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Home My WebLink About2022-07-27 Finance Committee Packet Town of Reading Meeting Posting with Agenda 2018-07-16LAG Board -Committee -Commission -Council: Finance Committee Date: 2022-07-27Time: 7:00PM Building: Reading Town Hall Location: Conference Room Address: 16 Lowell StreetAgenda: Purpose:General Business Meeting Called By:Caitlin Nocellaon behalf of Chair Ed Ross Notices and agendas are to be posted 48 hours in advance of the meetings excluding operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will notbe accepted. Topics of Discussion: This meeting will be held in-person in the Town Hall ConferenceRoom and remotely via Zoom: Join Zoom Meeting https://us06web.zoom.us/j/82310423141 Meeting ID: 823 1042 3141 One tap mobile +16465588656,,82310423141# US (New York) +16465189805,,82310423141# US (New York) Dial by your location +1 646 558 8656 US (New York) +1 646 518 9805 US (New York) Meeting ID: 823 1042 3141 Find your local number: https://us06web.zoom.us/u/kcZ9Axtbfb AGENDA: Reorganization Liaison assignments Request to Supplement Veterans Service Officer Salary from FinCom Reserves Discussion on Continuing Free Cash Support for Extra Capital in FY24 Communication policy (email, website) Financial Forum planning DiscussAffordable Housing Trust Fund -from SB 7/19 Killam -Free Cash discussion (if needed) -from KPB 7/18 Approve Meeting Minutes from June 29, 2022 This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 TOWN OF READING Finance Committee Liaisons FY23 Name/Address/EmailTelephoneLiaison Assignments 1-2430), Vice Chair617-723-5744(C)Schools& School Committee 3 Deer Path LaneAudit Committee jmborawski@gmail.com Emily Sisson22-2531)617-710-7817(C)DPW 92 JohnStreetFacilities ekqsisson@gmail.comAdministrative Services Geoffrey Coram -)781-942-1694(H)Schools& School Committee 31 Ridge Road gjcoram@yahoo.com 332)508-265-4214(C)SelectBoard 13 Heather Drive781-944-3447(H)Public Services Mariannemdowning.fincom@gmail.com Joseph Carnahan(433)434-409-9550(C)Permanent BuildingCommittee 39 Middlesex AvenueRMLD joseph.carnahan@gmail.com Joseph McDonagh-531)781-944-6283(H)Library& Trustees 47 Deborah DrivePermanent Building Committee joeymcdonagh33@gmail.com Andrew Mclauchlan20-3;29)781-507-5241(C)Select Board 128 High StreetRMLD Mclauchlan.andrew@outlook.com Edward Ross22-258),Chair781-944-7488(H)Audit Committee 16KensingtonAvenue617-699-7542(C)Schools& School Committee ejross33@yahoo.comSelect Board Mark Zarrow(-239)781-942-2353(H)Schools& School Committee 34 Boswell RoadPublic Safety mzarrow@comcast.net ADMINISTRATION Sharon Angstrom781-942-6604(W)Town Accountant sangstrom@ci.reading.ma.us Susan Bottan781-944-5800(W)Director of Finance, Schools Susan.Bottan@reading.k12.ma.us Fidel Maltez781-942-6636(W)Town Manager fmaltez@ci.reading.ma.us617-828-7327(C) Dr. Thomas Milaschewski781-944-5800(W)Superintendent of Schools thomas.milaschewski@reading.k12.ma.us Finance Committee: Request for FY23 Reserve Fund Transfer To: FINCOM From: Fidel Maltez, Town Manager Date: July 27, 2022 It is respectfully requested that a transfer for $30,000 be made from the Reserve Fund to the accounts shown below, which is an unforeseen or extraordinary expense: 15433511 511003 Veterans Service Officer $30,000 On April 26, 2022, Kevin Bohmiller announced his retirement from the Town of Reading as of June 30, 2022. Mr. Bohmiller did a fabulous job for the Town, and we are incredibly sad to see him go, but wish him well in this next chapter of his life. Kevin Bohmiller served as the Veterans Service Officer for Reading, as well as Community Services Director. In April 2022, Town Meeting approved our FY2023 Operating Budget, which included the funding for a part-time Veterans Service Officer at $33,200. As we began preparing to fill the Veterans Service Officer position, we discussed that Mass General Law Chapter 115 and CMR 108 require that Reading have a full-time Veterans Service Officer o CMR 108, 12.03: Requirements of St. 1972, c. 471 for Full-time ng any provision of the law to the contrary, any city or town having a population over 12,000 and having a part-- services shall, at the end of term of such agent or director, whether by resignation, re district in manner provided by M.G.L. c. 115 § 10, or appoint a full- provisions shall not apply to any city or town so long as the incumbent of the office of part--time director of . Mass General Law District which would allow sharing of resources between Towns. I approached Wakefield, Stoneham, Burlington, and Wilmington to see if a district could be