.
Chair Bita asked a question on the change in concept from an anonymous pulse survey to
an open-ended signed survey. Chair Bita said that an Individual may think he or she will be
punished for negative feedback. But this is not a morale pulse and is instead asking for
opinions on how to make things better.
Mr. Phipps responded that current morale is fundamentally different than it was historically
for a variety of reasons. A lot of little things have made a difference, and even though it Is
not perfect, It has improved.
Mr. Phipps said that RMLD is moving forward with the signed open-ended format instead
because the pulse survey Is not actionable. The management team has a good sense of
what needs to be done but doesn't have it all. Everyone In the organization needs to be part
of the solution.
Commissioner Coulter said that the whole point of the employee survey is to understand if
employees are getting the correct training, if the right processes are in place, and if there is
good communication. Specific questions must be asked to drive those answers. This is a
different focus and Is not an employee survey, it is more of an opinion page.
Commissioner Coulter said that whether the employee signs the survey should be their
choice. It can sometimes be difficult for people to identify themselves and can cause
participation to drop. RMLD should also be careful of survey paralysis by putting out too
many surveys.
Mr. Phipps said if nothing changes because of the survey, It's a waste of time. If RMLD asks
for opinions something needs to be done with that feedback. The first step is synthesizing
and communicating what was heard and then solving that.
Mr. Phipps noted that not all suggestions can be solved. The organization has a good sense
of the open-door policy and people can communicate if something from their feedback was
not addressed. Once employees see that the survey has an impact, participation will
increase.
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Commissioner Stempeck said that he agrees with Commissioner Coulter, it is beneficial to
get as broad of a base as possible.
Vice Chair Pacino said that an employee survey was conducted in the past and nothing was
done with it. This was extremely detrimental to the organization.
It was noted that the proposed questions at the bottom of the employee survey report will
be further refined, and commissioner input is welcome.
2022 IGM and Board Goals
Mr. Phipps presented the draft IGM and Board goals to the BoC. The presentation can be
found in the BoC packet on the RMLD website and linked h= within the meeting minutes.
Mr. Phipps said that the goals reflect what the IGM is working to start and/or complete for
June CY22 to December CY22. The goals do not include day to day responsibilities.
Mr. Phipps discussed the format and structure of the IGM goals. The title reflects that the
IGM functions as both a leader, navigating the ship to get things done, and a player, pulling
the oar alongside the team. The objectives align with this theme, and the goals are the IGM
goals for the organization. Mr. Phipps noted that the document is not meant to be an
organizational structure but focuses on direction.
Vision: Mr. Phipps discussed vision related goals, and noted that before a problem can be
solved, the specific problem and the environment that it Is situated in needs to be
considered. Mr. Phipps said context consists of more than just power supply; it also relates
to supply chain issues, employee recruitment etc.
The core charter of RMLD is reliable, low-cost, non -carbon. This comes back to keeping the
lights on, keeping costs low for the ratepayers, and ensuring legislative compliance.
Mr. Phipps said that RMLD Is already being more engaged on the legislative side and cited
the example of GC.
Team/Personnel: Mr. Phipps talked about the team and personnel and reiterated that
training is a key focus. Since Mr. Phipps took the IGM role four months ago, RMLD has held
three all hands meetings. These meetings include dialogue and feedback and are one
mechanism for internal communication. Commissioner Stempeck suggested covering the
employee survey at all hands meetings.
Mr. Phipps said there is a natural attrition of people retiring and coming in; and the group is
physically spread out between two buildings. It is important to get people together to
improve communications between all levels of the organization.
Mr. Phipps noted that all these initiatives feed into the goal of breaking down silos. In CY23,
RMLD will focus on how people are measured. What is tracked is essential in terms of how
to change behavior and recognize progress.
Mr. Phipps said that the world is rapidly changing, and with it, so are RMLD's needs. This
shift in need has resulted In significant changes to the leadership team, and the hiring
focus. Mr. Phipps cited the example of RMLD creating a new role around data enterprise to
accommodate network automation.
Customers: Mr. Phipps discussed the goals related to RMLD's customers and noted that
RMLD is pushing aggressively to recrult new customers to the territory. Not only are new
customers beneficial to RMLD by providing new revenue; new business is beneficial to the
entire community.
RMLD is being very supportive in encouraging people to come Into the territory. RMLD will
work hard not to turn any new customers away but will ensure all customers can be
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supported. Mr. Phipps said that RMLD is being proactive, and will put together a plan where
over the next two and a half years as entities grow, they will match Into the new substation.
Mr. Phipps said that over the past two weeks, RMLD has successfully recruited a new six -
megawatt load and is working on bringing in two additional customers with additional load.
Although the discussions has centered on Wilmington, Reading is anxious to recruit new
business as well.
Mr. Phipps noted that RMLD's relationships with the Towns have significantly improved.
Opportunities for within territory generation are resulting from these relationships. Mr.
Phipps said that RMLD is not the Town but helps make It easier for companies to come into
the community, especially those where energy is a big part of the cost structure.
Vice Chair Pacino asked if the Towns or RMLD were providing Incentives to entice new
customers.
Mr. Phipps responded that being extremely responsive is the Incentive that RMLD provides.
Part of RMLD's added value Is being responsive and Flexible; larger organizations are not
able to do that as easily.
Mr. Phipps said that another incentive is that RMLD has very good rates, and a large portion
of the portfolio is non -carbon. Mr. Phipps noted that the non -carbon piece is beneficial to
many companies coming in who must adhere to ESG goals. RMLD markets Itself as being an
MLP with a lot to offer, being easily accessible to potential customers, and having the
economics built into the rates.
Platform: Mr. Phipps discussed RMLD platform goals. Mr. Phipps said that the 326
Ballardvale transaction for the new substation is complete, Jaffari is driving the permitting
process. Mr. Phipps cited the example of the Maple Meadows land solving a problem and
noted that the cost of the land is not the big value add for RMLD.
Funding: Mr. Phipps discussed funding and noted that RMLD is aggressively pursuing the
IRA, as well as other federal and state grants and incentives. Mr. Phipps said that as RMLD
builds out the network to support Increased load (in the context of being compliant with
non -carbon), RMLD has a responsibility to the ratepayers to minimize upward pressure on
rates.
Power Supply: Mr. Phipps talked about power supply related goals and noted that RMLD
has an interest in owning or operating leases for generation assets. Mr. Phipps cited an
example of a big question RMLD is facing beyond the day to day, How will the RMLD prepare
itself for an increasingly fragile Regional Network and maintain the ability to be provide
reliable, low-cost and non -carbon?
It was confirmed that the proposed goals align with where the BoC would like Mr. Phipps to
focus time, energy, and effort.
Enemy New England (ENEI Legislative
Mr. Phipps gave a presentation on ENE legislative to the BOC. The presentation can be found
in the BoC packet on the RMLD website and linked here within the meeting minutes.
Mr. Phipps said that based on the drive for non -carbon, there is more legislative work for
the State to do to assist with making the goal of being non -carbon by 2050 a reality, as well
as, reaching the intermediate goals in 2030 and 2040.
Mr. Phipps noted that there is a collective interest among the Commissioners, ENE, MA
Municipal Wholesale Electric Company (MMWEC), and MLPs to Influence the legislation that
gets put Into place. Coordinating as a group of MLPs is critical to accomplishing this. The
coordinated process referenced within the presentation identifies the avenues that RMLD is
pursuing as an equity owner of ENE. Mr. Phipps is tasked with bringing suggestions from
RMLD's perspective to develop Into potential legislative initiatives.
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Mr. Phipps noted that the presentation Identifies BoC opportunities to voice, influence, and
support the legislative initiatives and strategies RMLD proposes. The BoC's role is to
contribute to support, push these ideas.
Mr. Phipps clarified there is another non -quorum meeting where GMs and Commissioners
can contribute directly, but this will not be the only opportunity to provide Input.
Mr. Phipps clarified that the ENE strategies group is the organizer and pushes getting things
done.
Mr. Phipps said that there is a new state government coming Into play, which makes this an
Ideal time for RMLD/ENE to be early in the legislature to promote their ideas in a
coordinated and consistent manner. This makes it easier for the legislator to make
something happen.
Mr. Phipps explained the Initial Ideas that RMLD could bring to the ENE legislative strategies
meeting. Mr. Phipps highlighted the significant Influence of contractors on the adoption of
Air Source Heat Pumps (ASHPs), and the Intention to explore a legislative mechanism to
encourage contractors to promote ASHP adoption.
Commissioner Stempeck suggested that the RMLD consider a monetary motivation within
the whole value chain to increase involvement in the ASHP incentive program.
Commissioner Stempeck cited an example of a client who saw Increased Involvement by
changing the mechanism. Mr. Phipps said that RMLD's current incentives are focused on the
ratepayers, and are evaluated regularly. Although there is no plan to change the heat pump
program right now, RMLD will Investigate making a different mechanism where there is an
Incentive to the contractor as well.
Commissioner Coulter asked a question relative to supply and how the MLP's will handle
issues such as rolling blackouts as a group. Mr. Phipps responded that there is a group with
ENE where MLPs have presented to encourage and allow for additional oil reserves for this
January and February In particular. RMLD has been supportive to communicate and
encourage that there should be some funding or a provision to allow for higher stockpiles of
resources (oil).
It was decided that the BoC would share additional Ideas and Mr. Phipps will present this
topic again In the next few BoC meetings.
Policy Review
Mr. Phipps presented the policies for review to the BoC. The final approved policies can be
found on RMLD website, under"RMLD Policies".
Policy 27 R3: Use of RMLD Information System review documents can be found in the BoC
packet on the RMLD website and linked bars within the meeting minutes.
Policy 29 R2: Identity Theft Prevention and Data Security review documents can be found in
the BoC packet on the RMLD website and linked b= within the meeting minutes.
Mr. Phipps said that the new Director of IT, John Pelletier, reviewed and updated both
policies. Pelletier has a strong security background and has put additional procedures and
tools in place for RMLD's benefit. Mr. Phipps cited the example of RMLD's new participation
in various federal programs at no cost. The intention of updating both policies Is to ensure
that RMLD is aligned with the most up to date and best practices in areas such as email
phishing, data security, etc.
Vice Chair Pacino made a motion, seconded by Commissioner Talbot, move that the
Board of Commissioners approve Policy 27: Electronic Communications (Revision 3), as
presented, on the recommendation of the Interim General Manager. Motion Carried: 5:0:0
(5 In favor; 0 absent, 0 abstained) Roll Call: Vice Chair Pacino, Aye; Commissioner
Stempeck, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye; Chair Bita, Aye.
Page 110
Vice Chair Pacino made a motion, seconded by Commissioner Talbot, move that the
Board of Commissioners approve Policy 29: Identity Theft Protection (Revision 1), as
presented, on the recommendation of the Interim General Manager. Motion Carried: 5:0:0
(5 In favor; 0 absent, 0 abstained) Roll Call: Vice Chair Pacino, Aye; Commissioner
Stempeck, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye; Chair Bita, Aye.
Procurement Reauests for BoC Aooroval
Hamid Jaffari, Director of Engineering and Operations, presented the procurement requests
for approval to the BoC.
RFQ 2022-41 One (1) Electric Vehicle DC Fast Charger (DCFC) bid documents can be found
In the BoC packet on the RMLD website and linked here within the meeting minutes.
IFP 2022-36 RMLD Station 4 115kV Relay Panels 6 & 7 bid documents can be found in the
BoC packet on the RMLD website and linked h= within the meeting minutes.
RFQ 2022-41 One (1) Electric Vehicle DC Fast Charger (DCFC): Jaffari said that this is
the same unit that is being installed at the Reading library. The total cost includes the unit
itself and the cost of construction.
Mr. Jaffan said that the entire industry is going through a change, due to supply chain
disruption and inflation. This, among other factors, has caused a substantial rise in the cast
of raw materials and shipping. Many bidders are now including an escalation clause for the
rising cost of materials and labor.
Mr. Jaffari said that RMLD sent the RFQ to six statewide bidders and received one quote
from Voltrek, LLC. Voltrek was the only bidder who could commit to a delivery time of 50
weeks from receiving RMLD's purchase order. All other potential bidders had to get Into the
manufacture queue and were unable to commit to a specific delivery time.
RMLD is planning to install the chargers along the major highway areas where there is
generally a high volume of traffic. Jaffari cited examples of future EV charger technology
and noted that currently, DCFCs (Fast Chargers) are the most advanced technology
available.
Commissioner Stempeck asked a question relative to the capital budget amount. Mr. Phipps
responded that there is no additional requirement in terms of changing the budget. The
capital budget amount is $350K, with each charger costing — $300K. RMLD anticipated
doing five DCFC when originally going through the budget process. This DCFC was part of
the grant RMLD applied for last year. RMLD has already been approved for the grant, and
once the charger Is Installed, the paperwork will be submitted to the state. Not only did
RMLD anticipate doing more units, but this unit also came down —$8K in cost between last
year and this year. Net -net, the cost will be less than $30K.
Commissioner Talbot asked a question relative to grant funding and amount of DCFCs RMLD
intends to purchase with ratepayer funds. Mr. Phipps responded that the total cost is
$107K and $1001K of that is grant funded. RMLD plans to purchase a total of 16 additional
DCFCs through 2028.
Commissioner Talbot asked a question relative to the business case for purchasing
additional DCFC chargers vs. using cheaper level 2 chargers. Mr. Phipps responded that this
topic will be reviewed during the budget process. RMLD has spent significant time reviewing
this In terms of the associated rates. DCFCs will have a higher associated rate. Regardless,
Installing DCFCs needs to make sense from a rate -payer perspective. The positive take is
that this project is funded by grants, which will be a reoccurring theme over the next few
years.
Page 111
Commissioner Talbot and Commissioner Coulter noted pros and cons of DCFCs vs. level two
chargers. Mr. Phipps said the various business models and tradeoffs will be discussed at a
future meeting, and it relates back to the RMLD mission of reliable, low-cost, and non-
carbon.
Vice Chair Pacino made a motion, seconded by Commissioner Coulter, that RFQ 2022-41 for
one (1) Electric Vehicle DC Fast Charger (DCFC) be awarded to: Voltrek, LLC, In the amount
of $106,603.43, pursuant to M.G.L. c. 30B, § 22 as the lowest responsible vendor, on the
recommendation of the Interim General Manager. Motion Carried: 5:0:0 (5 In favor; 0
absent, 0 abstained) Roll Call: Vice Chair Pacino, Aye; Commissioner Stempeck, Aye;
Commissioner Talbot, Aye; Commissioner Coulter, Aye; Chair Bita, Aye.
IFP 2022-36 RMLD Station 4 115kV Relay Panels 6 & 7: Jaffari said that NERC is
mandating IOUs and MLPs to upgrade transmission lines and associated equipment (relay
systems, panels, etc.). These upgrades will Improve the reliability of the system and the
service to all customers in the region.
Mr. Jaffari said that the IFP was sent to 15 companies and received one response. The lack
in response relates to supply chain disruption. Electrical Power Products, who anticipated
the Issues with the supply chain, was able to commit to delivery of the equipment In a
reasonable time frame. RMLD Is planning to receive and install this equipment in 2023, prior
to the NERC audit.
Vice Chair Pacino made a motion, seconded by Commissioner Stempeck, that IFP 2022-36
for RMLD Station 4 115kV Relay Panels 6 & 7 be awarded to: Electrical Power Products, for
$169,846.00, pursuant to M.G.L. c. 164 § 56D, on the recommendation of the Interim
General Manager. Motion Carried: 5:0:0 (5 in favor; 0 absent, 0 abstained) Roll Call: Vice
Chair Pacino, Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner
Coulter, Aye; Chair Bita, Aye.
