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Home My WebLink About2022-03-14 Council on Aging MinutesRECEIVED • TownReading TOWN CLERK MeetingngREAPING, MA. Minutes VAL 2023 JAN -9 AN 11: 23 Board — Committee - Commission —Council: Date: 2022-03-14 Time: 6:30pm Purpose: Council on Aging Location: Zoom Meeting Members Attendance: Jackie Behenna/here, Joan Coco/here, Karen Fotino/no, Sally Hoyt/yes, John Parsons/here, Karen Pinnette/here, Sandy Shafer/no, Marilyn Shapleigh/here, Nancy Ziemlak/here, Debbie Small/ here, Barbara Carney/here, Jolyn Ek/not here Others Present: Amy O'Brien,EHS Administrator/Mark Dockser, Select Board Liaison, Patty Munn(guest), Kevin Boymiller/Public Services Minutes Respectfully Submitted by: Nancy Ziemlak • Meeting Called to Order at 6:35 • Motion made to accept minutes from Feb 07, 2022: all members voted in favor to accept minutes with note to correct one section. EHS Update AMY • Kelly Coughlin has resigned as PSC Coordinator, the position is posted on the Town website Senior Center Coordinator, part-time, 8:3D-1:30. Also posted is a substitute van driver (2) job description on town website • April programs include: o Birthday luncheon at 12:30 on 4/19, Ms. O'Brien requesting $500 to fund event. Motion made to allocate $500 from Burbank Trust Fund, all members present voted in favor. o Other programs include: Pizza & Movie, day trip to Rockport, coffee with town manager, a wellness program, a bereavement group, coffee for new Town Manager • Let Amy know if anyone interested in Training for Dementia Friendly Reading provided by Kerry/Alyce and she will schedule a session. • Amy reviewed the stats for PSC and Elder services use. Reports included in packet. 2022 Statistics February Social Service Clients 95 Social Service Contacts 169 Nurse Advocate Clients 65 Nurse Advocate Contacts 139 Trips (most frequent) 315 Fitness&Games 482 • In the year to date report (6/1/21 to 3/9/22) the largest %of participation was in the categories: Fitness/Exercise, Recreation, and Recreation/Sports. A total of 555 individuals. The activities could include single events as well as those with multiple sessions. Financial Report- Kevin • Kevin reviewed the COA Trust Fund financial statements as of 03/07/22 including Burbank, the Schroeder fund and the Patron for Older Adults fund. Expenditures from the Burbank Trust Fund to date include: • $1,440.00 7/29/21 Green Tomato (senior meals) • 729.001/27/22 Cupcake City (senior center) 815.09 2/03/22 41mprint, Inc (P -Card invoice for statement c........ • 269.352/24/22 Coughlin, Kelly (reimbursement for.... • Total Expenditure: 3,253.44 • Expenditures from Schroeder Fund: $0 • Expenditures from Patron for Older Adults: $3,253.44 Select Board Liaison Report- Mark Dockser • ReCalc presentation to SB next week on 3/22 • ReCalc/COA meeting with the consultant on 3/30. • ReCalc members will be visiting 21 centers to gather information on best practices • RECALC will submit a written report to be disseminated to town members meeting at next Town Meeting • General discussion that the survey needs to go to individuals as opposed to one survey per household in order to insure diversity in the responses. Consider designing the survey in a way to solicit multiple respondents on one enclosed survey. • ReCalc members informally suggested that a promotional video could be produced and run on RCN to promote the project. Reading Response Program Update • Kerry manages the program for Reading. She receives referrals from the police, fire and the library. It was recommended that Kerry be invited to the next COA meeting to make a presentation to provide the COA with more information.. • Question asked: is there a significant difference between the two options if we only went with the home version versus the gps one/ is cost a significant factor in it? It was mentioned that the GPS version is about $1000 per person. • The Commissioners of Trust Funds discussed Philip's Life Line at their last meeting including the maintenance of the existing program as well as looking into the GBS option. Agreed that there was a need for more discussion and updated guidelines. Dementia Friendly- Debbie Small • The meetings are on hold as current person has left for a full time job. Refer anyone looking for a part- time job of promoting dementia friendly programs to Debbie Small 781-640-9951 New