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Home My WebLink About2022-12-07 Select Board Packet Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 2018-07-16 LAG Board - Committee - Commission - Council: Select Board Date: 2022-12-07 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Agenda: Purpose: General Business Meeting Called By: Caitlin Nocella on behalf of Chair Mark Dockser Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonab ly anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: This Meeting will be held in-person in the Select Board Meeting Room at Town Hall and remotely on Zoom. It will also be streamed live on RCTV as usual. Join Zoom Meeting https://us06web.zoom.us/j/81870019372 Meeting ID: 818 7001 9372 One tap mobile +16465189805,,81870019372# US (New York) +16465588656,,81870019372# US (New York) Dial by your location +1 646 518 9805 US (New York) +1 646 558 8656 US (New York) Meeting ID: 818 7001 9372 Find your local number: https://us06web.zoom.us/u/kd4tJbu6Ru PAGE # 7:00 Review Town Department FY24 Budgets • Public Services • Administrative Services • Public Safety – Fire/EMS • Police / Dispatchers • Public Health • Public Works & Enterprise Funds Public Services Department Fiscal Year 24 Budget Overview TOWN OF READING 1 Public Services–Boards, Committees, Commissions CPDC ZBA ConsCom Historical Commission Historic District Commission Re-Calc Council on AgingRecreation Committee Custodian for Soldiers and Sailors Graves Regional Housing Services Committee Other Working Groups Special Projects Working Groups Regional Planning (MAPC) PAIR 2 Community Development Planning, Historical, Conservation, Building Community Services Elder/Human Serv, Recreation, VSO Town Clerk / Elections Operations Law/Insurance Town Manager Office Human Resources Economic Development VOTERS BOARD OF LIBRARY TRUSTEES (elected) SELECT BOARD (elected) Town Manager TECHNOLOGY Chief Information Officer ADMINISTRATIVE/PUBLIC SERVICES Assistant Town Manager PUBLIC SAFETY Police Chief & Fire Chief & Health Director PUBLIC WORKS Director of Public Works PUBLIC LIBRARY Library Director Network Phone Infrastructure Shared Services Fiber Desktop Support Accounting Assessment Collections Treasury Finance Committee Police Fire Dispatch Emergency Management Coalition for Prevention & Support Public Health DPW Administration Engineering Highway Equipment Maintenance Parks/Forestry/Cemetery Rubbish/Recycling Street Lighting Snow/Ice Water EF Sewer EF Stormwater EF Library Administration Public Services Access Services Equity & Social Justice Town Counsel Town of Reading, MA Executive Branch Table of Organization (April 2023 Town Meeting) Town Accountant SCHOOL COMMITTEE (elected) Core Facilities Town Buildings School Buildings School Department FINANCE Chief Financial Officer/ Town Accountant FACILITIES Facilities Director Public Services Department –20.5 FTE’s (FY23) Department Head (.5 FTE), Admins (2FTE + 1 @.7 FTE) 3 Building 4 Conservation 1 Community Development Includes Comm Dev. Dir. 3 Recreation Includes Comm. Services Dir. 2.5 Elder and Human Services* 6 Veterans 1 Econ Dev Dir. Moves to Town Manager’s Office –not included here MNRHSO Admin. (Regional) contracted Economic Development Goals 1. Adopt local policies to facilitate mixed- use development in transit accessible areas 2. Enhance walkability and connectivity 3. Brand and market priority development areas 4. Support existing local businesses 5. Promote public/private partnerships 6. Build community and activate the public realm in downtown through cultural economic development and placemaking initiatives Grants (FY22 and FY23) FY22 Grants: •$260,000 Microenterprise Grant (CDBG-CV) to Reading Businesses •$15,000 DHCD Massachusetts Downtown Initiative (BID) •$25,000 MassDevelopment Real Estate Technical Services program (BID) •$60,000 DHCD Massachusetts Downtown Initiative (LRRP) •$260,000 CDBG-CV Microenterprise COVID Relief for local businesses -MGCC Reading businesses accessed the following grants: •$1.98 million Sector Specific Small Business Grants to Reading Businesses –MGCC •$1.04 million Restaurant Revitalization Fund Grant to Reading restaurants –SBA •$271,840 Shuttered Venue Operators Grant to non-profits entertainment venues –SBA FY23 Grants: •$2,500 Northern Bank Community Grant to Support BID Committee (received) •$2,500 Northern Bank Community Grant to Support Shop the Block (received) •$250,000 Housing Choice Grant –Walker’s Brook Drive Corridor and Rotary (received) Reading’s Economic Development Work *as of October 25, 2022 Building INSPECTIONS PERMITS ISSUED PERMIT FEES 0 200 400 600 800 1000 1200 1400 2013201420152016201720182019202020212022*Building Electrical Plumbing/Gas $0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 Building Electrical Plumbing/Gas TOTAL 0 500 1000 1500 2000 2500 Building Inspections Wiring Inspections Plumbing/Gas Inspections Year 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 MP's 0 32 20 