Transformers: Mr. Jaffarl said that transformer vendors are adding escalation clauses to
their bid responses and are unable to guarantee prices. Mr. Jaffari discussed the significant
delays and noted that some transformers RMLD anticipated to receive in CY21 and CY22 are
now scheduled to arrive in CY23. This is due to high demand and low availability of
materials.
Mr. Jaffari said that this year the bids RMLD sent out for transformers have an increased
overall cost of $226,687. Thus, RMLD took an opportunity to purchase 75 50 KVA pole
mount transformers from Wesco. Wesco is already in the manufactures queue; the
anticipated delivery date is April/May CY23. The total cost is $225,150, which will be
Included In the CY23 budget. Mr. Phipps noted that RMLD went through the proper 30B
process when purchasing these transformers.
Commissioner Coulter asked a question relative to RMLD entering a contract with one
supplier company rather than going out for individual bids. RMLD, as an MLP, is at a
competitive disadvantage with the current process. Something needs to be done to make
RMLD competitive in the market. Mr. Phipps agreed with Coulter and said a few ideas
relative to this Issue will be presented with the budget in December.
the same issues.
The BoC discussed the subsequent BoC meetings and the warrant schedule. No changes
were made to the schedule or warrant listed on the October 20, 2022, agenda, which can be
found on the RMLD website.
At 9:30 PM Vice Chair Paclno made a motion, seconded by Commissioner Stempeck, that
the Board of Commissioners go into Executive Session pursuant to Massachusetts G.L. c.164
section 47D, exemption from public records and open meeting requirements in certain
Gage 1 12
instances, to discuss strategy with respect to collective bargaining or litigation If an open
meeting may have a detrimental effect on the bargaining or litigating position of the public
body and the chair so declares and return to regular session, for the sole purpose of
adjournment. Note: Roll call vote required. Motion Carried: 5:0:0 (5 In favor; 0 absent, 0
abstained) Roll Call: Vice Chair Pacino, Aye; Commissioner Stempeck, Aye; Commissioner
Talbot, Aye; Commissioner Coulter, Aye; Chair Bita, Aye.
Adiournment
At 9:30 PM Vice Chair Pacino made a motion, seconded by Commissioner Stempeck, that
the Board of Commissioners adjourn regular session. Motion Carried: 5:0:0 (5 in favor; 0
absent, 0 abstained) Roll Call: Vice Chair Pacino, Aye; Commissioner Stempeck, Aye;
Commissioner Talbot, Aye; Commissioner Coulter, Aye; Chair Bita, Aye.
A true copy of the RMLD Board of Commissioners minutes
As approved by a majority the Commission.
��o ino
Mar 20, 2023
Philip B. Pacno, Secretary Pro Tem
RMLD Board of Commissioners
Page 1 13
Or HF O
O��
+k Town of Reading
I'I Meeting Minutes
Board - Committee - Commission - Council:
RMLD Board of Commissioners
Date: 2022-04-21
Time: 7:00 PM
Building:
Location: Zoom
Address:
Session: Open Session
Purpose: General Business
Version: Draft
Attendees: Members - Present:
Robert Coulter, Chair; Philip Pacino, Vice Chair; John Stempeck,
Commissioner; David Talbot, Commissioner; Marlena Bita, Commissioner.
Members - Not Present:
Others Present:
Public: Pam Daskalakis - 71 Lilah Lane, Reading
RMLD Staff: Coleen O'Brien, General Manager; Janet Walsh, Director of
Human Resources; Hamid Jaffari, Director of Engineering & Operations;
Gregory Phipps, Director of Integrated Resources; Wendy Markiewicz,
Director of Business Finance.
Citizens' Advisory Board: Vivek Soni, Chair, Reading.
Minutes Respectfully Submitted By: Philip Pacino, Secretary Pro Tem
Topics of Discussion:
1. Call Meeting to Order
Chair Coulter called the Board of Commissioner's (BOC) meeting to order at 7:00 PM and
announced that the meeting would be held on Zoom and live on RCN and YouTube.
Opening Remarks and Introductions
Chair Coulter read the RMLD BOC Code of Conduct and asked all remote attendees to
identify themselves.
Vice Chair Pacino served as Secretary at the meeting.
2. Public Comment
Citizens' Advisory Board
Vivek Soni, Citizens' Advisory Board (CAB), reiterated that each year the CAB recommends
budgetary Items to the BOC. This year, due to high price spikes and delays in equipment
there are significant cost increases in the system. Moving forward, the CAB requests that
the RMLD provide a comparison of the budget estimate and the expected price for
reference.
Liaisons to the RMLD Board
Karen Herrick, Select Board, congratulated the re-elected Commissioners. The Town looks
forward to working together.
Karen noted that many residents and town staff are willing to be involved in the General
Manager's search process, and hope that it will be open and transparent.
Page 1 1
Public Comment
Pam Daskalakis of 71 Lilah Lane, Reading, made a public comment.
Pam highlighted the importance of the new General Manager role. Pam cited the example of
the recent Town Manager Search Committee, which included two residents, two Select
Board Members, and three professional employees. Pam respectfully requested that the
BOC consider one or two selection committee positions for residents to apply to and
participate in.
3. Reorganization of the RMLD Board of Commissioners
Chair Coulter opened the floor to accept nominations for Chair.
Commissioner Stempeck made a motion, seconded by
Commissioner Pacino for Chair.
Chair Coulter made a motion, seconded
Commissioner Bita for Chair.
There were no further nominations. The
Chair.
Nominee. Commissioner Pacino: Motion
Vote: Chair Coulter, Abstained; Vice Chair Pacino, Aye; Commission
Commissioner Talbot, Abstained; Commissioner Bita, Abstained.
Coulter, to nominate
of the
er Stempeck, Aye;
Nominee. Commissioner Bita: MotiomCarried: 4:1:0 (4 or; 1 abstained) Roll Call
Vote: Chair Coulter, Aye; Vice Chair PaFyno, Aye; missi tempeck, Abstained;
Commissioner Talbot, Aye; Commissioner Bita, Aye,
At this point in the meeting, newly elected Chair Bita presid d as Chair.
Chair Bita opened the floor to accept nominations for Vice Chair.
Chair Bita made a motion, seconded by Vice Chair Pacino, to nominate Commissioner
Talbot for Vice Chair.
Stempeck made a motion, seconded by Commissioner Coulter, to nominate
Pacino for Chair
There war furtherInomions. The Commission then proceeded to the election of the
Vice Chair.
N mi Motion Carried: 5:0:0 (5 in favor) Roll Call Vote: Chair
Bita, Aye; Vice Chai ino, Aye; Commissioner Stempeck, Aye; Commissioner Talbot,
Aye; Commissioner Coulter, Aye.
No vote was taken regarding Commissioner Talbot's nomination for Vice Chair.
At this point in the meeting, newly elected Vice Chair Pacino presided as Vice Chair.
Vice Chair Pacino noted that the representative from the RMLD BOC Sub -Audit Committee
attends the Town of Reading Audit Committee meetings.
Vice Chair Pacino made a motion, seconded by Commissioner Talbot, to nominate Vice
Chair Pacino for the RMLD BOC Sub -Audit Committee.
Page 12
Erica Morse, Executive Assistant, noted that per Policy 19, the second member of the Sub -
Audit Committee acts as a back up to the primary member.
Commissioner Stempeck made a motion, seconded by Vice Chair Pacino, to nominate
Commissioner Coulter for the RMLD BOC Sub -Audit Committee.
There were no further nominations. The Commission then proceeded to the election of the
RMLD BOC Sub -Audit Committee Members.
Nominees. Vice Chair Pacino and Commissioner Coulter Motion Carried: 5:0:0 (S in favor)
Roll Call Vote: Chair Bita, Aye; Vice Chair Pacino, Aye; Commissio Stempeck, Aye;
Commissioner Talbot, Aye; Commissioner Coulter, Aye.
4. GM Evaluation and 2021 GM and Board Goals
Coleen O'Brien, General Manager, stated that the 2021 c
meeting, but Incentive for 2021 was not discussed.
Chair Bita asked to re -visit the status of the em sl
The General Manager reported on the process rogr
2021 goal was to hire a consultant to do an emp sL
The RMLD was able to find a consultant and work thro
Currently, the survey questions are being finalized. Ona
date will be arranged for the consultant,,to distribute the
at the last
ie employee 3�ey. The
be conducted In early 2022.
procurement process.
SOC reviews the questions, a
V to RMLD staff.
Discussion ensued rega status o employee survey goal and whether this goal
was met.
Commissioner Tal - ated that a last ng the BOC asked for the draft questions
to be circulated and for the sury a condu in end of 2022.
The General Manager stated that this is an ev>ation for 2021. The agreed upon 2021 goal
called for the GM to hire a consultant in early 2022; thus, this goal is on schedule. Chair
Bita and Commissioner Coulter agreed that their interpretation of the goal was for the
survey to be completed by early 2022.
It was de that the staof thi oal was "in progress".
The General 'ager noted that normally in the process, the goals are reviewed, and an
incentive is decided for last year's accomplishments.
At this point in the meeting Commissioner Coulter experienced technical difficulties, with his
Zoom connection.
Commissioner Stempeck suggested moving on until Commissioner Coulter returned.
Commissioner Stempeck made a motion, seconded by Vice Chair Pacino, move that the
RMLD Board of Commissioners provide Coleen O'Brien with a salary increase of 4% for 2021
In addition to a 4% bonus.
Chair Bita asked a question; is it standard practice in the Municipal industry to pay cash
bonuses to municipal employees? Commissioner Stempeck replied that the BOC has done
Page 1 3
this for many years. The General Manager added that this is technically a merit increase
and Is usually ICMA, cash or a combination of the two.
Commissioner Coulter returned to the meeting at this time.
Commissioner Coulter moved to amend the motion, seconded by Commissioner Talbot, for
a salary increase of 2% and merit increase of $5K.
Commissioner Talbot stated that the Board has approved significant raises over the last
seven years ($165-$224) and the General Manager's current salary Is situated at the top
handful of salaries statewide. The General Manager noted that the 2022 salary survey has
not been released yet.
Commissioner Talbot suggested a half year cash bonus of $1 s option would put the
BOC In a more advantageous position when negotiating wl tial GM candidates. The
General Manager clarified that the incentive in question' ju 6 months; but for all
CY21.
Discussion ensued regarding the GM evaluation and ntive process.
Wendy Markiewicz, Director of Business and Frlance stated that the GM sala changed
since CY20. The General Manager received an incentive in CY21 for the CY20 pertormance
evaluation. It was clarified that the incentive for CY2t a raise for CY22; it is an
Incentive for CY21 accomplishments retroactiv 1/2022.
Commissioner Coulter withdrew his m t mend Com ner Stempeck's motion.
Commissioner Coulter proposed a, revise a by Chair Blta, of a 3%
salary increase and a $5K merit increase.
Discussion ensued regarding the salary in se.
Chair Bita was in favor of a 2% inc 'ng t a 3% Increase in base salary carries
forward for a lifetime payment. Chair Bita cited concerns that the net 3% number is high
from apayer ecti illd clarified that her stance is not reflective of the
oertamce of the
Comalfter Stempeck ditagreed7Cating that the General Manager Is managing the
largest al facility in the state, and has done a great job throughout her tenure. The
BOC shout rd and thank her for the work she has done to transform the RMLD into a
modern organ "tion and for bringing in exceptional staff to carry this legacy on.
Discussion ensued regarding the relationship between the merit increase, pension, and rate
payers.
Vice Chair Pacino stated that he agrees with Commissioner Stempeck, the General Manager
accomplished a lot to get the system up to date and functioning as it is.
Commissioner Stempeck amended the original motion to a 4% merit increase and $7K
bonus.
The Board of Commissioners voted on Commissioner Coulter's amendment for a 3%
increase and $5K bonus.
Page 14
4.
Motion Failed: 1:4:0 (1 in favor, 4 against). Roll Call: Chair Bita, Nay; Vice Chair Pacino,
Nay; Commissioner Stempeck, Nay; Commissioner Talbot, Nay; Commissioner Coulter, Aye.
The Board of Commissioners voted on Commissioner Stempeck's amendment for a 4%
increase and $7K bonus.
Motion Failed: 2:3:0 (2 in favor, 3 against). Roll Call: Chair Blta, Nay; Vice Chair Pacino,
Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Nay; Commissioner Coulter, Nay.
The BOC discussed splitting the difference between Commissioner Stempeck's and
Commissioner Coulter's motions.
Mr. Talbot made a motion, move that the RMLD Board of Commi 'ners approve that,
reflective of the period from January 1, 2021, to December 31, Ms. O'Brien receive a
salary increase of 2.5% in addition to a $5K paid out as Ms. chooses, as ICMA, cash,
or a combination of the two.
Commissioner Stempeck proposed a revised amendment; the Board of Commissioners
voted on Commissioner Stempeck's amendment for ,5% increase and $6K bonus.
It was noted that Commissioner Talbot's motlCommi>er Stempeck's motion were
neverseconded.
Mr. Talbot made a motion, seconded by Chair BltalqQkWat the RMLD Board of
Commissioners approve that, reflective of the period flWanuary 1, 2021, to December
31, 2021, Ms. O'Brien receive a salary Increase of 3% in Ion to a $5K paid out as Ms.
O'Brien chooses, as ICMA, cash, or a combination of the tw0. y'
Motion Carried: 4:1:0 (4 in favor, 1 against, 0 abstathgd) Roll Call: Chair Bita, Aye; Vice
Chair Pacino, Aye; Commissioner Stempeck, Nay; Commissioner Talbot, Aye; Commissioner
Coulter, Aye.
Vice Chair Pacino stated that the GM Evaluation needs to happen in January, and the Chair
Is responsible for putting forth a numerig jWdation.
Vic r Pacino made a motion, seconded by Chair Blta, move that the Board of
Com ners finalize GM interviewuestions and conduct interviews In Open Session for
the Inte eneral Manager positioK. Meeting date to be determined.
Motion Car : 5:0:0 (5 in favor, 0 abstained) Roll Call: Chair Bita, Aye; Vice Chair
Pacino, Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner
Coulter, Aye.
Vice Chair Pacino made a motion, seconded by Commissioner Coulter, move that the Board
of Commissioners appoint a GM Search Committee for the consideration of applicants and
interviews for the GM position.
Discussion ensued relative to the appointment of a GM search Committee.
Commissioner Talbot stated that hiring a GM is the BOC's biggest responsibility. Chair Biter
and Commissioner Stempeck agreed that all five Commissioners should be Involved
throughout the entire process.
Page 1 5
Vice Chair Pacino noted that previously, the BOC appointed a screening committee, which
met offsite to screen applications. The committee then made recommendations to the BOC,
who conducted interviews of the finalists in open session.
Discussion ensued relative to the BOC hiring an outside professional to conduct the GM
search.
Commissioner Stempeck stated that when this process was conducted In the past, the BOC
did not initially hire an outside consultant. After receiving minimal response to the
advertised position, the BOC hired a consultant who was able to solicit candidates from
other municipal operations state-wide. It is important to note that this time there are
qualified internal applicants.
Commissioner Coulter stated that when discussing process and candidates, there needs to
be a distinction between Interim General Manager versa General Manager.