Business Trust Fund Expenditures Policy- Mark Dockser • Currently we limit expenditures to the interest incurred. It was a decision made by the COA a number of years ago. COA needs to think about whether or not some of the trust funds principle could be used. Ror example the Burbank could be used to fund some of the expenditures of financing a project for the new center (i.e.furniture) • Also discussed with Town Manager the possibility of short term expenditures for space issues, etc. Sally Hoyt 100 Birthday • Discussion of Ideas to recognize Sally Hyt's 100th Birthday included Drive by in August '22 or perhaps a birthday party with a cake at the Pleasant Street center. All members agreed that this recognition of Sally's service to the town was very well deserved. Discussed ideas for Trust Funds events- Marilyn Full description of the suggested events, as presented by Marilyn, are included in the packet. Amy O'Brien will review suggestions and report back to COA. Suggestions included: • Tea Party, • Zoom Nutrition Series, • Weekly catered lunch and learns • Senior Coffee Hours at local Restaurants at a local restaurant • Info EHS Mailing to all town residents prior to the ReCalc survey John Parsons made a motion to adjourn. It was seconded all members present voted in favor. Meeting Video: • open your browser (i.e. Google) • type in rctv.org • select the video button and a new page opens • select the video button again on this page and a new page with all the town videos will appear • scroll on that page to find the Council on Aging 3/14/22 video Town of Reading 0 Meeting Posting with Agenda Board - Committee - Commission - Council: Council on Aging Date: 2022-03-14 Time: 6:30 PM Building: Location: Address: Agenda: Revised Purpose: Open Session - Remote meeting Meeting Called By: Amy O'Brien on behalf of the Chair Notices and agendas are to be posted 48 hours In advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. Alt Mesting Postings must be submitted In typed format; handwritten notice will not be accepted. Topics of Discussion: Topic: Council on Aging Time: Mar 14, 2022 06:30 PM Eastern Time (US and Canada) Join Zoom Meeting httos•1Na0Bwab.zaom.usU74868231987owci=e W NockJRSI VQR0ReYnOzbkoYbzRMQT09 Meeting ID: 874 8682 3196 Pasacode: 540081 One tap mobile +16485189805„87488823196#,,,'540081# US (New York) +16465588656„87486823196#,,,'540081# US (New York) Dial by your location +1646 518 9805 US (New York) +1646 558 8656 US (New York) Meeting 10: 874 8682 3196 Passcode:540081 Find your local number, haps://usOO"b.zoom.usNrkbJBXvrcZB Topics: -Cell to order -Acceptance of Minutes from February Onaolrw Business Elder and Human Services Update - Financial Report (FY 2022 YTD) - Select Board Liaison Report - ReCelc Update - Dementia Friendly Update Funding Requests Naw Business -Trust Fund Expenditure Polley Review - Honodng Sally Hoyt on her 100th Birthday - PSC Staffing Update - Ideas for Trust Funded Events - Review Reading Response Postcards Open session for topica not reasonably anticipated 49 hours In advance of making. This Agenda has been prepared In advance and represents a liking of topics that the chair reasonably anbdpates will be discussed at me making. However the agenda docs not necessarily Include all matters WM1ldl may be taken up at this making, rage I t Town of Reading Meeting Minutes Board — Committee - Commission — Council: Date: 2022-02-07 Time: 6:30pm Purpose: Council on Aging Location: Zoom Meeting Members Present: Jackie Behenna/here, Barbara Carney/not here,Joan Coco/here, Jolyn Ek/not here, Karen Fotino/yes, Sally Hoyt/not here, John Parsons/here, Karen Pinnette/here, Sandy Shafer/here, Marilyn Shapleigh/here, Nancy Ziemlak/here, Debbie Small/not here Others Present: Amy O'Brien, EHS Director/Mark Dockser, Select Board Liaison Minutes Respectfully Submitted by: Nancy Ziemlak Meeting Called to Order at 6:35 Motion made to accept minutes from December 22: all members voted in favor to accept minutes with note to correct punctuation and capitalization. Motion made to accept minutes from the January 22.meetingrall members present voted in favor EHS Update AMY • Jean Delios and Kevin Brohmiller will be meeting with consultant to talk about the outreach flyer and strategize the best way for it to be part of the overall public outreach in conjunction with the ReCaIC. • PSC training a new receptionist