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HomeMy WebLinkAbout2022-07-21 RMLD Board of Commissioners Minutes6OR Town of Reading r Meeting Minutes �La.,x,ona� Board - committee - Commission - Council: RMLD Board of Commissioners Date: 2022-07-21 Building: Reading Municipal Light Building Address: 230 Ash Street Purpose: General Business Attendees: Members -Present: Time: 7:30 PM RECEIVED TOWN, CLERK RFAVJR413, MA. 2022 FEB 22 PM 12:16 Location: Winfred Spurr Audio Visual Room Session: Open Session Version: Final Marlena Bita, Chair; Philip Pacino, Vice Chair; John Stempeck, Commissioner; David Talbot, Commissioner; Robert Coulter, Commissioner. Members - Not Present: Others Present: RMLD Staff: Gregory Phipps, Interim General Manager; Erica Morse, Executive Assistant; Hamid Jaffarll, Director of Engineering and Operations; Charles Underhill, Director of Special Projects; Julie Blackley, Communications Manager. RMLD Liasons: Karen Herrick, Reading Select Board. Public: Mary Ellen O'Neill 125 Summer Street, Reading MA Minutes Respectfully Submitted By: Philip B. Pacino, Secretary Pro Tem Topics of Discussion: 1. Call Meetino to Order Chair Bita called the Board of Commissioner's (BoC) meeting to order at 7:30 PM. This meeting was held in person, remote on Zoom, and streamed live on RCN and YouTube. Opening Remarks and Introductions Chair Bita read the RMLD BoC Code of Conduct and asked all remote attendees to Identify themselves. Commissioner Stempeck participated in the meeting on Zoom. Vice Chair Paclno served as Secretary at the meeting. mm1lmll .1� 7-iBiT7�li Public Comment Reading resident Mary Ellen O'Neill made public comments relative to the RMLD tree trimming program, the time -of -use rate, communications, and the General Manager search. Page 1 1 O'Neill noted several years ago the RMLD changed contractors and adopted a more aggressive tree trimming program. The program shift is understandable from a reliability point of view but is stressful for the trees. O'Neill requested compensation or movement by the RMLD to offset the tree trimming program in terms of additional trees or whatever the Department sees fit. O'Neill has been a long-time participant In the time -of -use program; It takes a while to educate people to use and respect the rate. The time -of -use rate Is valuable both economically and in relation to the use of electricity and demand. O' Neill said that the former "In -Brier newsletter was a strong feature of RMLD's communication program In the past; it was succinct and easy to read. O'Neill made a final comment relative to the General Manager search. O'Neill asked how the BOC plans to approach the search for a new General Manager and if a search committee Is being established. Chair Bita said that an update will be provided during Agenda Item 10. Commissioner Talbot thanked O'Neill and asked a question relative to the time -of -use rate. The IGM responded that RMLD is transitioning to the AMI / MOM system, which will allow the Department to support more customers on time -of -use rates. The time -of -use rate has an economic benefit for most customers even If they do not change their patterns. The IGM noted the Department is reviewing the rate to see if It is successful in motivating pattern changes. The residential time -of -use adoption is less than 10% (1000 meters out of 26000 meters). Commissioner Talbot requested that the RMLD look at time -of -use based elements across all users, communication changes, and a tie in for new customers. Liaisons to RMLD Board Karen Herrick, Reading Select Board, provided a report to the BOC. Herrick noted that the Town of Reading Is exploring affordable housing options at Oakland Road. The Town welcomes RMLD's participation and education. If the project moves forward, it must meet the climate law and work toward net zero. Herrick said the Killam School Building Committee was formed as required by state process; The Massachusetts School Building Authority is pushing for LEAD schools. Herrick cited the example of the Saugus Middle High School Project, which interacted heavily with National Grid. Herrick Invited the IGM and BoC to the next committee meeting. If the community supports the project, it will be voted on after July 2024. Herrick suggested targeting pool owners to adopt the time -of -use rate. Herrick thanked the RMLD for Installing the EV chargers and asked a question relative to a potential conduction cooking rebate. The IGM responded that additional rebates will be available on the website soon. 3. Report on the Citizens' Advisory Board (CAB) Meeting Chair Bita stated that the CAB meeting was re -scheduled for July 28, 2022. 4. Approval of Meeting Minutes N, 12 The 22-03-04 draft minutes can be found in the BOC packet on the RMLD website (Attachment 1; Pages 3- 16). Chair Bita asked a question relative to the home energy assessment program; the IGM said that the program is active and demand for audits is increasing and that the weatherization program in being refined and requires a third -party to manage the process. More updates will be provided when the weatherization program is ready for approval. Vice Chair Pacing made a motion, seconded by Commissioner Coulter, that the Board of Commissioners approve the minutes of the March 24, 2022, meeting on the recommendation of the Interim General Manager. Motion Carried: 5:1111:0 (5 in favor). Chair Rita, Aye; Vice Chair Pacino, Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye. 5. Interim General Manager Report The IGM provided a report to the BOC. The IGM provided an update on ISO NE's regional peak. Yesterday's regional peak was 24,300 MW; the prior year was over 25,000 MW. There is a 50% chance yesterday's peak stands. RMLD will continue to Implement peak management. The IGM noted RMLD has a successful track record of hitting every peak over the last 18 months. The Department is looking at communication mechanisms to get a higher adaption of peak management; this will also be done with the EV rates. Talent Acquisition and Talent Management The IGM referenced the current employment opportunities, located on the RMLD website. The IGM discussed the current open positions and provided an update on employment offers. The Department is adding a position in HR, which primarily focuses on recruiting. RMLD has hired three interns and will continue this program moving forward. The IGM reported on employee retirements. In the next few weeks there will be three retirements: Leo Keefe, General Line Foreman; Chanes Underhill, Director of Special Projects; and Maureen McHugh, Integrated Resource Analyst. There is a tremendous amount of thanks and contributions from the retirees. On behalf of the BOC, Vice Chair Pacino congratulated and thanked the retirees for their time. RMLD issued a salary survey request for price to 15 different companies and received several responses. The IGM said there has been significant movement relative to the union agreements; a complete update will be provided at a future Executive Session. Flex Time Pilot The RMLD began a Flex time pilot (summer hours) on July 11, 2022. The IGM noted the intention of this pilot Is to allow individuals to work either four ten - Page 13 hour days; five eight-hour days; or four nine -hour days and one-half day. The program does not extend to operations and will be re-evaluated in September Email Communications The IGM said that there is a request from the Town of Reading to put a communication mechanism in place on their website. The IGM presented the various ways the request could be addressed. To ensure the process Is streamlined and nothing is missed, the BOC decided to route the Town contact forms to Erica Morse. The IGM summarized the process and noted that when a communication is received, Morse will send an immediate response confirming receipt. Each communication will be handled on a case-by-case basis at the direction of the General Manager. Relevant communications will be included in BOC packet under "materials available but not discussed". Vice Chair Pacino asked a question relative to the Shred the Peak program. The IGM noted the intention of the program is to communicate peak hours to commercial, industrial, and residential customers; customers receive an alert during high load hours, like yesterday, which are closely associated with high temperature and high humidity in the current environment. The IGM cited the example of a program available to commercial and industrial customers. Customers participate in load reduction which is compared to a baseline calculation (ISO -NE formula). At the end of the year, the Department analyses customers load during the peaks and issues a check based on the amount of load reduction during the peak hours. The IGM cited an example of North Reading High School, who recently received a sizeable check due to the success of managing peaks through their building management system. RMLD is looking at ways to promote more participation in the Shred the Peak program. But, sending many alerts can lead to participation fatigue. The IGM cited examples of RMLD's current communications initiatives, such as monthly newsletters. The Peak Management Program is important in terms of economics and the environment. The IGM cited the example of transmission and capacity costs, which account for 40% of RMLD's total costs. Transmission costs continue to rise, where capacity costs will remain relatively flat for the next three years. The IGM noted that when peak hours occur and load increases, less environmentally friendly generators are put in use. Vice Chair Pacino asked a follow up question on texting communications; The IGM Page 14 responded the customer notification system will be activated later this year and the Department is working on a mobile application estimated to be launched in 2023. 6. Communications Update Iulie Blackley, Communications Manager, presented the Communications Update. The presentation and RMLD Merchandise Ideas document can be found in the BoC packet on the RMLD website (Attachment 2; Pages 18- 24). Social Media Blackley noted the RMLD is championing a social media revival and has been regularly posting to RMLD's Facebook and Twitter accounts. Posts are being geared towards providing customers with beneficial information and shedding a light on RMLD's programs. Blackley cited the example of the Shred the Peak Program where a notification is sent through constant contact to customers and to community television pages. Blackley noted that social media is another medium to send out these alerts. Blackley said the recent Increase in postings led to a slight growth in presence and Interactions. Blackley cited the example of the EV charger ribbon cutting, which was shared and had over 1000 impressions. Facebook has significant room for growth with 600 followers and a reach of 115 people. RMLD will encourage people to like the Facebook page when attending community events and will continue to post for organic growth. Welcome Letter Blackley said RMLD sends out a welcome email to new customers which includes information regarding paperless billing and various programs. The RMLD will be augmenting this email with a personalized welcome letter. Blackley noted there are approximately 100 new customers a month among the four towns. Since Ianuary 2022 there have been 800 new residential customers. RMLD will start by sending letters to these 800 customers and then move to a monthly basis. The IGM noted that the intention is for each letter to be hand addressed and signed to help customers feel welcomed. Ongoing Efforts Blackley noted that last year's Wilmington EV Car Show was a success; this year there are some challenges relative to vehicle availability. Former participants and new EV owners have shown enthusiasm for this year's event. Blackley said RMLD Public Power Week will be held in person this year. Blackley noted RMLD will be attending North Reading Town Day and the Reading Street Fair. In preparation for these events, RMLD's promotional materials are being revamped. Blackley presented RMLD Merchandise Ideas and noted that the intention is to have Page 15 promotional Items that people will use. Blackley noted that the Heat Pump Q&A Is happening on August 171h. A newsletter was circulated which prompted 25 event sign ups. Blackley said RMLD will continue aggressive media outreach for events and programs and cited examples of where posts can be found (Wilmington Town Crier, Daily Times Chronicle). Commissioner Stempeck made a comment relative to EV vehicle availability and asked a question on partnerships with manufacturers. Blackley responded that the Department would investigate partnerships with local dealers to start. Blackley stated that RMLD will continue to provide quarterly webinars. 