It was decided that the BOC would conduct interviews with the in. house Interim General
Manager candidates and once an Interim General Manage p' ed, that person will
serve in that position for 1-3 months while the BOC Contin s with GM search and
process.
Vivek asked a question, and discussion ensued on the involvement of theor Town in
the Interim GM and GM search process. ,
Chair Bita stated that the CAB hold be involved in both the IGM and GM search process
Commissioner Stempeck agreed with Chair Bita, but noted.,that in relation to the Town, the
separation of the Town and RMLD is important to maintain.'%,Ois issue us why the White
Paper came to be, to keep the separate while remaining tied. Moreover, larger
commissioners also tend to have a more difficult time reaching decisions.
Chair Bite stated that she would like the town involved at some capacity.
Commissioner Talbot stated that the CAB functions as a way for all towns to be Involved.
Vice Chair Pacino suggested that Chair Bita and himself come up with a GM Search process
come back next meeting with a recommendation.
The s " ed motigns relative to appointing a GM Search Committee were not voted on.
Disc ensued on scheduling a date and time for the Interim GM Interviews.
+W'
It was de that the Interim GM interviews would take place on May 3' , 2022, at 5:30
PM.
5. General Manager's Report
MEAM Annual Meetl�p
The MEAM Annual McZng will be held on May 19 and 20, 2022. In Plymouth, MA.
Vice Chair Pacino made a motion, seconded by Chair Bite, move that the Board approve
Ms. O'Brien's travel to, and attendance at, the MEAM Annual Managers' Meeting to take
place from May 19 and 20, 2022 in Plymouth, MA.
Motion Carried: 5:0:0 (5 in favor, 0 against, 0 abstained) Roll Call: Chair Bita, Aye; Vice
Chair Pacino, Aye; Mr. Talbot, Aye; Mr. Stempeck, Aye; Mr. Coulter, Aye.
Commissioner Coulter noted that any Board member who would like to attend the MEAM
meeting should be able to.
Page 1 6
Vice Chair Pacino made a motion, seconded by Chair Bita, move that the Board approve
any Commissioner who wishes to travel to, and attendance at, the MEAM Annual Managers'
Meeting to take place from May 19 and 20, 2022 in Plymouth, MA.
Motion Carried: 5:0:0 (5 in favor, 0 against, 0 abstained) Roll Call: Chair Bita, Aye; Vice
Chair Pacino, Aye; Mr. Stempeck, Aye; Mr. Talbot, Aye; Mr. Coulter, Aye.
Community Update
• The General Manager stated that the High School Art Contest Awards night will be
held on May 12, 2022 at 7:30 PM. The winner's artwork will be featured on the cover
of the Annual Report. Vice Chair Paclno and Commissioner Coulter agreed to present
at the awards.
Bike Adoption
• The General Manager noted that RMLD is hosting the
with the Town and Climate Action Committee. Bikes
April 29, 2022, and the bikes will be available forac71
2022. A
Ike adoption event
)pped off on Friday
Saturday April 30a'
Future Board Meetings
• The General Manager reported that the RM LiTl�facing a suppl\Ch,,rissu'noted
with the
IT equipment which will allow Hybrid Meetings.*I A -
Discussion ensued on holding in person verses virtual meetingher
support of in person meetings, and Commissioner$tempeck requested an option for
Zoom.
• Erica stated that the Audit Comm((nnittee meeting will eld in person on May 23 or
May 25, 2022 followed by a JoiNjmeeting wl a CAB.
• Erica reported that nomic Development Ing is in the process of being
scheduled.
6. RMLD Procurement Reauests Reouirina Board Approval
IFP 2022-01 - Trouble Truck with Trad �
Hamid Jaffari, Director of E&O reported on IF - 022-01.
At t vious Board meeting, the BOC requested that Hamid look further Into the Trouble
TrueNexceDti
tions associated wit(k.this bid.
I
Jamas the lowest responsible and responsive proposer; whereas Altec took to
man, had a highercost, longer delivery time, and could not guarantee the trade
in value.
The current proposalYgood for 90 days; 60 days have since passed. If the proposal is not
awarded in the next 30 days, the price and lead times will Increase. Most industry members
placed these orders in Q3 and there are no guarantees that RMLD will receive the truck for
two years. Moreover, the truck will have to be maintained and in operations until RMLD gets
a new truck and either retires or sells the current truck at auction. This would amount to
approximately an additional 13K expense.
Per the BOC's request, the RMLD staff spent hours researching and were unable to find
anything on the secondary market that met the required specs.
Hamid noted that he performed an Independent verification and found two companies that
are in the business of procuring and refurbishing used trucks. One company was not
Page 1 7
interested and cited that the trucks they purchase need to be in Flawless condition. Hamid
cited the example of rust caused by salt on the roads as one Issue with the truck's
condition. Hamid was given a best guess estimate of $5K -$15K for what one of these
companies would pay. The high end of 15K is only for vehicles in perfect condition.
Hamid discussed the options the BOC has moving forward with the current proposal.
Vice Chair Pacino made a motion, seconded by Commissioner Stempeck, that proposal IFP
2022-01 for one (1) Trouble Truck with Trade -In be awarded to: James A. Kiley Company
for $252,419.00, pursuant to M.G.L. c. 164, §56D, on the recommendation of the General
Manager.
Motion Carried: 5:0:0 (5 in favor, 0 against) Roll Call: XY,OVeice Chair Pacino,
Aye; Commissioner Stempeck, Aye; Commissioner Talboissioner Coulter, Aye
7.Schedulino
It was deiced that the Board would meet on either Mallowing the Audit
Committee meeting at 6:00 PM.
The May Accounts Payable and Payroll wawa I ng schedule by Commi rs was
reviewed. AIL
8
Vice Chair Pacino made a motion, seconded by Chair ove that the Board of
Commissioners adjourn regular session.
16'
Motion Carried: 5:0:0 (5 in favor, 0 against) Roll Call: Chair Bita, Aye; Vice Chair Pacino,
Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye.
Documents Used
2022-04-21 RML ` rd of Commissioners Regular Session Packet
Board Packet Attach t 1
Page 18
�� grq
Town of Reading
��= Meeting Minutes
w,ovr �FV
Board - Committee - Commission - Council:
RMLD Board of Commissioners
Date: 2022-04-29 Time: 2:00 PM
Building: Location: Zoom
Address: Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Marlena Bita, Chair; Philip Pacino, Vice Chair Daalbot, Commissioner;
Robert Coulter, Commissioner.
Members - Not Present:
John Stempeck,Commissloner.
Others Present:
RMLD Staff: Coleen O'Brien, General Manager; Janet Walsh, Director of
Human Resources, Erica Morse, Executive Assistant.
Minutes Respectfully Submitted By: Philip Pacino, Secretary Pro Tem
Topics of Discussion:
1. Call Meetina to Order
Chair Bita called the Board of Commissioner's (BOC) meeting to order at 2:04 PM
and announced that the meeting would be held remotely on Zoom.
Opening Remarks and Introductions
Chair Bita read the RMLD BOC Code of Conduct and asked all remote attendees to
identify themselves.
Those present and attending remotely Chair Bita, Vice Chair Pacino, Commissioners
Talbot and Coulter
Vice Chair Pacino served as Secretary at the meeting.
2. Public Comment
There was no comment from the public during this meeting.
3. Executive Session
At 2:05 PM, Vice Chair Pacino made a motion, seconded by Commissioner Talbot,
move that the Board of Commissioners go Into Executive Session pursuant to
Massachusetts G.L. c.164 section 47D, exemption from public records and open
meeting requirements in certain instances, to discuss the deployment of security
personnel or devices, or strategies with respect thereto; and to conduct strategy
sessions in preparation for negotiations with nonunion personnel or to conduct
collective bargaining sessions or contract negotiations with nonunion personnel; and
return to regular session, for the sole purpose of adjournment. Note: Roll call vote
required.
Motion Carried: 4:0:1 (4 In favor, 1 absent) Roll Call: Chair Bita, Aye; Vice Chair
Page 1 1
Pacino, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye. Commissioner
Stempeck was absent from the meeting.
After discussion in Executive Session the returned to Regular Session
4. Adlournment
At 3:30 PM, Vice Chair Pacino made a motion, seconded by Commissioner Talbot,
move that the Board of Commissioners adjourn regular session. Note: Roll call vote
required.
Motion Carried: 4:0:1 (4 In favor, 1 absent) Roll Call: Chair Bita, Aye; Vice Chair
Pacino, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye. Commissioner
Page 12
OPRE�
0
e Town of Reading
-- Meeting Minutes
Board - Committee - Commission - Council:
RMLD Board of Commissioners
Date: 2022-05-06
Building: Reading Municipal Light Building
Address:
Purpose: General Business
Attendees: Members - Present:
Time: 2:30 PM
Location:
Winfred Spurr Audio Visual Room
Session:
Open Session
Version:
Draft
Marlena Bita, Chair; Philip Pacino, Vice Chair; John Stempeck,Commissioner;
David Talbot, Commissioner; Robert Coulter, Commissioner.
Members - Not Present:
Others Present:
RMLD Staff: Coleen O'Brien, General Manager; Janet Walsh, Director of
Human Resources, Hamid Jaffari, Director of Engineering & Operations;
Gregory Phipps, Director of Integrated Resources; Wendy Markiewicz,
Director of Business Finance; Erica Morse, Executive Assistant.
Citizens' Advisory Board: Jason Small, Chair.
RMLD Liasons: Karen Herrick, Reading Select Board
Minutes Respectfully Submitted By: Philip Pacino, Secretary Pro Tem
Topics of Discussion:
1. Call Meetino to Order
Chair Bita called the Board of Commissioner's (BOC) meeting to order at 2:45 PM and
announced that the meeting would be held remotely on Zoom and streamed live on RCN
and YouTube.
Opening Remarks and Introductions
Chair Bita read the RMLD BOC Code of Conduct and asked all remote attendees to identify
themselves.
Vice Chair Pacino, Commissioner Coulter, and Coleen O'Brien, General Manager, participated
in the meeting remotely on Zoom.
Vice Chair Pacino served as Secretary at the meeting.
2. Appointment of the Interim/Actino General Manager
Introduction
Chair Bita remarked on the Importance of the decision to appoint the Interim/Acting General
Manager and noted that the BOC Is grateful for the dedicated pursuit of this position at
RMLD.
In its 100 plus year history, RMLD has served a growing residential, commercial, and
industrial customer base with near perfect reliability for its customers and safety for Its
employees.
Page 1 1
The BOC is humbled to have three extraordinarily strong in-house candidates: Hamid
Jaffari, Gregory Phipps, and Wendy Markiewicz. All of whom envision furthering their
passion for the power Industry with team collaboration. This passion and collaboration will
Innovatively drive mandated climate change goals by changing human habits.
Chair Bita stated that the General Manager position has been served dutifully by Coleen
O'Brien for nine years, whose leadership has mentored all three candidates. The BOC
wished the General Manager a happy and rewarding retirement and thanked her for
providing constant leadership In a rapidly changing Industry.
Nominations
Chair Bita explained the procedure for nominations. The Chair will state the names of each
candidate, starting with the candidate who interviewed first. The B will indicate if the
stated candidate is their first choice by show of hand.
• Hamid Jaffari, Director of Engineering and Operations
By show of hand, Vice Chair Pacino voted for Hamid s the first -choice
candidate for the Interim/Acting General Manager o
• Gregory Phipps, Director of Integrated Reso
By show of hands, Chair Bita, Commission mpeck, Comma r Talbot, and
Commissioner Coulter voted for Gregory Phi's h*is the flrst-cholce idate for the
Interim/Acting General Manager position.
It was stated that a majority of the BOC (4 in favor) voted for Gregory Phipps as the
first -choice candidate for Interim/Acting General Manager.
Chair Bita congratulated Greg and noted that the BOC is grgful for his interview.
The BOC proceeded with the motion for the appointment of the Interim/Acting General
Manager.
,
Chair Bita made a motion, seconded by Commissioner T , move that the RMLD Board
of Commissioners hereby appoints Gregory Phipps to serve as the Interim General Manager
effective upon the retirement of the incumbent General Manager until a permanent
appointment is made. The Employee also shall serve as the Acting General Manager during
absences (such as vacation, sick leave, etc.) of t incumbent General Manager until the
effective date of her separation from employ,, . While serving as the Interim or Acting
General Manager, the Employee shall be resp sable for his current duties as the Director of
Integrated Resources.
Motion. Carried: 4:1 (4 in favor, 1 abstained) Roll Call: Chair Bita, Aye; Vice Chair Pacino,
Abstaii $ommissioner Stempeck, Ate; Commissioner Talbot, Aye; Commissioner Coulter,
Aye
Vice Chair Pacino could not hear the motion and It was clarified that the motion was read
from item #2 on the regular session posted agenda.
Commissioner Ste id he agreed with Chair Bita's remarks. Any one of the
candidates would be a to fulfill this position. Commissioner Stempeck noted that he is
proud of the candidates and the dedication that they put In, which was shown through the
resumes and materials. Commissioner Stempeck said that the Q&A Interview portion was
spectacular, and from a historic viewpoint, the last interview process did not have anywhere
near the level of sophistication and quality of individuals. The choice was extremely difficult.
Commissioner Talbot echoed what Commissioner Stempeck and Chair Bita said.
Commissioner Talbot thanked the candidates and said it speaks so highly of RMLD that
three people of this caliber work for the Department. Commissioner Talbot noted that it is a
pleasure working with the candidates and he is glad to be back together in one room.
Commissioner Coulter echoed all the Commissioners' comments and noted that all of the
Page 12
candidates were unbelievable and did a great job in the interviews. It was an extremely
difficult choice and he appreciated everyone putting themselves forward.
Vice Chair Padno noted that he was unable to hear Chair Bita and Commissioner Stempeck
remarks. Vice Chair Pacino stated that these were three excellent and fully quallfled
candidates, and he appreciates all three for putting their names forward.
3. Executive Session
At 2:55 PM Chair Bita made a motion, seconded by Commissioner Stempeck, Move that the
Board of Commissioners go Into Executive Session pursuant to Massachusetts G.L. c.164
section 47D, exemption from public records and open meeting requirements in certain
instances, to conduct strategy sessions in preparation for negotiations with nonunion
personnel or to conduct collective bargaining sessions or contract negotiations with
nonunion personnel; and return to regular session, for the contiridation of regular session.
Note: Roll call vote required.
Motion Carried: 5:0:0 (5 in favor) Roll Call: Chair Bita, ; Vice Chair Pacino, Aye;
Commissioner Stempeck, Aye; Commissioner Talbot, F/j�yy ommissioner Coulter, Aye
After discussion In Executive Session the Board retuo Regular Session.
4. Adjournment
The BOC adjourned executive session and returned to regular session foNth purpose
of adjournment.
At 3:35 PM Vice Chair Pacino made a motion, seconded by Commissioner Stempeck, that the
Board of Commissioners adjourn Regular Session.
Motion Carried: 5:0:0 (5 in favor) Roll Call: Chair Bita, Aye; Vice Chair Pacino, Aye;
Commissioner Stempeck, Aye; Commission Ibot, Aye; Commissioner Coulter, Aye.