her name is Eileen Mack • Scheduled Drive by next week for Valentine's Day, 2/15 1-2pm. New Town Manager, Fidel Maltez, visited the center to tour and meet staff. Also, PSC will be hosting a coffee hour to welcome him to Reading. A tent will be set up on the patio again in late March early April. Tin bucket event to be rescheduled to late March 3/23 or 30 for a painting event. My Senior Center training was done on Monday 10-3 for all staff. Will be producing reports soon. ReCalc Meeting Discussion Attendees generated several Ideas to provide feedback to ReCalc beginning with the list generated by the Committee. It was noted that most of the items on the list show up in past survey's etc. Suggestions Included: o room that's set up like a movie theater o space to sell gently used items to raise money for programs. In Lynnfleld, this run by the Friends of COA o increased use of virtual reality equipment it's becoming more and more of a technology that is being explored for benefits It has for seniors o waiting reception area o bathrooms on every floor o room set up for activities without the staff having to set up furniture o a library resource room o swimming pool Febmrdry 7, 2022 Council on Aging Page 1 of 4 ReCalc List: o there's not enough space to run these kinds of activities o Include athletics fitness locker room and showers o multiple programs at the same time o set up cleaning coordinated maintenance and storage o common space o meals with a real kitchen o a meeting space small group space o program staff and space o support for people supporting elders o private counseling space o affordability programs specialty rooms for things like crafts Short Term Programming o supportive day care licensed o a covered carport for Inclement weather o recharging stations for electric vehicles o food pantry o function as a emergency center when there's extreme heat or extreme cold o health services 0 outdoor patio bocce courts o indoor and outdoor space o adult day care o transportation and nutrition services o some fun activities like dance music o special speakers cooking classes o special trips Let's look at replacing what we had to eliminate and see if we can re -instate some of these programs. Ideas suggested included: • Reinstating mid-day meals at the PSC as was done prior to the pandemic. Although mid-day meals were offered there were complaints about the food and the participation on a dally basis was low. Catering is an option vs Installing a kitchen. Special events with outside catered meals were well attended and often created a waiting list. In an earlier meeting Kevin said he was exploring the option of collaborating with local restaurants once a month to provide meals at the center. These lunches were popular and offered social Interaction opportunities. We would have to strategize how to fairly accommodate the participants. Karen explained that Pearl Street facility has small kitchen at the property and has looked into minimally outfitting the kitchen. The cost was over forty thousand dollars and that's not pots pans, etc. Data is needed in order to explore this further. • Explore other options for locations. Consider renting the space over by market basket It may alleviate a lot of the stresses that we're having with the facility we're in for the short term we could probably get grant money • Upgrade Life -Alert buttons Need for Data • Karen and Nancy asked the question, how do we know that the projects that the group is selecting are the ones that are needed by the seniors in the community? is the intent of EHS to continue servicing the 1000 people that currently use the center which would be a fairly easy? Or to reach out to the community to encourage more use of the services? It was agreed that we need data to move forward to Identify specific programs/services, etc. How Does the COA Move Forward to the next step • Marilyn asked how do we structurally and organizationally begin to get these Ideas Into the planning phase. Meeting once a month makes it really difficult to move forward on any ideas.Do we need to set up subcommittees to perform research? Are people up to volunteering outside of our scheduled meetings? Can we meet twice a month (no Interest)? Februrary 7, 2022 Council on Aging Page 2 of 4' • Can we identify things for which we want to write a grant and provide eresear o11pe=rsovou know