30 16 29 5 23 24 31 19 22 25 17 13 30 RDA's 0 22 17 21 23 20 29 20 22 17 12 12 16 12 18 18 OOC's 0 24 21 8 9 16 8 21 16 15 18 21 23 8 7 11 ORAD's 0 2 1 0 1 0 2 2 3 4 3 3 3 1 2 3 EXT's 0 2 4 1 1 0 0 0 0 2 3 4 2 2 1 2 AM OOC's 0 1 1 0 1 1 2 2 3 3 1 1 2 1 2 3 0 5 10 15 20 25 30 35 MP's RDA's OOC's ORAD's EXT's AM OOC's Conservation getting BACK TO BASICS……while THINKING AHEAD Keep Downtown Vital 1. Mix of Uses 2. Multimodal Accessibility 3. Infrastructure Improvements 4. Excitement! Build Social Resilience 1.Refine/Modernize Zoning 2.Parking Mgmt; Bike Infra; MBTA 3.Streetscape; Systems Capacity 4.Programming for Arts & Culture Preserve What’s Important 1. Natural, Historical & Cultural Resources 2. Housing Diversity 3. Environment Update/Create Plans 1.OSRP / Haz Mit Plan Update 2023 2.Housing Production Plan Update 2023 3.Net Zero Plan 2023 Be Queued Up for Opportunities 1. State Initiatives 2. Plans, Studies, Concepts & Visions Unlock Grants 1.Housing Choice, MVP, Green Comm., MBTA Communities 2.HCI, MVP, TAP/ACR, MassWorks, etc. PlanningManaged Growth Is: OBJECTIVE / INITIATIVE WHAT IT IS LEAD TIMEFRAME MBTA Communities Action Plan Zoning for Multi-Family Housing near Train Depot CPDC Planning January 2023 – December 2024 Housing Production Plan Update Goals & Strategies for Affordable Housing Planning w/Consultant February 2023 – February 2028 Paid Parking System -Downtown Implementation of pay stations and mobile app in municipal parking lots PTTTF Staff w/IPS Group & PayByPhone February 2023 Walkers Brook Drive Corridor Study (w/HCI Grant $) Corridor survey, design & engineering by consultant Planning Engineering Fall 2022- June 2024 Net Zero Plan (w/Community Compact Grant $) Community strategy for getting to zero emissions CAC & Planning w/MAPC 2023 Hazard Mitigation Plan Update Plan for local mitigation of natural hazards Planning w/Consultant 2023 Focus On: Strategic Planning, Grant Mgmt & Project Implementation Recreation DIVISION NOTEABLE PROJECTS IN 2022 ➢Bancroft Avenue Tot Lot gets a facelift with a new climbing structure and swing bay ➢Birch Meadow Master Plan continues progress with a 1.5 million dollar ARPA award. POPULAR PROGRAMS/EVENTS ➢Summer Daycation ➢Sunday In-Town Basketball ➢Nashoba Valley Ski & Snowboard ➢Saturday Night Lights Flag Football ➢Downtown Trick-or-Treat STATS IN FY23 ➢4,020 program enrollments (3,805 Reading Residents, 215 Non-Residents) ➢3,341 enrollments were Ages 20 or Under –679 were Adult 21 & Up ➢Offered a total of 287 Activities ➢406 new account members established in MyRec (as of 11/3/22) Two Different Commissions – Historic District Commission (HDC): HDC –regulates the districts •11 meetings as of 11/9/22 •HDC Application being setup to be live on OpenGov and Historical Commission (RHC): •RHC –Town Commission responsible for GBL and other regulatory role •17 meetings as of 11/9/22 •Demo-Delay Application live on OpenGov Both Commissions have worked together and with staff and Town Counsel in response to the deterioration of the 186 Summer Avenue property. 13 Historic Volunteers with some support from Planning & Admin Staff Current PSC Activities Many PSC programs such as exercise classes, and games Human Services - residents under age 60 Holiday Meal -gift programs for seniors and non-seniors Newsletter, Senior Tax Work-Off program, Transportation Bus Trips Referrals -health care, financial assistance 14 Elder/Human Services Wellness Wednesdays at RPL; Memory Cafe Elder & Human services Division POPULAR PROGRAMS: ➢Zumba ➢Art ➢Body & Brain ➢BEST ➢Bingo ➢Tai Chi ➢Bridge ➢Majong ➢Birthday Lunch NEW PROGRAMS FUNDED BY ARPA: ➢Lunch & Learns ➢Trips ➢Wellness Wednesdays HEALTH AND SOCIAL SERVICES: ➢Blood Pressure Clinics ➢Flu Clinics ➢Memory Café ➢Reading Response (Lifeline, Medical Transportation, Adult Day Health) ➢Hoarding Task Force ➢Adopt a Family ➢Homebound Holiday Meals ➢Lifeline Services ➢Knox Box Program ➢Bereavement Group ➢Round Table Discussions with Police & Fire ➢Dementia Friendly Reading ➢Community Volunteer Initiatives ➢Collaboration with schools, food pantry, doctors, hospitals, short-term rehabs, VNAs, Mystic Valley Elder Services ➢Home Visits & Informational Roadshows ➢EHS Health Fair ➢Referrals for healthcare & financial assistance (fuel assistance & SNAP) Elder & Human Services Division Zumba Wellness Wednesdays Lunch & Learn Memory Café Continue to Use Ch.115 to Assist Veterans and Their Families Virtual Events to Promote Veterans Services Follow Up on Leads to Locate Veterans Track Beneficiaries, Verify Eligibility Assistance can Provide Significant Resources Though the Current Number of Veterans/ Spouses are Slightly Down, Needs Are Substantial Veterans Services Will Valliere, Veterans’ Services Officer 17 Veterans services Goals & Objectives ➢To execute timely and accurate benefit delivery for all veterans seeking help from the Federal, State and Local branches of government. ➢To provide dignity, compassion, respect and privacy to all veterans seeking