7, Pollcv Review (jaken out of order) The IGM reported on Policy Review, which follows a three-year cycle. The presentation can be found in the BoC packet on the RMLD website (Attachment 3; Pages 26- 38). Policy 9 Procurement The IGM said the previous version of Policy 9 was written as a detailed internal operating procedure rather than a policy that provides guidance and directives. Revisions were made to the Polity to ensure It was appropriately positioned and streamlined. Chair Bita asked a question relative to the vendor list. The IGM responded that RMLD maintains vendor lists as part of the software program. Once vendors are approved, they remain on the list for the duration of their contract. Commissioner Coulter asked a question relative to state procurement laws. Commissioner Coulter suggested entering one contract with a set limit to avoid going out to bid for certain items (transformers). Using one supply house Is logistically and economically beneficial. Vice Chair Pacino made a motion, seconded by Chair Bits, that the Board of Commissioners approve Policy 9: Procurement, as presented, on the recommendation of the Interim General Manager. Motion carried: 5:0:0 (5 in favor). Chair Bita, Aye; Vice Chair Padno, Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye. Policy 23 Dress Standards The IGM said there are no recommended modifications to the policy. The policy is being presented to comply with the Department's three-year policy review requirement. Vice Chair Padno made a motion, seconded by Commissioner Coulter, that the Board of Commissioners approve Policy 23: Dress Standards, as presented, on the recommendation of the Interim General Manager. Motion Carried: 5:0:0 (5 in favor). Chair Bite, Aye; Vice Chair Pacino, Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye. �7�:.!PIa]rfaSdd1 Page 16 Charles Underhill, Director of Special Projects, presented on HQ Phase I/ Phase II Converter. The presentation can be found in the BoC packet on the RMLD website (Attachment 4; Pages 40- 45). Underhill said at the start of his career, Hydro -Quebec (HQ) formed relationships with New England based utilities to export energy from its hydroelectric facilities In the St. James Bay area. RMLD has been leases out It's entitlement to NSTAR. HQ Phase 1/Phase II Converter Underhill noted that converters allow for the Import of energy from HQ. Underhill cited the example of a conversion station In Highgate Vermont. RMLD's interest in the Sandy Pond line is direct; the Department has the asset entitlement. MMWEC holds the asset value in its projects for bond value security, History Underhill said the Comerford station was dismantled in 2012 and the delivery point was extended to Sandy Pond. There is now only one delivery point (Sandy Pond) for both Phase I and Phase II. RMLD has entitlements in both phases, they are additive. Underhill noted that National Grid is a 51% owner of the Phase II capability. Underhill said that the MILD is receiving a small profit from selling the rights to NSTAR, however, the resource has more advantage to the Department as part of the portfolio to help comply with the climate bill obligation of net zero by 2050. Commissioner Coulter asked a clarification question relative to the asset. Underhill responded that RMLD currently holds the asset, but the contract with NSTAR expires in two years. Going Forward Options Underhill discussed RMLD's options after the contract with NSTAR expires. Underhill cited the examples of entering into an extended sale agreement, using HQ as a base load resource, and combining the asset with other opportunities (storage). HQ requires a minimum take of 100 MW to enter into an energy contract; Energy New England has approximately 104 MW in the pool. If RMLD secures additional capacity resources to go over the 100 MW threshold, this could bring entitlement Into the portfolio. Key Actions Underhill discussed the short-term key actions relating to HQ. Commissioner Stempeck asked a question relative to using HQ to assist in meeting ca Mon -free requirements and portfolio percentage. Underhill responded the asset would be just under 10% of the portfolio. Underhill noted that although the resource has existed, the Department has not taken advantage of the use rights within the portfolio. RMLD took advantage of alternative cost-effective approaches at the time. Page 17 Key Actions Continued Underhill said that HQ is a dlspatchable non -carbon resource. The lack of available dispatchable non -carbon resources is the underlying driver for RMLD's planning considerations with HQ. Underhill provided examples of dispatchable resources under development, such as geothermal technology. Commissioner Stempeck asked what Underhill needs from the BOC to move forward on HQ and noted that it sounds too good to be true. Underhill responded it will depend on whether the Department can expand the capacity or increase shares of the line. The IGM said RMLD may have an opportunity to use 9 MW in January of 2024. Underhill noted that HQ and Gas Metro are both public entitles owned by the province. Underhill explained the benefits of agreements between public entities. 9. P14D Procurement R o upas for Board Approval Hamid Jaffari, Director of Engineering and Operations, provided a report on the procurement requests for BoC approval. The BID letters and analysis can be found In the BOC packet on the RMLD website (Attachment 5; Pages 47- 56). IFB 2022-24 — RMLD Substation 4 Transformer Testing and Repairs Jaffari stated that four of the five transformers for Station 4 require repairs. Jaffari explained the required repair work. It was noted that this work is necessary to prolong the life of the Substation 4 transformers. Delta Star provided the lowest bid; however, the bid did not include the LTC kit needed to repair the transformers. Commissioner Stempeck asked a question regarding what happens when the transformers are being fixed; Jaffari responded that not all transformers will be shut down rather each will be taken out of service one at a time for repair. There will be no disruptions of power to customers during the repair. Vice Chair Pacino made a motion, seconded by Chair Bita, that IFB 2022-24 for RMLD Substation 4 Transformer Testing and Repairs be awarded to Prolec-GE Waukesha, Inc. for $439,416.41, pursuant to M.G.L., c. 30 4 39M, as the lowest responsible and eliglble bidder, on the recommendation of the Interim General Manager. Motion Carried: 5:0:0 (5 in favor). 1111 2022-27 for 350 MCM CU 35kV EPR Underground Cable Jaffari stated the bid relates to underground cables, sourced out of Station 3, that feed Station 5. Major replacements were made two years ago, and now the Department is beginning the second replacement. Jaffari noted that the bid was awarded to the company who provided a fixed price and delivery time of 46 weeks. There is a clear benefit associated with fixed cost due to supply chain disruption. Commissioner Coulter asked a question relative to 35kV. Jaffarl responded that the RMLD as approximately 2 miles of 35kV between Station 4 and Station 5. 13.8 kV is Page 18 used for most of RMLD's distribution. Vice Chair Padno made a motion, seconded by Commissioner Talbot, that IFP 2022-27 for 350 MCM CU 35kV EPR Underground Cable be awarded to: Arthur J. Hurley Company, Inc. for $194,880.00, pursuant to M.G.L. c. 164 § 56D, on the recommendation of the Interim General Manager. Motion Carried: 4:1:0 (4 In favor; 1 abstained). Vice Chair Pacino abstained from the motion. IFP 2022-28 for 750 MCM 15kV Power Cable Jaffari said that this bid relates to a project at Station 3, which will be completed this year. Jaffari noted that like the previous bid, this was awarded to the company who provided a fixed price. Vice Chair Pacino made a motion, seconded by Commissioner Coulter, that IFP 2022-28 for 750 MCM 15kV Power Cable be awarded to: Arthur J. Hurley Company, Inc. for $95,667.00, pursuant to M.G.L. c. 164 4 56D, on the recommendation of the Interim General Manager. Motion Carried: 4:1:0 (4 in favor; 1 abstained). Vice Chair Pacino abstained from the motion. 10. GMS Search. Update Commissioners Coulter and Talbot provided an update on the GM search. Commissioner Coulter said that a GM Search Committee was established. Members Include Commissioner Coulter, Commissioner Talbot, and Citizens' Advisory Board Chair, Jason Small. The first (non -quorum) meeting will take place on August 27, 2022. This meeting will focus on developing criteria and reviewing applications. Chair Site noted the posting was made public in April and a lot of applications have been received. The committee will present an update at the September meeting. 11. Scheduling Chair Bits presented on the upcoming RMLD BoC meeting dates and warrant schedule. Subsequent RMLD BoC Meetings Next Board Meeting will be held on September 15, 2022, 7:30 PM. There will be no August meeting. All future meetings will be tentatively scheduled for the Third Thursday of each month. Joint Meeting with the Select Board on Economic Development Page 19 The Next Joint meeting with the SB on Economic Development will be held on August 30,2022. 