that would need it and someone or multiple people who can actually volunteer to do the grant? If not, we need to be recruiting more volunteers. It's not that we really disagree with each other we Just haven't got the people power to move things forward. Subcommittee formed: Marilyn, Nancy, Karen to meet with Amy to review the PSC usage data on Thursday 2/17 at 4:30 at the PSC. Consultant Mark's assumptions is that ReCalc will meet with the consultant talk about the survey and the types of questions to be asked. It's important that there is context in addition to the questions so that people will be better able to answer the questions and we get the info that we need to move forward. Marilyn mentioned that is why sending out the COA flyer is so Important prior to the survey mailing. ReCalc's timellne: - Mark responded that roughly in • Feb-March: ReCaic,COA,EHS,Public Services will work with the consultant to develop survey to be used to determine needs. • April 25: ReCalc presents the needs assessment strategy and status report to town meeting 4/25. • March-lune: In addition to the survey, the Consultant conducts 4 public meeting to solicit community feedback. • November: ReCalc presents to Town Meeting recommendations in order for ReCalc to move to the next step. EHS outreach & planning • A Draft of the flyer was Included in the packet for discussion. It is a paper version of the current EHS and PSC website so it's not specific to anyone month In contrast to Pleasantries instead it's a document that shows the range of what's available. Mark suggested it should be sent out no later than March because if ReCalc starts doing surveys and this information will provide context. • After much discussion a motion was made that we mall out the flyer for mailing costs of up to ten thousand dollars using whatever fund has been used in the past for mailings. It was seconded. Roll call: six in favor one opposed. Motion passes. • Joan Coco yes • Karen Fatino yes • John Parsons no • Karen Panetta yes • Sandy Shaffer yes • Marilyn Shapleigh yes • Nancy 2lemlak yes Reconsideration • After the vote Amy asked will this be dependent on Kevin as he and lean Delios are planning to meet with the consultant. At past meetings Kevin has shared his opinion that this is not the right time to send this information out to the community. There Is a concern that this will generate Increased participation or phone calls. Amy stated that a plan needs to be in place to handle these contingencies if they occur. • Marilyn reiterated that there is nothing in this flyer that tells anybody to do anything but It's simply taking verbatim from the website and putting It on the flyer. Febmrary 7, 2022 Council on Aging Page 3 of 4 �d'� nnont • Amy explained that the staff want to make sure that they are doing the ey can w w a we have and if people turned away then it's kind of like shooting ourselves in the foot. • Marilyn added that we are In essence turning people away now by not communicating what's available. Although it's on the website, it's not easy to find, so many people may not know these services are available. The will affect how people will answer the survey and we will find ourselves in the same place 6 months from now. We've got to start moving forward and It would be really distressing during this assessment period not to be able to find out what people need. • Kevin is meeting with lean Delios to review the flyer and strategies to discuss with the Consultant. It was agreed that the sooner the COA can be Involved the more likely we can dovetail these operations and coordinating it with ReCalc • As a result of the discussion a motion was made for a reconsideration of the previous motion. It was Seconded, vote taken six in favor of reconsideration and one opposed. Motion passed to reconsider. • Joan Coco yes • Sandy Shafferyes • Karen Fotino yes • Marilyn Shapleigh yes • John Parsons yes • Nancy Ziemlak no • Karen Pinette yes Next vote wasto reconsiderthe original motion to spend up to 10 grand out of whatever the fund was that we used in the past for pleasantries to get something out by end of February. It was seconded. Final vote: six opposed to it and one In favor. As a result of the vote the Flyer will not be mailed to Reading residents this month. • Joan Coco no • Sandy Shaffer no • Karen Fotino no • Marilyn Shapley no • John Parsonsno • Nancy