Page 1 3
Communications Update
• Events
• Successful RML) Open House on 10/6
• Event was listed in all local papers and online sources, Reading
Post/RCIV attended
• Media Coverage
• Received Patch media inquiry about rate hikes, and responded
with a statement that led to 2 positive stories on Wilmington,
Reading sites
• Social Media
• RML) continues to see steady, organic growth w ww�r.�ywm•i.m
• Facebook reach up 115% over previous month �"4""•
•____.��
• Upcoming Initiatives
• Customer survey, newsletter redesign, promotion of Shred the
Peak program for winter months
RMLD i()) s.'.w,••.•—
BoC CAB RMLD 2022-10-13
CJ RMLD
EMPLOYEE SURVEY REPORT
Objective: To solicit input from the employees to help RMLD operate better (employee morale,
process efficiency, more streamlined procedures, better equipped employees, and improved
communication).
Administration Highlights:
• Our intention is to take action on employee input suggestions.
• View feedback as part of ongoing process improvements.
• The feedback will require some time to synthesize, develop, and implement action items.
• All employee feedback can not be implemented at one time. The intention is to perform
quarterly surveys and focus on high priority input each quarter.
• The survey will be an ongoing series that will be administered quarterly.
• The intention is not to be a pulse survey and it is recognized that an internal employee survey
is very different from an external customer survey.
Process:
• The survey will be issued with just a few questions, primarily open text format rather than
multiple choice or numbered scale.
• As the intent of the survey is to focus on process improvement; surveys will be submitted by
identified individual employees. We realize that identification may initially limitthe number of
survey responses, but we expect the quality of those responses to be more thoughtful and
actionable. Overtime as the employees we changes from theirfeedback, we anticipate high
levels of participation.
• It will be made clear to staff that the review audience will include the GM (consistent with the
current open door, open communication approach) and immediate direct staff.
• The GM and review team will synthesize and share survey input with the employees.
• The leadership team will develop solutions and action items based on specific survey
feedback.
• Action items are intended to be implemented or at least started before the next survey
round.
• It is recognized that not all feedback will have a practical solution and the employees will be
informed of that scenario as it occurs.
Timeline:
• Our intention is to start in Q4 2022 and continue quarterly through Q4 2023, then re-
evaluate.
Proposed Questions:
1. Based on your understanding, describe what RMLD is trying to accomplish over the next 5-10
years.
2. Describe how your work contributes to the overall goals of RMLD
3. Describe your career path at RMLD.
4. Please list the top five things that RMLD should continue to do.
Page 1 of 1
4 Employee Survey Report Final
IGM Goals 0'k,,
Phipps Leading RMLD Team as Player/Coach
IGM goals for Jun through Dec 2022, excluding day-to-day responsibilities
Vision (strategic direction)
a)
Summarize RMLD context (view of next 5-35 years)
Nov
b)
Conduct proactive grid resiliency, modernization studies
ongoing
c)
Engage legislative (MLP strategies and RMLD specific support)
accelerate
d)
Create new strategic plan (revise RMLD mission, vision)
Dec
Team/Personnel (recruit equip, motivate)
c) Improve internal communications (open door, all hands meetings, ...) initiated
d) Negotiate mutually beneficial union contracts signatures
e) Upgrade leadership team (hire 1-2 more positions) in process
f) Retool work force (recruit open positions, moves, promotions, ...) in process
g) Restart intern / co-op program (ex. Summer 2022) Jun -Aug 2022
h) Recast organization structure Nov
Customers (rate payers, new businesses, Town(s) Leadership)
1) Implement intermediate rate increase (TOU, peak mgmt, ...) Dec
j) Recruit new large customers (run associated reliability/ grid studies) in process
k) Magnify customer communication (exsocial media,...) ongoing
1) Rebuild teamwork with Town(s) Leadership ongoing
Platform (efficiently support electrification load growth)
m)
Secure 326 Ballardvale (default site for new substation)
complete
n)
Pursue more land to create platform options (ex Rt 125)
in process
o)
Accelerate supply chain response (proactive opportunity pursuit)
in process
p)
Install EV chargers North Reading, Lynnfield
in process
Funding (new strategy to reflect new context and operational changes)
p)
Finalize 2023 operating and capital budget
Nov
q)
Apply for new funding sources (ex grants (IUC, IRA, state, ...))
Nov, ongoing
Power Supply (increase resiliency, dampen upward cost pressure, ensure compliance)
r) Pursue within territory generation (ex Maple Meadow,...) ongoing
s) Pursue generation opportunities (ex hydro and solarownership) Nov
t) Initiate large scale storage partnership opportunities in process
Synchronized legislative strategies — 2023
coordinated process
1) Commissioners share ideas with GM's on the
ENE BoD(now)
2) GM's bring ideas to ENE BoD meeting, where
ideas are discussed and refined (next week)
3) ENE Strategies assembles another non -quorum
Commissioner, with GM's, to further refine and
prioritize (Nov)
4) Commissioners individually contact legislators
to express support of these legislative topics
(spring 2023)
5) ENE Strategies lobby legislators in support of
these legislative topics (spring 2023)
BoC RMLD legislative strategies 2022-10-20
C()," RMLD
2022 ENE Board Meeting Schedule
The following dates are the tentative days for the 2022 ENE Board of
Director's meetings:
Wednesday, March 301t
Mansfield
Wednesday, June 15th
Mansfield
Wednesday, August 10th
Woods Hole
Mon/Tues., Oct. 24/25th
Mansfield (Strategic Meeting)
Monday, Dec. 19th
Mansfield (Holiday dinner night before)
Page 1 of 1
RMLD
RMLD BOARD OF COMMISSIONERS MEETING
OCTOBER 20, 2022
POLICY 27: USE OF RMLD INFORMATION SYSTEMS: COMPUTER, EMAIL,
INTERNET, AND OTHER INFORMATION SERVICES
In accordance with the Board's periodic policy review, please find attached the review
package for Policy 27: Use of RMLD Information Systems (Revision 3).
Included are the following three components:
• Policy 27: Use of RMLD Information Systems (Revision 3) Summary & Highlights
(This Page).
• Updated Policy 27: Use of RMLD Information Systems (Revision 3)
• Policy 27: Use of RMLD Information Systems (Revision 3) with red lines.
SUMMARY
Policy 27 (Revision 3) was revised to simplify the guidelines for the use of RMLD
electronic devices, as outlined in the policy. Various sections were removed, and the
remaining sections were refined for further clarity. Certain removed sections will be
incorporated in the newly drafted Public Records and Confidential Information Policy.
REVISION HIGHLIGHTS
• Overview
Manager of Information Technology was changed to Director of
Information Technology throughout.
Manager of Human Resources was changed to Director of Human
Resources throughout
• Section I: Purpose
- "Internet" was added to the list of electronic devices applicable to Policy
27 guidelines.
• Section III: Permitted Use
- Subsection III: A: Permitted Uses - Generally
• Verbiage relative to the requirement of prior authorization for more
frequent personal use of WILD information systems was removed.
- Subsection III: B: Examples of Permitted Use
• Subsection III: B: Examples of Permitted Use was removed for
redundancy.
• Section IV: Prohibited Uses
Subsection IV: B: Specific Prohibited Uses
Page 1 of 2
• Verbiage was added to clarify that the list of prohibited uses was non -
exhaustive.
• Section VI: Additional Responsibilities - Hardware and Software
- Subsection VI: A: Cooperation
• Verbiage was modified to encompass "IT security" software.
- Subsection VI: C: Use of Existing Software
Subsection VI: C: Use of Existing Software was removed for
redundancy.
Subsection VI: D: Passwords
• Verbiage was removed for redundancy.
Subsection VI: R Transmission of Confidential Information.
• Subsection VI: F: Transmission of Confidential Information was
removed and will be incorporated in the newly drafted Public Records
and Confidential Information Policy.
Page 2 of 2
RMLD Policy No. 27
USE OF RMLD INFORMATION SYSTEMS:
COMPUTERS, E-MAIL, INTERNET AND OTHER INFORMATION SERVICES
Revision No. 3
Commission Vote Date
Interim General Manager/Date Next Review Date
I. PURPOSE
The purpose of this Policy is to establish guideAnes for the use of Reading Municipal
Light Department's ("RMLD") electronic es, including, but not limited to,
computers, networks, software, Internet,et, email ems, electronically stored
or computerized voicemail systems, the In t, and RMLD infor . on systems
and services (may be referred to collectively as "information systems") by employees
and the RMLD Board of Comm' inners. RMLD recognizes that use of information
technology and related systemsrvices has many benefits and can improve the
efficiency and effectiveness of R iness and workplace communications. RMLD
also recognizes that certain uses may place RMLD and others at risk or otherwise may
be incompatible with a rofessional environment„.Aoc rdingly, RMLD has established
these guidelines govhg the use of RMLD inform ' systems.
A. General Manager. The Generalage6'or his/her designee shall be responsible
for the following:
1. Overall implementation of and compliance with this Policy;
- VRengoto
dive or disciplinary action for violations of this Policy;
ngpolicychanges or procedures with respect to non-technical
nd interacting with the Board of Commissioners regarding this
Policy.
B. Director of Information Technology. The Director of Information Technology shall
be responsible for the following:
1. Recommending updates to this Policy regarding technical matters;
Page 1 of 6
IV.
2. As may be authorized by the General Manager, monitoring activities
involving the use of RMLD's information systems in accordance with
RMLD's policies and procedures, and reporting any suspected violations or
other suspicious behavior to the General Manager,
3. Providing assistance with investigations and disciplinary proceedings
involving the use of information systems at the request of the General
Manager;
4. Providing recommendations to improve Xon
f RMLD's information
systems and protect against misuse; an
5. Providing information in response to qhe GeneralManager
and/or Board of Commissioners regarding RMLDinfoil ation systems and
this Policy. `�
C. Director of Human Resources. Thq,:� 'rector of uman Reso shall be
responsible for assisting the Genera ager /or Director o nformation
Technology with investigations and the i of disciplinary measures with
respect to violations of this P icy.
D. The Board of Commissioned... Theikilird Ninform
ners are responsible for
approving policy changes and for using RMn systems in compliance
with this Policy aggll
Open Meetings Law -rd members should be mindful
that commun' ' h another Board member could result in serial
communicaliffbetwedW quorum of Board members in violation of the Open
Meeting L4Woard menlFrs are cautioned against using email to communicate
with other rd m except or purely educational, procedural or
housekeepin e a °email.J.,s� received by a Board member, the Board
rr should not forward the`essages to other Board members. Board
rs also should refrain from discussing RMLD business, with the exception
dural matters, in online forums or group messaging.
A. Pe ed Uses aGenerall . RMLD's information systems are RMLD
property and of to be used for RMLD business during work hours.
Incidental -And occasional brief personal use is permitted during non-
working low, so long as such use does not interfere with any employee's
work or violate this or other RMLD policies. Employees also may use RMLD
information systems on a limited basis for academic assignments during
non -working hours.
A. Prohibited Uses -Generally. RMLD information systems may not be used for any
purpose or manner that may jeopardize RMLD's operations or image, cause harm
Page 2 of 6
to its property or others, or is otherwise incompatible with a professional
environment. RMLD Employees may not use RMLD information systems to
engage in harmful or offensive activities, to appropriate proprietary information or
in manner that is or may be inconsistent with RMLD's interests.
1. Harmful and Offensive Activities. RMLD specifically prohibits the use of
information systems in ways that are disruptive, offensive to others or
harmful to morale, including sending or receiving sexually explicit
messages, images and cartoons, ethnic slurs, raial comments, off-color
jokes or anything that could be construed as j issment or that shows
disrespect for others, defames or slanders others, or otherwise harms
another person or business.
Employees may not use the Interne *'access websites that contain any
such harmful or offensive mater' cluding any website that contains
sexually suggestive or erotic content, any discriminatory messages or
material that disparages any group. Employees may ruse RMLD
information systems for non-RMLD solicitations or commer I messages
and for messages of a religious or political nature. E-mail and Internet
access always she be used in such a way that all transmissions,
whether internal or - ernal, are accurate, appropriate, ethical and lawful.
2. Proprietary Information. Illegal duplication of software or violation of
copyright.lawspy the duplication or sof software, or the distribution
of copyrghtedmaterial, is strictly prohibi . Also, employeesshall not use
a password, access a file or retrieve a stored communication that is not
normally accessible to that employee.
3. Personal Opinions. Employees and Commissioners shall not use RMLD
information systems to convey personal or individual opinion(s) to the
public or otherwise give the appearance that a personal opinion
constitutes the official position of RMLD. Good judgment should always
be used when actpg as a representative of the RMLD in news groups,
bulletin boards, social media, etc.
B. So�tc Prohibited:dJses. The following uses are prohibited, regardless of whether
RMLD informadWsystems are used for RMLD or personal business. The following
is a non -exhaustive list.
• Sending chain letters or participating in anyway in the creation or transmission
of unsolicited commercial e-mail ("spam") that is unrelated to legitimate RMLD
purposes;
• Accessing networks, servers, drives, folders, or files to which the employee has
not been granted access or authorization, including accessing confidential
information of RMLD staff or customers;
Page 3 of 6
• Installing or downloading software not authorized by RMLD, even if the software
will be used for business purposes;
• Making unauthorized copies of RMLD's electronic files or other RMLD data;
• Destroying, deleting, erasing, or concealing RMLD files or other RMLD data, or
otherwise making such files or data unavailable or inaccessible to RMLD or to
other authorized users of RMLD systems;
• Misrepresenting oneself or RMLD;
• Violating any federal, state, or local laws am
• Violating any RMLD policies or standard
• Engaging in other unlawful or malicious activities"
• Engaging in serial communications with Board members in violation of Open
Meeting laws;
• Deliberately propagating any virus, worm, Tr horse, trap-door program
code, or other code or file designed to disrupt, ble, impair, or otherwise
harm either RMLD's networks. or sy _ ' os of any other individual or
entity; Ida .
• Using e, profs hreate , racist, sexist, or otherwise objectionable
• Ilil g, recMWor accesssPlIPBscene materials;
or activities that conflict with RMLD duties or
n, disruption, disablement, alteration, or impairment of
systems;
• Maierorganizing, or participating in non -work-related Web logs ("blogs"),
Web joMals, chat rooms, or private/personal/instant messaging;
• Failing to log off any secure, controlled -access computer or other form of
electronic data system to which you are assigned, if you leave such computer
or system unattended;
• Engaging in online sports betting and gambling;
• Playing recreational games; and/or
Page 4 of 6
• Defeating or attempting to defeat security restrictions on RMLD systems and
applications.
V. PRIVACY AND ENFORCEMENT
A. No Expectation of Privacy. RMLD information systems, including all devices, files,
and services are RMLD property and RMLD employees shall have no expectation
of privacy when using such information systems, devices,,&d services, even when
used for authorized personal purposes and/oAwhch data or files are
password protected.
B. Monitoring and Inspections. In accordance wittion that the General
Manager may give to certain RMLD managers and authorized staff, such RMLD
managers and authorized staff may monitor and inspec LD information
systems, including all active, backup and "deleted" files, ay monitor
employee use. Even though files, damessages may appear "deleted",
employees should be aware that such `rmation may be availableyfor retrieval
and inspection. Internet and Intranet activity can be monitored.
C. Use of Employee Data and Infor ' n. RMLD may use any data or information
retrieved from its information system' any IegitiRMLD purposes, including
disciplining RMLD employees and reporting violationgWthis policy or any laws to
the appropriate awovWiUes.
D. Violations. ,)D may impose corrective action or discipline, including termination
of emplo t, for viola s of this policy. Corrective action may include, but is
not limited estri ess to R�p1LD information systems, including all
devices, files, es mpl should notify their immediate supervisors
o r of a spected vio ions of this policy or any potential security
ch.