12. Adiournment Vice Chair Padno made a motion, seconded by Commissioner Talbot, that the RMLD Board of Commissioners adjourn regular session. Note: Roll call vote required Motion Carried: 5:0:0 (5 in favor). Chair Bite, Aye; Vice Chair Paclno, Aye; Commissioner Stempeck, Aye; Commissioner Talbot, Aye; Commissioner Coulter, Aye Regular Session adjourned at 9:30 PM. BOARD MATERIALS AVAILABLE BUT NOT DISCUSSED Accounts Payable / Payroll questions through 7/13/2022 Financial Update through May 2022 Surplus and Scrap Material Report June 2022 A true copy of the RMLD Board of Commissioners minutes As approved by a majority the Commission. igflTJ%7S@G%M Jan 26,2023 Philip B. Pedro, Secretary Pro Tem RMLD Board of Commissioners Pepe 110 READING MUNICIPAL LIGHT DEPARTMENT BOARD OF COMMISSIONERS MEETING REGULAR SESSION Thursday July 21, 2022 Pa, 1 of 59 APPROVAL OF MEETING MINUTES MARCH 24, 2022 ATTACHMENT 1 Page 2 0159 P Town of Reading ��e Y Meeting Minutes aa. Board - Committee - Commission - Council: RMLD Board of Commissioners Date: 2022-03-24 Time: 7:00 PM Building: Location: Address: Session: Open Session Purpose: Version: Draft Attendees: Members - Present: Mr. Robert Coulter, Chair; Mr. Philip Pacino, Vice Chair; Mr. John Stempeck, Commissioner.Mr. David Talbot, Commissioner; Ms. Marlena Bita, Commissioner. Members - Not Present: Others Present RMLD Staff: Ms. Coleen O'Brien, General Manager; Mr. Greg Phipps, Director of Integrated Resources; Ms. Wendy Markiewicz, Director of Business Finance; Mr. Hamid Jaffari, Director of Engineering and Operations Ms. Erica Morse, Executive Assistant. Citizens' Advisory Board:Mr.lason Small, CAB, North Reading Presenters: Caroline Fischer, Cultural Solutions Group Minutes Respectfully Submitted By: Philip Pacino, Secretary Pro Tem Topics of Discussion: 1. Call Meetina to Meetina to OOrdeer Chair Coulter called the Board of Commissioners meeting to order at 7:00 PM and announced that the meeting would be held on Zoom and live on RCN and YouTube. Opening Remarks and Introductions Chair Coulter read RMLD's code of conduct and asked all attendees to identify themselves. Vice Chair Pacino served as Secretary at the meeting. Chair Coulter said Ms. O'Brien has announced her retirement; this news is very unfortunate for the RMLD. Chair Coulter stated that Ms. O'Brien has done a phenomenal job and he has great respect for her and all she does for the RMLD. Chair Coulter thanked Ms. O'Brien on behalf of the BOC; she will be missed. Mr. Talbot echoed Chair Coulter's comments and thanked Ms. O'Brien. Mr. Stempeck said Ms. O'Brien has done a wonderful job over the past ten years reshaping and reforming the RMLD into something to be proud of moving forward. He is very sorry to see Ms. O'Brien's retirement. Page 3 of 59 Page I I Town of Reading 0" � : Meeting Minutes c to �aa•ix oaa° r� Vice Chair Pacino said he is sorry to see Ms. O'Brien go. It was great working with her over the years; out of all the managers Vice Chair Pacino has had the privilege of serving, Ms. O'Brien has been the best. Ms. Bita said she appreciates all the one-on-one time Ms. O'Brien has generously offered and will miss more opportunities to work with her. Ms. O'Brien thanked the BOC for their sentiments. 2. Public Comment Citizens' Advisory Board Mr. Small stated that the CAB meeting has been postponed to 4/4/2022. Mr. Small congratulated Ms. O'Brien and said he has enjoyed working with her on the Board for the last few years. Ms. O'Brien said she is available as a resource and is always willing to help MLPs. Liaisons to RMLD Board There was no comment from the RMLD Board Liaisons at this meeting. Public Comment There was no comment from the public at this meeting. 3. Approval of Board Minutes The January 19, 2022, regular session meeting minutes were approved by the Board as presented. Vice Chair Pacino made a motion, seconded by Ms. Bita, move that the Board of Commissioners approve the meeting minutes of the January 19, 2022, meeting on the recommendation of the General Manager. Motion Carried: 5:0:0 (5 in favor) Roll Call: Vice Chair Pacino, Aye; Chair Coulter, Aye; Mr. Talbot, Aye; Mr. Stempeck, Aye; Ms. Bita, Aye. 4. General Manaoer's Report Ms. O'Brien provided a General Manager's report as follows: Community Update Press Releases Two press releases will be going out tomorrow: one announcing Ms. O'Brien's retirement and another communicating the Kearsarge Battery Agreement. Ms. Mulvaney Resignation Ms. O'Brien said she is sad to announce that Ms. Mulvaney is taking a job at another company. Ms. Mulvaney is thankful for her time at the RMLD and has enjoyed working with everyone. Ms. Mulvaney has done an awesome job and the RMLD will miss her. Virtual Elementary Art Contest Awards Niahts The awards nights were held earlier this month and were very successful; the artwork was inspirational. Ms. O'Brien thanked Chair Coulter, Vice Chair Pacino, and Mr. Talbot for their Page 4 M 59 0I „' �'� Town of Reading �% Meeting Minutes "''� urconvo��o" participation. Hiah School Art Contest Artwork is due tomorrow (3/25); Ms. Mulvaney will send out a link to vote. The department will choose one or more winning pieces to be on the cover of the annual report. Board Elections Board Elections will be held at the 4/21/2022 meeting. The Board will appoint a Chair, Vice Chair, and Secretary. Per Policy 19; a commissioner cannot be appointed if up for re- election within the year. Chair Coulter is the only commissioner up for re-election in 2023. Annual Report Ms. Markiewicz stated that the auditors are coming in on 4/4/2022. Ms. O'Brien said her evaluation packet contains the front-end materials of the annual report. Construction highlights and audited financials will go in the back of the annual report. The Audit Committee and BOC must approve the audited financials before they are included in the annual report. The RMLD is anticipating releasing the annual report by the end of May. Economic Development Meeting This meeting relates to the Economic Development of the Eastern Gateway /Ash Street. Ms. Morse tried diligently to schedule this meeting; due to March conflicts, the meeting will be held in April, possibly after the elections. Transformer Bid Meeting An additional meeting to discuss the transformer bid needs to occur before 4/10/22. The bid deadline is 4/11/22. There is an option for the BOC to join the CAB meeting on 4/4/2022. The bid has gone past the budgeted amount; Ms. O'Brien must go back to the CAB to get permission to do the bid, then back to the BOC for approval. S. Integrated Resources Report Mr. Phipps provided an integrated resource report as follows: 5MW New Battery Storage at Fordham Road (Slide 3) The RMLD is proposing to add an additional 5 MW/ 10 MWH battery storage system, based on the success of the current battery system at station 3. The system will be installed adjacent to an existing solar array at an industrial site on Fordham Road,in Wilmington The solar system was installed three years ago as part of the "Solar Choice" Program. Mr. Phipps stated that Kearsarge will make the initial investment and operate the system. The storage agreement is a similar structure as the solar agreement (PPA), where Kearsarge made the Investment and continues to operate the solar array, while handling Issues such as, panel maintenance etc. Mr. Phipps stated that the intention behind this project is to help reduce transmission/capacity costs which are 40% of RMLD's total costs. The cost avoidance model predicts a total peak cost savings of - $SM annually. RMLD is not making the initial investment and is willing to share a high portion of savings with the investor; the investor takes on the technical and financial risk. Page 5 of 59 �a0 RR Town of Reading Meeting Minutes >F�o x{OPP�' Although the RMLD prefers to own assets where possible, contracting these storage assets under a PPA allows the Department to avoid technology risk while benefiting from the shared savings. Net RMLD cost savings will average $200K annually with no net cost out and no downside. Once approved, the RMLD will draft an Energy Services Agreement (ESA version of a PPA); finish working on the interconnect analysis; confirm permitting, site access, safety, etc. The site will be commissioned by summer 2023. Questions arose regarding the structure of the agreement. Mr. Phipps responded as follows: RMLD is making a zero dollar ($0) initial investment. Kearsarge will be making the initial multimillion dollar investment, inclusive of proponents such as getting the battery in place, software etc. Kearsarge is handling the lease of the land and insurance policies. Kearsarge is a reputable organization that has been around for some time; they manage the existing soalr array and several others in New England. Kearsarge handles everything and there is only a financial transaction on RMLD's end. This is inclusive of battery augmentation which is needed to maintain the 5 MW output. There is no liability associated with the RMLD. The site is in an industrial area which provides an added safety benefit. There are two variables in a risk reward approach: size and duration of discharge. The current system configuration is designed to discharge 5 MW for a two-hour period, whereas a step up would discharge 5 MW every three hours. The wider window of 5 MW every two hours increases the probability for hitting peaks, which is more beneficial to the RMLD because this storage system will be a component of the peak shredding program. The project aligns with the anticipated addition of five (5) MW blocks and is tailored to the location size, load size, and dollars in term of financial return. RMLD is renting access to the equipment under a service arrangement; Kearsarge will take responsibility for the charge and discharge of the battery. This model is anticipated to be successful because of the shared savings that aligns all parties with the Incentive to maximize such savings. Questions arose regarding economics, project cost, and net present value. Mr. Phipps responded as follows: The economics are evaluated on net cost savings to RMLD with minimal risk. The RMLD drew upon experience from the existing battery storage system at Station 3. Ms. O'Brien stated that people are contacting RMLD for experience and expertise with battery storage. The Department modeled a conservative analysis based on Station 3's system information; the average number of times the battery was discharged over the past year; and what can be assumed from the cost of transmission and rapacity etc. The net present value has not been calculated; however, the working assumption is that there will be a 23% net savings of at least $200 K annually. Ms. O'Brien said that the RMLD has a third party that calls the peak a day ahead. This analysis is helpful for 85% or higher on the peak for transmission and capacity. Capacity and transmission costs are charged to the RMLD by the rate at a particular point In time and the load during peak hour. Although the rate is controlled externally, the load at Page 6 or 59 Town of Reading i Meeting Minutes peak hour can be reduced by the implementation of Peak Shredding programs, such as the battery being discharged during peak hours which reduces the load and results in cost savings / avoided cost. With the battery in place, the RMLD will pay on average $900K - $1M less for capacity and transmission. Once that avoided cost and shared savings are realized, the RMLD will keep - 25% of the savings and share the remaining 75% with the system owner (Kearsarge). Vice Chair Pacino made a motion, seconded by Mr. Stempeck, move that the Board of Commissioners, contingent on the recommendation of the Citizens' Advisory Board, vote to accept the General Manager's recommendation to contract with Kearsarge Energy under an energy storage PPA with shared savings, associated with a new 5 MW, 10 MWH battery system to be installed at a Fordham Road, Wilmington, MA, site, pending final interconnect study and appropriate permitting. Motion Carried (5:0:0) (5 in favor) Roll Call: Chair Coulter, Aye; Vice Chair Pacino, Aye; Mr. Stempeck, Aye; Mr. Talbot, Aye; Ms. Bita, Aye. RMLD Wholesale Energy Forecast (Slide 4) Mr. Phipps provided a general layout of RMLD's wholesale energy cost/forecast and reported on the graph titled "snapshot of current RMLD portfolio". Mr. Phipps said the purple line represents all RMLD's current contracts in $/MWH, forecasted over time. RMLD's total energy cost including transmission, capacity, and certificate retirements is - $90 - $103 per MWH depending on variables. Open market costs are dependent on various factors; this line is above RMLD's average contract line. RMLD's