assistance. ➢To empower veterans through technology, information sharing, and networking where they can assist themselves and their fellow veterans by connecting services to needs. ➢To continue the fight against homelessness and joblessness within the veteran community. ➢To be honest and forthright with our veterans, researching the correct answer and providing results as quickly as accuracy allows. FY23 Updates ➢Outreach has increased and number of Veterans seeking benefits is up 40% since July ➢Monument dedicated at Veterans Day Ceremony to RMHS students who were killed in action in Vietnam ➢Scuttlebutt continues to remain popular FY 24 Budget Recap –4 “asks” for additional funds Salary Expense 1. Expenses (PSC)Added resources for expanded programming $20,500 2. Expenses (Veterans) –Monthly Benefits + Admin Added demands for Veterans Services and Benefits $31,000 3. Additional hours for EHS Staff ARPA Fund Sr Ctr Coord. 25/37.5 hours 4. Additional hours for Rec Staff ARPA Funds Program Coordinator 24/37.5 hours 19 FY23 (Revised)FY 24 (Level 1)Change % Change Salaries $1,497,150 $1,429,100 -$68,050 -4.5% Expenses*$260,500 $312,000 $51,500 19.8% Total $1,757,650 $1,741,100 -$16,550 -.9% *Includes Accom Costs $125,000 $155,000 $30,000 24% 21 Reading, MA Administrative Services FY24 Budget Presentation Administrative Services Supports All Town Departments & Boards with: •Communications needs •HR –Hiring, Training, Testing, Benefits •Procurement •Document Management •Insurance –Safety, Claims Coordination •Legal Services & more •We are at 14 FTE’s with the reduction of IT Town Manager’s Office Divisions include: •Select Board •Finance Committee •Legal Services FY24 Budget Impact:Level services budget. Small increase in the Legal Services budget based on current trends. There is a projected 14% increase in Property & Casualty Insurance Town Clerk & Elections Responsibility include: •Elections, Voter Registration, Census, Town Meeting, Licenses & Document Storage FY24 Budget Impact: •Decrease in the Elections budget due to fewer elections in FY24 (drop from 3 to 2) •We combining the part -time administrative assistant with the vacant part-time operations specialist to form a full-time position to help the Clerk’s Office. Operations Responsibility include: Procurement, Communications, Risk Management, Constituent Services, Shared Staff, Postage & Equipment Maintenance FY24 Budget Impact: Level Services Budget –Only half of my salary is now in this budget. The other half is in Public Services. Highlight:This was the Division that led the redesign of the Town Website. Human Resources Responsibility include: Hiring, Training, Testing; Serving All Town Departments, School Department, Light Department, and Retirees FY24 Budget Impact:We have a reduction of $85K that was used to fund the results Pay & Class Study. Administrative Services FY24 Budget Totals Salaries: $1,204,575 Expenses:$1,462,700 Total Budget Request:$2,667,275 % Change from FY23: -2% Questions? Thank you! TECHNOLOGY DEPARTMENT FY24 BUDGET INTRODUCTION The Technology Division is responsible for providing and maintaining the necessary computing and telecommunications infrastructure and systems that the various Town departments use, in a secure and thoughtful manner. Additionally, the division administers the geographic information system (GIS), and provides the town’s departments, boards, committees, and commissions with custom maps and analysis. Technology FY24 Budget MEET OUR TEAM Kevin Furilla Technology Director Patrick McLaughlin Senior Computer Technician Jennifer Iosua Software Coordinator Matthew Deane GIS Administrator Technology FY24 Budget Currently Vacant Computer Technician SERVICES PROVIDED Supporting Services (Foundational) Physical Network, Wireless Network, VoIP Controller, Virtual Infrastructure, Firewall, Servers, Environmental Monitor, Storage Device, GIS Platform, Databases, Backup, Security Systems, etc. Services(Directly Consumed) Financial Platform, CAD System, Resident Communication System, E-Mail, Voicemail, EDS, Permitting System, Office Automation Tools, Video Surveillance & Access Control System, etc. Technology FY24 Budget CURRENT FISCAL YEAR –FY23 Expenses $575,900 Grants $277,234 Capital $160,000 Technology FY24 Budget PROPOSED FY24 Salaries $484,600 Expenses $599,500 Technology FY24 Budget FY23/FY24 COMPARISON Technology FY24 Budget FY23 FY24 Change Salaries $428,150 $484,600 13% Expenses $575,900 $599,500 4% Overall $1,004,050 $1,084,100 7.98% SUMMARY The Technology Department’s goal is to help the other town departments achieve their goals. We make the best effort to accomplish this without sacrificing security, with an eye on where technology is headed, and with as much integration between our systems as possible. Technology FY24 Budget THANK YOU QUESTIONS? Technology FY24 Budget Fire Department FY 24 Budget Presentation Four Major Functions: •Emergency Medical Services •Fire Suppression •Fire Prevention •Emergency Management