Ziemlak yes • Karen Pinette no Future Agenda Item(s): Pandemic Survey Motion to adjourn at 840. All in attendance voted in the affirmative, 9) 00A packet Pack documents are Included below for reference. '-' pat To watch the meeting in Its entirety click on the link below. If the link is not active: highlight and copy this link, open your browser, past link into search bar, press enter: https:/ywww.youtube.com/watch?v—oobNRCGN rY Febmrary 7, 2022 Council on Aging Page 4 of 4 FOR 2022 OB ACCOUNTS POR: 4920 ELDER SERVICES - SCRRORDRR ORIGINAL APPROP TRARS/AWSNTS REVISED BUDGET JOURNAL DETAIL 2022 1 TO 2022 12 YTD BSPBRDEO ENCAARARCE/RSO AVAILABLE BUDGET S USED 49201501 ELDSVE SCHROEDER BUDS AVAIL 0850 TRUST FUND COMMISSIONERS 13201501 500010 ELDSVC SCHROEDER BUDG AVAIL 23,683.46 811.61 24,495.07 0.00 0.00 24,495.07 .0% 07/30/2021 BUA 144.81 REP FMVAOT 07/30/2021 HDA 78.60 REF MERCPT 07/01/2021 BUA 23,683.46 REF ORIGINAL BUDGET 2022 08/31/2021 RUA 53.92 REF EHRCPT 08/31/2021 BUA 240.83 REF FMVADJ 09/30/2021 BUA -592.58 REF FMVADJ 09/30/2021 BUA 43.83 REF EBRCPT 10/29/2021 HDA 1,064.38 REF RERCPT 10/29/2021 BUA -501.98 REF PRVADJ 11/30/2021 HDA 63.10 REF RERCPT 11/30/2021 BUA -. -229.42 REF FMVAA3 12/30/2021 BUA 412.55 REF FRVADJ 12/30/2021 HOA 33.57 REF MERCPT TOTAL SLEEVE SCHROEDER SOTO AVAIL 23,683.46 811.61 24,495.07 0.00 0.00 24,495.07 .OY 49205577 IBM ELDER SCHROEDER SOC SVC 0850 TRUST FEND COWISSIONHRS 492055]] 5]]530 ELDER SCHROEDER SOC SVC 0.00 0.00 0.00 0.00 0.00 D.00 .Ot TOTAL PREM ELDER SCHROEDER SOC SVC 0.00 0.00 0.00 0.00 0.00 0.00 ,O2 49205578 PERM ELDER SCHROEDER OTH ERP 0850 TRUST FUND COMMISSIONERS POR 2022 08 JOURNAL DETAIL 2022 1 TO 2022 12 ACCOUNTS FOR: 4920 ELDER SERVICES - SCER08DSR 10,800.00 0.00 2D22 QjLQQ0A03 07/01/2021 BOC 10,000.00 REF ORIGINAL ORIGINAL APPROP TRANS/ADJ9NT5 REVIEW BUDGET YTD EXPENDED ENC ERANCB/REQ AVAILAELE BUDGET $ DBED 49205598 578D00 ELDER SCRROMER OTE EXP 10,000.00 0.00 TOTAL ELDER SERVICES - SCRROEDER 0.00 0.00 0.00 0.00 0.00 0.00 .0% TOTAL PEEN ELDER SCHROEDER, 0TH EXP TOTAL EXPENSES 33,683.46 831.61 0.00 0.00 0.00 0.00 0.00 0.00 .Ot 492DP598 PERM ELDER SC OEDER NONEXPEND 0851 NONEXPENDABLE TRUST FUNDS 4920P49R 5eA000 ELO SCHRDR NON PENDFOROS 10,000.00 0.00 10,800.00 0.00 2D22 QjLQQ0A03 07/01/2021 BOC 10,000.00 REF ORIGINAL BUDGET 2022 TOTAL PERM ELDER SCHROEDER NONEXPEND 10,000.00 0.00 10,000.00 0.00 TOTAL ELDER SERVICES - SCRROEDER 33,663.46 811.61 34,495.07 0.00 TOTAL EXPENSES 33,683.46 831.61 34,495.07 0.00 0.00 10,000.00 .Ot 0.00 10,000.00 .Dt 0.00 34,495.07 .Ot 0.00 34,495.07 OF REMING TO -DATE BUDGET REPORT POR 2022 08 ACCOUNTS POR: 4921 BLDBR SERVICES - BUAEANX ORIGINAL APPROP TRANS/ANBNTS REVISED BUDGET 49211501 ELDSVC BURBANE BUDG AVAILABLE 0850 TRUST FUND COMMISSIONERS JOURNAL DETAIL 2022 1 TO 2022 12 YTD EXPENDED BNCO6IDRANCE/REQ AVAILABLE BUDGET % OSHD 492I1sD1 500010 - DSVC BURBANX BODO AVAILABLE 329,905.88 8,474.33 338,380.21 0.00 0.00 338,380.21 .O1 07/30/2021 BOA 1,634.30 RBF FMVAN 07/30/2021 EUA 764.59 REF MERCPT D7/01/2021 SIC 329,905.88 REF ORIGINAL BUDGET 2022 08/31/2021 BUA 522.65 REF NERCFT 08/31/2021 HUA 21717.98 REF FNVAN 09/30/2021 BUA -5,724.45 REF FNVAN 09/30/2021 BUA 423.41 REF NERCPT 10/29/2021 BUA 10,282.24 REF MERCPT 10/29/2021 EUA -4,849.24 REF FM VAD7 11/30/2021 BUA 609.56 REF NERCPT 11/30/2021 EUA -2,216.30 REF FNVAN 12/30/2021 BUA 3,985.33 RBF MAN 12/30/2021 BUA 324.26 REF NERCPT TOTAL ELDSVC BURBANK BLDG AVAILABLE 329,905.88 8,474.33 338,380.21 0.00 0.00 338,380.21 .0% 49215535 PERM ELDER BURRANK-RECREATIONA 0850 TRUST FUND COMMISSIONERS a 9215515 515oon BURBANN RECREATIONAL 0.00 0.00 0.00 07/29/2021 API 1,440.00 VND 309708 VCR 01/27/2022 API 729.00 VND 342949 VCN 02/03/2022 API 815.09 VND 350600 VCH 1 02/24/2022 API 269.35 VND 350674 VCR TOTAL PERM ELDER BURBANK-RECREATIONA 0.00 0.00 0.00 3,253.44 0.00 -3,253.44 100.01. GREEN TOMATO TH SENIOR MEALS 568749 CUPCAKE CTTY LL SENIOR CENTER 602077 4IMPRINT, INC P -Card invoice for statement c COUG LIN KELLY EXPENDITURE RBIMBURSEffiTT FOR 602961 3,253.44 0.00 -3,253.44 100.01 03/07/2022 Ofia19 ITOMN OF READING IP Rb OA 11.. YEAR -TO -OATS BUDGET REPORT gl,td . POR 2022 08 JOURNAL DETAIL 2022 1 TO 2022 12 ACCOUNTS POR: 4921 SIDES SESMICEE - BURBANK ORIGIEAL "PROP TEAKS/ADUSMTS REVISED BUDGET YTD EXPENDED SRC OIBIRANCB/REQ AVAILABLE BUDGET 8 USED 49215577 PERM EIDER BURBANK-SOCIAL SERV 0850 TRUST