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Home My WebLink About2022-05-10 ad Hoc - Reading Center for Active Living Committee MinutesTOWNECLERK REA0ING, MA. IL l� ° MeetingMiiof nutes 2022 AUG -4 AH 9�4 Board — Committee— Commission —Council: Reading Center for Active Living Committee Date:05/10/2022 Building: Remote Address: Remote Purpose: Meeting Called by John O'Neill Time: 7:00 pm Location: Remote Agenda: ReCalc — Open Session FINAL Remote Meeting: ReCalc Meeting ASO 7:00— 9:00 PM ............................................................................... Meeting called to order at 7:01 pm Roll Call: John S. called ReCalc meeting to order and took attendance: Mark Dockser; John Parsons, Nora Bucko, John Sasso, Mike Coltman UMASS Presentation on Survey - Caitlin John P.: On-line but also make available for paper copies. Caitlin: Ignore format for the time being. Won't be critical for on-line anyhow. Concern about problems with the survey on-line. It is being hosted with a service made for on-line surveys and not a till in form. Marilyn: Add information to state the survey is for each individual in the household. John S.: Recommendation to have a OR Code and it is friendly for mobile. Question of where the link should go on the town website — Jean D. said can get IT group to work this for us. Nora: Consider having paper copies available at some locations and include that information on the post card. Catlin; Survey open for 3-3.5 weeks, deadline to be listed on the survey. Marilyn: Is this a standard survey or created from scratch — this includes some of the common items up front that we include. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonabN anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken at this meeting Demographic information is at the end of the survey. John P. Is option #4 (Question 95) a viable option? Those not familiar with the situation might feel this is appropriate. Marilyn & Karen P: Add more details to Option # 1 (Question 5) to make it clear. Mark. Q5, Option #l: A new center for seniors only. Don't want to bias folks so not suggesting removing option #4. Nora: Q5, Option #4 questioning what this option really means. Is it the cheapest option. John S. Q5 How do we separate out the real question of what we want from question #5 vs. implying how we are going to accomplish it. Michael: Q5, Option #4 reflects a distributed model approach vs. a stand alone center. Maybe that is a better way to foster the question. Nora: Q5, Why do we talk about town offices in these options. Important to convey that these services and actions would be present at the center as designed. John P. Q5, How will folks be able to make a judgment to keep the center if most will not have seen it. Michael: Find a way to give folks up front a bit more details of why current center not adequate. John S. Consider 3 options for Q5, and then separate question with Stand alone vs. distributed approach Mark: Q5 key to ReCalc Mark: Rank Q7 Nora: Q7 not sure where killam is and relevance to location. John S. Q7 Just make this a Downtown and outside of downtown choice John P. Q7 add no preference. Caitlin: Q7 Add option for folks to include as well Jean D.: Q7 Eastern Gateway (Ash Street by Light Dept). Michael: Q7 Was killam in the question because of potential to do something with the school. No. Caitlin: Q8 Attempt to obtain some feedback on how residents feel about cost of the project. Marilyn: Q8 add some verbiage about limiting the timeframe for cost Karen P: Q8 Maybe make this a general question will people be willing to pay for this or not. Mark: Q8 Like keeping the buckets since people always ask how much will it cost This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken at this meeting Mark: Q9 Who are we asking to pay for this Jean: Q9 Off hours fees Caitlin: Q9 Instead, would you support use of the space to generate additional revenues John S. Q9 This is more about operational costs vs. cost to pay for the building. Most people will say yes and this isn't really the question for now. Let's delete it. Caitlin: QIO — List to allow for 5 selections Marilyn: Should we remove the I wouldn't use the senior center choice. John S: QI O Suggest prioritizing the list instead of just choosing 5. Michael: QI O Combine Team Exercise space with picklebell courts John P: Q10 Add card games board games to small multipurpose space Jean: Q10 Add Zumba/Yoga/Group to indoor exercise space Mark: QIO This is not the definitive list, if you ask them to prioritize the whole list it will take too long, perhaps limit the list. Can we cut this down and only ask them to select 5. Nora: Q 10 how about give them list of 7 Michael: Q10 Add dancing to the indoor exercise space. Pickelball requires a high ceiling. Other activities don't require that sort of setup. Mark: QI 1 Remove Ice Skating Ring John S: QI I Remove Parking (not an activity area) Marilyn: Q12 Seems to address a large variety of issues that putting all together makes it difficult to sort out the importance of each. Would suggest to break this into multiple questions. Karen P: Q12 Accessibility is not a question, any center would have to meet that requirement. Marilyn: Q15 Missing rationales for hours not convenient and/or not accessible given their physical circumstances. Mark: This is going to be a long survey, need to assess must have vs. nice to have questions. Jean: Q17 This is an important question, give us a sense of the trend, how many and why. Caitlin, Q18 is about existing services and importance, help to assess the need Q19 is about helping to prioritize for expanding and/or continuing to do in the future. John S: Q18 -Q19 Important questions but not relative to the question for space. These are questions we should be getting answer to now. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonabty anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may he taken at this meeting John P: Q18 Most critical question since it gets to the core services offered by the center. Nora: Q20 Reading Chronical is the local newspaper Michael: Q20 Are you trying to find out if seniors are computer literate? The question is about where do people find their information and how should we target our communications. Q21 -Q24 related to transportation, no comments, might want/need to cut some of this. Q25 -Q29 Social Questions Mark: Think these are great questions but not necessarily will help with ReCalc Michael: Q27 Concerned about what meaning the answer to this question would be. Avoid letting folks vent. Do people feel heard is more the gage for this question. John S: Q33 Option for pull out ability to what options there are to improve the situation for them. Marilyn: Q33 Do the disabilities pose a challenge. Caitlin: Action Help us to define what are the things that ReCalc needs to know and help to tailor this survey a bit and cut it down to make it more reasonable for an on-line questionnaire. John P. Lots of great questions, but not all relevant for ReCalc. Action: If there is some area that is missing, let them know. Also any questions that we want to consider to remove or reprioritize. Send Comments to Jean and Kevin by May 1T". Other Agenda Items: John S: Updated communication Plan to include information about upcoming activities (including friends and family day). Jean: Have a communication plan for June I" forum. Would like to have something descriptive about what this forum will cover. Mark: Would like to ensure the sessions are listening sessions. Like the idea of some polling. Have to address both mom and in person Michael: People very interested in cost. But we should keep away from this. Jean/John/Mark: Consider a write up for the forum. Feedback from the prior foram, questions that we want to ask but didn't make it to the survey, other core items that are still worth tasking. Consider idea of breakout rooms for mom and tables for small groups in person. Jean; Forums are in process Next Meeting, May 25a, Forum lune Fe, Schedule additional meeting on June 81° at 7pm. 9:13pm Motion to Adjourn Nora, John P, John S. Mark D., Michael C. all voted yes. This Agenda has been prepare ! in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken at this meeting