Our Mission To be an innovative department that is committed to providing the highest levels of public safety services to the residents and visitors of our community. We protect lives, property, and the environment by providing high quality and professional emergency medical care, fire suppression, fire prevention, emergency management, and public education. Our Goal To continually evolve and improve the level and quality of services we provide, and to increase public safety through prevention, public education, professional development, and planning. Our Hope By functioning as a compassionate professional team, we will respond to all emergencies and provide positive outcomes that return you to your home and family, and our Firefighters to theirs. 2 Reading Fire Department Personnel FY 23 FY 24 Request Chief 1 1 Assistant Chief 1 1 Captains 5 5 Lieutenants 4 4 Firefighters 40 40 Administrative 1.5 1.5 Fire Alarm 0.5 0.5 Total 53 53 FY 24 Budget Highlights Description FY 23 FY 24 Increase Total Salaries 5,640,375 5,867,275 4.02% Total Expenses 209,500 208,901 0.29% Total 5,849,875 6,076,176 3.89% FY 24 Budget Highlights Non Union: •Salary increases per the pay and classification plan. Union salary highlights: •2 Captains receive a step increase. •3 Lieutenants receive a step increase. •16 Firefighters will receive a step increase. •Overtime increased $3,500 FY 24 Budget Highlights Expenses: •Down .3% •$6,000 increase in Fire Ambulance Svc. •Medical Director stipend Fire Suppression We provide fire protection and emergency response services to our residents to minimized property loss, reduce injuries and fatalities. Partial calendar year 2022 data: •Total Responses: 3,895 •1,840 Fire (Non-EMS Responses) •54 Fires •28 Structure Fires Emergency Medical We provide emergency medical care and treatment to residents and visitors of Reading,that will improve, resolve,or stabilize their condition. Partial Calendar year 2022 data: •2,055 EMS responses Our EMS system is robust. •All vehicles are registered as ambulances Cardiac Arrest (ROSC) Data 2022 Medications Given in 2022 0 20 40 60 80 100 120 Adenosine Diltiazem Glucagon Magnesium Sulfate Infusion Midazolam Sodium Bicarb 8.4% Atropine Magnesium Sulfate Methylprednisolone Versed Nitroglycerin Solu-Medrol Epinephrine 1:1 Ketorolac Dextrose 10% Amiodarone Diphenhydramine Racemic Epinephrine Saline Atrovent Naloxone Fentanyl Nitro Spray Albuterol Aspirin Ondansetron Epinephrine 1:10 Fire Prevention Fire safety is achieved with specialized inspections, testing and consultation services to the residents, business owners,and industry professionals so we all live and work in a safe community. •Fire Inspections completed: 937 •Permit revenue collected: $18,765 Fire Education Community Fire Education provides risk reduction programs to the community of Reading designed to prevent and better prepare our residents for emergencies. •SAFE Program •Senior SAFE Program Emergency Management The goal for Emergency Management is to identify areas of vulnerability to the community, to prepare for all disasters whether natural or manmade, to coordinate the response of a wide range of agencies and assist in the recovery phase. Grants in Progress •$18,001 FY 2022 Firefighter Equipment Grant. This is a State program. We have received funding to make repairs to our radio infrastructure. This project is almost complete. •$5,175 SAFE. This is a State program to provide fire safety instruction to children. •$3,055 Senior SAFE. This is a State program to provide fire safety instruction to our elderly population. •$19,000 FY 2023 Firefighter Equipment Grant. We have requested funding for protective clothing for Firefighters. •$6,500 FFY 22 Emergency Management Planning Grant. We have received funding for emergency shelter supplies and ICS Training. Revenue 0 50,000 100,000 150,000 200,000 250,000 300,000 350,000 400,000 FEMA Reimbursements 0 100,000 200,000 300,000 400,000 500,000 600,000 700,000 800,000 900,000 1,000,000 FY 14 FY 15 FY 16 FY 17 FY 18 FY 19 FY 20 FY 21 FY 22 Ambulance Revenue Future Needs Placing the Shift Commander in a Car: •Improves safety •Improves supervision •Enables the Officer to focus on incident Currently: •The shift commander is assigned to an engine. This combined role of command and engine duties does not work well. Why: •Increased larger buildings •Increased simultaneous calls •How the ICS structure is implemented will determine the outcome of the incident Proposed Phasing Plan: Phase 1: No Staffing Changes •Short term and intermittent •Need to purchase and properly equip vehicle Phase 2: Promote 4 Additional Lieutenants •First year cost $60,000. •This phase would provide the management structure Phase 3: Stop Counting Fire Prevention Officer as Shift Strength: •Cost $110,000 •Captain would always be in a car Phase 4: Hire 4 Firefighters (long term goal) •First year cost $300,000 •Engine at Main Street Fire Station would always be at 3. Thank You Questions? Police Department FY24 Budget Staffing Wages ($ 6,127,525 +4.38%) Expenses ($ 325,500 +6.03%) Community Outreach Community Outreach Department Divisions Department Statistics Stats for 2022 are run up to 11/30/22 and are compared to previous entire year stats. 