FUND COMMISSIONERS 492ISS77 577530 BOEBANK-SOCIAL SVC 0.00 0.00 0.00 0.00 0.00 a.00 TOTAL PERM ELDER BURBANK-SOCIAL SERV 0.00 0.00 0.00 0.00 0.00 0.00 49215578 PERM ELDER BURBANK-OTHER EXPEN - 0850 TRUST FUND N ISSIQNERS 49215578 578000 BURBANK OTHER EXPENSES 0.00 0.00 0.00 8.00 0.00 0.00 TOTAL PERM EIDER BURBANK-OTHER EXPEN 0.00 0.00 0.00 0.00 0.00 0.00 49215580 PERM ELDER BIRiBANK-DEPT EQUIP 0850 TRUST FUND COPMISSIONERS 49215580 580000 BURBANE EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL PERM ELDER BUREANK-DEPT EQUIP 0.00 0.00 0.00 0.00 0.00 0.00 4921PS98 PERM ELDER BURBANK NONEXPENDAB 03/07/2022 kboLa1118i YEAR -TG -DATE BUDGET REPORT POR 2022 08 ACCO 9 H : 4921 B1 = SMVIc S - BBRBAN¢ ORIOIIDIL APPROP TBANS/ADJSMTS RKVISED BUOGBT YTD MPBNDED JODRNAL DETAIL 2022 1 TO 2022 12 @iCGMBRANCB/REQ AVAILABLE BD ET 8 mm 0651 NON P@EDABLE TRUST P S 4921PS98 598000 NONeEPENDABLE PUfIDS 0.00 0.00 0.00 0.00 0.00 0.00 .0% TOTAL PERM FT m HURBONK NONE%P�1DA8 0.00 0.00 0.00 0.00 0.00 0.00 .0a TOTAL SLOKR SERVICES - BUREARK 329,905.88 8,474.33 338,380.21 3,253.44 0.00 335,126.11 1.08 TOTAL ®[PENSEE 329,905.88 8,474.33 338,380.21 3,253.44 0.00 335,126.77 POR 2022 06 AQDRTS FOR: 4922 PATROBB FOR OLDR ADDLTS ORIOI T, "PROP T'RARB/AlAT81R8 R BR BODOBT JODRRAL DETAIL 2022 1 TO 2022 12 STD EIPEEDED RNRRANCE/RO AVAILABLE EDDOET R USED 49221501 PERM ELDER PATRONS OLDR BUDGAV 0850 TRUST FUND COMMISSIONERS 99221501 500010 PERM ELDER PATRONS OLDR BUDGAV 53,263.16 4,586.78 51,849.94 0.00 0.00 50,849.94 .0% 2022/01/000787 07/30/2021 BM 876.47 REP FMVADJ 2o2Z/pl /Op07R8 07/30/2021 EUA 414.16 REP N RCPT 07/01/2021 BUC 53,263.16 REF ORIGINAL BUDGET 2022 am 28611 REP KERCM 08%312021 31/2021 BUA 1,457.64 REP FMVADJ 09/30/2021 BOA -3,136.82 REP FMVADJ 09/30/2021 BDA 232.02 REP MERCPT 10/29/2021 Bm 5,634.35 REP MERCPT 10/29/2021 BDA -2,657.23 REF PMVADJ 11/30/2021 BUA 334.D2 REF MERCPT 11/30/2021 BDA -1,214.47 REP FMVADJ 12/30/2021 BDA 2,183.84 REP FMVADJ 12/30/2021 BDA 177.69 RSP MERCPT TOTAL PERM ELDER PATRONS OLDR BUDGAV 53,263.16 4,586.78 57,849.94 0.00 0.00 57,849.94 .04 49225535 PROGAMS AND EVERTS 0850 TRUST FUND COMMISSIONERS 49225535 535000 PATRONS RECREATIONAL 0.00 0.00 0.00 0.00 0.00 0.00 .04 TOTAL PRO:AM.9 AND EVENTS 0.00 0.00 0.00 0.00 0.00 0.00 .0% 49225578 PENN ELDER PATRONS OLDS OTH E2 0850 TRUST FUND COMMISSIONERS 49225578 578000 PEEN ELDER PATRONS OLDS OTHEAP POR 2022 OB ACCOUNTS FOR; 4922 PATRONS MR OLDER ADULTS ORIGIlO1L "PROP TRANS/ADTSNTS REVISED BUDGET YTD RXPRIDED 0.00 0.00 0.00 0.00 JOURNAL DETAIL 2022 1 TO 2022 12 88C01®IGNCB/R8Q AVAILABLE BUDGET % BE® 0.00 0.00 At TOTAL PBRN ELDER PATRONS OLDR OTE EX 0.00 0.00 0.00 0.00 0.00 0.00 4922P598 PEEN ELDER PATRONS OLDR NONBXP 0851 NONBRPeNDABLH TRUST FUNDS 4922P598 591000 PUM ELDER PATRONS OLDR NONEXP 126,482.38 0.00 126,482.38 0.00 0.00 126,482.38 2022/01/000103 07/01/2021 BUC 126,482.30 REP ORIGINAL BUDGET 2022 TOTAL PEEN ELDER PATRONS OLDR NONEXP 126,482.36 0.00 126,482.38 0.00 0.00 126,482.38 TOTAL PATRONS POR OLDER ADULTS 119,145.54 4,586.78 184,332.32 0.00 0.00 184,332.32 TOTAL EXPENSES 179,745.54 4,586.78 184,332.32 0.00 0.00 184,332.32 At .0t 03/07/2022 06:19 ITOW OP BB T= kbOLm111.i YPAS-TO-BATS BUDGET REPORT POR 2022 08 JOOANAI, DETAIL 2022 1 TO 2022 12 OmoO "PROP TRAES/R mT3 DEVISED BUDGET YTD 88PMOM BBCOIBBABCE/R84 AVAILABLR BVO(RT 6 USED GRAND TOTAL 543,334.68 13,872.72 557,207.60 3.253.44 0.00 553,954.16 .64 ** END OF REPORT - Generated by Sevin Bobmiller ** Field P Total Page Break Sequence 1 I Y Y Sequence 2 9 Y N Sequence 3 2 N N Sequence 4 0 N N Report title: Category YBAR-TO-MTR BD T REPORT Object Sumry Includes accounts exceeding 0a of budget. Print totals only: N Reserved Print Full or Short description: F Print full GL accounts N Org Mryect :ss aero bal accts: N Is requisition amount: Y Revenues -Vermin, headings: N revenueas creiit: Y revenue budgets as zero: N Include budget entries: Y Incl ¢numb/liq entries: Y Sort by JE a or Po B: J Detail format option: 1 Include additional JE comments: N Multiyear view: F Amounts/totals exceed 999 million dollars: Y Find Criteria Field Name Field Value Fund '49201492114922 Budgetary School Budg Divi.../lac Category Object Sumry OMP Reserved Character Code Org Mryect Project Mcount type Expense "POST OPTIONS Year/Period: 2022/ S Print MTD Version: N Roll projects to object: N Carry forward code: 1 FEBRUARY 2022 MONTHLY REPORT PUBLIC SERVICES DEPARTMENT ELDERMUMAN SERVICES DIVISION Highlights: • Center Events: Valentine's Day Drive-by • Pati -time receptionist Eileen Mack joined our team. • We re -opened the PSC Social Service/Transportation/Volunteer Statistics Transportation statistics represent the most frequented trips. This does not represent all rides. 