ability to structure long term contracts is an advantageous in keeping costs stable and below open market prices. This contrasts with IOUs who can only contract in six-month blocks. The difference between the solid and dotted lines is the sale of certificates that are tied to a particular resource. Over time the solid lines merge with the dotted lines as Policy 30 and the Climate Law cause the RMLD to retire more of the associated certificates and sell fewer of those certificates. Mr. Phipps noted that Offshore wind will likely drive the portfolio cost of wind to $70-$80 / MWH. 6. Cultural Survev (Taken out of order) Ms. Caroline Fisher introduced herself and provided an update on the use of a Cultural Survey at RMLD. Ms. Fisher is a culture/leadership consultant and facilitator; over the last 25 years has worked with large publicly traded electric power companies as well as small power rural electric cooperatives and municipals. The Concept of Culture This industry is constantly evolving, which contributes to the need for culture change within organizations to keep up with the continuously evolving demands outside of the organizations (customers, technology advances, etc.). Every organization has a culture whether by design or default; it is the way an organization works together to accomplish objectives and goals. Culture is measurable, manageable, changeable, and directly linked to Page 7 of 59 /�0 R Town of Reading \ Ji Meeting Minutes S° everything that is measured. Culture starts at the top, but importantly does not end at the top; Everyone throughout the organization impacts the culture. Steps To Understanding and Evaluating Company Culture The first step is taking a snapshot, gathering data, and seeing where the culture is now. This will provide a baseline to make informed choices throughout the entirety of the process. Ms. Fischer said that the collection of data in the organization in combination with the voices of RMLD's people, can identify what is serving the Department's future and what needs to be addressed, especially in times of transition or leadership change. Today (Slide 3) All employees participate in and have a voice. Understanding Business Culture (Slide 4) Ms. Fischer discussed the definition of business culture. This involves understanding where the organization is going; establishing a future view; identifying the strategies in place and developing goals to support those strategies. It is crucial that the workforce can align towards the Department's goals; this ensures that their work is purposeful and meaningful. Ms. Fischer provided examples of things to consider when thinking about culture: • Is communication solely within teams, divisions, or silos? • Does the communication create real work results across the silos? • What happens when mistakes are made? • Employee Development • How decisions are made translates into how things are done, which will be measured. Why "Culture" Why Now at RMLD (Slide 5) The metrics being measured in the culture will reveal how the RMLD is positioned to move forward. Why "Culture" Why Now (Slide 6) Focusing on culture is particularly important in today's world; it is about working differently, not working harder. Creating the "We" at RMLD (Slide 7) Organizations tend to gravitate towards the small "we", department vs. department or team vs. team. Shifting to focus on culture is about bolstering the bigger "we". Why -Culture"? Why Now? (Slide 8) A company's culture will either support overall success or prevent it from moving forward. Looking through Different Windows (Slide 9) RMLD, like many other organizations, will show consistent cultural patterns across the organization with subcultural differences that occur from division to division and level to level. Identifying similarities and differences within this can allow for organizations to provide the best support as possible. The Denison Cultural Model (Slide 10) Ms. Fischer reported on the "four phases when creating a high-performance culture". Page 8 of 59 Town of Reading a Meeting Minutes Ms. Fischer highlighted the following points: • The direction that the organization is going determines the culture that is needed. • What kind of clarity is there about that direction throughout the organization? How is that shared (strategies, visions, goals)? • The alignment of employees with where the organization is going. • Do employees have appropriate capabilities? • How do employees work in teams? • What degree are people empowered to do the best work each day. • The ability to adapt • Consistencies, systems, and processes in the organization allow for movement in an efficient and focused way. The Denison Survey (Slide 11) The cultural survey measures behaviors: how things are done and to what degree certain behaviors align with company values such as reliability, quality, safety, employee and customer satisfaction and innovation. The survey contains sixty -items. The scale uses a one to five rating system, combined with written questions. The questions are customizable. Scores are provided in a percentile fashion and examine how RMLD stands in relation to similar functioning organizations. The survey is implemented by Cultural Solutions. The survey is performed with confidentiality and anonymity. Data is provided in an aggregated form to show the emerging patterns and themes. These emerging patters influence the action taken. Ms. Fischer said the survey is not an employee satisfaction survey; it is a culture survey. The survey measures to what degree an organization is set up to function safely, with reliability, and with quality as it moves forward. Ideal Goals of an Employee Survey Process (Slides 12 — 16) Basic goals of the survey process include identifying areas of strengths and areas of weaknesses that need to be addressed. Ms. Fischer cited the following examples of survey process goals: • Understanding what drives an organization that only communicates in silos. • Understanding what is blocking clarity in terms of where the organization is going. • Understanding the root cause of an organization's difficulty with change. • This process opens lines of communication, which can lead to improved teamwork and relationships Denison Organizational Culture Survey: SAMPLE (Slide 17) Ms. Fisher provided a sample survey and report for demonstrative purposes. The results snapshot (included in the report) shows the survey findings of the sample power organization. Ms. Fischer discussed how the survey, and results are presented. Ms. Fischer noted that she is in the process of customizing the survey for RMLD. Page 9 of 59 W• P Town of Reading Meeting Minutes Mr. Stempeck commented that the RMLD is facing a General Manager that will be leaving and he does not think it is appropriate at this time to conduct a survey without a new General Manager in place. Mr. Talbot said that he would like to see the survey questions. This was requested by the Board last lune. Mr. Talbot would like to see a survey instrument upon which the Board can decide on as a commission. Ms. O'Brien said that in June when the goal to perform a survey was assigned, it was to hire a consultant to develop an employee survey in early 2022. It is on schedule. Ms. Fischer responded that currently there Is a survey that is being customized into RMLD's language. The time to capture the most current state is before the new GM comes on so that person can hit the ground running with the added benefit of the survey data. Mr. Talbot requested to see where the survey is now and that it be sent to the commission members. Mr. Talbot suggested at the next meeting the Board can decide on the content and timeline. Mr. Talbot asked if there a narrative report that is produced? Ms. Fischer responded that she does a debrief with the Board and provides a summary of the written responses to the questions with a recommendation. Ms. Bita asked a question regarding length and detail; Ms. Fischer said the survey takes twelve to fifteen minutes. Chair Coulter said he is in favor of moving forward with the survey as fast as possible. Chair Coulter stated that participation is key; promoting the survey and stressing the importance to employees is on the RMLD staff. A question arose regarding confidentiality; Ms. Fischer responded that written data can be handled in multiple ways to protect anonymity and confidentiality. Ms. Fischer said that communication around the implementation of the survey is the foremost important aspect; Cultural Solutions Group provides counsel around that. Managing the meaning of the survey is paramount. it is Cultural Solution's job to gamer the most valid data possible. Vice Chair Pacino said that in the past the commission did a survey with no follow through, which had a negative impact on the employees. If the Board sees the questions, perhaps they could better assess the timing of the survey. There needs to be a plan so that there is follow up on the survey. 7. Enoineerino & Operations Report Mr. Jaffari reported on supply chain issues and the related effects on the RMLD, in terms of lead time and the pricing for transformers. The COVID pandemic has negatively impacted and accelerated the supply chain issues on a global scale. This impact is not exclusive to RMLD, it includes but is not limited to, manufacturing, transportation, distribution, and retail. According to experts, the supply chain issue could extend beyond 2025. Transformers Lead Time/Pricing (Slide 4) Page 10 of 59 0 o ° Town of Reading a = Meeting Minutes Mr. ]affari reported on the RMLD bid opening last week for transformers. There is an increase in transformer pricing (up to 528%) from CY21 to CY22. Transformers are used daily for construction, system maintenance, and capital improvements. The lead time has increased from 18-32 weeks (CY21) to 22-102 weeks (CY22). Transformer bid submissions include base pricing with the stipulation of no commitment for pricing until the time of delivery, which may include additional costs. Manufacturers cannot commit on the delivery timeframe and the submitted changes provided by bidders must conform to 30B bidding requirements. Supply Chain Impact on Maintenance i Capital Projects (Slide 5) Mr. ]affari pointed out the stock amount and impact on capital projects. RMLD will be implementing a business mitigation plan and solutions to counterbalance this new challenge and increase the resilience in the supply chain. This includes a business contingency plan; risk management analysis; intelligent order management (better management of stock inventory and ordering); and intelligent workflow. Supply chain costs are directly impacting the price of raw materials, resulting in higher cost of all products used in the power industry. Projected price increases are expected to reach the following: oil 59%, carbon, steel, and aluminum 50%, freight charges 44%, labor 15.5% and electrical steel 25%. These factors are forcing RMLD to slow down the implementation of capital improvement projects to maintain adequate inventory by year end. New Strategy — Transformer Replacement (Slide 6) The RMLD is developing a new strategy to meet the upcoming challenges. Prior strategy of transformer replacement and inspection will be modified. The annual transformer replacement target of 180 will be modified to less than 100; transformer replacement will be geared to aged / overloaded conditions only. Priority will be shifted to transformers leaking or seeping oil and emergencies. Transformers used in construction may be returned to stock for