19280 34944 20406 37068 20418 35313 0 5000 10000 15000 20000 25000 30000 35000 40000 Calls-for-Service Log entries made by Dispatch202020212022 YTD 17 22 55 290 140 30 32 69 219 122 20 24 51 255 152 0 50 100 150 200 250 300 350 Unwanted guest Threats Harassing phone calls/emails Suspicious Persons Suspicious Motor Vehicle 2020 2021 2022 YTD 117 201 28 21 104 233 19 16 88 217 34 12 0 50 100 150 200 250 Domestic disturbance Domestic assistance 51A filed/ Child neglect or abuse Violation of 209A (Restraining) order 2020 2021 2022 YTD 667 69 11 23 300 589 72 15 23 273 420 56 18 49 341 0 100 200 300 400 500 600 700 800 2020 2021 2022 YTD 83 230 30 353 290 72 205 51 430 241 72 206 41 404 246 0 50 100 150 200 250 300 350 400 450 500 Arrests Complaint applications filed Protective custody alcohol & drugs MV crash investigated Calls involving Drugs or Alcohol 2020 2021 2022 YTD 82 111 139 0 20 40 60 80 100 120 140 160 Investigations Detective Unit 2020 2021 2022 YTD 936 427 1978 666 1924 576 0 500 1000 1500 2000 2500 Public Records Requests License to Carry Firearms Applications 2020 2021 2022 YTD 22 23 51 0 10 20 30 40 50 60 Missing Persons 2020 2021 2022 YTD Dispatch FY24 Budget Expenses ($ 39,000 + 1.3%) Reading Coalition FY24 Budget Reading Coalition FY-24 PUBLIC SAFETY-HEALTH DEPARTMENT BUDGET TOWN OF READING ADE SOLARIN KEY RESPONSIBILITIES Flu Clinics Disease Surveillance Establishment Permitting and Inspections Animal and Tobacco control Federal, State, and Local Health Regulations Enforcement Track and Respond to Public health Complaints Collaboration with Federal, State and Local agencies HEALTH DEPARTMENT STRUCTURE Health Director FT Nurse Health Inspector Independent Contractors Weights & Measures Inspector Tobacco Control Animal Control/Inspector Pest Control FT Admin Staff 4 FTE4.64 FTE Health Director FT Nurse PT Nurse Health Inspector Other Sources Contract Health Inspector Tobacco Control Animal Control/Inspector Contract Archivist FT Admin Staff HEALTH BUDGET SUMMARY FY23 REVISED BUDGET FY24 LEVEL 1 PROPOSED BUDGET PERCENT CHANGE HEALTH 461,325 434,125 -5.9% HEALTH SALARIES BUDGET FY23 REVISED BUDGET FY24 LEVEL 1 PROPOSED BUDGET PERCENT CHANGE HEALTH 354,825 321,125 -9.5% HEALTH EXPENSE BUDGET FY23 REVISED BUDGET FY24 LEVEL 1 PROPOSED BUDGET PERCENT CHANGE HEALTH 106,500 113,000 6.1% SUMMARY SALARY EXPENSE SALARY + EXPENSE SALARY ELIMINATION -36,025 PROF DEVELOPMENT 6,000 HEALTH CLINIC SUPPLIES 500 COLA + SALARY ADJUSTMENTS 2,325 TOTAL -33,700 6,500 -27,200 QUESTIONS 12/01/2022 10:23 |TOWN OF READING |P 1 sangstrom |NEXT YEAR BUDGET HISTORICAL COMPARISON |bgnyrpts PROJECTION: 20241 FY24 GENERAL FUND FOR PERIOD 12 ACCOUNTS FOR:PRIOR FY3 PRIOR FY2 LAST FY1 CY CY REV PROJECTION PCT GENERAL FUND ACTUALS ACTUALS ACTUALS ACTUALS BUDGET LEVEL 1 CHANGE 3 SALARIES 15113511 511003 HEALTH AGENT 81,707.10 57,196.65 - - - - 0.00% 15113511 511011 HEALTH ADMIN SECRETARY - - - 3,492.00 - - 0.00% 15113511 511027 HEALTH DIRECTOR - 57,451.97 102,546.35 45,457.51 118,800.00 121,500.00 2.27% 15113511 511030 SEALER OF WEIGHTS & MEASURES - - - 2,770.00 - - 0.00% 15113511 511561 HEALTH NURSE 18,976.42 59,888.80 85,183.49 20,108.01 110,900.00 74,875.00 -32.48% 15113511 511564 HEALTH INSPECTOR 66,520.70 80,139.42 38,516.76 23,055.00 67,200.00 68,250.00 1.56% 15113511 511568 PUBLIC HEALTH ADMIN - - - - 59,025.00 57,600.00 -2.41% 15113511 515000 HEALTH WAGES OVERTIME 21.58 929.79 875.44 333.55 1,000.00 1,000.00 0.00% 15113511 596120 STATE GRANT SUPPORT - (32,398.50) - - - (2,100.00) 0.00% 15113511 596130 HEALTH REVOLV FUND SUPPORT (2,100.00) (2,100.00) (2,100.00) - (2,100.00) - -100.00% 15113517 517017 HEALTH SICK LEAVE BUYBACK - 7,750.05 3,389.05 291.00 - - 0.00% TOTAL SALARIES 165,125.80 228,858.18 228,411.09 95,507.07 354,825.00 321,125.00 -9.50% 5 EXPENSES 15115530 530000 HEALTH PROF/TECH SV 230.00 405.00 20,917.64 13,555.15 16,500.00 16,500.00 0.00% 15115530 530424 REGIONAL ANIMAL CONTROL - - 10,725.00 25,000.00 25,000.00 25,000.00 0.00% 15115530 530520 HEALTH WEIGHTS & MEASURES 5,000.00 5,000.00 5,945.00 - 6,000.00 6,000.00 0.00% 15115530 530530 HEALTH ANIMAL DISPOSAL 2,351.25 - 1,650.00 1,135.00 10,000.00 10,000.00 0.00% 15115530 530550 HEALTH MOSQUITO LARVAE CONTROL 575.00 - - - - - 0.00% 15115530 530551 HEALTH MOSQUITO CONTROL 42,147.00 42,990.00 44,050.00 22,025.00 46,000.00 46,000.00 0.00% 15115531 531000 PROFESSIONAL DEV/TRAINING - - 3,085.30 1,552.97 - 6,000.00 0.00% 15115540 540521 HEALTH INSP SUPPLIES/EQUIPMENT 504.43 1,014.57 1,252.16 340.18 2,000.00 2,000.00 0.00% 15115540 540524 HEALTH CLINIC SUPPLIES/EQUIPME - 15,893.37 2,715.69 64.51 - 500.00 0.00% 15115571 571000 HEALTH MILEAGE REIMBURSEMENT 1,947.16 489.78 409.27 209.37 1,000.00 1,000.00 0.00% TOTAL EXPENSES 