A. 01111111wration. All RMLD employees and Commissioners shall cooperate with the
imMliftmation of RMLD IT security software, hardware and software upgrades as
directaW Information Technology ("IT") Department.
B. Approval. All employees and Commissioners shall obtain approval of the IT
Department prior to installing or downloading any software.
C. Protection of RMLD Property. All users are expected to take reasonable care of
RMLD information systems. Intentional damage (i.e., vandalism) of hardware,
software files and computer peripherals is prohibited and may result in disciplinary
action up to and including termination. Accidental damage shall be reported
immediately to the IT Department.
Page 5 of 6
D. Passwords. Passwords are confidential and should be treated as such. Employees
and Commissioners should not disclose their passwords to others and should
change them periodically. Any unauthorized access to another employee's e-mail
account, data files and voice mail is prohibited and may result in disciplinary action
up to and including termination.
E. Cvbersecurity. All RMLD employees and Commissioners shall comply with North
American Electric Reliability Corporation (NERC) cybersecurity requirements as
directed by the General Manager or the IT Department. _
Page 6 of 6
RMLD Policy No. 27
USE OF RMLD INFORMATION SYSTEMS:
COMPUTERS, E-MAIL, INTERNET AND OTHER INFORMATION SERVICES
Revision No. 2 Commission Vote Date
General Manager/Date Next Review Date
PURPOSE
The purpose of this Policy is to establish guidelines for the use of Reading Municipal
Light Department's ("RMLD") electronic devices, including, but not limited to,
computers, networks, software, t Intranet, email systems, electronically stored
or computerized voicemail systems, the Internet, and other RMLD information systems
and services (may be referred to collectively as "information systems") by employees
and the RMLD Board of Commissioners. RMLD recognizes that use of information
technology and related systems and services has many benefits and can improve the
efficiency and effectiveness of RMLD business and workplace communications. -RMLD
also recognizes that certain uses may place RMLD and others at risk or otherwise may
be incompatible with a professional environment. Accordingly, RMLD has established
these guidelines governing the use of RMLD information systems.
11. RESPONSIBILITIFS
A. General Manager. The General Manager or his/her designee shall be responsible
for the following:
1. Overall implementation of and compliance with this Policy;
2. Taking corrective or disciplinary action for violations of this Policy;
3. Recommending policy changes or procedures with respect to non-technical
matters; and
4. Reporting to and interacting with the Board of Commissioners regarding
this Policy.
8—Directoi of Information Technology. -The Manager Director of Information
Technology shall be responsible for the following:
Page 1 of 7
QB.
1. Recommending updates to this Policy regarding technical matters;
2. As maybe authorized by the General Manager, monitoring activities
involving the use of RMLD's information systems in accordance with-RMLD's
policies and procedures, and reporting any suspected violations or other
suspicious behavior to the General Manager;
3. Providing assistance with investigations and disciplinary proceedings
involving the use of Information systems at the request of the General
Manager;
4. Providing recommendations to improve the security of RMLD's
information systems and protect against misuse; and
5. Providing information in response to questions by the General Manager
and/or Board of Commissioners regarding RMLD information systems and
this Policy.
C. Director of Human ResourGeykuman-Resnufees-Manaeer.-The Director of Human
Resources Manager shall be responsible for assisting the General Manager and/or
ManegeFDirecin! of Information Technology with investigations and the imposition
of disciplinary measures with respect to violations of this Policy.
D. The Board of Commissioners.- The Board of Commissioners a r_eis responsible for
approving policy changes and for using RMLD information systems in compliance
with this Policy and the Open Meetings Law.- Board members should be mindful
that communications with another Board member could result in serial
communications between a quorum of Board members in violation of the Open
Meeting Law: Board members are cautioned against using email to communicate
with other Board members except for purely educational, procedural or
housekeeping matters.- If an email is received by a Board member, the Board
member should not forward the messages to other Board members. Board
members also should refrain from discussing RMLD business, with the exception
of procedural matters, in online forums or group messaging.
III. PERMITTED USE
A_f&Emitted Used - Genga&. RMLD's information systems are RMLD
property and are to be used powao*for RMLD business during work hours.
Incidental and occasional brief personal use is permitted during non-
working hours, so long as such use does not interfere with any employee's
work or violate this or other RMLD policies. -Employees also may use RMLD
Information systems on a limited basis for academic assignments during
Page 2 of 7
non -working hours.- h4ere-ireR l peFsanal
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Page 3 of 7
M. -
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ulv
A Prohibited Uses - Generally. RMLD information systems may not be used for any
purpose or manner that mayjeopardize RMLD's operations or image, cause harm
to its property or others, or is otherwise incompatible with a professional
environment. -RMLD Employees may not use WILD information systems to
engage in harmful or offensive activities, to appropriate proprietary information or
in manner that is or may be inconsistent with RMLD's interests.
1. Harmful and Offensive Activities.- RMID specifically prohibits the use of
information systems in ways that are disruptive, offensive to others or
harmful to morale, including sending or receiving sexually explicit
messages, images and cartoons, ethnic slurs, racial comments, off-color
jokes or anything that could be construed as harassment or that shows
disrespect for others, defames or slanders others, or otherwise harms
another person or business.
Employees may not use the Internet to access websites that contain any
such harmful or offensive material, Including any website that contains
sexually suggestive or erotic content, any discriminatory messages or
material that disparages any group. -Employees may not use RMLD
information systems for non-RMLD solicitations or commercial messages
and for messages of a religious or political nature. -E-mail and Internet
access always should be used in such a way that all transmissions,
whether internal or external, are accurate, appropriate, ethical and
lawful.
Proprietary Information.- Illegal duplication of software or violation of
copyright laws by the duplication or sharing of software, or the distribution
of copyrighted material, is strictly prohibited. -Also, employees shall not
use a password, access a file or retrieve a stored communication that is
not normally accessible to that employee.
2,3. Personal Opinions. Employees and Commissioners shall not use WILD
information systems to convey personal or individual opinion(s) to the
public or otherwise give the appearance that a personal opinion
constitutes the official position of RMLD. -Good judgment should always
be used when acting as a representative of the RMLD in news groups,
bulletin boards, social media, etc.
Page 4 of 7
E Speck Prohibited Uses. The following uses are prohibited, regardless of
whether RMLD information systems are used for RMLD or personal busine s.. The
• Sending chain letters or participating in anyway in the creation ortransmission
of unsolicited commercial e-mail ("spam") that is unrelated to legitimate RMLD
purposes;
• Accessing networks, servers, drives, folders, or files to which the employee has
not been granted access or authorization, including accessing confidential
information of RMLD staff or customers;
• Installing or downloading software not authorized by RMLD, even if the software
will be used for business purposes;
• Making unauthorized copies of RMLD's electronic files or other RMLD data;
• Destroying, deleting, erasing, or concealing RMLD files or other RMLD data, or
otherwise making such files or data unavailable or inaccessible to RMLD or to
other authorized users of RMLD systems;
• Misrepresenting oneself or RMLD;
• Violating any federal, state, or local laws and regulations;
• Violating any RMLD policies or standards of conduct;
• Engaging in other unlawful or malicious activities;
• Engaging in serial communications with Board members in violation of Open
Meeting laws;
• Deliberately propagating any virus, worm, Trojan horse, trapdoor program
code, or other code or file designed to disrupt, disable, impair, or otherwise
harm either RMLD's networks or systems or those of any other individual or
entity;
• Using abusive, profane, threatening, racist, sexist, or otherwise objectionable
language in either public or private messages;
• Sending, receiving, or accessing obscene materials;
• Conducting a side business or activities that conflict with RMLD duties or
obligations;
Page 5 of 7
• Causing congestion, disruption, disablement, alteration, or impairment of
RMLD networks or systems;
• Maintaining, organizing, or participating in non -work-related Web logs ("blogs"),
Web journals, chat rooms, or private/personal/instant messaging;
• Failing to log off any secure, controlled -access computer or other form of
electronic data system to which you are assigned, if you leave such computer
or system unattended;
• Engaging in online sports betting and gambling;
• Playing recreational games; and/or
• Defeating or attempting to defeat security restrictions on RMLD systems and
applications.
W,"' PRIVACY AND ENFORCEMENT
A. No Expectation of Privacy. RMLD information systems, including all devices, files,
and services are RMLD property and RMLD employees shall have no expectation
of privacy when using such Information systems, devices, and services, even when
used for authorized personal purposes and/or when such data or files are
password protected.
B. Monitoring and Inspections. -In accordance with authorization that the General
Manager may give to certain RMLD managers and authorized staff, such RMLD
managers and authorized staff may monitor and inspect RMLD information
systems, including all active, backup and "deleted" files, and may monitor
employee use. Even though files, data, or messages may appear to be "deleted",
employees should be aware that such information may be available for retrieval
and inspection. Internet and Intranet activity can be monitored.
C. Use of Employee Data and Information.- RMLD may use any data or information
retrieved from its information systems for any legitimate RMLD purposes, including
disciplining RMLD employees and reporting violations of this policy or any laws to
the appropriate authorities.
D.iVolations: RMLD may impose corrective action or discipline, including termination
of employment, for violations of this policy. -Corrective action may include, but is
not limited to, restricting access to RMLD information systems, including all
devices, files, and services. -Employees should notify their immediate supervisors
Page 6 of 7
or manager of any suspected violations of this policy or any potential security
breach.
V4, ADDITIONAL RESPONSIBILITIES - HARDWARE AND SOFTWARE
A. Cooperation. All RMLD employees and Commissioners shall cooperate with the
implementation of RMLD anki YlFus-IT se, �. y software, and --a" hardware and
software upgrades as directed by Information Technology ("IT") Department.
B. Approval._—AII employees and Commissioners shall obtain approval of the IT
Department prior to installing or downloading any software.
D. .Protection of RMLD Property. All users are expected to take reasonable care of
RMLD information systems. Intentional damage (i.e., vandalism) of hardware,
software files and computer peripherals is prohibited and may result in disciplinary
action up to and including termination. Accidental damage shall be reported
immediatelyto the IT Department.
E:D. Passwords. -Passwords are confidential and should be treated as such. Employees
and Commissioners should not disclose their passwords to others and should change
them periodically. _ _ . Any unauthorized access to another
employee's e-mail account, data files and voice mail is prohibited and may result in
disciplinary action up to and including termination.
T::nsmis-ien-�f Eegf�ential--InkmaNiiin. G...--"ae431 EV - eF OFtmpleyee
be tFaRsmltted tM'eilgh secure ar-ayGk-e,;aed --mem
;=E.Cybersecurity. All RMLD employees and Commissioners shall comply with North
American Electric Reliability Corporation (NERC) cybersecurity requirements as
directed by the General Manager or the IT Department.
Page 7 of 7
RMLD
WILD BOARD OF COMMISSIONERS MEETING
OCTOBER 20, 2022
POLICY 29: IDENTITY THEFT PREVENTION AND DATA SECURITY
In accordance with the Board's periodic policy review, please find attached the review
package for Policy 29: Identity Theft Prevention and Data Security (Revision 2).
Included are the following three components:
• Policy 29: Identity Theft Prevention and Data Security (Revision 2) Summary &
Highlights (This Page).
• Updated Policy 29: Identity Theft Prevention and Data Security (Revision 2).
• Policy 29: Identity Theft Prevention and Data Security (Revision 2) with red lines.
SUMMARY
Policy 29 (Revision 2) was revised to provide clarity on "the Program" as required by
Policy 29. Various sections were removed, and the remaining sections were refined
for further clarity. Responsibilities were shifted from the Director of Business Finance
to the Director of Information Technology and General Manager.
REVISION HIGHLIGHTS
• Overview
Manager of Information Technology was changed to Director of
Information Technology throughout.
• Section I: Purpose
- Verbiage was added to the purpose of the policy to include "maintenance
of the program".
- Verbiage relative to the Program was removed for redundancy.
• Section II: Definitions
Subsection II: B: Identifying information
• Verbiage was modified to reflect the updated definition of PI from the
department of labor website.
• Section III: Program Elements
- Subsection III: Program Elements was removed for redundancy and will be
incorporated into the Program.
• Section VI: Data Security Measures
- Subsection IV: Data Security Measures was removed for redundancy and
will be incorporated into the Program.
Section V: Responsibilities
- Subsection V: A: RMLD Board of Commissioners
• Verbiage was modified to clarify the responsibilities of the RMLD BoC.
• Verbiage was added relative to annual updates of the Program to the
BoC.
- Subsection V: B: General Manager
• Subsection V: B: 2: Removed for redundancy.
• Subsection V: B: 3: Verbiage was added relative to the overall
development and implementation of the program.
• Subsection V: B: 4: Verbiage was added relative to monitoring
compliance and employee discipline.
• Subsection V: B: 4 (Meeting): Removed for redundancy.
- Subsection V: C: Director of Business Finance
• Director of Business Finance was replaced with Director of IT.
• Subsection V: C: 1: Responsibilities relative to certain program
requirements was moved to the Director of IT.
• Subsection V: C: 2: Responsibilities relative to retention and third -party
service providers was moved to the Director of IT.
• Subsection V: C: 2: (Reviewing): Verbiage relative to reviewing
procedures was removed for redundancy.
• Subsection V: C: 5: Verbiage was added to clarify training
requirements.
• Subsection V: C: 7: Verbiage was added relative to reporting
requirements with data breaches.
• Subsection V: C: 7 (Assistance): Verbiage was removed relative to
assistance for the Director of Business Finance.
- Subsection V: D: Manager of IT
• All sections were combined with Section V:C: Director of IT
Subsection VI: F: Transmission of Confidential Information.
• Subsection VI: F: Transmission of Confidential Information was
removed and will be included in the Public Records and Confidential
Information Policy, currently under internal review.
RMLD Policy No. 29
IDENTIFY THEFT PREVENTION AND DATA SECURITY POLICY
Revision No. 2 Commission Vote Date
Interim General Manager/Date Next Review Date
PURPOSE
The purpose of this policy is to requir dev\ent,Implementation,ementation, and
maintenance of a written IdentityThe ntion prom") including the
data security measures to protect a and sensiti. With the rise of
Identity Theft, the Reading Municip ;`light Depart) recognizes the
importance of safeguarding the private information ond employees.
Accordingly, RMLD shall estill and maintain a Progtett, prevent,
and mitigate Identity Theft consistent with standards and guidelines established by
federal and Massachusetts Red Flag Rules. T1 olicy does not replace but
supplements othe olicies, procedures or practices loped and implemented by
RMLD to prey curity b hes and to complilill the requirements and
standards North rican is Reliability Corporation ("NERC") and other
authorities.
D
7fy,
ed Accou includes:
account nan 'nstituUon or creditor offers or maintains, primarily
>;personaor household purposes, e.g., residential accounts that
involve or are d ned to permit multiple payments or transactions, such as a
credifcard ac t, mortgage loan, automobile loan, margin account, cell
phone account, ility account, checking account, or savings account; and
2. Any other account, e.g., business accounts, that the financial institution or
creditor offers or maintains for which there is a reasonably foreseeable risk to
customers or to the safety and soundness of the financial institution or creditor
from Identity Theft, including financial, operational, compliance, reputation, or
litigation risks.