2022 STATISTICS J F M A M J J A S O N D Social Services Clients 95 Social Service contacts 169 Nurse Advocate Clients 65 Nurse Advocate Contacts 139 Trips 315 Fitness &Games Partici is 482 0112 C\Usa bohmiOaNppD*m\Lo [WicrosoMWindows\INe uC \ContenLOtimk\WHEACODgUO22 FEB MONTHLY REPORT.doc Social services stats moulded between 0610112021 and 03/0912022 Interacdon Duplicated Unduplicated E -Mail 345 202 Home/Care Facility Visit 89 50 Mail 34 32 Office Consultation 79 64 Phone Consultation 1738 607 Protective Services 10 6 Senior Center Consultation 29 24 Unknown 149 116 Walkin 59 38 Totals 2532 722 3254 Event Stadetics from 08101/2021 to 0310912022 Category Duplicated Unduplicated Chit Chat 58 44 Clubs/Support Groups 137 46 Education 37 29 Fitness/Exercise 1770 181 1951 Giveaway 206 203 HealthNVellness 157 95 Lunch 3 3 Miscellaneous 68 68 Recreation 523 53 Recreation/Sports 806 79 Total Event SI nine 3765 555 4320 Transportation provided between 06101/2021 and 0310812022 Category Duplicated Unduplicated Unknown 3037 77 Totals 1 3037 77 3114 Bohmiller, Kevin From: Sally Hoyt <sallyhoyt@hotmail.com> Sent: Wednesday, February 16, 2022 1:04 PM To: Bohmiller, Kevin Subject: Century Birthday Follow Up Flag: Follow up Flag Status: Completed Hello Kevin, As remember, in August (should I make it) I shall reach my Century Birthday. Would it be possible to schedule a "Drive BY" for interested people to wave to me, and receive a small boxed slice of Birthday cake? I am aware that you must obtain prior approval of activity at the Senior Center and Its grounds. The possible dates would be Friday or Saturday, August 26 or 27. 1 want to give you plenty of time to help me schedule this possible event. I await your valued response following obtaining cleared for this event. All the very best. Sally M. Hoyt COA Member: 30 years Sent fromtail for Windows Bohmiller, Kevin From: Sally Hoyt <sallyhoyt@hotmail.com> Sent: Friday, February 18, 2022 11:52 AM To: Bohmiller, Kevin Subject: My Century Birthday Follow Up Flag: Follow up Flag Status: Flagged Hello Again Kevin, I would like to add to my previous email relating to plans for my Century Birthday. I would be open to any suggestions from the COA as to what would be acceptable to celebrate this event. Should I consider a "sit-down' at the Senior Center and serving Birthday cake after I blow out a few candles? It would be nice to see happy faces around me I await your valued suggestions Thank you. All the very best. Sally M. Hoyt Sent from Mail for Windows Bohmiller, Kevin From: Marilyn Shapleigh <shapleigh.marilyn@gmail.com> Sent: Wednesday, March 9, 2022 4:44 PM To: O'Brien, Amy; Bohmiller, Kevin Subject: Ideas for Trust Funded Events Follow Up Flag: Follow up Flag Status: Flagged Hi, Here area few ideas that I'd like to propose for funding in FY22 at the next COA meeting. I'd love to hear your feedback and discuss before the meeting. I ealize that pandemic constraints continue to evolve But if there is interest in these events we could approve fundin and leave Itupto the Pleasant Street Center staff to decide if and when they will actually take place. Having concrete Ideas In mind may also help generate volunteer support. Idea 1: A Tea Party There are restaurants that cater a traditional English High Tea. See, for example, The Vintage Tea and Cake Company hetosJywww.vintageteaandcake.com/. I see that they speak of venues nearby that allow outside events (e.g. Stoneham, Melrose, Wakefield). I have reached out to them to inquire about settings in Reading. Also, now that indoor, mask -free policies are returning, we might be able to hold an event like this indoors. Idea 2: A Zoom -based Nutrition Info Series I would like to propose a series of zooms (about an hour each) to address various topics in nutrition. E.g., Healthy Eating after 50, Shedding the Pandemic 15 with Good Nutrition, etc. If we Included breakout sessions for discussion, these zooms could serve two purposes: sharing Info and creating an opportunity for online social interaction