created to satisfy this requirement. Unfortunately, We will continue pursuing regionalization in the future. We also conferred with several Veterans in Reading who advocated that we maintain a high level of service, particularly around celebrations, support, and socialization of our aging Veterans. In May, after conferring with the Select Board, the Town of Reading posted a full-time Veterans Service Officer position. On June 27, Mr. William Valliere started as our full time VSO. We are requesting that FY2023. We will request this to be reimbursed at November Town Meeting and will include the full funding in our FY2024 budget. Current FINCOM Reserve Fund balance: $200,000 Resulting balance if all items approved: $170,000 Town Manager Recommendation: Approve Disapprove Town Manager Signature: ________________________________ Date: July 27, 2022 By a vote of the FINCOM at a meeting held on July 27, 2022 the transfer(s) for the above purpose(s) in the amount of $30,000 was: Approved Denied by a vote of: ____________. Finance Committee _________________ Chair - - - - 109,000 100,000110,000 396,500 2,447,5002,280,279 2,169,0001,375,0001,840,000 4,013,000 6,125,000 2,375,000 9,825,000 1,652,000 33,165,279 70,546,534 32,007,382 38,539,15138,783,378 33,165,279 FY23-33 ---- 5.00% 50,00010,00035,00030,000 160,000150,000320,000312,000200,000950,000 148,644148,644 2,217,000 7,432,203 1,663,500 5,768,703 5,769,000 2,217,000 3,552,000 7,270,099 FY-2033 ----- 5.00% 50,00010,00035,00047,500 160,000150,000610,000200,000950,000 144,315144,315 2,212,500 7,215,731 2,326,000 4,889,731 4,890,000 2,212,500 2,677,500 3,718,099 FY-2032 ---- 5.00% 50,00010,00035,000 920,001160,000150,000125,000636,000200,000950,000 140,111140,111 3,236,001 7,005,565 2,759,500 4,246,065 4,246,000 3,236,001 1,009,999 1,040,599 FY-2031 ---- 5.00% 50,00010,00035,00020,000 17,60030,600 884,400135,000125,000200,000950,000 136,030136,030 1,000,000 3,409,400 6,801,519 3,374,000 3,427,519 3,427,000 3,409,400 FY-2030 --- 5.00% 78,00010,00045,000 13,00013,000 790,000135,000125,000570,000375,000594,000200,000875,000 132,068132,068 3,797,000 6,603,416 2,793,500 3,809,916 3,810,000 3,797,000 FY-2029 ------- 5.00% 10,000 500,000673,000125,000370,000476,000352,000200,000800,000 128,222128,222 3,506,000 6,411,084 2,905,350 3,505,734 3,506,000 3,506,000 FY-2028 ---- 1 of 8 5.00% 32,87818,00010,00025,000 325,500200,000125,000435,000235,000735,000200,000725,000 124,487124,487 3,066,378 6,224,353 3,157,975 3,066,378 3,066,378 3,066,378 FY-2027 C. Softball/Multi purpose new turf field $3.2-3.6mil C. Coolidge Field turf $2.2-2.4 mil. (incr from $1.4mil) ----- 5.00% Capital Improvement Plan (CIP) 96,00010,00084,000 200,000186,000125,000230,000165,000400,000650,000 120,861120,861 1,022,000 3,168,000 6,043,062 2,874,650 3,168,4123,168,0003,168,000 FY-2026 ----- 5.47% (1,280) 91,00010,00035,000 120,000110,000100,000100,000900,000200,000117,341116,061 542,000 1,225,000 2,891,0005,803,050 3,453,963 2,349,0882,349,0002,891,000 FY-2025 --- 5.56% (2,686) 76,00010,00035,00040,000 250,000163,000140,000100,000107,000175,000625,000114,700112,014 629,000 1,260,000 2,981,0005,600,700 3,248,569 2,352,1312,352,0002,981,000 FY-2024 ---- 5.67% (2,733) 62,00015,00015,00010,00025,000 110,000100,000435,000584,000200,000110,850108,117 481,000 1,125,000 2,681,0005,405,850 3,450,376 1,955,4742,200,0002,681,000 FY-2023 B. Pickleball Cts, Playground, Parking $800k-$1.0mil B. Basketball Courts $500-650k B. Morton Field improvements $600-950k B. Castine Field $75-100k B. Higgins Farm Conserv Area $100-150k B. Birch Meadow Drive Improvements $250-400k ----- 6.03% (2,792) 10,000 690,000365,000195,000375,000110,000505,000 100,000 850,000 107,600104,808375,000385,000400,000145,000 1,300,0004,500,0005,240,400 1,963,844 3,276,5563,195,0004,500,000 FY-2022 this is add-alternate part of the Turf 1 project, so it may be funded therethis has been reported as a safety issue to the schools - added FY27 may be needed soonerwas removed until elementary school space was planned, it is now returned to the CIP in FY29estimate increased from old $800k figure -- - 4.44% 50,00015,00090,00025,000 350,000215,000200,000322,000437,500600,000247,500325,000 (880,000) 2,304,5005,002,983 2,136,676 2,866,3072,937,0002,304,500 1,700,0002,000,000 325,000 FY-2021 7/26/2022 8:37 - Net Included Debt Net Revenues (000s)less excluded debtBaseline for FINCOM Policy 3. Wood End field repairs A. Support & General Circulation $750k-$1.2mil A. Imagination Station Parking $450-550k A. Lacrosse Wall $100-150k Facilities - General/COREFacilities - School BuildingsFacilities - Town BuildingsPublic Schools - GeneralAdministrative ServicesFinancePublic LibraryPublic ServicesPublic Safety - Fire/EMSPublic Safety - Police/DispatchPublic Works - EquipmentPublic Works - Parks & CemeteryPublic Works - RoadsTOTAL CAPITAL REQUESTSFINCOM policy: 5% debt + capitalFINCOM Target Capital Funding Original Funding Voted or ProposedAdditional temp funding Emergency cutsAdditional Funding Sept TMAdditional Funding Nov TMAdditional Funding April TM TOTAL CAPITAL REQUESTSCapital & Debt PolicyAnnual Surplus (Deficit)Cumulative Surplus (Deficit)Capital Projects Identified but there is no proposed funding yet in the Capital Plan (shading/boldcrossout indicates a change from last Town Meeting)1. RMHS Ropes course2. RMHS Fldhouse floor/bleachers4. Artificial Turf@Parker MS 5. BM Master Plan up to $10mil. in total $2.0mil now proposed as debt funding in FY25 for Phase A 6. Killam Building project TBD Excluded Debt - Killam Field improvements, drainage, repaving ($350k HOLD for Killam project)7. Community Center TBA Excluded Debt if >$5mil8. DPW Bldg improvements (scope changed)9. Community projects (no formal capital requests yet) newnewmove out 5yrs+$120kmove out 5yrs+$120kmove out 5yrs+$800kmove out 5yrs+$40kmove out 5yrs+$400kmove out 1yr - - - - - - - - - - - - - - - - - - - - - - - - - - - 70,000 53,000 53,000 53,000 53,000 53,000 53,000 44,000 29,500 550,000 200,000 444,000 190,000 450,000 2,447,500 FY23-33 50,000 50,000 Debtna DebtnaDebtna FY-2033 50,000 50,000 Debt Debtna DebtnaDebtnaDebtnaDebtnaDebtna FY-2032 50,000 50,000 Debt Debtna DebtnaDebtnaDebtnaDebtnaDebtna FY-2031 50,000 50,000 DebtDebt Debt Debtna DebtnaDebtnaDebtnaDebtnaDebtna FY-2030 50,00053,000 53,000 790,000 444,000190,000 DebtDebt Debt Debtna DebtnaDebtnaDebtna FY-2029 50,000 500,000 450,000 DebtDebt Debt Debtna DebtnaDebtnaDebtna FY-2028 2 of 8 50,00053,000 53,000 29,500 325,500 140,000 DebtDebtDebt Debt Debtna DebtnaDebtnaDebtna FY-2027 Capital Improvement Plan (CIP) 50,00053,000 53,000 44,000 200,000 DebtDebtDebt Debt Debtna DebtnaDebtnaDebtna FY-2026 50,000 70,000 120,000 DebtDebtDebtDebt Debt xDebt Debtna DebtnaDebtnaDebtna FY-2025 50,000 250,000 200,000 DebtDebtDebtDebtDebtDebt Debt xDebtxDebtxDebt Debtna DebtnaDebtnaDebtna FY-2024 62,000 50,00012,000 DebtDebtDebtDebtDebtDebt Debt xDebtxDebtxDebt Debtna DebtnaDebtna FY-2023 50,000 690,000 140,000250,000250,000 DebtDebtDebtDebtDebtDebtDebt xDebtxDebtxDebt FY-2022 50,000 350,000 300,000 DebtDebtDebtDebtDebtDebtDebtDebt xDebtxDebtxDebt FY-2021 w/ surplusw/ surplus 7/26/2022 8:37 Facilities - CORE Energy (Performance Contract) $4.95mil debt Energy Improvements II OPM/Design Energy Improvements II $5.0mil/15yr Energy (Green Repairs) $1.05mil debt Bldg Security - $4.0mil debt Bldg Sec. - window film (schools)Permanent Bld CommitteeRMHS Building project ~$55mil debtRMHS Bldg proj - $6 mil Litig. some debt RMHS Retaining Wall - $0.5mil debt RMHS Turf 2 - $2.225 mil debt RMHS Stadium OPM/DesignRMHS Glycol Reclamation & Installation RMHS Stadium Turf/Track $3 mil/10yrRMHS/RISE playground designRMHS/RISE playground improvements RMHS Fldhouse floor/bleachers $1.7 mil TBD debt ($175K design; $1.3mil project)Parker MS roof project OPM/design Parker MS Roofing project $2.7mil/10yrParker MS Roofing project $500/10yr Coolidge MS roof project designCoolidge Alarm PanelCoolidge MS Roofing project $3.7mil/10yr Modular Classrooms $1.2m debt Killam Building project TBD xDebt Barrows/Wd End Bldg projects $0.8mil debtBarrows/Wd End Bldg projects debt Birch Meadow ES roof project designBirch Meadow Roofing project $1.9 mil/10yr Library Building project $18.4 mil debtPolice Sta. project $1.5mil/10yr Town Hall Roofing project $450kMain St. Fire Sta Roofing project $225kCommunity Center TBA xDebt if >$5milDPW Bldg project TBDElectrician Van Ford E350 Econoline (2014)Carpenter's Pickup Ford F-350 (2013)Carpenter's Cut-away Van (2017)Plumber's Cut-away Van (2017)Pickup Truck Chevy 2500HD (2016)Van E350 Econoline (2006)Bob Cat skid steerBobcat Skid - snowplow (2008)Bobcat Utility - snowplow (2013) new newnewnewnew ES&MS//HSnew HS//ES//MSnewnewnewnewnewmove out 2yrsnew removed -$12k - - - - - - - - - - - - - - -- 93,878 15,000 76,000 18,000 15,000 51,000 30,000 163,000 852,000126,000 109,000 110,000 100,000 600,000 100,000 110,000 110,000 2,280,2792,169,000 1,375,000 1,375,000 1,375,000 1,840,000 FY23-33 -- - 10,000 10,000 10,000 35,000 160,000 150,000 150,000 150,000 DebtnaDebtna FY-2033 -- - 10,000 10,000 10,000 35,000 160,000 150,000 150,000 150,000 DebtnaDebtna FY-2032 - - 10,000 10,000 10,000 35,000 920,001 920,001 160,000 150,000 