refurbishment. Transformer refurbishment companies (New York, Texas, Midwest) will be utilized to mitigate the supply shortage. The utilization category for transformers in CY22 will be refocused. Due to market price volatility, RMLD is reaching out to other MLPs to create bulk transformer purchases. RMLD would benefit by this strategy. This plan will be continuously modified based on what the market dictates. The historic price increases in CY22 were not anticipated ($700 K budgeted amount for transformers). Based on the last bid results, RMLD will be over budget by $1.2m. A question arose regarding the root rause of the supply chain challenges. Mr. )affari stated that the demand is high, and the supply is low. Supply chain issues are caused by backlog of major suppliers, of major ports, and shipping containers entering the United States. Customs agents, the transportation Industry, and manufacturers are working around the clock to catch up. The transportation industry is not adequately staffed to transport the products and raw materials, which results in the delay of materials to manufacturers. Existing issues with customs around materials imported from India and China also play a role. Pape 11 of 59 611 Town of Reading Meeting Minutes Chair Coulter stated that the same issues are impacting IOUs (Investor -Owned Utilities). All available inventory was immediately purchased; from building switches first to transformers. Anyone not in line today for a transformer will realistically face a minimum wait time of six months. RMLD needs to alter its transformer purchasing process; if the Department Is not in the queue customers will not receive the timely service they require. Projects could be held off based on the lack of inventory within the next six months. Ms. O'Brien provided the commodity impacts: carbon, steel, copper, oil, transformer regulators, switchgears, cost of raw materials pricing, freight costs, types of freight availability and labor, manufacturing labor including customs — lack of Customs staffing, electrical steel both grain- oriented for transformer cores, and non -oriented for EVs. There is only one core steel transformer manufacturer in the United States and five globally, oil staffing levels and national security are the impacts. Ms. O'Brien contacted NEPPA for the municipals to put in an aggregated bid to get into a queue. Currently, potential bidders may not take quotes because they are 100 weeks out. An aggregated bid is a possible solution as it takes the legislative avenue to the government where there can be a shift of funding and refurbishment. Ms. O'Brien will send an insightful presentation from one of RMLD's vendors. Mr. Jaffari said that the RMLD Increased its transformer inventory in anticipation of the upcoming Issues; the supply should carry RMLD to the year end. RMLD needs to double up ordering to get in the manufacturers production queue for the next year. Chair Coulter stressed that it Is extremely important to get in the queue for manufacturing capacity. 8. RMLD Procurement Requests Requiring Board IFP 2021-28 Electric Vehicle Charging Stations Site Construction and Installation There was no discussion regarding this bid. Vice Chair Pacino made a motion, seconded by Mr. Stempeck, that bid IFB 2021-28 for Electric Vehicle Charging Stations Site Construction and Installation be awarded to: Coviello Electric @ General Contracting Co., Inc. for $95,000.00 pursuant to M.G.L., c. 30 § 39M, as the lowest responsible and eligible bidder, on the recommendation of the General Manager. Motion Passed: 5:0:0 (5 in favor) Roll Call: Vice Chair Pacino, Aye; Ms. Bita, Aye; Mr. Stempeck, Aye; Mr. Talbot, Aye; and Chair Coulter, Aye. IFP 2022-01 — Trouble Truck with Trade -In Mr. Talbot asked how many bids were received. Mr. Jaffari responded the bid was sent to eighteen companies; there were two respondents, James A. Kiley Company and Altec Industries, Inc. Kiley was the lowest responsive and responsible bidder. The Truck 10 traded value assessed by Kiley is $4.5 K. In response to a question regarding Altec, Mr. Jaffari stated they did not complete the requisite documentation required, had numerous exceptions, and a higher cost. Discussion ensued and questions arose regarding trade-in verses auction. Mr. Jaffari responded with the following: 10 Page 12 of 59 6�� Town of Reading � �x Meeting Minutes Pricing is better with trade ins; auctions have longer wait times and pricing may be lower. Despite a shortage of trucks in the used vehicle market, this trouble truck has high mileage, as it is in continuous use and requires more maintenance. Thus, a trade in is less complex. Chair Coulter said that with the trade in, the vehicle will stay in place for - one year until delivery of the new replacement vehicle. Mr. Talbot asked if the contract can be tweaked to give the option of withdrawing the trade in at RM LD's discretion. This would allow to either trade in at $4.5 K or hold it back. Mr. laffari said that the pricing may have been predicted on trade in value; the truck will be put on the secondary market, and this is calculated in the amount. Mr. laffari said that he will check into the suggestions made. Vice Chair Pacino pointed out that the nonresponsive bidder offered a trade in of $7K whereas the responsive bidder only offered $4.5 K. Can the $7 K be matched? Mr. Stempeck suggested RMLD see what the truck will sell for on the secondary market and said that RMLD is not in the truck fixing business, it is the utility business. Mr. Stempeck cautioned the use of resources time for tracking things down. Chair Coulter suggested finding a truck on the market with the same make and mileage to compare the cost, including another year's worth of miles. Chair Coulter said that if the RMLD gets a third of the price on the open market, it is a solid deal. Chair Coulter suggested to table the motion to the next meeting based on the information requested. Bid deferred to the next meeting. Note motion tabled to next meeting, no vote taken - Suggested Motion: Move that proposal IFP 2022-01 for one (1) Trouble Truck with Trade -In be awarded to: lames A. Kiley Company for $252,419.001, pursuant to M.G.L. c. 164, § 56D, on the recommendation of the General Manager. IFB 2022-04 — Home Energy Assessment Program Mr. Phipps presented on the Home Energy Assessment Program Bid. Mr. Phipps said the residential energy assessment program has been in place for many years; Energy New England performed the audits in the past. The prior contract expired at the end of last year. With the new contract, in-person audits (preferred method) costs $165 per audit, and the virtual audits costs $150 per audit. Mr. Phipps compared this with the prior contract; in- person audits cost $176 per audit. Mr. Phipps said that the in-person audit will take two thirds of the funds with other options filling the balance. Mr. Phipps said that fifteen bids were sent out with one respondent. CEG was interested, but is Mass Save focused and Abode was not interested. Mr. Talbot said that he had the Mass Save residential energy audit through the gas company and they pay for attic insulation. Energy New England's version does not do that. Mr. Phipps stated that RMLD is putting together a weatherization program. RMLD's intention is to have an insulation program linked to the air source heat pump program and is working through the economics of this. This will be brought to the BOC this summer. II Page 13 of 59 o' , e Town of Reading 1 Meeting Minutes Mr. Talbot asked if the audits include air tests to verify if there is air leakage. Mr. Phipps said air door tests can be done at an additional cost of $200 per test. Chair Coulter asked if there is a backlog of audits. Mr. Phipps responded yes; January - March requests will be handled in April. Chair Coulter explained what Mass Save entails. It is more expansive than the RMLD due to the nature of its funding. Vice Chair Pacino made a motion, seconded by Mr. Talbot, that bid IFB 2022-04 for Home Energy Assessment Program be awarded to: Energy New England, LLC. for $62,500.00, pursuant to M.G.L. c. 30B, as the lowest responsive and responsible bidder, on the recommendation of the General Manager. This is a three-year contract. Motion Passed: 5:0:0 (5 In favor) Roll Call; Mr. Talbot, Aye; Vice Chair Pacino, Aye; Ms. Bita, Aye; Mr. Stempeck, Aye; and Chair Coulter, Aye. 9. Schedulino • April 21, 2022 will be the next Board of Commissioner's Meeting. • It was agreed that the Board would not attend the CAB meeting on April 4, 2022. • The GM Evaluation and Review will be discussed at the April 21, 2022, meeting. Chair Coulter said that the transformer meeting needs to be held immediately. Failing to get into the queue now could push back the supply 30 days. Ms. O'Brien said she is checking on Chapter 104 regarding open-ended bids, relative to legality. Chair Coulter reiterated that the RMLD needs to get in line. The factors behind this are out of RMLD's control. There are unprecedented delays affecting RMLD's ability to provide service. The current situation is unheard of in this industry. Ms. O'Brien said RMLD is waiting for the CAB to vote on April 4, as the bid is 1M over budget. Chair Coulter noted that the cost of materials is uncontrollable, when fuel costs go up 200% there is no question that things will be over budget. Discussion ensued on a date to hold the Transformer bid meeting. Once the CAB and Board vote to approve, Ms. O'Brien will bring this supply issue to the attention of NEPPA and APPA and work towards an aggregated solution. Mr. Jaffari stated that the RMLD cannot double up the order because it impacts the price. Mr. Jaffari said RMLD has a strategy in place to manage the crisis, and he feels comfortable with the plan. Discussion ensued on developing a motion with a price, contingent on recommendation of the CAB. 12 Page 14 of 59 41, Town of Reading Meeting Minutes Mr. Small agreed with the contingent motion and said that Danvers opened the bid in January and awarded the bid prior to supply chain issues. Regardless, the delivery time was pushed out to May. Danvers also faces an issue with storage. Mr. Jaffari noted that these prices are locked in 30 days. Vice Chair Pacino asked what the RMLD plans to buy specifically. Mr. Jaffari responded that the Department will be purchasing pad mounted and pole mounted transformers. The Board agreed on a motion and voted as follows: Vice Chair Pacino made a motion, seconded by Mr. Stempeck, that the RMLD Board of Commissioners, contingent on the recommendation of the Citizens' Advisory Board, vote to accept the General Manager's recommendation due to unprecedented and emergency situations, to award BID IFP 2022-10 and IFP 2022-09 for pad mounted and pole mounted transformers from various vendors and distributors at — $2m in accordance with M.G.L.c. 164. Motion Carried: 5:0:0 (5 in favor) Roll Call: Vice Chair Pacino, Aye; Mr. Stempeck, Aye; Mr. Talbot, Aye; Ms. Bita, Aye; Chair Coulter, Aye. 10. GM Goals and Evaluation Taken out of order Ms. O'Brien asked when the topic of her raise will be discussed. Discussion ensued to schedule a time to address the GM's raise. Mr. Stempeck suggested a separate meeting to give the Board time to look over Ms. O'Brien's evaluation materials and receive guidelines from the Chair. This will allow the Board to form conclusions and make informed recommendations. The agenda item "GM Goals and Evaluation' will be moved to a subsequent meeting. 