to help combat Isolation. I got the idea for this by participating in a Healthy Habits class sponsored by the YMCA. They pair a nutritionist with an exercise trainer to run weekly sessions. It's been wonderful. I've learned lots and made friends (facebook groups have even been formed to stay in touch after the programs end). I bounced my idea off of one of the nutritionists that led one of the classes I've attended and she would be interested In working with us to prepare and deliver zooms to Reading's seniors. She is a registered nutritionist with lots of Zoom experience and she is a great group leader. Her name is Rachel Wilkinson and I would be happy to Introduce her if there is Interest. Idea 3: Weekly Catered Lunch and Learns (or Early Dinner & Learns) We could run catered lunch/dinner and learn sessions on a regular basis. If possible we could recruit speakers, but showing short videos would also probably be effective. I know that the capacity of the PSC big room is small due to COVID, but I spoke with the library a couple of weeks ago and (in contrast to the pre -pandemic days) they had lots of available space. If we booked both of the big meeting rooms, we could comfortably accommodate at least 75. Kitchen facilities are also available at the library. Idea 4: Senior Coffee Hours at local Restaurants This idea needs to be researched, but the thought is that we might be able to partner with local restaurant(s) to get them to reserve a section during the day for seniors to "drop in" for coffee and conversation. Perhaps we could purchase pre -paid event "tickets" that would entitle the bearer to coffee and a muffin (or whatever) if they drop in during specified hours. If we targeted time during the day when the restaurant business Is slow, this program could benefit the restaurants and create a welcome gathering spot for our residents -- here too hopefully helping provide some relief from isolation among our elderly. That's what I have so far. What do you think? Thanks, Marilyn Information from the Town of Reading Are you age 60+ or taking care of someone in this age group? Check this out....... offers services that are free or require modestinwme. based copays": • Lifeline Emergency Response System: One touch of a button sends help fast, 24/7, for medical, fall, fire and home intrusion emergencies even when you can't reach a phone. • Medical transportation throughout the Boston area • Homecare Aid Escort to medical procedures (with prior approval) • File Of Life To schedule an appointment for any of the above services contact: Kerry Valle, Sr. Case Manager(781) 942-6659. For Health support or to request a blood pressure check, please contact Alyse Warren, Nurse Advocate 781-942-6693. Please note staff are seeing clients BY APPOINTMENT ONLY ==5 Amy O'Brien Administrator for the Elder and Human Services Department laobriendscl.readine.ma.us) (781) 942-6658 => Eileen Mack Receptionist emacktMci.reading.ma.us Mitt nAt_970A Sign -Up for Pleasantries Newsletter For more information on all programs/services go online: www.readingma.gov/pleasant-street- center/pages/pleasantries-newsletter OR call 781-942-6794 Please be patient. High call volume due to CoVID Van Transportation: Joe Beninati, Van Driver,781-942-6754 (ibeninatitlid.reading.ma.us) This is a free service to Reading seniors and non -seniors with disabilities from your home to a variety of locations. See Pleasantries Newsletter for complete list. Reservations required aleast 48 hrs in advance. "Reading Response income guidelines for medical transportation & lifeline: 1 person=$44,650; 2 person =$51,050. For every $5,000 over income guidelines there is a $5.00 copay. Clients on standard Mass Health are not eligible. �W- eading Center for Active Living Committee (ReCalc) has been created by the Select Board and is charged to explore the current and future needs of the Community, and initiate planning for a potential new Senior/Community Center with a focus on residents aged 60+ and possibly other members of the Community. Watch for announcements about surveys and focus groups. IMPORTANT. Our Select Board needs to hear from you. Please get involved II 1111 Visit: C CMCouncil on Aging is your volunteer board of Reading Residents responsible for promoting programs that address the needs of the 60+ Reading Community. Visit us at www.readingma.goy/muncii-on-aFCtng.