B. Identifying Information. "Identifying Information", commonly referred to as
PII(personal identifiable information), is defined as a name or number that may be
used, alone or in conjunction with any other information, to identify a specific
Page 1 of 4
person, including name, address, telephone number, social security number, date
of birth, government issued driver's license or identification number, alien
registration number, government passport number, employer or tax identification
number, unique electronic identification number or Internet Protocol (IP) address
Personal Identifiable Information (Fill) is defined as:
Any representation of information that permits the identity of an individual to
whom the information applies to be reasonably inferred by either direct or indirect
means. Further, PH is defined as information: (i) that directly identifies an
individual (e.g., name, address, social security number or other identifying
number or code, telephone number, email address, etc.) or (ii) by which an
agency intends to identify specific individuals in conjunction with other data
elements, i.e., indirect identification. (These data elements may include a
combination of gender, race, birth date, geographic indicator, and other
descriptors). Additionally, information permitting the ' ical or online contacting
of a specific individual is the same as personally identi information. This
information can be maintained in either paper, electronic her media.
C. Identity Theft. "Identity Theft" mea u miffed usi a "Identifying
Information" of anotheaf erson.
D. Program Administrator. The RMLD employeftwonsible for the development,
implementation and oversight of the Program, a ned in Section I.
t.
E. Red Fla "Red Flag" is a pattern, pra ec is activity that indicates the
Pose
tence of Identity Theft. Examples ed Flags include but are not
limited to:
NldentInformation
cies in Identifying Information and other information available to
• that appears altered or forged or photos that do not
nfirm idea ity of holder;
notices credit reporting agencies or alerts received from
other sources; and
• Suspicious ity regarding the customer's account.
F. rvi P purposes of this policy, Service Provider means a person or
business enti t provides a service directly to RMLD relating to or connection
with a Covered Account.
RESPONSIBILITIES
A. RMLD Board of Commissioners. The RMLD Board of Commissioners shall be
responsible to ensure that the Program is being maintained via an annual update
from the General Manager and/or the Director of IT.
Page 2 of 4
B. General Manages The General Manager shall have the following responsibilities:
1. Establishing Red Flags Rule compliance obligations and any other state
and federal requirements applicable to the protection of Personal
Identifiable Information or prevention of Identity Theft. Responsible for
overall implementation of this policy.
2. Ensuring that RMLD agreements with Se"410 Providers include
appropriate terms to protect and mitigate Identity Theft and to comply with
Red Flags rules and data security sds and requirements and to
protect RMLD from liability; and "!
3. Overall responsibility for the development and i mentation of the
Program.
4. Monitoring comp' cewithdatasecurity�easuresand'Vmmendir
appropriate acti ding discipline of RMLD employees that fail to
comply with Progr .,,requirements.
C. Director of Information Technoloev . The Director of Infgrmstion Technology in
coordination with RMLD senior Management shall serve as the Program
Administrator and shall be responsible for:
1. Developing, implementing, and updating data security measures and other
Program requirements applicable to RMLD information systems.
2. Recommending the r... ention of and overseeing third party service
providers providing a ronic data and security services.
3. Developing customer service and account procedures and practices for
identifying and responding to Red Flags for both new and existing Covered
Accounts and preventing and investigating instances of Identity Theft;
4. Periodically reviewing and updating the Program to address changes or
risks;
5. Training RMLD customer facing and IT staff regarding the detection of Red
Flags and their duties relative to the implementation of the Program;
Page 3 of 4
6. Preparing and/or overseeing the preparation of reports, that include
among other things, an evaluation of the effectiveness of the Program,
identification of any new threats or risks, identification of any significant
incidents and responses, recommendations for changes to the Program,
and such other information requested by the General Manager; and
7. Complying with reporting requirements for data breaches (e.g., reporting
data breaches to proper authorities, such the Massachusetts office of
Consumer Affairs and Business Regul d the Attorney General's
Office).
D. RMLD Staff. The success of the Program depends on the cooperation and efforts
of all RMLD staff. All RMLD staff are responsible for adhering to the Program
requirements and procedures. Violation of procedures and protocols may result in
corrective or disciplinary action. In addition, RMLD staff may be required to
participate in surveys developed by the Program Administrator or Director of IT to
evaluate the effectiveness of the Program with respect to opening accounts,
existing accounts, service provider arrangements, personnel records, significant
incidents involving Identity Theft and responses, data security, and
recommendations for changes to the Program.
,,
i
Page 4 of 4
RMLD Policy No. 29
IDENTIFY THEFT PREVENTION AND DATA SECURITY POLICY
Revision No. I Commission Vote Date
Interim General Manager/Date Next Review Date
PURPOSE
The purpose of this policy is to require the development aad-implementation,,and
of a written Identity Theft prevention program ("Program") including
U i� aa9-data security measures to protect private and sensitive information. -With
the rise of Identity Theft, the Reading Municipal Light Department ("RMLD")
recognizes the importance of safeguardingthe private information of its customers
and employees. Accordingly, RMLD shall establish and maintain a Program designed
to detect, prevent, and mitigate Identity Theft consistent with standards and
guidelines established by federal and Massachusetts Red Flag Rules. The-Rregrant
. This policy does not
replace but supplements other policies, procedures or practices developed and
implemented by RMLD to prevent data security breaches and to comply with the
requirements and standards of the North American Electric Reliability Corporation
("NERC") and other authorities.
II. DEFINITIONS
A. Covered Account. A "Covered Account" includes:
1. An account that a financial institution or creditor offers or maintains, primarily
for personal, family, or household purposes, e.g., residential accounts that
involve or are designed to permit multiple payments or transactions, such as a
Page 1 of 9
credit card account, mortgage loan, automobile loan, margin account, cell phone
account, utility account, checking account, or savings account; and
2. Any other account, e.g., business accounts, that the financial institution or
creditor offers or maintains for which there is a reasonably foreseeable risk to
customers or to the safety and soundness of the financial institution or creditor
from identity Theft, including financial, operational, compliance, reputation, or
litigation risks.
B. Identifvine Information."Identifyinglnformation".<ommonlvreferrc(itoas
Pllfoersonal identifiable information). Is defined as a name or number that maybe
used, alone or In conjunction with any other information, to identify a specific
person, including name, address, telephone number, social security number, date of
birth, government Issued driver's license or identification number, alien registration
number, government passport number, employer or tax Identification number,
unique electronic identification number, internet Protocol (IP) address erietltiA
eede,.. ..
C. Identity Theft. "Identity Theft" means fraud committed using the"Identifying
Information" of another person.
D. Program Administrator. The RMLD employee responsible for the development,
implementation and oversight of the Program, as defined in Section 1.
E. Red Fla s . A "Red Flag" is a pattern, practice, or specific activity that indicates the
possible existence of Identity Theft. Examples of Red Flags include but are not
limited to:
• Inconsistencies in Identifying Information and other information available to
RMLD;
• Identifying Information that appears altered or forged or photos that do not
match or confirm identity of holder;
• Warnings or notices from credit reporting agencies or alerts received from
other sources; and
• suspicious activity regarding the customers account.
Page 2 of 9
F. Service Provider. For purposes of this policy, Service Provider means a person or
business entity that provides a service directly to RMLD relating to or connection
with a Covered Account.
Page 3 of 9
6—�J99.. ..._ V .�,_ �
Ph mAaes n AS 'is to Gusto me FS a Rd veer
Page 4 of 9
V. RESPONSIBILITIES
RMLD Board of Commissioners. The RMLD Board of Commissioners shall be
responsible ,i sure that the Program is being maintained via an annual update
-:o vlan9Fe-and/or the Director of IT
OR eV81Y Ag thFeats and RNUO's needs.
Page 5 of 9
B. General Manager. The General Manager shall have the following responsibilities:
1. Establishing Red Flags Rule compliance obligations and any other state and
federal requirements applicable to the protection of
Personal Identifiable Information or prevention of Identity Theft.
Responsible for overall implementation of this pekyt oiic .
Ensuring that RMLD agreements with Service Providers include appropriate
terms to protect and mitigate Identity Theft and to comply with Red Flags
rules and data security standards and requirements and to protect RMLD
C. Director of ndurmation iech ,:..-9u4Aessfjeanae, The Director of .
oordinationwiti, n Management jmsh'w�. °'-- Shall
serve as the Program Administrator and shall be responsible for:
1. Developing. implementing and updating data security measures and other
Program requirements applicable to RMLD information systems
Page 6 of 9
2 Reco amen ding the retention of and oversee tg third party service provide,
providing electronic data and security services.
4-3_ _Developing customer service and account procedures and practices for
identifying and responding to Red Flags for both new and existing Covered
Accounts and preventing and investigating instances of Identity Theft;
3. Periodically reviewing and updating the Program to address changes or
risks;
4 Training RMLD customer ,_,,., _ 2#
regarding the detection of Red Flags and their duties relative to the
implementation of the Program;
S -.-Preparing and/or overseeing the preparation of reports, that include among
other things, an evaluation of the effectiveness of the Program, identification
of any new threats or risks, identification of any significant incidents and
responses, recommendations for changes to the Program, and such other
information requested by the General Manager; and
—Complvina wit) rep rn t'egc erlo d r I �iheirr eportlnP,
clata breaches to proper authorities such as the Massachusetts Office of
Cons mer Affairs and Bush ess Regulation and the Attorney General's
Office)
Page 7 of 9
6 RMLD Site The success of the Program tlgeedsdeoends on the cooperation
and efforts of all RMLD staff. All RMLD staff are responsible for adhering to the
Program requirements and procedures. Violation of procedures and protocols may
result in corrective or disciplinary action. In addition, RMLD staff may be required to
participate in surveys developed by the Program Administrator or MaRageFI •• i < I
of IT to evaluate the effectiveness of the Program with respect to opening accounts,
Page 8 of 9
existing accounts, service provider arrangements, personnel records, significant
incidents involving Identity Theft and responses, data security, and
recommendations for changes to the Program.
Page 9 of 9
PROCUREMENT REQUESTS FOR BOARD APPROVAL
ATTACHMENT 8
U T LD Coding Municipal Light Dcpanment
RMLD (�, :�i RELIABLE POWER
October 14, 2022
Town of Reading Municipal Light Board
Subject: RFQ 2022-41
Pursuant to M.G.L. c. 30B, § 22 on September 14, 2022, a Request for Quotes (RFQ) was sent to six (6) Statewide
Contract VEHIO2 vendors requesting quotes for'One (1) Electric Vehicle DC Fast Charger (DCFC)'.
The Quotes were submitted via email and opened on October 5, 2022, at 12:00 Noon. Quotes were received from
one (1) company: Voltrek, LLC.
The quote was reviewed, analyzed, and evaluated by staff and recommended to the Interim General Manager.
Move that RFQ 2022-41 for one (1) Electric Vehicle DC Fast Charger (DCFC) be awarded to: VoBrck,
LLC, in the amount of $106,603.431, pulsuem to M.G.L. c. 30B, § 22 m the lowestrefponalble vendor.
on the recommendation of the Interim General Manager.
'See attached spreadsheet for quote detail.
The 2022 Capital Budget mourn for this item is $70,000 each. The Budget includes a quantity of five (5) units
for a total of $350,000.
Ajey Pandey
Gregory J. Ftupps
File: RFQ 2022-41 One (1) Encaic Vehicle DC Feu Charger (DCFC)
Page I d 2
RFQ202241 ONE (1) ELECTRIC VEHICLE DC FASTCHARGER (DCFC) QUOTE DETAIL
OPTIONAL PRICING
VOLTRK
LLC
Total Price
Quantity
Unp Pride
Total Price
1
ABB Terra 184 DCFC, Model
1840
1
$82,916.25
$82,916.25
2
Commercial Cloud Plan/
Software Corte 1Yearl
2
$620.W
$1,240.00
Station Attivatlon/Set-up
1
$3,003.43
$3,00343
SMppid,
1
$2,5W.CC
521500.00
IM
$89,fi5A"
OPTIONAL PRICING
Quanity
unit Plk.
Total Price
MAINTENANCE PLAN/FNE I 5 YFA0.
ABB Tern 104 DCFC, Madel
1
04 0
Maintenance Plarm"'a 1S)
2
-
$16,943.7
Year wamnry costs
TOTAL PRICE OF UNIT PLUS
MAINTENANCE PLAN/FNE I 5 YFA0.
$IOkfiO3.43
WARRANTY
Page 2 of 2
R * s(T T 0 Reading Municipal Light Department
����LL RELIABLE POWER
October 17, 2022
Town of Reading Municipal Light Board
Subject: IFP 2022-36 RMLD Station 4 115kV Relay Panels 6 & 7
Pursusra to M.G.L. c. 164 § 56D, on September 14, 2022, an invitation for proposals was placed as a
legal notice in the Middlesex East Section of the Daily Times Chronicle requesting sealed proposals for
RMLD Station 4 115kV Relay Panels 6 & 7.
An imitation for proposals was sem to fifteen (15) companies.
Sealed proposals were received from one (1) company: Electrical Power Products.
The sealed proposals were publicly opened and read aloud at I L00 am. on October 5, 2022, in the Town
of Reading Municipal Light Department's Audio Visual Spurt Room, 230 Ash Street, Reading,
Massachusetts.
The proposal was reviewed, analyzed, and evaluated by staff and recommended to the Interim General
Manager.
Mme that IFP 2022-36 for RMLD Station 4 115kV Relay Panels 6 & 7 be awarded to: Electrical
Power Preducfs, for $169,846.00, pursuant to M.G.L. c. 164 § 56D, on the recommendation of
the Interim General Manager.
The 2022 Capital Budget amount for these items is 598,500.
,awi t
Nick D'Alleva
M
Hamid Jaffm i
Gregory J. Phipps
File: IFP 7072-36 RMM Station 4 I I5kV Relay Petals 6 & 7 Page 1 of I
MATERIALS AVAILABLE BUT NOT DISCUSSED
Rnaar: Enr� Mena,
To: Fdo Mo,
subject AP and Payroll Quee0w for the 22-10-20 Board aConvns oners Book
Deft: Tburzday,O ber 13, 2022 10:05:00 AM
AP
From September 9, 2022, to October 14, 2022, there were no Commissioner questions.
Payroll:
From September 5, 2022, to October 10, 2022 there were no Commissioner questions.