11. Executive Session Vice Chair Pacino made a motion, seconded by Mr. Stempeck, move that the Board of Commissioners go into Executive Session pursuant to Massachusetts G.L. c.164 section 47D, exemption from public records and open meeting requirements in certain instances, to discuss the deployment of security personnel or devices, or strategies with respect thereto and to consider the purchase, exchange, lease or value of real property if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body; and return to regular session, for the sole purpose of adjournment. Note: Roll call vote required. Motion Carried: 5:0:0 (5 in favor) Roll Call: Vice Chair Pacino, Aye; Mr. Stempeck, Aye; Ms. Bita, Aye; Mr. Talbot, Aye; Chair Coulter, Aye. 12. Adioumment At 10:06 PM Vice Chair Pacino made motion, seconded by Mr. Stempeck, move that the Board of Commissioners adjourn regular session. Motion Carried: 5:0:0 (5 in favor) Roll Call: Vice Chair Pacino, Aye; Mr. Stempeck, Aye; Ms. Bita, Aye; Mr. Talbot, Aye; Chair Coulter, Aye. 13 Page 15 of 59 Town of Reading 3 Meeting Minutes to "4 Documents Used: 2022-03-24 RMLD Board of Commissioners Regular Session Packet Board Packet Attachment 1 "Approval of Board Minutes" (Item 3) Board Packet Attachment 2 "Integrated Resources Report "(Item 5) Board Packet Attachment 3 "Engineering and Operations Report" (Item 7) Board Packet Attachment 4 "Procurement Requests Requiring Board Approval (Item 8) Materials Available but Not Discussed 14 Page 16 of 59 COMMUNICATIONS UPDATE ATTACHMENT 2 Pago 17 of 59 Communications Update Presented to the Board of Commissioners and Citizens' Advisory Board zi July 2022 Page 18 of 59 RMLD � M RELIAB ' E POWER Pepe 19 ON Social Media Revival �..:e.n._.._.... W�m • RMLD using Facebook and Twitter platforms as of July 11 • Facebook inactive for 5 years • Twitter used only for outages, Shred the Peak • RMLD to consistently post content including: • Mix of scheduled seasonal/evergreen posts ° (Tip Tuesdays, Program Spotlights) • Timely news, answers to comments/inquiries when appropriate, community news, announcements {7v•;^�;- • RMLD to organically grow presence by m�'• . _. _ ..�.., .,„.. • Regular posting C.O.. EIIoI,.­ • Adding call to action buttons on website, newsletters DUPING PPEPI[r[P PIAXS TO: H . ,. • Encouraging "likes” at community events • Once presence is established, RMLD to explore cross -promotion opportunities for further growth RMLD � M RELIAB ' E POWER Pepe 19 ON New Customer Welcome Letters • RMLD to mail out monthly welcome letters to new residential customers • Will augment current welcome email • Working with town officials in Reading, Wilmington, Lynnfield, and North Reading on town -specific inserts • Monthly letters will also be tailored to promote programs and events • RMLD to send letters to C&I customers as part of Phase 2 to your new home 3 j] MT D 8eadivx M ABLE P W E� R„m� Page 20 of 59 Ongoing Efforts Mile 3`oft%jW MMLU Completes Installation , Five New Public EV Charging stations • Media relations: proactive pitches to consumer reporters offering RMLD as a source for energy-efficient technologies including heat pumps and EV chargers • Special events: • EV Car Show at Wilmington Farmers Market (8/14) WILMINGTON APPLE • Public Power Open House (10/6) .,b e«o`w`Im,"•a. • Public education: Air Source Heat Pump Q&A (8/10), webinars h,1 • Media outreach for events/programs • Example: Ribbon cutting/promotion of newly installed EV chargers 4 Bailg iolimes (9hronicle RM C�nnr� P�.adleg M� ipal Ggh, EN"a . RMLD �e NFLIANLH POWFN Page 21 of 59 Thank You !'age 22 of 59 RMLD Merchandise Ideas Upcoming Events: • Wilmington Farmers Market: Sunday, August 7, 2022 • Electric Car Show: Sunday, August 14, 2022 • Reading Street Fair: Sunday, September 11, 2022 • North Reading Town Day: Sunday, September 18, 2022 • Public Power Open House: Thursday, October 6, 2022 Car Coaster (Ordered for Electric Car Show!) Cost: $1.04 (100), $.70(1000) Five -in -One Measuring Spoon Tagline: Reliability Beyond Measure Cost: $1.52 each (500) $1.44 (1000) Energy Cost Thermometer: Page 23 of 59 Cost: $2.19 Each (500), $2.00(1000) House -Shape Jar Opener Tagline: "Get a Grip On Your Energy Usage" Cost: $.93 EACH (500), $.86 (1000) House Shaped Custom Refrigerator Magnets Cost: $.al (500), $.62(1000) 0 Pape 24 of 59 POLICY REVIEW ATTACHMENT 3 Page 25 of 59 POLICY 9: PROCUREMENT Page 28 of N RMLD RMLD BOARD OF COMMISSIONERS MEETING JULY 21, 2022 POLICY 9: PROCUREMENT SUMMARY AND HIGHLIGHTS In accordance with the Board's periodic policy review, please find attached the review package for Policy 9: Procurement (Revision 7). Included are the following three components: • Policy 9: Procurement Summary and Highlights (This Page). • Updated Policy 9: Procurement (Revision 7). • Policy 9: Procurement (Revision 6) with red lines. SUMMARY Policy 9: Procurement, was revised to simplify and streamline the process for time and cost efficiency without sacrificing Intent of competitive bidding. Many of the sections were removed and the remaining sections were refined. Section 1: Purpose • Title was changed from "Applicability and Purpose" to "Purpose" • Removed Section A. (applicability) as this section is not needed. Section It: Internal Review and Approval • Title was changed from "Authority" to "Internal Review and Approval" • Subsection II: A o Subsection A was added to identify the GM approval process: GM or designee shall approve pricing and T&Cs of all procurement contracts. RMLD may develop standards T&Cs upon GM preapproval. • Subsection II: B o Language refined; "in excess" added. Board can review and comment on procurements with an estimated value more than SOK. o Removed verbiage on electrical equipment o Modified verbiage around emergency procurement: "If GM determines an urgency for goods and services" and "GM shall inform the Board of such procurement circumstance as soon as reasonably practicable." o Change orders to existing projects with a value excess of $50K will be reported to the Board as reasonably practicable. o Removed repetitive verbiage and cleaned up grammar. Page 27 of 59 N RMLD Section III: Vendor Relations • Section III was removed. • This can be a separate operating procedure 7f needed Section IV: Vendor Lists • Section IV was removed. • This can be a separate operating procedure if needed Section V: Procurement Process • Subsection V: A o Verbiage was removed and the following verbiage was added: o "RMLD will follow applicable statutory procurement process based on nature and cost." o Procurement involving general supplies and services not subject to a statutory procurement process will follow G.L c. 301p. o Exemptions to 308 were noted—electrical equipment, materials, and supplies as well as, power supplies and that the RMLD shall use sound business practices • Subsection V: B o Verbiage consolidated regarding G.L.c. 30B o Subsection V: B: 2 Added "cooperative contracts pursuant to G.L. 30B,§22." RMLD is allowed to purchase under statewide contracts, and group contracts, such as Sourcewell, Massachusetts Higher Education Consortium, and others. o Subsection V: B: 3 "other than electric equipment "was removed; verbiage regarding "cooperative contract" was added; modified verbiage that competitive solicitations or reverse auctions will follow 30B; modified verbiage that GM can modify or waive competitive solicitation procedures pending circumstance and 30B compliance o Subsection V: B: 4 Removed verblages regarding vendors and RMLD T&Cs o Subsection V: B: 5 This section was removed. "This can be a separate operating procedure if needed Page 28 of 59 RMLD Policy No. 9 PROCUREMENT RevWon No. 7 Commission Vote/Effective Date July 21, 2022 July 21, 2025 Interim General Manager/Date Next Review Date PURPOSE The purpose of this policy is to implement good business practices to ensure that RMLD's procurements are cost efficient, timely, meet the needs of RMLD, and comply with applicable laws. It. INTERNAL REVIEW AND APPROVAL A. The General Manager, or his/her designee, shall approve all pricing and terms and conditions of all RMLD procurement contracts. RMLD may develop and use standard terms and conditions that have been preapproved by the General Manager. B. The RMLD Board of Commissioners shall be given the opportunity to review and comment on procurements having an estimated value in excess of $50,000. Provided, however, if the General Manager determines that an urgency for the goods or services exists, then the RMLD may proceed with the procurement and the General Manager shall inform the Board of Commissioners of such procurement and the circumstances as soon as reasonably practicable. Change orders to existing projects having a value in excess of $50,000 will be reported to the Board as soon as reasonably practical. III. PROCUREMENT PROCESS A. RMLD shall follow the applicable statutory procurement process based on the nature of the procurement and estimated cost (e.g., G.L. c. 164, § 56D, G.L. c. 30, § 39M, G.L. c. 149, §§ 44A, et seq. B. For procurements involving general supplies or services that are not subject to a statutory procurement process, RMLD will follow the procedures in G.L. c. 30B, to the extent practicable. For the avoidance of doubt, the procurement of electric equipment, materials, and supplies, and power supplies shall not be subject to Chapter 30B procedures. If the procurement of the particular goods or services is subject to an exemption under G.L. c. 30B, RMLD shall use sound business practices to procure such goods or services regardless of their value. This policy shall not be construed as an acceptance of G.L. c. 30B, as set forth 639778_3 Page 29 of 59 in G.L, c. 30B, § 1(b)(14). The following Guidelines shall be used when prices are being solicited from a vendor. 1. Purchases under $10,000.00 will be made using sound business practices. 2. Purchases between $10.000.00 and $50,000 shall be made either: (a) from a statewide contract or (b) by soliciting written quotations using a written purchase description from no fewer than three (3) persons who customarily provide the supply or service, or (c) cooperative contracts pursuant to G.L. c. 30B, § 22. The following information shall be recorded and retained by RMLD: the names and addresses of all persons from whom quotations were sought, the names of the persons submitting quotations and the date and amount of each quotation. The contract will be awarded to the responsible vendor who can provide the goods or services in a timely manner at the lowest cost. 3. Purchases estimated to exceed $50,000 will be made from a statewide contract, a cooperative contract or after a formal, competitive sealed bid or proposal procedure or a reverse auction. For competitive solicitations or reverse auctions, RMLD will follow substantially the same procedures set forth in G.L. c. 30B, §§ 5, 6, or 6A, as applicable. The competitive solicitation procedures may be waived or modified by the General Manager depending on the circumstances. The procurement of goods also will be advertised in accordance with G.L. c. 164, § 56D. 638M 2 Page 30 of 59 RMLD Policy No. 9 PROCUREMENT Revision N0.74 Commission Vote/Effective Date General Manager/Date Next Review Date AOOIf, .,_GABlAc TY,inAl- PURPOSE !1!IiMJ_MI1M�Ml�il! .M..l$I�I Nili MWI'4Sl....::: _ 6 --The purpose of this policy is to implement good business practices to ensure that RMLD's procurements are cost efficient, timely, meet the needs of RMLD, and comply with applicable laws. 11. INTERNAL REVIEW AND APPROVALAUTHORI Manager. The RMLD Board of Commissioners shall be given the opportunity to review and comment on a41 -procurements Plea -9 having an estimated value in excess of $50,000 preouned hefeundeF and iR AGGGPdARGO With GI. r. 164, § 561D and 9;50,900 for r'r(, —i . H owever, if the General Manager determines that an urgency fnr rhe is exists, then the RMLD may proceed with an-emergeaoy-.. __procurement Th �_ ,-_he General Manager shall _ repeFt the gresuregaeafs-te-tke.Board of Commissioners --[1 pruuuromcu ana 1 .., as soon as reasonably practicable. Change orders to existing 6387782 Page 31 of 59 orolects havinc 9yalue in excess of 550.000 will he ma gojed to the Board as senditiQnS of -all If a 5 establish -we* ngrelatiea F MON-Mi -11 6387/8 2 Page 32 of 59 NOR* ii 1000mi'll!" Page 33 of 59 G.L C. 149 &4 44A. of se Purchases under $10,000.00 will be made using sound business practices. 