150,000 150,000 DebtnaDebtna FY-2031 - - 10,000 10,000 10,000 35,000 884,400 774,000110,400 135,000 125,000 125,000 125,000 600,000 DebtnaDebtna FY-2030 - - 78,000 78,00010,000 10,000 10,000 135,000 125,000 125,000 125,000 570,000 DebtnaDebtna FY-2029 Wood End -> -- - 10,000 10,000 10,000 673,000 538,000 125,000 125,000 125,000 370,000 DebtnaDebtna FY-2028 Barrows -> - 3 of 8 32,878 32,878 18,000 18,000 65,000 10,000 10,000 10,000 200,000 125,000 125,000 125,000 435,000 DebtnaDebtna FY-2027 - - Capital Improvement Plan (CIP) 96,000 60,000 36,000 51,000 10,000 10,000 10,000 186,000 125,000 125,000 125,000 230,000 DebtnaDebtna FY-2026 - 91,000 66,000 25,000 10,000 10,000 10,000 35,000 110,000 100,000 100,000 100,000 100,000 100,000 DebtnaDebtna FY-2025 - 76,000 76,00030,000 10,000 10,000 10,000 35,000 163,000 163,000 140,000 100,000 100,000 100,000 DebtnaDebtna FY-2024 - 15,00015,000 15,000 15,000 10,000 10,000 10,000 25,000 110,000 100,000 100,000100,000 FY-2023 -- - 65,000 20,000 15,000 60,000 10,000 10,000 50,00040,000 365,000 200,000 100,000 195,000 100,000 375,000110,000 FY-2022 - 50,000 25,000 25,000 15,000 15,000 65,000 50,000 90,000 50,000 25,000 215,000 100,000 200,000 100,000 100,000 FY-2021 7/26/2022 8:37 design(yr1)/project(yr2) Buildings - Schools (Total)Arc Flash Hazard Study HVAC - Elementary schoolsCarpet/FlooringDoors & Windows Wood End Water HeaterCoolidge Water HeaterParker Water Heater Parker Carpet/Flooring Buildings - Town (Total)Arc Flash Hazard Study Carpet/FlooringDoors & WindowsPolice Station Water HeaterSchools - General Food Service Van E-250 (2014)Driver's Education Vehicle (2014)Card readers for all the schoolsVehicle Barriers for all schoolsCourier Vehicle (2007)District-wide Telephone systems Design for Technology wiring projectsDistrict-wide Technology Wiring projects District-wide Technology projects Administrative Services Water Tank Town telco equip replace/relocate Remote access multi factor authenticationInternal segmentation firewall GIS flyover - planimetrics Technology projects FinanceFinancial SystemPublic Safety Fin'l SystemLibrary Equipment Public Services Community Sustainability $1.0mil/10yrsDowntown Improvements II $4.0mil/ 20yrsDowntown Improvements II $3.75 mil Bond Bill Downtown Energy Efficient projectsPARC: Kiosks(4) handheld devices(2)Land Use planning (CC & Symonds)Sr/Community Center planning Parks & Fields space study new combined +$5k newmove up 1yrmove up 1yrmove up 1yrmove up 1yr - - - - - - - - - - - - - - - - - - - - - - 85,000 50,000 20,000 75,000 85,000 50,000 75,000 54,000 53,00056,000 375,000 125,000 125,000 325,000 150,000 100,000 150,000 125,000 900,000 385,000 400,000 4,013,000 1,000,000 FY23-33 35,00040,000 320,000 Debtna FY-2033 - 35,000 Debtna FY-2032 - 35,000 Debtna FY-2031 35,000 1,000,000 1,000,000 Debtna FY-2030 35,00075,00085,000 50,000 325,000 375,000 Debtna FY-2029 35,00085,000 35,00056,000 125,000125,000 476,000 385,000 Debtna FY-2028 4 of 8 35,000 150,000 100,000 150,000 235,000 Debtna FY-2027 Capital Improvement Plan (CIP) 35,00050,00020,000 Sturges 125,000 165,000 Debtna FY-2026 Killam 35,000 900,000 900,000 Debtna FY-2025 35,00054,000 53,000 107,000 B Mdw FY-2024 25,000 435,000 400,000 Mem Pk FY-2023 25,000 150,000 Granted Funded TBD 1,300,000 1,300,000 Tot Lot FY-2022 15,000 322,000 Wood End FY-2021 7/26/2022 8:37 Rehab Playgrounds Program Birch Meadow Master PlanBirch Meadow Master Plan DesignPhase 1 $2.0mil/10yr debt Support & general Circulation $750k-$1.2mil Imagination Station Parking $450-550k Lacrosse Wall $100-150k Phase 2 $3.25mil/10yr debt Pickleball Cts, Playground, Parking $800k-$1.0mil Basketball Courts $500-650k Morton Field improvements $600-950k Castine Field $75-100k Higgins Farm Conserv Area $100-150k Birch Meadow Drive Improvements $250-400kPhase 3 $6.0mil/10yr debt Softball/Multi purpose new turf field $3.2-3.6mil Coolidge Field turf $2.2-2.4 mil.Artificial Turf@Parker MS (replace) moved $800k to TBDBarrows Tennis court repairsBarrows Basketball court repairsBarrows Replace backstop & repair infieldKillam Field improve, drainage, repaving ($350k) held for Killam project decisionWood End Field Repairs(*) below indicates $950k in state bond bill details TBA ($805k identified below)*Wash Pk:Replace backstop & shift field*Wash Pk:Walking Paths*Mem Pk: Replace Band Stand*Mem Pk:Court resurface*Symonds:Replace backstop*Hunt Pk:Replace backstopSturges Pk:Tennis court repairsSturges Pk:Basketball court repairsSturges Pk:Backstop repairs Public Safety - Fire/EMS Ladder Trk #1 (2008: $800k, next FY22)Ladder Truck & Equipment Pumper Eng #1 (2010-$525k; next