52,754.84 65,792.72 90,750.06 63,882.18 106,500.00 113,000.00 6.10% TOTAL GENERAL FUND 217,880.64 294,650.90 319,161.15 159,389.25 461,325.00 434,125.00 -5.90% 217,880.64 294,650.90 319,161.15 159,389.25 461,325.00 434,125.00 -5.90% ** END OF REPORT - Generated by Sharon Angstrom ** Department of Public Works FY-24 Budget DIRECTOR ENGINEERING SR CIVIL ENG CIVIL ENGINEER (2) FIELD TECHNICIAN II ASSISTANT DIRECTOR WATER DISTRIBUTION MANAGING FOREPERSON WATER QUALITY & SAFETY ADMINISTRATOR WORKING FOREPERSON (3) SENIOR OPERATOR (4) JUNIOR OPERATOR LABORER (5) HIGHWAY & EQUIPMENT MAINTENANCE EQUIPMENT MAINTENANCE MASTER MECHANIC MECHANIC CLASS I (2) MECHANIC CLASS II* HIGHWAY MANAGING FOREMAN WORKING FOREPERSON (2) SENIOR OPERATOR (4) JUNIOR OPERATOR (2) LABORER (2) FORESTRY MANAGING FOREPERSON WORKING FOREPERSON* TREE CLIMBER I TREE CLIMBER II* PARKS/ CEMETERY MANAGING FOREPERSON WORKING FOREPERSON SENIOR OPERATOR (2) JUNIOR OPERATOR (3) LABORER (3) ADMIN SPECIALIST ADMIN ASSISTANT (3) DEPARTMENT OF PUBLIC WORKS (60) *OPEN POSITIONS PARKS & CEMETERY TOWN ENGINEER SUPERVISOR SUPERVISOR BUSINESS SERVICES SUPERVISOR TOWN FOREST TRAILS COMMITTEE CEMETERY BOARD BOARDS/ COMMITTEES STORMWATER STORMWATER JUNIOR OPERATOR LABORER SEASONALS (5)* SEWER 60 FTE Seasonals=5 FORESTRY Administration •Payroll and Bill Roll for DPW •Engineering Support Services •Cemetery Administration •DPW Dispatch •Water Conservation Rebate Program •Quarterly Newsletters to residents •Spring and Fall Mailer for Recycling Events •Website •Coordination with Highway Division for: –(2) Household Hazardous Waste Day collection events –Drop-off recycling for Styrofoam and electronics –Recycling events: Rigid Plastics, Paper Shredding, Textile Recycling –Mattress Recycling (as of Nov 1, 2022, MA DEP has banned mattresses from the waste stream) ToughStuff Recycling: $55/unit curbside $33/unit resident drop off at DPW garage •Black Earth Composting –420 Residential Subscribers –Approximately 1.9 tons per week (based on 80% set out rate/week x 11 lbs per household) –Approximate savings of $9,433/year (using current tipping fee of $95.48) Current rate per household: $69.99/6 months At 1000 subscribers, rate drops to $59.99/6 months Engineering Projects •Annual Road Paving ($1.1M) –Approximately 2.1 miles of roadway resurfaced •Lowell Street Resurfacing ($600K) –Bid award to Brox Industries –Construction scheduled for Spring 2023 •Line Painting •Roadway Inventory and Pavement Management Study –Project consists of updating the PCI for every road in Town. –Project also includes updating of the pavement management system and MassDOT pavement inventory •Track Road (East) Bridge Replacement ($500K) –Received a $100,000 design grant from the MassDOT Small Bridge Program –AECOM will design the bridge replacement –Upon completion of the design the Town will apply for a $500,000 construction grant under the MassDOT Small Bridge Program Pavement Management Program Background •Pavement Management study last completed in 2021 –(Baden Consulting Services, LLC) •Pavement Condition Index (PCI) –Ranges from 0 (worst) to 100 (best) •Current (2022) PCI = 78 –92 miles of public roads maintained •Total backlog cost (today) = approx. $17 million Funding Levels •Chapter 90 annual expected base allotment ($600k) –FY23 supplemental Chapter 90 ($308k) •Local funding annual base allotment ($425k) –FY23 local supplement to pave portion of Lowell St ($500k) –FY25 local supplement to pave remainder of Lowell St ($600k) •Capital program does propose further increases to local funding in future years Projected PCI By Budget Scenario PCICurrent PCI = 78 Current Funding -$1.025m (with no supplemental $$) PCI = 78 Chapter 90 with Add. Local Monies -$1.3m PCI = 83 Chapter 90 Only -$600k PCI = 70 Highway/Equipment Maintenance •Routine annual responsibilities –Street sweeping –Catch basin cleaning/repair –Roadside cutting –Sidewalk/curbing maintenance and installation –Tree lawn repair –Street signage –Potholes –Repairs and services for over 200 pieces of equipment for Police, Fire, Schools, Facilities, Council on Aging, and Public Works •Special Projects –Walnut Street Paving –Grove St Sidewalk –Community Garden –Rubbish/Recycling Collection Community Garden The Engineering Division: provided the layout and project oversite The Highway Division: clearing land grading the planting area installing stairs (repurposed curbing and bollards from the town square) building an island for perennials as guests enter installing signage for “drop-off” parking re-grading the parking lot picked up/delivered compost from Black Earth Water Division: Installed a water meter Ran approx. 