Erica Morse
Executive Assistant
Reading Municipal Light Department
0:781-942-6489
C: 617-791-3304
www.rmld.com
ASSETS
Current:
Unrestricted Cash
Restricted Cash
Restricted Investments
Receivables, Net
Prepaid Expenses
Inventory
Total Current Assets
Noncurrent:
Investment in Associated Companies
Capital Assets, Net
Total Noncurrent Assets
Deferred Outflows - Pension Plan
TOTAL ASSETS
LIABILITIES
Town of Reading, Massachusetts
Municipal Light Department
Statement of Net Assets
8/31/2022
2022 2021
$ 21,335,856 $ 20,578,843
32,829,642
29,188,322
1,050,394
2,691,351
9,777,805
8,005,224
1,695,218
1,725,817
2,293,371
1,864,161
$ 163,149,436 $
68,982,286
64,053,718
964,409 874,497
86,448,244 84,571,936
87,412,654 85,446,432
6,754,497 5,360,409
163,149,436 154,860,559
Current
Acceunis Payable PRE 1 I6
NARY
Custo tl LlDepoe$
Customer Deposits 1, 1, 52,
Advances from Associated Companies 200,000 200,000
Customer Advances for Construction 2,627,763 2,486,188
Total Current Liabilities 15,143,983 10,756,975
Non-mment
Accrued Employee Compensated
Absences
Net OPEB Obligation
Net Pension Liability
Total Nan -current Liabilities
Deferred Inflows - Pension Plan
TOTAL LIABILITIES
NET POSITION
Invested in Capital Assets, Net of Related
Debt
Restricted for Depreciation Fund
Restricted for Pension Trust
Unrestricted
TOTAL NET POSITION
Total Liabilities and Net Assets
1,652,518 1,968,355
4,158,698 7,166,506
11,954,138 12,054,935
17,765,354 21,189,796
4,327,923 2,652,103
37,237,260 34,598,874
86,448,244
84,571,936
12,534,610
9,261,798
6,814,713
4,459,696
20,114,608
21,968,257
125,912,176
120,261,686
$ 163,149,436 $
154,860,559
1
PRELIMINARY - RESTRICTED INTEREST AND CAPITAL FUNDS TRANSFER NOT RECORDED
Town of Reading, Massachusetts
Municipal Light Department
Business Type Proprietary Fund
Statement of Revenues, Expenses and Changes in Fund Net Assets
8131/2022
Operations and Maintenance Expenses
580 Supervision and Engineering 101,972 89,675 736,515 676,507 8.9%
581 Station/Con rol Room Operators 48,081 40,583 329,643 318,356 3.5%
582 Station Technicians 47,332 43,837 363,599 390,630 (6.9%)
583 Line General Labor 62,171 44,242 494,878 365,696 28.3%
If 2821 21.9%
ria
93 Maintenanceano�Uri ne irm E L I, 11 0A 59 ,d6 219,332 393,436 (05%)
594 Maintenance of Lines - Underground 7,382 (1,507) 131,272 17,963 630.8%
595 Maintenance of Line - Transformers 15,091 16,551 62,185 98,869 (37.1%)
598 Line General Leave Time Labor 32,646 30,517 264,278 218,894 20.7%
Total Operations and Maintenance Expenses 418,063 463,988 3,604,855 3,105,309 16.1%
General & Administration Expenses:
903 Customer Collections
904 Uncollectible Accounts
916 Energy Audit
916 Energy Conservation
920 Administrative and General Salaries
921 Office Supplies and Expense
923 Outside Services - Legal
923 Outside Services - Contract
923 Outside Services - Education
924 Property Insurance
925 Injuries and Damages
926 Employee Pensions and Benefits
930 Miscellaneous General Expanse
931 Rent Expense
933 Vehicle Expenses
933 Vehicle Expenses - Capital
935 Maintenance of General Plant
935 Maintenance of Building & Garage
Total General &Administration Expenses
57,540
Month
Month
Year to Date
Year to Date
Percent
8,750
Current Year
Last Year
Current Year
Last Year
Change
Operating Revenues
487,071
22.0%
173,545
111,989
868,241
Base Revenue
$ 3,232,381 5
2,643,901
$ 20,359,977
$ 18,566,623
9.7%
Fuel Revenue
4.338,139
2,508,579
24,362,585
17,227,829
41.4%
Purchased Power Capacity & Transmission
3.511,311
2,999,597
21,311,219
21,959,071
(3.0%)
Forfeited Discounts
102,359
77,482
539,700
524,722
2.9%
Energy Conservation Revenue
207,651
61,965
1,317,307
434,562
203.4%
NYPA Credit
(140,931)
(36,263)
(828,950)
(733,563)
13.0%
Total Operating Revenues
11,250,911
8,255,259
67,061,838
57,979,244
15.7%
Expenses
13,280
266,010
247,562
7.5%
34,779
Power Expenes:
160,594
136,864
17.3%
35,830
36,711
647 Purchased Power Fuel
4,224,249
2,905,082
24,614,213
19,082,951
29.0%
555 Purchased Power Capacity
1,426,500
1,387,702
10,121,725
11,406,339
(11.3%)
565 Purchased Power Transmission
1,885,361
1,573,212
10,997,997
10,413,869
5.6%
Total Purchased Power
7,538,109
5,865,996
45,733,935
40,903,159
11.8%
Operations and Maintenance Expenses
580 Supervision and Engineering 101,972 89,675 736,515 676,507 8.9%
581 Station/Con rol Room Operators 48,081 40,583 329,643 318,356 3.5%
582 Station Technicians 47,332 43,837 363,599 390,630 (6.9%)
583 Line General Labor 62,171 44,242 494,878 365,696 28.3%
If 2821 21.9%
ria
93 Maintenanceano�Uri ne irm E L I, 11 0A 59 ,d6 219,332 393,436 (05%)
594 Maintenance of Lines - Underground 7,382 (1,507) 131,272 17,963 630.8%
595 Maintenance of Line - Transformers 15,091 16,551 62,185 98,869 (37.1%)
598 Line General Leave Time Labor 32,646 30,517 264,278 218,894 20.7%
Total Operations and Maintenance Expenses 418,063 463,988 3,604,855 3,105,309 16.1%
General & Administration Expenses:
903 Customer Collections
904 Uncollectible Accounts
916 Energy Audit
916 Energy Conservation
920 Administrative and General Salaries
921 Office Supplies and Expense
923 Outside Services - Legal
923 Outside Services - Contract
923 Outside Services - Education
924 Property Insurance
925 Injuries and Damages
926 Employee Pensions and Benefits
930 Miscellaneous General Expanse
931 Rent Expense
933 Vehicle Expenses
933 Vehicle Expenses - Capital
935 Maintenance of General Plant
935 Maintenance of Building & Garage
Total General &Administration Expenses
57,540
116,045
667,186
711,161
(6.2%)
5,000
8,750
40,000
70,000
(42.9%)
76,612
66,263
594,206
487,071
22.0%
173,545
111,989
868,241
932,496
(88%)
166,146
159,156
1,318,501
1,257,970
4.8%
1,698
758
10,145
9,590
5.8%
34,618
66,889
249,444
266,574
(6.4%)
41,455
9,469
209,191
181,518
15.2%
7,312
555
34,393
12,176
182.5%
32,768
33,111
283,448
295,744
(4.2%)
1,000
800
7,705
22,719
(66.1%)
461,762
189,756
2,675,918
2,296,728
16.5%
21,300
13,280
266,010
247,562
7.5%
34,779
13,874
160,594
136,864
17.3%
35,830
36,711
183,410
231,701
(20.8%)
(36,724)
(32,561)
(276,007)
(233,447)
18.2%
47,147
17,804
357,725
340,703
5.0%
73,693
77.506
656,151
542,641
20.9%
1,235,482
890,153
8,306,260
7,609,770
6.4%
2
PRELIMINARY - RESTRICTED INTEREST AND CAPITAL FUNDS TRANSFER NOT RECORDED
Town of Reading, Massachusetts
Municipal Light Department
Business Type Proprietary Fund
Statement of Revenues, Expenses and Changes in Fund Net Assets
83(2022
Month Month Year to Date Year to Date Percent
Current Year Last Year Current Year Last Year Change
Other Operating Expenses:
403 Depreciation
421,450
406,980
3,371,601
3,255,837
3.6%
408 Voluntary Payments to Towns
143,387
137,953
1,147,096
1.103624
3.9%
Total Other Expenses
564,837
544,933
4.518697
4359461
3.7%
Operating Income
1,494,420
490,189
4,898,092
1,801,545
171.9%
Non Operating Revenues (Expenses):
419 Interest Income
9,617
6,522
93,603
114,008
(17.9%)
419 Other
(3,391)
78,338
565,256
695,174
(18.7%)
426 Return on Investment to Reading
(210,620)
(206,709)
(1,661,493)
(1,653,671)
0.5%
426 Loss on Disposal
0.0%
431 interest Expense
(2,010)
(3,783)
(16087)
(30182)
(46.7%)
Total Non Operating Revenues (Expenses)
(206,405)
(125,632)
(1,018,722)
(874672)
16.5%
Change in Net Assets
1,288,015
364,557
3,879,370
926,873
318.5%
Net Assets; at Beginning of Year 122,032,806 119,334,812 122,032,806 119,334.812 2.3%
Ending Net Assets 123.320.821 $ 119,699,370 8 126g12176 $ 120261686 47%
PRELIMINARY
Town of Reading, Massachusetts
Municipal Light Department
Business Type Proprietary Fund
Statement of Budgeted Revenues, Expenses and Changes in Fund Net Assets
8/318022
Operations and Maummance Expenses
580 Supervision and Engineering 736,515 1,753,589 769,059 (32,544) (4.2%)
581 Station/Control Room Operators 329,843 538,942 359,295 (29,652) (8.3%)
582 Station Technicians 363,599 674,584 449,709 (86,110) (19.1%)
583 Lice General Labor 494,878 1,124,845 749,897 (255,019) (34.0%)
568 Meter General ], 7 788 9 5,842 4.3%
588 Materials Managem ,5 ] 18 31 1 (25,531)
593 Maintenance of Lune s .15 (183,685) (44.5%)
593 Maintenanceof Lines reel mi 9 9 84 (13,261) (2.2%)
594 Maintenance of Lines - Underground 131,272 88,139 58759 72,513 123.4%
595 Maintenance of Line - Transformers 62,185 373,160 248,773 (188,589) (75.0%)
598 Line General Leave Time Labor 264,278 477,783 318,522 (54,244) (17.0%)
Total Operations and Maintenance Expenses 3,604,855 6,559,972 4,373,315 (766,460) (17.6%)
General & Administration Expenses:
903 Customer Collection
904 Uncoil Accounts
916 Energy Audit
916 Energy Conservation
920 Administrative and General Salaries
921 Office Supplies and Expense
923 Outside Services - Legal
923 Outside Seances - Contract
923 Outside Services - Education
924 Property Insurance
925 Injuries and Damages
926 Employee Pensions and Benefits
930 Miscellaneous General Expense
931 Rent Expense
933 Vehicle Expense
933 Vehicle Expense - Capital Clearing
935 Maintenance of General Plant
935 Maintenance of Building & Garage
Total General & Administration Expenses
667,186
Actual
Budget
Budget through
OVERIUNDER OVER/UNDER
40,00
Year to Date
Full Year
AUGUST 2022
$
%
Operating Revenues
658,187
(63,981)
(9.7%)
868,241
2,441,101
Base Revenue
It 20.359,977 $
30.099,589
$ 20,66,379
$ 293,597
1.5%
Fuel Revenue
24,362,585
26,522,356
17,681,571
6,681,015
37.8%
Purchased Power Capacity & Transmission
21,311,219
35,435,495
23,623,663
(2,312,444)
(9.8%)
Forfeited Discounts
539,700
902,987
601,991
(62.291)
(10.3%)
Energy Conservation Revenue
1,317,307
1,991,651
7,327.767
(10,460)
(0.8%)
NYPA Credit
(828,950)
(1,057,302)
(704,888)
(124,082)
17.6%
Total Operating Revenues
67,81,838
93,894756
62,591
4,65.334
7.1%
Expenses
266,010
580,127
386,751
(120,742)
(31.2%)
Poser Expenses:
212,000
141,333
19W
13.6%
183.410
555 Purchased Power Fuel
24,614,213
25.465,054
16.976703
7,837,510
45.0%
555 Purchased Power Capacity
10,121,725
16,978,311
11,318,874
(1,197,149)
(10.6%)
565 Purchased Power Transmission
10,997,997
18,457,184
12,304,789
(1,306,783)
(10.6%)
Total Purchased Power
45,733,935
60,900,549
40.600.386
5.133,589
12.8%
Operations and Maummance Expenses
580 Supervision and Engineering 736,515 1,753,589 769,059 (32,544) (4.2%)
581 Station/Control Room Operators 329,843 538,942 359,295 (29,652) (8.3%)
582 Station Technicians 363,599 674,584 449,709 (86,110) (19.1%)
583 Lice General Labor 494,878 1,124,845 749,897 (255,019) (34.0%)
568 Meter General ], 7 788 9 5,842 4.3%
588 Materials Managem ,5 ] 18 31 1 (25,531)
593 Maintenance of Lune s .15 (183,685) (44.5%)
593 Maintenanceof Lines reel mi 9 9 84 (13,261) (2.2%)
594 Maintenance of Lines - Underground 131,272 88,139 58759 72,513 123.4%
595 Maintenance of Line - Transformers 62,185 373,160 248,773 (188,589) (75.0%)
598 Line General Leave Time Labor 264,278 477,783 318,522 (54,244) (17.0%)
Total Operations and Maintenance Expenses 3,604,855 6,559,972 4,373,315 (766,460) (17.6%)
General & Administration Expenses:
903 Customer Collection
904 Uncoil Accounts
916 Energy Audit
916 Energy Conservation
920 Administrative and General Salaries
921 Office Supplies and Expense
923 Outside Services - Legal
923 Outside Seances - Contract
923 Outside Services - Education
924 Property Insurance
925 Injuries and Damages
926 Employee Pensions and Benefits
930 Miscellaneous General Expense
931 Rent Expense
933 Vehicle Expense
933 Vehicle Expense - Capital Clearing
935 Maintenance of General Plant
935 Maintenance of Building & Garage
Total General & Administration Expenses
667,186
1,176,246
784,164
(118,978)
(14.9%)
40,00
105,00
70,000
(30,000)
(42.9%)
594,206
987,280
658,187
(63,981)
(9.7%)
868,241
2,441,101
1.627,401
(759,159)
(46.6%)
1,318,501
2,373,838
1,582,558
(264,057)
(167%)
10,145
20,000
13,333
(3,188)
(23.9%)
249,444
465,918
303,945
(54.502)
(17.9%)
209,191
735,700
490,467
(281,276)
(57.3%)
34,393
329,826
219,884
(185,491)
(84.4%)
283,448
556,500
371,000
(87,552)
(23.6%)
7,705
25,800
17,067
(9,362)
(54.9%)
2.675,918
3,821,325
2,547,550
128,368
5.0%
266,010
580,127
386,751
(120,742)
(31.2%)
180.591
212,000
141,333
19W
13.6%
183.410
379.000
252,887
(89,257)
(27.4%)
(276,W7)
(276,428)
(184,285)
(91,721)
49.8%
35],725
713,120
475,414
(117,689)
(2A.8%)
656,151
929,718
619,812
36.339
5.9%
8,306,260
15.565,872
10,377,248
(2, plil
(20.0%)
PRELIMINARY - RESTRICTED INTEREST AND CAPITAL FUNDS TRANSFER NOT RECORDED
PRELIMINARY
Town of Reading, Massachuse8s
Municipal Light Department
Business Type Proprietary Fund
Statement of Budgeted Revenues, Expenses and Charges in Fund
Net Assets
8MM022
Other Operating Expenses.