FY30)Pumper Eng #2 (2007-$410k; next FY25)Pumper Eng #3 (2016 $630k; next FY36)Pumper Eng #4 (2020 $800k; next FY40)Ambulance #1 (2017- 10 yrs)Ambulance #2 (2010 - 10yrs) & equipAmbulance equipment Passenger Car#1 (2005 - 10yrs) Passenger Car#2 (2007 - 10yrs) Passenger Car#3 (2018 - 10yrs) newnew move up 2yrsmove out 2yrsmove out 1yrmove up 4yrsbattery~ - - - - - - 57,000 98,000 55,000 36,000 20,000 60,000 75,000 35,000 55,000 75,000 70,000 65,000 62,000 60,000 60,000 40,000 60,000 55,000 62,000 60,000 299,000 390,000 396,500 181,500 125,000 230,000 250,000 245,000 240,000 235,000 220,000 215,000 200,000 240,000 240,000 200,000 200,000 766,000 100,000 6,125,000 3,047,000 FY23-33 - 50,000 30,000 30,000 30,000 62,000 200,000 312,000312,000 250,000 FY-2033 - 47,500 47,500 75,000 610,000320,000 245,000 FY-2032 60,000 60,000 125,000 125,000 636,000300,000 240,000 130,000 FY-2031 --- 20,000 FY-2030 - 60,00040,000 45,000 45,000 275,000 594,000465,000 230,000 235,000 FY-2029 - 70,000 62,000 352,000290,000 220,000 FY-2028 5 of 8 25,000 20,000 25,000 25,000 60,000 190,000 735,000215,000 215,000 110,000 FY-2027 Capital Improvement Plan (CIP) 57,000 48,000 24,000 36,000 84,000 49,000 35,000 65,000 40,000 62,000 60,000 665,000 200,000200,000 200,000 229,000 1,022,000 FY-2026 ---- FY-2025 40,000 40,000 55,000 480,000240,000240,000235,000100,000 1,260,000 FY-2024 Granted Funded TBD --- 35,000 584,000 FY-2023 -- 110,000110,000 505,000 FY-2022 - - - 90,000 62,000 170,000 437,500 FY-2021 7/26/2022 8:37 Pickup Truck #2 (2012 - 12yrs) Alarm Truck (1994 - 20yrs)ALS Defibrillator (2019 - 7yrs)BLS AEDs (2020-8yrs)Breathing Apparatus (2017-12yrs)Breathing Air CompressorBreathing Air BottlesCPR Compression DeviceThermal Imaging (2018 - 10yrs)Fire Hose Turnout Gear (2014 - 6yrs)Public Safety - Police/Dispatch Police Unmarked VehiclePolice equipment (tasers)Body CamerasVehicle Video IntegrationRadios (Police & Fire 2010 - 12yrs)AEDs Public Works - Equipment Large Trucks C-03 Dump Truck C3 (2016)C-04 Dump Truck C2 (2012)H-05 Small Dump Truck #7 (2012)H-06 Aerial Pickup Truck #14 (2017)H-07 Truck #10 (2018)H-08 Truck #9 - Sander (2017)H-09 Truck #8 - 10 wheeler (2016)H-10 Truck #22 -Sander (2015)H-11 Truck #4 - Sander (2014)H-12 Truck #16 - Sander (2011)H-14 Truck #3 - Sander (2010)H-15 Truck #5 (2008)H-16 Truck # 7 (2008)H-17 Truck # 11 (2008)H-18 Truck #19 - Sander (2007)H-19 Truck #18 - Sander (2006)P-03 Dump truck #24 Parks (2017)P-04 Dump truck #12 Parks (2015)Pick-ups/Cars/Vans C-02 Pickup Ford Utility #C1 (2014)C-06 Cem. #4 Ford Sedan (2006)CAR 1 Ford Escape (2016)CAR 2 Car #3 Ford Escape HYBRID (2008)E-01 Chevy Traverse (2019)F-02 Pickup Chevy #9 Parks (2011)H-01 Pickup #16 (2015)H-02 Pickup #18 (2006) 500k new newnewnewnew move out 7yrsmove out 1yrmove up 2yrs +$5k - - - - - - - - - - - - - - - - - - - - - - - - 70,000 67,00062,00050,000 80,000 80,000 50,000 30,000 25,000 20,000 10,000 50,000 20,000 360,000 280,000 961,000 210,000 111,000 180,000 185,000 225,000 540,000 225,000 FY23-33 --- FY-2033 -- 280,000 225,000 FY-2032 - 70,000 95,000 25,000 50,000 20,000 111,000 111,000 FY-2031 -- 20,000 20,000 FY-2030 - 50,000 50,000 10,000 10,000 FY-2029 --- 62,000 FY-2028 - 6 of 8 50,000 80,000 30,000 180,000 180,000 FY-2027 -- Capital Improvement Plan (CIP) 67,000 80,000 80,000 FY-2026 --- FY-2025 80,000 16,000 280,000280,000225,000 225,000 FY-2024 - 39,000 395,000210,000 185,000 FY-2023 - 35,000 460,000 275,000 185,000 FY-2022 - 85,000 80,000 57,500 25,000 275,000 190,000 162,500 FY-2021 7/26/2022 8:37 H-03 Pickup #4 (2020)H-04 Pickup Ford Utility #11 (2014)M-02 Pickup #1 (2020)PFC-01 Ford Escape (2017)P-02 Pickup Ford #2 Parks (2015)Pickup for P/F/C Supervisor Backhoes/Loaders/Heavy Equipment C-07 Backhoe Loader (2020)H-20 Loader JD 624 (2020)H-21 Loader JD 624 (2017)Loader to replace SicardH-22 Backhoe JD 710L HWY (2020)H-23 Bobcat Loader (2015)P-05 Ventrac tractor (2020)P-06 Tractor JD4520 (Parks) (2012)Specialty Equipment - Heavy Duty F-04 Bucket Truck #21 Forestry (2009)F-05 Chipper/LoaderTruck #23 (2008)H-24 Forklift (2016)H-25 Crawler Dozer (2003)H-26 Snow Primoth SW4S (2016)H-27 Snow Trackless (2015)H-28 Snow Holder #1 c992 (2015)H-29 Snow Holder #2 c480 (2013)H-31 Leeboy Pavement Sprd (2014)H-32 Hamm Roller, Large (2014)H-33 Hamm Roller, Small (2016)H-34 Leeboy Roller, Small (1998)H-41 Screener (2018)Blower unit for LoaderW-23 Sicard HD Snowblower (1999)Specialty Equipment - Light Duty C-14 SmithCo 48" Sweeper (2012)C-15 SKAG Leaf Vac (Cem) (2015)C-16 Carmate Trailer (2019)C-17 Big Tex Trailer (2013)F-06 Vemeer Chipper (2018)F-08 Stump Grinder new (2021) (replace 20 yrs)F-09 Trailer Dump Trailer (2015)F-10 Truck Mount Sprayer 500gal (2015)H-35 Tack Machine for Paving (2004)H-36 Curb-builder for Paving (2010)H-37 HotBox for Paving (2020)H-38 Cement Mixer Tow Behind (2005)H-39 Mobile Compressor (1) (2019)H-40 Mobile Compressor (2) (2020)H-42 Trailer (2012) move out 1yr new +$25k remove -$100kmove out 1yr - -- - - - - - - - - - 30,000 40,00015,000 25,000 10,000 16,000 24,000 24,000 12,500 24,000 10,000 12,500 24,000 24,000 20,000 451,000 150,000 150,000 550,000 200,000 100,000 525,000 2,375,000 1,000,000 1,650,000 1,650,000 1,100,000 5,425,000 9,825,000 6,600,000 16,425,000 FY23-33 - 50,00050,000 200,000 100,000200,000 200,000 550,000 950,000 600,000 1,550,000 FY-2033 30,00025,000 10,000 10,000 50,00050,000 200,000 100,000200,000 200,000 550,000 950,000 600,000 1,550,000 FY-2032 - 50,00050,000 200,000 100,000200,000 200,000 550,000 950,000 600,000 1,550,000 FY-2031 - 50,00050,000 200,000 100,000200,000 200,000 550,000 950,000 600,000 1,550,000 FY-2030 69,000 24,00012,500 12,500 20,00050,00050,000 200,000 100,000175,000 175,000 525,000 875,000 600,000 1,475,000 FY-2029 - 50,00050,000 200,000 100,000150,000 150,000 500,000 800,000 600,000 1,400,000 FY-2028 7 of 8 40,00010,000 50,00050,000 150,000 150,000 200,000 100,000125,000 125,000 475,000 725,000 600,000 1,325,000 FY-2027 Capital Improvement Plan (CIP) 48,000 24,000 24,00050,00050,000 400,000 200,000100,000100,000 100,000 450,000 650,000 600,000 1,250,000 FY-2026 B Meadow - 50,00050,000 200,000 100,000100,000 100,000 600,000 425,000600,000 Debt 1,225,000 1,825,000 FY-2025 16,000 24,00024,000 50,000 25,000 175,000 100,000 100,000 100,000 425,000 625,000 600,000 Debt 1,225,000 FY-2024 grant funded TBD 15,000 24,000 50,00050,000 150,000150,000 200,000 100,000100,000 100,000 500,000425,000600,000 1,125,000 1,725,000 Debt FY-2023 35,000 10,000 10,00050,00050,000 100,000 200,000 100,000 550,000 850,000 600,000 Debt 1,450,000 FY-2022 - 25,000 25,000 100,000 100,000 400,000 600,000 600,000 Debt 1,200,000 FY-2021 7/26/2022 8:37 TOTAL ROAD CAPITAL H-43 Trailer, Roller (1998)H-44 Eager beaver Trailer #2 (1996)P-11 Smithco SuperStar (2016)P-12 Smithco 60 Turf Sweeper (2016)P-13 Sweeper/Blower/Mower (1985)P-14 Leaf Vac SKAG (2016)P-15 Trailer (2016)P-16 Trailer (2013)P-17 Trailer (stump grinder)P-18 Trailer Enclosed (2007)Lawnmowers C-08 Mwr SKAG TT #2 (2017)C-09 Mwr (Cem.) SKAG 48" (2016)C-10 Mower SKAG 61" (2008)C-11 Mwr (Cem.) Scag 52" Stander (2021)C-12 Mwr SKAG 36" (2012)C-13 Mwr SKAG TT 61" #3 (2011)P-07 Mwr SKAG TT #5 (2017)P-08 Mwr SKAGP-09 Mwr (Pks) TORO 5910N (2014)P-10 Mower - TORO Gang (2007)DPW: Parks & Cemetery Gen'l Fence Replacement DPW Yard ImprovementsStrout Avenue ImprovementsSchool Site Improvements(parking lots, sidewalks, walkways)Rock Wall repairs - Memorial Park Rock Wall Repair ProgramRock Wall repairs - Laurel HillRock Wall repairs - Joshua Eaton Gen'l Parking Lot Improvements DPW: Roads Track Road Bridge #1Track Road Bridge #2 Sidewalk/Curb/Ped. SafetySkim Coating & Crack Seal PatchWest Street - Local shr ($1.3mil)Lowell Street $500kGeneral Fund - various roadsTOTAL GENL FUND VOTED - ROADSGrants - various roads FY23-33 FY-2033 FY-2032 FY-2031 ' $1.7mil funded FY27 - safety issue /Haven Street ($7 mil identified; $5mil in state bond bill) FY-2030 FY-2029 community sustainability - any costs not Excluded debt should be identified very soon downtown improvments FY-2028 Concerns RMHS Fieldhouse bleachers/floorKillam ES Debt projects planned for FY24 need public discussion 1. $1 mil ' 2. 8 of 8 FY-2027 Capital Improvement Plan (CIP) FY-2026 FY-2025 FY-2024 FY-2023 FY-2022 added back to plan FY-2021 (debt) moved out 5 years from FY24/25 to FY29/30 ($2mil) added as debt in FY25 (design work underway) ($100k in FY23) removed from plan added FY23/24 ($132k) 7/26/2022 8:37 Biggest Changes in Capital since November 2021 Town Meeting Coolidge & Birch Meadow roof projectsCoolidge MS roof increased to $3.7mil from $2.8milBirch Meadow ES roof increased to $1.9mil from $1.5milBirch Meadow Field project phase IRISE playground surface HVAC work ($1.7mil) for Barrows & Wood EndBarrows $710k in FY28/FY29Wood End $1.012mil in FY29/FY30Strout Avenue Improvements An act authorizing the Town of Reading to dissolve its Affordable Housing Trust Fund Town Meeting will need to (1) authorize the Select Board to file the Special Legislation outlined above; (2) accept G.L. c.44, s.55C; (3) adopt an AHTF bylaw (see below); and (4) authorize the Board of Trustees to file a declaration and certification of trust with the registry, which it may amend