186’ of 1” plastic water pipe Furnished the end with a lockable ball valve and installed lock The Forestry Division: removed several trees/brush, etc. RUBBISH & RECYCLING REPUBLIC SERVICES CONTRACT On May 16, 2022, JRM was purchased by Republic Services 10-year contract: July 1, 2016 -July 30, 2026 No change to our current contract: 5 leaf pickups; 3 annual shredding events; 2 rigid plastics events; 1 curbside metal pickup; 3 paper shredding events; FY23 Contract: $1,146,975 FY24 Contract: $1,181,384 (3% increase) COVANTA (DISPOSAL CONTRACT) 5 YEAR CONTRACT: July 1, 2020 –June 30, 2025 FY23 tipping fee: $95.48 FY24 tipping fee: $98.35 (3% increase) We generate approximately 7000 tons per year See-Click-Fix Requests 2,243 TOTAL REQUESTS Snow & Ice FY24: $675K •In FY23, BETA Group analyzed and evaluated all our snow operations, made recommendations, and provided plow maps •100 miles of roadway; 200 linear miles –Rock salt : $70.47 (13% increase) –CaCl $1.15 (no increase, option year renewal) –We have (2) CaCl tanks, (1) CaCl truck sprayer –We pre-treat main roads only using CaCl •(prevents 1st layer from adhering to roadway; accelerates the clean-up process) •45 miles sidewalks: –(4) sidewalk units, (3) bobcats –Downtown: during storm if staffing allows –All other sidewalks: after storm –Blower takes 30 hours; V-nose takes 5 hours –Keep plow edges 1 ” –1 1/2” above sidewalk to avoid shattering cutting edges; safety concerns for operator Parks •Compost Center (25,344 cars) •Maintenance of: -80 acres of grassed area throughout Town -16 tennis and basketball courts, 11 tot lots, 6 skating rinks, 13 Ballfields -Leaf pickup -Trash pickup Cemetery •Interments (114 ytd) 5% decrease yr/yr •Lot sales (55 ytd)7% decrease yr/yr •Grounds maintenance (51 acres) •Set Markers/Set foundations for headstones •Record keeping •Funeral Arrangements (15,871 total burials) •Assist with Memorial Day Preparations Forestry Division Oversight of: •All Town trees: planting, trimming, removal -122 trees were planted -194 trees trimmed -46 Tree removals (13 Ash trees) •Holiday Lighting (over 20,000 bulbs on the Common…approximately 3.8 miles of lights) Reading DPW Registered Entry-Level Driver Training (ELDT) Entry-Level Driver Training (ELDT)Final Rule •Set a Federal Standard for mandatory training of entry-level drivers •Establishes minimum training requirements for all entry-level drivers •Entry-level drivers must complete training from a registered training provider •Established the Training Provider Registry (TPR)for qualified Training Sites Federal Motor Carrier Safety Administration (FMCSA) Massachusetts Compliance Date:February 7,2022 The ELDT regulations establish new minimum training standards for entry-level drivers.This includes individuals applying for: Class A or Class B commercial driver’s license (CDL) for the first time Upgrade of an existing Class B CDL to a Class A CDL Reading DPW CDL Licensure Management CDL Required Reading DPW New Hire Safety Training New Employee On-Board Training DPW New Hire Informational Provision •01_DPW COVID-19 Safety Operation &Protocols Review (Handout/Sign & Return) •02_DPW Smoke-Free Workplace Policy Review &Employee Signing (Handout/Sign &Return) •03_DPW Cell Phones at Work Policy Review &Employee Signing (Handout/Sign &Return) •04_DPW Personal Protective Equipment (PPE)(Handout &Video 10.45 min) •05_DPW HazCom (Hazardous Communication Program)(Handout &Video 14.58 min) •06_DPW Ladder Safety (Handout &Video 7.36 min) •07_DPW Fire Prevention,Protocols &Fire Extinguisher Use (Handout &Video 11.55 min) •08_DPW Fire Prevention Dangers of Linseed Oil (Discussion &Video 3.35 min) •09_DPW DPW Garage Facility Walk Through of all locations:(Walk Through &Discussion) o Division Offices &Bays,Posted Building Maps,Fire Extinguishers, Building Exits,Safety Program Info Board,First Aid Station,AED Location,Eye Wash Station,HazCom &MSDS Stations,Designated Hot Works Areas,Main Garage &Cold Storage •10_DPW Facility Access Gate &Fuel Pump Access Protocol (Demonstration) •11_Fire Extinguisher Use by Each New Employee Hire Challenges •Acquiring and retaining staff •Acquiring and retaining contractors for snow & ice removal •Supply chain issues for a variety of construction materials –(steel, ductile iron water main, pumps, general electronics, etc) •DPW Garage space (for training, vehicle storage, material storage, etc) •Cemetery Garage space •Emerald Ash Borer Salaries by Division FY23 FY24 Change Administration 442,450 465,750 5.3% Engineering 482,825 498,750 3.3% Highway 970,950 992,000 2.2% Highway/Stormwater 164,200 169,975 3.5% Parks/Cemetery 619,950 634,525 2.4% Forestry 339,550 345,600 1.8% Total Salaries 3,019,925 3,106,600 3.1% Expenses by Division FY23 FY24 Change Administration 18,000 18,500 2.8% Engineering 84,000 54,000 -35.7% Highway (including fuel)694,700 754,700 8.6% Highway/Stormwater 3,000 3,000 0.0% Parks/Cemetery 42,000 50,500 20.2% Forestry 65,500 70,000 6.9% Total Expenses 907,200 950,700 4.8% Total Budget Increase 3,927,125 4,057,300 3.3% (including fuel) GF-Level I Summary Staffing •No changes Expenses •Engineering Traffic Control Repairs: Increased from $18K to $25K •Engineering Computer Supplies: Increased from $7K to $10K •Highway Outsourced Repairs: Increased from $140K to $150K •Highway Line Painting/Traffic