2. Purchases between $10,000.00 and $50,000 shall be made either: (a) from a statewide contract or (b) by soliciting written quotations using a written purchase description from no fewer than three (3) pentons who customarily provide the supply or service or icc 638T/8 1 Page 34 of 59 c000erativF contracts Pursuant to G . c. 3DB. 6 22. The following information shall be recorded and retained by RMLD: the names and addresses of all persons from whom quotations were sought, the names of the persons submitting quotations and the date and amount of each quotation. The contract will be awarded to the responsible vendor who can provide the goods or services in a timely manner at the lowest cost. 3 S—Purchases estimated to exceed $50,000 shall be made from a statewide contrail or after a formal, competitive sealed bid or proposal procedure or a reverse auction. _,, f ,i,c —1 'i:MLD will folio. ,ame procedures set forth in� G L c 308 6& 5 6. or (A. as applicable The competitive solicitation procedures may be waived -r modified by the General Manager depending on the -�rmstanrrs The Drecurement of goods also will be advertised in 1; L. c. 164. ,:._. $50,000 and Over, !he advertising requirements set forth R G -L. . 164, § 56D The competitive RnZtatien proGeduPeR me), he waive by the GenBFal ManggsF when an emepgency involving the health, safety or welfare Of 114G.P813ple OF their pFepeFty is deemed to emst. 4.\-- 'endo^^a^ s she and/ori in effectunless ethepAo Re agreed to by th GeAeFal MalgagA ReGnr4d.q nf All sn"G tations shall be kept and Fn AM 13A fi-IFR shed to the hent G.L 164 § 66C, will be me nta nod by the Materials "anagepas--pef agFeement with the Reading Tewn Manager and4ow;gAGGGu#gtaPt- 63VM';I Page 35 of 59 POLICY 23: DRESS STANDARDS Page 35 of 59 RMLD RMLD BOARD OF COMMISSIONERS MEETING JULY 21, 2022 POLICY 23: DRESS STANDARDS In accordance with the Board's periodic policy review, please find attached the review package for Policy 23: Dress Standards (Revision 3). Included are the following two components: • Policy 23: Dress Standards Summary and Highlights. • Finalized Policy 23: Dress Standards (Revision 3). SUMMARY No revisions, modifications, or removals were made from Policy 23: Dress Standards (Revision 2) to Policy 23: Dress Standards(Revision 3). The reason for Revision 3 is to confirm that the policy was reviewed and approved by the Board per the three-year periodic policy review. Page 37 of 59 RMLD Policy No. 23 DRESS STANDARDS Revision No. 3 Commission Vote Date July 21, 2022 Next Review Date July _21,2025 Interim General Manager Reading Municipal Light Department employees are required to dress (clothing and footwear) in an appropriate manner that is consistent with their work environment, Collective Bargaining Agreements ("CBM'), RMLD Safety Policies and Procedures, OSHA Standards, ARC Flash Study, and applicable standards, policies, and procedures required for the task at hand, and in a manner that is not distracting to other employees or customers. Employees should take pride in their appearance by looking neat and clean at all times, keeping in mind that they are representatives of the RMLD. It is recognized that some RMLD employees work in an office environment and others work in a field environment. OFFICE ENVIRONMENT: "Business casual" attire is generally appropriate for the office work environment, however some RMLD meetings and/or events, on site or off site, may require more formal "business" attire, e.g., suit. FIELD ENVIRONMENT: Some clothing and footwear requirements are set forth in the applicable CBA for certain field job descriptions. However, the CBAs may not specifically address other jobs that require field work. In such instances, employees performing those jobs are still required to dress appropriately for their work environment. This would include any office environment employees who may visit a temporary field site, garage, warehouse, and other field -like environment. In addition to the general categories of distracting and inappropriate, the following is a sample of clothing and footwear that shall not be wom; • Ripped, tattered, Tom or stained; • Any shirts or sweaters with slogans or large pictures; • Micro skirts, micro dresses, or midriff apparel; • Leggings, jeggings, etc., unless wom with dresses or long tunic tops that hit at the mid-thigh or lower; • Clothing that reveals undergarments; • Shorts, sweatpants, sweat shirts, track pants (unless using or traveling to or from the on -premises gym); and • Crocs, Flip Flops or sneakers. In addition to violating this policy, some noncompliance may also be considered a safety violation. Violations will be subject to progressive discipline, up to and including termination. Any questions regarding this policy shall be directed to the division head or General Manager. Page 38 of 59 HYDRO QUEBEC PHASE 1/PHASE 11 CONVERTER ATTACHMENT 4 Page 39 0159 HQ Phase I/ Phase I I Converter Presented to RMLD CAB and Board of Commissioners July 21, 2022 Charles J Underhill Ia0 7/1511021 Page 40 of 59 HQ Phase I/ Phase II Converter HQ Phase I/Phase II HVDC Converter facility is a high-voltage transmission interconnection and DC converter station operating between Hydro Quebec and New England. ► HQ Phase I began operations in 1986 ► HQ Phase II began operations in 1990 ► HVDC Converter allows for import of energy from Hydro Quebec under separate contract(s). IRO - Energy Services Onv,Administration •Cmtmfts>PowrS Wiy> HQ Pease I and ll. HQ PreaenUtion.ppt 7/15/1W2 Gage 41 of W History ► Purchased 3.203 MWs of Phase I (Comerford) through MMWEC in 1976 ► Benefits and liabilities, not ownership ► Station decommissioned and dismantled in 2012 ► Delivery point transferred to Sandy Pond and integrated with Phase 11 ► Purchased 6.191 MWs of Phase 11 from National Grid in 1986 P. Support Agreement with National Grid extended through October 31, 2040 P. Support Agreement includes -$780,000 for RMLD of planned capital improvements � $780,000 payments spread over four (4) years; 2028-2031 P. Support payments cover both Phase I and Phase II entitlements ► Total entitlement in HQ HVDC Project is 9.394 MWs ► Selling "Use Rights" to N -Star for $30,788/month IRD Energy Sande Dnw • Administration • Cmtraas . Power S ppty , HQMaze I and II , HQ Preee Wbun.ppt 7115/2W2 PW42W0 Going Forward Options ► Continue 3r6 party sale of "Use Rights" ► Need to negotiate new sale contract after 12/31/2023 ► Assemble coalition from among HQ Phase I/Phase II participants to take 100 MW minimum energy from HQ ► Consider other resource options: ► Pumped storage P. Offset capacity rt transmission costs ► Bid into I50 -NE wholesale energy market ► Match production to load profile to charge EVs and other electric consumption ► Purchase additional Project capacity IRD Energy Services Dme> RCmirnstmdan > Contracts > Power Supply, HQ Phare I and II = HQ Presentation,pt 1/15/2012 Page 43 of 59 Key Actions ► Short term: ► Identify magnitude of potential need for non -carbon dispatchable resources ► Storage alternatives for non-dispatchable resources ► Future load profile and magnitude P. Monitor forward price curves for carbon and market energy ► Identify potential for additional HQ energy ► Survey existing participants for interest in selling Project shares ► Open discussions with Hydro Quebec and National Grid for additional capacity IRD Energy Services Drive . Adannistratlon . Contracts > Power Supply' HQ Paasa I and II > HQ Presentatiod,pt 7/15/2022 Page 44 Df 59 Key Actions (continued) ► Longterm: ► Contract additional capacity with HQ ► Work with vendors to shape use options ► Verify future of carbon generation options: ► Watson ► Stony Brook Peaking ► Stony Brook Intermediate IRO Energy SMces Drive. admirdswatiw. Contracts . Power Supply+HQ Phase I and 11> HQ PresentaHon.ppt 7/15/2022 Page e58 RMLD PROCUREMENT REQUESTS REQUIRING BOARD APPROVAL ATTACHMENT 5 Pago 46 of 59 RRMLD1 R7 MLL T /r` �\ Reading Municipal Light Department � RELIABLE POWER July 14, 2022 Town of Reading Municipal Light Board Subject: IFB 2022-24 RMLD Substation 4 Transformer Testing and Repairs Pursuant to M.G.L., c. 30 § 39M, on June I, 2022, an invitation for bid was placed as a legal notice in the Middlesex East Section of the Daily Times Chronicle, was published in the Central Register, and was posted on COMMBUYS and the RMLD website, requesting sealed bids for RMLD Substation 4 Transformer Testing and Repairs. An invitation for bid was sent to eighteen (I8) companies. Sealed bids were received from three (3) companies: Delta Stec, Inc., Prolec-GE Waukesha, Inc., and Transfluid Services, Inc. The sealed bids were publicly opened and read aloud at 11:00 am. on lune 22, 2022, in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. The bids were reviewed, analyzed, and evaluated by staff and recommended to the Interim General Manager. Move that IFB 2022-24 for RMLD Substation 4 Transformer Testing and Repairs be awarded to: ProleaGE Waukesha, Inc for S439,4I6.411, pursuant to M.G.L., c. 30 § 39M, as the lowest responsible and eligible bidder, on the recommendation of the Interim General Manager. 'See attached analysis. This is an unbudgeted 2022 Operating expense. •NLL.1'atr. Nick D'Alleva A 7.-. John McDonagh If --QA, Hamid Jaffari Gregory J. Phipps Paye 1 of6 Page 47 of 59 Analysis - RMLD Substation 4 Transformer Testing and Repairs IFB 2022-24 Meet Total Cost Specification Bidder Desolation of Service Unit Cost $Dy Tont Cost Awarded Reeuiremenf Although beer SW Ma. sudnixM fM bweataid (J69B41 less Men Prolec-GE Miskesh.. Inc.), this, ala NOTinc/tats pricing lar Me LTC npairkifs for Transformers A. a.ml/ar L. Th.y toaY an.scepEOn M Delta Star, Inc. .uaama Me ua. Gue to Mis ..hate. a..nk afenclen. mm, eta ls.,,..—isitu. :ore Page 48 of 59 i Testing as tiveviMt in Ma Swiss of new semm ohne SPecfben°n° y1,500.00 1 $4500.00 VES ReP.in, l Witsing "Iti.ent eork, is, aeee iME Item 1- inn.Mmer A Numb.r AacsBT, n Me smq a Warp.wisn sit Me smste Dims S65 79300 1 565,793.00 YES (8erw U20 Conba tse,W IM, if nauint $0.00 1 $0.00 NO laBo,MIM rZisenis ei tnbugtai qrh taxt 0 the Mt, H r.RuH.4 ask $600,00 S $4 500.00 VES Testing.. teecntet in 4n &ape a Work sentient 0 this Sgcsfcevone S4,500.00 1 $4500,00 1 YES Regi., notating nplagm.nl work, u tewiMt IMn 2-T.an.!ormw6 in int ssq a work eeaim ef me specihntme $$9.282.00 1 559,282.10 (MMI Number Ae4g7r) YES UZO contest Le...t x4 if re4uln4 $0.00 1 $0,00 NO IaMMIMr ant ..m..m of Mi q"Mem L i4 uinetnlM , HrpuhW M0efe $600,00 6 E4,800.00 YES Teetlnp in, MrnW in sn scope a Work s.cfim a inn sminuoen• $4,50D.00 1 §4500.00 VES RapMr., nd ng nyacemea wmk, a. egme.t I:.m a-Tnn.M1rm� L in 0. smq of Work isi aloesowf ahem $68,043. ! 