on its own initiative. Here is the language of the acceptance of G.L. c.44, s.55C. and the Reading Affordable Housing Trust Fundand two (2), respectively Town of Reading Meeting Minutes 2016-09-22 LAG Board -Committee -Commission -Council: Finance Committee Date: 2022-06-29Time: 7:00PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell StreetSession: Open Session Purpose: General BusinessVersion: Draft Attendees:Members -Present: Chair Ed Ross, Joe Carnahan, Geoffrey Coram(remote),Joe McDonagh, MarianneMcLaughlin-Downing, Mark Zarrow Members -Not Present: Vice Chair Jeanne Borawski, Eric Burkhart, Andrew Mclauchlan Others Present: Town Manager Fidel Maltez, Town Accountant Sharon Angstrom(remote), DPW Director Jane Kinsella,Emily Sisson (remote), Jackie McCarthy (remote), Karen Herrick (remote) Minutes Respectfully Submitted By:Jacquelyn LaVerde Topics of Discussion: This meeting was held in-person in the Town Hall Select Board Meeting Room and remotely via Zoom. Chair Ed Ross called themeeting to order at 7:00 pm. Welcome New Finance Committee Members: Mr. Ross welcomed new members Joe Carnahan, who was appointed to a vacant seatand is st eligible to vote this evening, and Emily Sisson, whose term will beginon July1. Vote on FINCOM Reserve Transfer Request: DPW Equipment Maintenance/Contract Repairs and Fuel: DPW Director Jane Kinsella presented a request to transfer $50,000 from FINCOM reserves to fund unforeseenshortages in the DPW budget. Additionalfunds needed include: $18,000 for electrical cabinets;$10,000 for fuel;and $22,000 for large repairs,repairsthat needed to be outsourced, and increased equipment costs due to inflation. A request was made to Town Meeting for $40,000 to replace an electrical cabinet, but the actual cost was $43,000, $3,000 short of what was budgeted. Within days of Town meeting, another electrical box was damaged in a hit and run accident. Insurance only covered $25,000 of the replacement, and the Town had to make up the difference of $15,000. Since then, assets were reviewed and if it happens again, the Town will have better coverage. Several repairs had to be outsourced due to losing two mechanics. But DPW has since hired amechanic. Page | 1 Ms. Kinsella also noted that DPW anticipatesneeding to budget more for fuel in the future due to increased costs. On a motion by Marianne Downing, and seconded by Joe McDonagh, the Finance Committee voted 6-0-0 to transfer $50,000 from FINCOM Reserves to DPW. Roll call vote: Geoffrey Coram Yes, Marianne Downing Yes, Mark Zarrow Yes, Joe Carnahan Yes, Joe McDonagh Yes, Ed Ross Yes. Liaison Reports: Ed Ross shared that the Finance Committee Appointment Committee met and reappointed himself and Joe McDonagh, in addition to appointing new members Joe Carnahan and Emily Sisson as mentioned at the start of the meeting. Marianne Downing shared that the Reading ARPA Advisory Committee (RAAC) has held a number of meetings, reviewed the survey results, and has voted on preliminary allocations of $2 million to the Schools, $900,000 for the seniors, $77,000 to Maillet Sommes conservation land, $650,000 for water and sewer rates, and $8,000 for surveys on land to be donated to Conservation (that the Select Board voted on without the formal vote of RAAC). RAAC is learning a lot about unmet needs in the community that ARPA will not be able to cover. The RAAC is scheduled to sunset in September, but should have a leftover list of community priorities to present to the Finance Committee and to Town Meeting. Geoffrey Coram shared that the School Committee reorganized at their last meeting, and Shawn Brandt was voted as the new Chair, and Carla Nazzaro as the new Vice Chair. Town Managers Report: Town Manager Fidel Maltez shared some updates with the Committee. As this is the first year creating the budget without former Town Manager Bob LeLacheur, Mr. Maltez and Town Accountant Sharon Angstrom are beginning the budget process earlier and have already had their first conversation with department heads. There will be a $2.2 million request in September for the design of the new Killam School, which will be proposed to be funded with free cash. The Select Board elected to create a new ad hoc committee, the Symonds Way Exploratory Committee (SWEC), to have conversations about the possible uses for the 14 acres of Town-owned land across from the Burbank Ice Arena. th There will be a public forum on July 12 about using the Town-owned parcel on Oakland Road for affordable housing. rd There will be a beer garden on the Town Common on July 23. Discussion on Free Cash Projections: Chair Ed