Markings: Increased from $65K to $90K •Highway Fuel: Increased from $165K to $190K •DPW Administration Supplies: Increased from $2,500 to $3,000 •Cemetery/Parks Fuel Oil: Increased from $2,500 to $3,000 •Cemetery/Parks Prof Technical Services: Increased from $3,500 to $6,500 •Cemetery/Parks Chemicals/Seeds: Increased from $4K to $6K •Cemetery Parks Gravel Clay: Increased from $2K to $5k •Forestry Professional Technical Services: Increased from $20K to $22K •Forestry Brush Grinding: Increased from $7,500 to $10K Water Water Distribution System is comprised of: •111 miles of water main •2 storage tanks: Auburn St (750K gal) and Bear Hill (1M gal) •1 booster station (Emerald Drive) •7866 residential water connections •71 Municipal water connections •240 Commercial water connections Consumption –an average of 45.21 GPCD (gallons per capita daily); –30.4% below the state suggested limit of 65 GPCD Water •Auburn Street Water Tank Replacement ($7M) –Project consists of replacing the existing 750,000 gallon tank with a new Composite Elevated Tank (CET) –Bid Awarded November 2021 to Statewide Aquastore –Site has been cleared, soil removed, existing tank demolished, temporary cell tower installed. –Site contractor has had difficulties removing rock ledge •Downtown Phase 1 Water Main Improvements ($6.5M) –Project consisted of approx 8,352 LF of water main improvements –Bid awarded to N.Granese & Sons –Project under construction, anticipated completion date of Spring 2023 •Lead Service Audit ($1M) –Audit and report are complete, phase 1 currently under design. –Anticipated Bid January 2023 •Gazebo Circle Water Booster Station ($2M) –Under design; anticipated construction, Spring 2023 •Walkers Brook Drive Water Main Replacement ($400K) –Under Design •Emerson Street Water Main Replacement ($400k) –Under Design Water Conservation Rebate Program 4,463 TOTAL REBATES ISSUED (3,783 CUSTOMERS) Washing Machines (2,593) 58% Washing Machines $518,600 Toilets $85,200 Rain Barrels $27,900 Rain Sensors $1,125 TOTAL: $632,825 •WASHING MACHINES: REBATE ELIGIBLE (ONE TIME ONLY) ON PURCHASE OF HIGH EFFICIENCY WASHER -$200.00 •TOILETS: REBATE ELIGIBLE (ONE TIME ONLY) ON PURCHASE OF NEW 1.6 GPF TOILET -$120.00 •RAIN BARRELS: REBATE ELIGIBLE WHEN PURCHASING AND INSTALLING A RAIN BARREL FROM DPW -$25.00 •RAIN SENSORS: REBATE ELIGIBLE UPON PURCHASE AND INSTALLATION -$25.00 Rain Barrels (1,116) 25% Toilets (709) 16% Rain Sensors (45) 1% Sewer Sanitary Sewer System is comprised of: •108 miles of sanitary sewer •12 Sewer Pump Stations Master Plan Developed in 2010 for the replacement of the 12 sewer pump stations. CDM is currently in the process of updating. –West Street Pump Station (completed) –Batchelder Road Pump Station (completed) –Charles Street Pump Station (completed) –Sturges Road Pump Station (December 2022) –The remaining 8 stations to be replaced are: Joseph Way, Brewer Lane, Collins Ave, Small Lane, Grove St, Strout Ave, Longwood Rd, Pitman Drive Sewer Projects •Downtown Sewer Main Improvements ($1M) –Bid awarded to N&M Excavating –Replaced approximately 700LF of sewer main and lined Washington Street from Main to Village •Sturges Park Sewer Pump Station Replacement ($2M) –Bid awarded October 2021 to Albanese, construction anticipated December 2022 (Project was delayed due to material sourcing) •Phase 12 Sewer I/I Improvements ($1.04M) –Bid awarded to Green Mountain –Project consists of approx. 15,600LF of cured-in-place pipe lining and flow monitoring –Construction started Fall 2022 Stormwater •NPDES Annual Permitting –Completed annual permit assessment –Completed Notice of Intent and Stormwater Management Plan –Illicit Discharge Detection and Elimination (IDDE) –Wet Weather Sampling –Stormwater Master Plan revision •Maillet, Sommes & Morgan Stormwater Project ($3M) –Town Meeting authorized project –Town received $2.1 M from the MVP grant program –Currently under design with consultant •Downtown Stormwater Improvements ($1M) –Currently under design –Anticipated to go out to bid December 2022 Challenges •Acquiring and retaining staff •Training •Material shortages •Aging infrastructure •Coordination of work based on funding, paving program, National Grid, etc •Traffic/noise/general inconvenience associated with Paving/Water/Sewer/SW projects EF-Level I Summary Water Salaries •No new staffing Water Expenses •Increased costs for police details from $24K to $30K •Increased costs for copper tubing from $10K to $15K •MWRA Draft Water Assessment increased by 3% Sewer Salaries •No new staffing Sewer Expenses •Increased costs for Hazardous Waste Disposal from $14K to $16K •MWRA Draft Sewer Assessment increased 3% Stormwater Salaries •No new staffing Stormwater Expenses •Level funded Salaries FY23 FY24 Change Water 852,750 878,900 3.1% Sewer 470,750 483,150 2.6% Stormwater 128,500 120,750 -6.0% Expenses Water includes MWRA Assessment 3,893,000 3,994,800 2.6% Sewer includes MWRA Assessment 5,867,500 6,034,650 2.8% Stormwater 133,750 133,750 0.0%