1 $68,043.00 YES (Sen.l NumMAaeBBT) UID C Wet Leewt Mt. H nguln4 $0.00 1 $0.001 NO latvbr 1M repMnment.M ntwa a.M qn. mntsirwt in Hes x¢, H nauh.4 $600.00 a $4,800.00 YES :ore Page 48 of 59 Analysis - RMLD Substation 4 Transformer Testing and Repairs IFB 2022.24 Mi Meet Total Cost Specification Una Cost QK TOW Coat Awarded Reeuiremad P Iro 17E Waukesha Inc sc Tp As 66 tlaW.bat 11 me $Cape MWOAeectlon of the Seeelfiebone $4,500.00 1 $4,500.00 YES Repmfi, indudea wheannant-ii" vv davaEed $5,500.00 1 $5,500.00 $6,600.00 YES Ibm4-TnnebrmerC mtne Scope of Work aaMonMma 9pxi4tfilime $88985.00 7 1 $98885.00 YES (Serol NumlxrC-0574-5-2) tabxbrtlw nmovel, ra5ae.g. $64.287.00 1 $64.287.00'; $64,287.00 YES (Satel Numbx ABd911T) r,NnatMaSonot banefmn«naixnn.nnomnd $600.00 8 $4,80000 $72,522.47 YES Cana tare cane entl gpedar, arpmna $2,500,001 $2500.00 YES wnleinaa in the kil it nqulrea $150.00 87 $$1,200.00 $1200.00 YES Teexae as aevuibea in ma Smee of wok veeabn of the spacifcatione $4,500.00 1 54500.00 I YES Repan, noeonp replamment work, ea daactbea Ibm 5 Tnmbrmer E in the $Cope of Wmk vaMbn M ae S1Mfcxicnv $9511400 1 $Q5,1`14.DO YES (Serle) Number C-057451) to Wr for the nmmel, ngeekebna that reln.tellathat of bemaimin r ntiabn, a aquina $80008 6 $460000 YES Con bre care enaoexamr, 0 nxared $250000 1 $2,50000 YES P Iro 17E Waukesha Inc sc evtln9 as b.,n me $cape MWMk eedlan M the Spedlgatinv $5,500.00 1 $5,500.00 $6,600.00 YES Recent, inclutlro laP'9oemeMwaA, as bacribetl Xan 1-Trenebrmer A in Ne Smile of Werk eeNOn Mme Specmutione $64.287.00 1 $64.287.00'; $64,287.00 YES (Satel Numbx ABd911T) UZO ConbM beve4 NN arpYlrM $12,522.47 1 $12,522.47 $72,522.47 YES labor for the replacement end Wolk) M vll pate wnleinaa in the kil it nqulrea $150.00 87 $$1,200.00 $1200.00 YES orb Page 49 of 59 Analysis - RMLD Substation 4 Transformer Testing and Repairs IFB 2022-24 Meet Total Cost Specification 1211 ne..d,.w,.. rr.cemee Unit Cost OW TOW C06t Awarded Requirement Oda Page 50 of 59 Testing as deacnbed in Me Scope of Work seobon of me 6pecibiations $5,500.00 1 1 $5,500.00 $5,600.00 VES the 2-Tranebr an8 Repwm ittduding replaW MOM work, ee deaaibad In the Scope of wan recdon of this SPWfi ws $3549600 1 1 $35,498,0016$3A9.'a VES (serol Numbwhal3TT) Leetl M, 6 required u2D Correau $12,522.47 1 $12,522.47 $12,622.47 YES Labor for the coon emend and rebulkl of all pens mmeired in the Kit Ifed,i §150.1)0 6 $1,200.00 51,200.00 YES Testing as deacrioed in to Scope OI Work aecton of me spetlfcidors $5,500.00 1 $5501).00 $600.00 YES Iwm 3-rhreformerC Repaint, indudng apla narni work, ea dea edt ad in me Scope of Work nation of me sperficotionsS42 §6400 1 $4298400 $429$1.00 YES (Sinal Number a643i TD Contact based Ka, if nqulrad §12,533.47 1 $12533.47 512607A7 VES Ubw for me nplanment and rebuild of all pat contaired in the U. If requlrse 5150.00 8 $1,200.00 $1200.00 VES Teagtq ae deacnbW in me scope al WOM Meclan W the speuncatiooe $5,500.00 1 $5.500.00 $5,600.00 YES Ibm a- TrenNormx D Ronald including replacement work, as de¢nbed in the Scope of Work section Of the Specilica ions $99,390.00 1 $99,390,00 $911.3110.00 YES (8w41 Numbw4g51a-5-2) Labor brine peri ,re-gaekefinq and marslellegon of rnnsfptmer reeiaton, if required $1156,00 8 $9,245.00 VES Cost he a crerr and operRcr, arequlled $10,250.00 1 $10,250.00 VES Oda Page 50 of 59 An*Ws - RMLD Substation 4 Transformer Testing and Repairs IFB 2022.24 Mol Tool Cost SpeNRcaNDn B/ddf/ GHGtlOtlm o[SMNn WIN Clear ON Toter Client Awsrdetl R..ni..n....r mm��rn:cs�Tk4ulncs BID REJECTED DUE TO UNAUTHORIZED SIONAIIRE ON ALL REQUIRED DOCUMENTS, THE TnoRDiB SBNieeB Ins. CERRFN:ATE OF MrE DID TNAME ANYAUTHORIZED SIGNERS T.0 p4owibe4ln me mPodWak aeG'ron diM SPoufcaems $5,500.00 1 $5,500.00 $5,$00.00 VES Rep.,., nlAW 9IVIlleament ant,,.. 4pctlad lap5-TrMnlormerE (Seal NWWC-05745-1)Lpor Mme Scoped WOM eal nl m. BpaoY rima $88,101.00 1$8$101.00 YES (Serial Number AS439T) arta nWc,l rspeakaen9 aM Y60,000.00 YES relmemau.n deenelamer neiaton. I/ngalre4 $1,344.00 8 $10,752.00 $10,7$2.00 VES Cmtaraaam Mle opwaar, 8 ra9ui. $10,250.DOI. 1 $10250.00 $70,260.00 VES mm��rn:cs�Tk4ulncs BID REJECTED DUE TO UNAUTHORIZED SIONAIIRE ON ALL REQUIRED DOCUMENTS, THE TnoRDiB SBNieeB Ins. CERRFN:ATE OF MrE DID TNAME ANYAUTHORIZED SIGNERS Page 51 of 59 Tp'I, as 4e cri a4 in tln "`Work eece.n of me SPod4Etima 57,372.00 1 $7,372.00 VES Reasons, rckWN repN®mpll scrk. as dpmbe4 Ibm t-Tnrnarme. A in to Seopa of Mr, section d to Specifcexe . $60,000.00 1 (Serial Number AS439T) Y60,000.00 YES OZO Contsctls old Wl if n4.IrM $14,632.00 1 1 $14,632.00 EYF laeaia Ne raaammeMaM nbui4 m M pea WMaimd In to Kit, N nqulle4 $665.00 6 $5,320.00 VES Teatmg p desrnba4ln to Smp. d WOM tacem W to SpedTepena $9,849.00 1 $9,849.00 YES Rape-, Ind Wrq replaCemeK aoM, as 4esaieee Ibm 9-Tnmannw8 In to SCuPo d We, tanto,d leeSwifea ns $30,000.00 (Serl.l Numear AN437T) 1 $30,000.00 VES aDC lmcl lesaed Kill.Nrequlreo $14,632.00 1 $14,632.00 VES Leer arms repemmerfaro neuild of all Porn conned In to all 4"Umn, $665.00 6 $5,320.00 VES Page 51 of 59 Analysis - RMLD Substation 4 Transformer Testing and Repairs FB 2022-24 Meet Total Cost Specircaaon Bidder DescdoeonofSeneic UA&Coet 91Y Tamil Cast Awa Reauiroment Eos Page 52 of 59 Teemq as deacdeed in me scope of ww section of me 9piedfssdms $7,372.00 1 1 $7,372.00 YES learn 3-TnnstormerC Ryai ,,dndudnpro mmanl vrork, es deadihed in me Scope olwork eac7lon M lna SpacxNsecns $80000.00 1 $50,000.00 1 YES (Sedel Num5r OA13aT) UZD Curled beesetl Kit .xnquintl $14,832.00 1 §14,832.00 VES Libor M xro rodemmem end robulM of ell pant conminsd in the r'I. if required $555.00 8 $5,320.00 YES Taadna as deacdeM n me Smpe -woes saglMn of me speci6mtene $10,000.00 1 1 $10,000.00 1 YES Immo-Tronsfishi Rproes. Indudinp replacement ewk. ea Msdieed In Me Swpeot Workae odathe Spwlemaons $9275500 t 1 $92755.00 1 YES (Serial Number C-05)6-5-]) Ver mr Ne nmwel, fe9eWMq alld ininaullation of bansformer radiator. If qulrad $55500 8 1 $5,320.00 1 YES Cwt his a mule and pwromc xnquiratl $7,780.00 1 31,760.001 1 YES TMtiw ore deadhead In me scope of Woh mcfim M Te Speciticetons $10,000.00 1 1 $10,000.00 1 YES Items-TronafdrerE Repair, lnclueinx roplawmem seek. ea described in Mesmmof Workseceonofine Specihmlions $92,756.00 1 1 $92,756.00 1 YES (Serial Number C-057451) bCorfor the nmceal, ro9eskatlng and rolnemuabon of sensfdmer exhalent, if require $685.00 8 1 $5,320.00 YES Cost he a ones and dura., x.aquina $1780.00 t 1 $1.760.001 1 YES Eos Page 52 of 59 T ,tiT MLD T Rnding Municipal Light Department ZCn RELIABLE POWER July 14, 2022 Town of Reading Municipal Light Board Subject: IFP 2022-27 350 MCM CU 35kV EPR Underground Cable Pursuant to M.G.L. c. 164 § 56D, on June 15, 2022, an invitation for proposals was placed as a legal notice in the Middlesex East Section of the Daily Times Chronicle requesting sealed proposals for 350 MCM CU 35kV EPR Underground Cable. An invitation for proposals was sent to fourteen (14) companies. Sealed proposals were received from two (2) companies: Arthur J. Hurley Company, Inc. and Stuart C. Irby Company (2). The sealed proposals were publicly opened and read aloud at 11:00 am. on July 6,202Z in the Town of Reading Municipal Light Department's Audio Visual Spurt Room, 230 Ash Street, Reading, Massachusetts. The proposals were reviewed, analyzed, and evaluated by staff and recommended to the General Manager. Move that IFP 2022-27 for 350 MCM CU 35kV EPR Underground Cable be awarded to: Arthur J. Hurley Company, Ine. for $194,980.001, pursuant to M.G.L. c. 164 § 56D, on the recommendation of the Interim G=ual Manager. 'See attached analysis. These are inventory items. It r'19�— Brian Smith A 7ra..+_ John McDonagh Hamid laffari� _ Awow Gregory J. Phipps File: PmNale/CY21/IFP 2021-23 WG Cable and Ground Wire Page I of 2 Page 53 M 59 Analysis -350 MCM CU 35kV EPR Underground Cable IFP 2022-27 Proposer Arthur J. Haday CotnpanY, lac' Stuart C. Irby Company Proposal 41 Manulecturer Delivery Date Okonite 46 weeks Okonite 45 weeks Meet Ory Specification Unit Cost a Total Cost Requirement 18.58 10,500 $194,880.00 yes $18.28 10,500 $191,940.00 yes' Stuart G. Irby Company Proposal #2 LS Cables and 52 weeks $18.48 10,500 $193.830.00 yes3 Systems USA 'AMur J. H ,Wy quoted a arm Prlce. 21rby Inducetl eenalatbnlde-e=lation deuero, whiCi manna det at dme of delivery prclna could be adjusted. $RMLO has used LS Cable prevbusly end ar BaPeHMge u that It is of pom quality ad d#fcas M work Wdu Lead U. is know Fila Pmp ehXY22nFP 2022-2y 350 MCM C➢35kV EPR 13n&nei Cable Pat.2 ort Page 54 of 59 Reading Municipal Department RAS T RELIABLE POWER July 14,2022 Town of Reading Municipal Light Board Subject: IFP 2022-28 750 MCM 15kV Power Cable Pursuant to M.G.L. c. 164 § 56D, on June 15, 2022, an invitation for proposals was placed as a legal notice in the Middlesex East Section of the Daily Times Chronicle requesting sealed proposals for 750 MCM 15kV Power Cable. An invitation for proposals was sent to thirteen (13) companies. Sealed proposals were received from two (2) companies: Arthur J. Hurley Company, Inc. and Stuart C. Irby Company. The sealed proposals were publicly opened and read aloud at 11:00 a.m. on July 6, 2022, in the Town of Reading Municipal Light Department's Audio Visual Spurr Room, 230 Ash Street, Reading, Massachusetts. The proposals were reviewed, analyzed, and evaluated by staff and recommended tothe General Manager. Move that IFP 2022-28 for for 750 MCM I SkV Power Cable be awarded to: Arthur J. Hurley Company, Ins. for $95,667.001, pursuant to M.G.L. c. 164 § 56D, on the recommendation of the Interim General Manager. 'See attached analysis. These are inventory items. Johnny Duong A7 `ti John McDonagh rc>OL,. =N1 mm Hamid Jatfad Gregory 1. Phipps File: Propossls/CY22AFP 2021-28 750 MCM 15kV Power Cable Page 1 oft Page 55 of 59 Analysis -750 MCM 15kV Power Cable IFP 2022-28 lmhur J. Hurley quoted a fvm price. 21re, Induced esmistiONtleexcaletion demise, Mi& means that at time of dsiee pricing mull Im adjusted PW2ort File'. FmpmstdCY2211Fp 2022-28 750 MCM 15kV Power C.M. Page 56 of 59 Meet gry_ SpecMcadon Propose/ Manufacturer Delivery Date Unit Cost (W Total Cost Requirement Arthur J. Hurley Company, Inc.2 Okonite 25 weeks 28.99 3,300 $96,667.00 Yes Stuart C. Irby Company Okonite 20 weeks $28,13 3,300 $92,829.00 Yeats lmhur J. Hurley quoted a fvm price. 21re, Induced esmistiONtleexcaletion demise, Mi& means that at time of dsiee pricing mull Im adjusted PW2ort File'. FmpmstdCY2211Fp 2022-28 750 MCM 15kV Power C.M. Page 56 of 59 MATERIALS AVAILABLE BUT NOT DISCUSSED Pagc 57 of 59 Erica Morse From: Erica Morse Sent Friday, July 15, 2022 8:55 AM To: Erica Morse Subject AP and Payroll Questions for the 22-7-21 Board of Commissioners Book AP From June 10, 2022, to July 8, 2022, there were no Commissioner questions. Payroll: From lune 13, 2022, to July 11, 2022, there were no Commissioner questions. Erica Morse Executive Assistant Reading Municipal Light Department 0: 781-942-6489 C: 617-791-3304 www.rmld.com RMLD Page 58 or 59 Erica Morse From: Maureen Sullivan Sent: Thursday, June 30, 2022 8:02 AM To: Erica Morse Cc: Paula O'Leary Subject: Surplus Update - June 2022 Good morning Erica, I am sending this email to inform you thatthere were NO Surplus Items of Substantial Value that were disposed of in June 2022. Thank you, Maureen Maureen Sullivan Assistant Materials Manager Reading Municipal Light Department (RMLD) 230 Ash Street Reading, MA 01867 Tel. No. 781-942-6441 Email: msullivamarmld.com Page 59 of 59