Ross prefaced the discussion for free cash projections. The Committee will have ongoing discussions on free cash, and can consider different scenarios of free cash use and regeneration, and the real time impact using Ms. Angstroms spreadsheet as a guide. Mark Zarrow explained that his interest in using free cash is looking at the projects that have been on the capital plan for some time, what they are, the priority, and when they should be in the forecast. The Committee began with a high-level discussion on topics including: increase in interest rates, free cash regeneration, current and expiring debt, and inflation and post-pandemic effects on revenues. Ms. Angstrom reviewed the recent use and regeneration of free cash, and free cash projections with the Committee. The Committee engaged in a lengthy discussion on free cash regeneration, and the use of funds regenerated above projections. Page | 2 Discussion on Current and Expiring Grants: Town Manager Fidel Maltez stated that he and Town Accountant Sharon Angstrom will provide a spreadsheet at the August meeting with grants and their status, and provided an overview of some grants that are currently in the works, including: a $182,000 grant to reinforce the municipal fiber network, a $500,000 bottleneck reduction grant through MASSDot to help synchronize lights on Main Street, a park grant to help with Birch Meadow, and a dog park grant. In addition to grants, the Town is pursuing state budget earmarks, and has received $150,000 for the Fire ladder truck, $25,000 for a robotics grant for the schools, and $50,000 for DPW. Three more earmarks made it into the budget including: $125,000 for Birch Meadow, $200,000 for streetlights at Lakeview Avenue, and $6,000 for the first electric vehicle for the DPW. Mr. Maltez stated that the Town is chasing every funding opportunity. Emily Sisson asked if the Community Preservation Act (CPA) has been pursued at all. Mr. Maltez explained that the Select Board has discussed the CPA, but it has to go through a ballot question, as it is an additional tax. It was last on the ballot in Reading in 2001 and failed 51% to 49%. The goal is to get it back on the ballot for the Presidential election in 2024. The state match fluctuates, but it still provides additional funds. FY23 Meeting Schedule: Ed Ross stated it would be a good idea to meet in July to reorganize. Members discussed thth and agreed the next meeting dates will be July 27 and August 17. Future Agenda Items: th Topics to discuss at the July 27 meeting include the reorganization and vote, liaison assignments, email policy, and website content review. The Committee briefly discussed other ad hoc committees that have recently been created, including the Symonds Way Exploratory Committee (SWEC), the Killam School Building Committee, and a potential Community Preservation Act (CPA) Committee, and whether FINCOM representation was needed on any of them. FINCOM was not needed for SWEC or Killam, and the Select Board has not yet created a CPA group, and it would be up to them if FINCOM is needed. Marianne Downing suggested presenting the final Reading ARPA Advisory Committee (RAAC) recommendations to FINCOM of the unfunded projects, and public boards may want to be involved in those discussions. She also noted that the Town Forest Committee offered to host a site tour for RAAC and FINCOM to show the extent of the dead trees that need to be cleared, as they anticipate the full funding for the project might not be able to come from ARPA money and will need to request additional funds at Town Meeting in the fall. Approve Meeting Minutes: On a motion by Marianne Downing, and seconded by Mark Zarrow, the Finance Committee voted 5-0-1, with Joe Carnahan abstaining, as he was not yet a member of the Committee at that meeting, to approve the meeting minutes of March 15, 2022. Roll call vote: Geoffrey Coram Yes, Marianne Downing Yes, Mark Zarrow Yes, Joe McDonagh Yes, Ed Ross Yes, Joe Carnahan Abstain. On a motion by Marianne Downing, and seconded by Mark Zarrow, the Finance Committee voted 5-0-1, with Joe Carnahan abstaining, as he was not yet a member of the Committee at that meeting, to approve the meeting minutes of April 25, 2022 as presented. Roll call vote: Geoffrey Coram Yes, Marianne Downing Yes, Mark Zarrow Yes, Joe Carnahan Abstain, Joe McDonagh Yes, Ed Ross Yes. On a motion by Mark Zarrow, and seconded by Joe Carnahan, the Finance Committee voted 6-0-0 to adjourn at 8:44 pm. Roll call vote: Geoffrey Coram Yes, Marianne Downing Yes, Mark Zarrow Yes, Joe Carnahan Yes, Joe McDonagh Yes, Ed Ross Yes. Page | 3