403 Depreciation
3,371,601 5,058,876
3,372,584
(983)
(0.0%)
408 Voluntary Payments to Tovms
1,147,096
1,707,839
1.138,559
8,537
0.7%
Total Other Expenses
4,518,697
6,766,715
4,511,143
7,554
0.2%
Operating Income
4,898,092 4,101,648
2,734,432
2,163,661
79.1%
Non Operating Revenues (Expenses):
419 interest Income
93,603 300,000
200,000
(106,397)
(53.2%)
419 Other Income
565,256 710,000
473,333
91,923
19.4%
4211ntegovemment Grants
- 90,000
60,OOD
(60,000)
(100.0%)
426 Return on Investment to Reading
(1,661,493) (2.528,587)
(1,685,725)
24,231
(1.4%)
428 Loss on Disposal
- (100,000)
(68,687)
66,667
(100.0%)
431 Interest Expense
(16,087) (40,000)
(26,667)
10.579
(39.7%)
Total Non Operating Revenues (Expenses)
(1,018,722) (1,568,587)
(1.(Z45,725)
27,003
(2.6%)
Charge In Net Assets
$ 3,879.370 $ 2,533,81 $
1,688,707 $
2,190,663
129.7%
PRELIMINARY
ASSETS
Current:
Unrestricted Cash
Resincted Cash
Restricted Investments
Receivables, Net
Prepaid Expenses
Inventory
Total Current Assets
Noncurrent:
Investment in Associated Companies
Capital Assets, Net
Total Noncurrent Assets
Deferred Outflows - Pension Plan
TOTAL ASSETS
LIABILITIES
Town of Reading, Massachusetts
Municipal Light Department
Statement of Net Assets
7/31/2022
2022 2021
$ 20,343,892 $
23,428,658
30,940,360
28,539,311
2,107,835
2,699,065
10,334,470
7,957,493
2,399,451
1,973,098
2,223,945
1,799,668
68,349,953
66,397,294
964,409 874,495
86,427,375 84,260,801
87,391,784 85,135,296
6,754,497 5,360,409
162,496,234 1597=
Current
Accounts Payable
7 2
1,968,355
Accrued Liabilities
PRELI2
4
RY
Customer Deposits
5,4
12,054,935
Advances from Associated Companies 200,000
200,000
21,189,796
Customer Advances for Construction 2,630,487
2,419,723
Total Current Liabilities 15,778,796
13,153,971
Non-current
Accrued Employee Compensated Absences
1,652,518
1,968,355
Net OPEB Obligation
4,158,698
7,166,506
Net Pension Liability
11,954,138
12,054,935
Total Non-cument Liabilities
17,765,354
21,189,796
Deferred Inflows - Pension Plan
TOTAL LIABILITIES
NET POSITION
Invested in Capital Assets, Net of Related Debt
Restricted for Depreciation Fund
Restricted for Pension Trost
Unrestricted
TOTAL NET POSITION
Total Liabilities and Net Assets
4,327,923 2,652,103
37,872,073 36,995,870
86,427,375 84,260,801
12,109,691 8,852,356
6,801,573 6,598,980
19,285,522 20,185,011
124, 624,161 119, 897,128
$ 162,496,234 $ 156,892,999
1
PRELIMINARY- RESTRICTED INTEREST AND CAPITAL FUNDS TRANSFER NOT RECORDED
Town of Reading, Massachusetts
Municipal Light Department
Business Type Proprietary Fund
Statement of Revenues, Expenses and Changes in Fund Net Assets
7/312022
Month Month Year to Date Year to Date Percent
Current Year Last Year Current Year Last Year Chance
Operating Revenues
Base Revenue E 2.835,763 $ 2,662,315 $ 17,127,595 $ 15,922,723 7.6%
Fuel Revenue 3,567,143 2,413,829 20,024,446 14,719,250 36.0%
Purchased Power Capacity B Transmission 3,220,452 2,932,873 17,799,908 18,959,474 (6.1%)
Forfeited Discounts 41,062 55,147 437,341 447,240 (2.2%)
Energy Conservation Revenue 183,007 59,731 1,109,656 372,597 197.8%
NYPA Credit (89,193) (88,438) (688,020) (697,300) (1.3%)
Total Operating Revenues 9,758,234 8,035,458 55,810,927 49,723,964 12.2%
Expenses
Power Expense.
547 Purchased Power Fuel 4,105,919 2,743,600 20,389,963 16,177,869 26.0%
555 Purchased Power Capacity 1,140,799 1,344,256 8,693,226 10,018,637 (13.2%)
565 Purchased Power Transmission 1,613,114 1,899,985 9,112,636 8,840.657 3.1%
Total Purchased Power 6,859,832 5,987,541 38,195,825 35,037,163 9.0%
Operations and Maintenance Expenses:
580 Supervision and Engineenng 87,817 74,480 634,543 586,832 8.1%
581 Station/Control Room Operators 40,203 35,524 281,562 277,773 1.4%
582 Station Technicians 68,770 19,673 316,267 346,793 (8.8%)
583 Line General Labor 64,939 38,336 432,707 341,457 26.7%
586 Meter General Ince 16,773 13,5�°8�5/�\� 114,296 98,490 16.0%
588 Materials 593 Maintenance n: d
87
594 Mainten593 ance of5 240.601 4A%
gLiOfLine -Unde rou mE ` I( 0) I 11 L • 1 899 219,4670 536.3%
595 Maintenance of Line - Transformers 1,248 6,179 47,093 82,318 (42.8%)
598 Line General Leave Time Labor 32,451 30,262 231,632 188,377 23.0%
Total Operations and Maintenance Expenses 518,573 403,997 3,186,792 2.641.321 20.7%
General BAdministmtion Expenses:
903 Customer Collections 55,813 74,153 609,645 595,117 2.4%
904 Uncollectible Accounts 5.000 8,750 35,000 61,250 (42.9%)
916 Energy Audit 112,394 66,390 517,594 420,807 23.0%
916 Energy Conservation 150,562 68,9n 694,696 820,507 (15.3%)
920 Administradve and General Salaries 131,703 144,165 1,152,355 1,098,815 4.9%
921 Office Supplies and Expense 1,815 3,117 8,447 8,832 (4.41/6)
923 Outside Services - Legal 8,361 48,378 214,826 199,685 7.6%
923 Outside Services - Contract 14,266 28,692 167,736 172,049 (2.5%)
923 Outside Services - Education 2,163 1,200 27,081 11,621 133.0%
924 Property Insurance 32,768 33,111 25,679 262,633 (4.6%)
925 Injuries and Damages 4,955 10.335 6,705 21,919 (69.4%)
926 Employee Pensions and Benefits 338,045 350,371 2,214,156 2,106,973 5.1%
930 Miscellaneous General Expense 8,731 23,192 244,709 234,282 4.5%
931 Rent Expense 13,828 14/137 125,815 122,990 2.3%
933 Vehicle Expenses 26,533 23,154 147,579 194,989 (24.3%)
933 Vehicle Expenses - Capital (32,476) (23,606) (239,282) (200886) 19.1%
935 Maintenance of General Plant 41,352 33,159 310.571 322,899 (3.8%)
935 Maintenance of Building 8 Garage 57,800 66,442 582.458 465135 25.2%
Total General B Administration Expenses W3,613 974,416 7,07,778 6,919,61] 2.2%
2
PRELIMINARY- RESTRICTED INTEREST AND CAPITAL FUNDS TRANSFER NOT RECORDED
Town of Reading, Massachusetts
Municipal Light Depailmenl
Business Type proprietary Fund
Statement of Revenues, Expenses and Changes in Fund Net Assets
7/31/2022
PRELIMINARY
Month
Month
Year to Date
Year to Date
Percent
Current Year
Last Year
Current Year
Last Year
Change
Other Operating Expenses:
403 Depreciation
421,450
406,980
2,950,151
2,848,858
3.6%
408 Voluntary payments to Towns
143,387
137,953
1,003,709
965,671
3.9%
Total Other Expenses
564,837
544,933
3,953,860
3,814,529
3.7%
Operating Income
841,379
124,271
3,403,672
1,311,356
1596%
Non Operating Revenues (Expenses):
419 Interest lncorne
13,380
16,493
83,986
107,486
(21.9%)
419 Other
4,314
38,064
568,647
616,835
(7.8%)
426 Return on Investment to Reading
(210,620)
(206,709)
(1,450,873)
(1,446,962)
0.3%
426 Loss on Deposal
0.0%
431 Interest Expense
(2,006)
(3,794)
(14,077)
(26,399)
(46.7%)
Total Non Operating Revenues (Expenses)
(194,933)
(155,936)
(812,317)
(749,039)
8.4%
Change in Net Assets
646,446
(31,664)
2,591,355
562,316
360.8%
Net Assets at Beginning of Year
122,032,806
119,334,812
122,032,806
119,334,812
2.3%
Ending Net Assets
$ 122,679,252 $
119303.148
$ 124,624,161
$ 119.897.128
3.9%
PRELIMINARY
Town of Reading, Massachusetts
Municipal Light Department
Business Type Proprietary Fund
Statement of Budgeted Revenues, Expenses and Changes in Fund Net Assets
7/31/2022
Operations and Maintenance Expenses
580 Supervision and Engineering 634,543 672,927 (38,384) (5.7%)
561 Station/Control Room Operators 281,562 314,383 (32,821) (10.4%)
582 Station Technicians R E L I 8 4 (7 228) (19.8%)
583 Line Genal Lobar 0 1 453) (34.1%)
586 Meter General P (1,080) (0.9%)
588 Materials Managem2M 2 7 274, 2,769) (8.3%)
593 Maintenance of Lines -Overhead 178,851 322,131 (143,280) (44.5%)
593 Maintenance of Lines - Tree Trimming 573,876 529,536 44,340 8.4%
594 Maintenance of Lines - Underground 123,890 51,415 72,475 141.0%
595 Maintenance of Line - Transformers 47,093 217,677 (170,583) (78.4%)
598 Line General Leave Time Labor 231,632 278,707 (47,075) (16.9%)
Total Operations and Maintenance Expanses 3,186,792 3,826,650 (639,858) (16.7%)
General & Administration Expenses:
903 Customer Collection
904 Uncollectible Accounts
916 Energy Audit
916 Energy Conservation
920 Administrative and General Salaries
921 Office Supplies and Expanse
923 Outside Services - Legal
923 Outside Services - Contract
923 Outside Services - Education
924 Property Insurance
925 Injuries and Damages
926 Employee Pensions and Benefits
930 Miscellaneous General Expense
931 Rent Expense
933 Vehicle Expense
933 Vehicle Expense - Capital Clearing
935 Maintenance of General Plant
935 Maintenance of Building & Garage
Total General & Administration Expenses
609,645
Actual
Budget through
OVER/UNDER OVER/UNDER
Year to Date
JULY 2022
$
%
Operating Revenues
517,594
575,914
(58,319)
(10.1%)
Base Revenue
$ 17,127,595
$ 17,558,082
$ (430,487)
(2.5%)
Fuel Revenue
20,024,446
15,471,374
4,553,072
29.4%
Purchased Power Capacity & Transmission
17,799,908
20,670,705
(2,870,797)
(13.9%)
Forfeited Discounts
437,341
526,742
(89,402)
(17.0%)
Energy Conservation Revenue
1,109,656
1,161,796
(52,140)
(4.5%)
NYPA Credit
(688,020)
(616,760)
(71,260)
11.6%
Total Operating Revenues
55,810,927
54,771,941
1,038,986
1.9%
Expenses
6,705
14,933
(8,229)
(55.1%)
Power Expenses:
2,214,156
2,229,106
(14,950)
(0.7%)
555 Purchased Power Fuel
20,389,963
14,854,615
5,535,349
37.3%
555 Purchased Power Capacity
8,693,226
9,904,015
(1,210,789)
(12.2%)
565 Purchased Power Transmission
9,112,636
10,766,691
(1,654,055)
(15.4%)
Total Purchased Power
38,195,825
35,525,320
2,670,505
7.5%
Operations and Maintenance Expenses
580 Supervision and Engineering 634,543 672,927 (38,384) (5.7%)
561 Station/Control Room Operators 281,562 314,383 (32,821) (10.4%)
582 Station Technicians R E L I 8 4 (7 228) (19.8%)
583 Line Genal Lobar 0 1 453) (34.1%)
586 Meter General P (1,080) (0.9%)
588 Materials Managem2M 2 7 274, 2,769) (8.3%)
593 Maintenance of Lines -Overhead 178,851 322,131 (143,280) (44.5%)
593 Maintenance of Lines - Tree Trimming 573,876 529,536 44,340 8.4%
594 Maintenance of Lines - Underground 123,890 51,415 72,475 141.0%
595 Maintenance of Line - Transformers 47,093 217,677 (170,583) (78.4%)
598 Line General Leave Time Labor 231,632 278,707 (47,075) (16.9%)
Total Operations and Maintenance Expanses 3,186,792 3,826,650 (639,858) (16.7%)
General & Administration Expenses:
903 Customer Collection
904 Uncollectible Accounts
916 Energy Audit
916 Energy Conservation
920 Administrative and General Salaries
921 Office Supplies and Expanse
923 Outside Services - Legal
923 Outside Services - Contract
923 Outside Services - Education
924 Property Insurance
925 Injuries and Damages
926 Employee Pensions and Benefits
930 Miscellaneous General Expense
931 Rent Expense
933 Vehicle Expense
933 Vehicle Expense - Capital Clearing
935 Maintenance of General Plant
935 Maintenance of Building & Garage
Total General & Administration Expenses
609,645
686,144
(76,498)
(11.1%)
35,000
61,250
(26,250)
(42.9%)
517,594
575,914
(58,319)
(10.1%)
694,696
1,423,976
(729,280)
(51.2%)
1,152,355
1,364,739
(232,383)
(16.8%)
8,447
11,667
(3,220)
(27.6%)
214,826
265,952
(51,126)
(19.2%)
167,736
429,158
(281,423)
(60.9%)
27,081
192,399
(165,318)
(85.9%)
250,679
324,625
(73,946)
(22.8%)
6,705
14,933
(8,229)
(55.1%)
2,214,156
2,229,106
(14,950)
(0.7%)
244,709
338,407
(93,898)
(27.7%)
125,815
123,667
2,148
1.7%
147,579
221,083
(73,504)
(33.2%)
(239,282)
(161,250)
(78,033)
48.4%
310,577
415,987
(105,409)
(25.3%)
582,458
542,336
40,122
7.4%
7,070,778
9,080,092
(2,009,314)
(22.1%)
4
PRELIMINARY- RESTRICTED INTEREST AND CAPITAL FUNDS TRANSFER NOT RECORDED
Non Operating Revenues (Expenses)
419 Interest Income
Town of Reading, Massachusetts
175,000
(91,014)
(52.0%)
Municipal Light Department
568,647
414,167
154,480
Business Type Proprietary Fund
4211Mergovernmenl Grants
-
Statement of Budgeted Revenues, Expenses and Changes in Fund Net Assets
(52,500)
(100.0%)
7/312022
(1,450,873)
(1,475,009)
Other Operating Expenses:
(1.6%)
426 Loss on Disposal
-
403 Depreciation
2,950,151 2,951,011
(860)
(0.0%)
408 Voluntary Payments to Towns
1,003,709 996,239
7,470
0.7%
Total Other Expenses
3,953,860 3,947,250
6,609
0.2%
Operating Income
3,403,672 2,392,628
1,011,045
42.3%
Non Operating Revenues (Expenses)
419 Interest Income
83,986
175,000
(91,014)
(52.0%)
419 Other Income
568,647
414,167
154,480
37.3%
4211Mergovernmenl Grants
-
52,500
(52,500)
(100.0%)
426 Return on Investment to Reading
(1,450,873)
(1,475,009)
24,136
(1.6%)
426 Loss on Disposal
-
(58,333)
58,333
(100.0%)
431 Interest Expense
(14,077)
(23,333)
9,256
(39.7%)
Total Non Operating Revenues (Expenses)
(812,317)
(915,009)
102,692
(11.2%)
Change in Net Assets
$ 2,591,355 $
1477619 $
1,113,736
754%
From: Maureen Suftan
To: Ed, Mo.
Cc: Paulaam
Subje04 SuMius Update - Septem er 2022
Dab: Friday, Septantm 30, 2022 9:09:50 AM
Good morning Erica,
I am sending this email to inform you that there were NO Surplus Items of Substantial Value that
were disposed of in September 2022.
Thank you,
Maureen
Maureen Sullivan
Assistant Materials Manager
Reading Municipal Light Department (RMLD)
230 Ash Street
Reading, MA 01867
Tel. No. 781-942-6441
Email: msullivan Wrmld.com
2Q 2022 Certificates
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