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Home My WebLink About2022-05-03 SB Packet - Revised Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 2018-07-16 LAG Board - Committee - Commission - Council: Select Board Date: 2022-05-03 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Agenda: Purpose: General Business Meeting Called By: Caitlin Nocella on behalf of Chair Mark Dockser Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk’s hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: This Meeting will be held in-person in the Select Board Meeting Room at Town Hall and remotely on Zoom. It will also be streamed live on RCTV as usual. Join Zoom Meeting https://us06web.zoom.us/j/81502392515 Meeting ID: 815 0239 2515 One tap mobile +16465588656,,81502392515# US (New York) +16465189805,,81502392515# US (New York) Dial by your location +1 646 558 8656 US (New York) +1 646 518 9805 US (New York) Meeting ID: 815 0239 2515 Find your local number: https://us06web.zoom.us/u/kdeQ19EBC9 7:00 Overview of Meeting 7:05 SB Liaison & Town Manager Reports 7:15 Public Comment 7:30 Public Hearing – New liquor License Application: Reading Foods d/b/a Half & Half at 607 Main Street 7:45 Public Hearing Continued – Vote on PARC Recommendations Town of Reading Meeting Posting with Agenda This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 2 8:40 Discuss Process, Needs and Priorities for Land Use, Symonds Way and Oakland Road 9:00 Discuss Member to Represent Select Board at Reading’s Memorial Day Celebration 9:05 Arbor Day Proclamation 9:10 Vote on Select Board Liaison Assignments 9:15 Discuss Select Board Office Hours 9:20 Discuss Future Agenda Items 9:30 Approve Meeting Minutes: • April 19, 2022 9:35 Executive Session: Vote to Approve Collective Bargaining Agreement (AFSCME Local 1703, Engineers Bargaining Unit) Office of the Town Manager 781‐942‐9043 16 Lowell Street townmanager@ci.reading.ma.us Reading, MA 01867 www.readingma.gov/town‐manager To: Select Board From: Fidel A. Maltez Date: May 3, 2022 RE: Town Manager Memo for May 3 rd, 2022 Meeting Our Annual Town Meeting is underway and the first night was phenomenal! It was wonderful to see our Town Meeting members in person at the Performance Arts Center. The opening ceremony for Town Meeting was incredible! Our Select Choir and Jazz Ensemble did a fantastic job singing the National Anthem and having our honor guard present was special. I heard from many Town Meeting members that the opening was memorable, and we look forward to doing something similar at every Town Meeting going forward. I want to recognize and thank all the staff, both from the Town and Schools, that worked on the logistics for Town Meeting – their work and attention to detail is greatly appreciated! The Select Board will be asked to vote on the proposed changes from our PARC committee. Based on the first night of Town Meeting, it is evident that parking is some thing that our residents are passionate about. PARC spent a considerable amount conducting outreach to residents and small businesses. PARC and Deputy Chief Amendola will be present to answer any questions that come up during the meeting. During this meeting, I will also be presenting two ideas for our Symonds Way and Oakland Road. After much discussion with residents and staff, it is my opinion that a Recreation focused facility should be the path forward on Symonds Way. I would love to explore private‐public partnerships for this property, either with existing partners or new parties. On Oakland Road, I would recommend pursuing additional housing. During my first few months in Reading, I have heard an outcry to build affordable housing for our Senior population. I have met with the Director of Reading Housing Authority, who is interested in partnering with the Town, on senior affordable housing. There is a lot of work needed before we present significant options to the Board, but it would be helpful to get a sense of support on these two ideas. Town Meeting has approved funding to complete some design, envisioning and community outreach for these two properties. This is something that our team will begin working on after Town Meeting. Finally, I wanted to share that our team submitted a request for a congressional earmark of $1.5 million to fund the construction of a wetland restoration project near Lowell Street and Willow Street – the project is called “Maillet, Sommes, Morgan Stormwater System ‐ Managing Extreme Rainfall through Constructing New Wetlands project.” I will keep the board update on any announcements on this project. FAM Legal Notice (Seal) Town of Reading To the Inhabitants of the Town of Reading: Please take notice that the Select Board of the Town of Reading will hold a public hearing on May 3rd, 2022 at 7:30 PM in the Select Board Meeting Room at Town Hall, 16 Lowell Street, Reading, MA or also available remotely on Zoom to act on a new Annual All - Alcohol Restaurant Liquor license for Reading Foods LLC d/b/a Half & Half at 607 Main Street, Reading, MA. A copy of the proposed documents regarding this topic will be in the Select Board packet on the website at www.readingma.gov All interested parties are invited to attend the hearing in person or remotely via Zoom; or may submit their comments in writing or by email prior to 6:00 p.m. on May 3rd, 2022 to townmanager@ci.reading.ma.us By order of Fidel Maltez Town Manager To the Chronicle: Please publish on Tuesday, April 19th and April 26th, 2022 Send the bill and tear sheet to: Reading Foods, LLC 3 Pleasant Street Medford, MA 02155 Parking Advisory Recommendations Committee (PARC) Findings TUESDAY APRIL 19, 2022 PARC Members Bernard Horn, Jr. –Chair, Reading Resident Elizabeth Whitelam –Vice Chair, Downtown Business Owner Chris Haley –Select Board, Downtown Business Owner John Weston –CPDC, Reading Resident Karen Rose-Gillis –Downtown Resident Thomas O’Connor –Downtown Business Owner Sarah Brukilacchio –Downtown Property Owner Jay Jackson –Downtown Resident Daniel Dewar –Downtown Business Owner Downtown Parking: Existing Deficiencies 24+ regulations in area = confusion and frustration for all users and enforcement officers Not enough spaces available for specific users or permit types Not enough permits available (specifically employee) Time limitations result in constant moving of vehicles Long-term parking occurring where turnover is needed PARC Charge To review Reading’s downtown parking system and regulations; To guide the preparation of comprehensive system modifications; To clarify and simplify Reading’s downtown parking system from a user perspective and enforcement standpoint; Maximize efficiency and access; Minimize cost for visitors and users; Increase public education of parking areas PARC has also discussed the following topics at times but understands they fall under the jurisdiction of other departments and/or boards: Overnight Parking (PTTTF/Select Board); Parking Requirements within Zoning Bylaw (CPDC); Privately owned parking areas/shared parking opportunities; Walkability and Traffic Calming Measures; ADA Space Count (PTTTF) Downtown Parking and PARC Prior to PARC: 10+ Zoom sessions scheduled and conducted Multiple Downtown Business Walks and Group Meetings 5 Select Board meetings Water bill notification to residents CodeRed Alert to over 3,400ppl 2020 Survey PARC: Review of initial findings/proposals from 2019-2020 initiative Distribution of new parking survey Town-wide mailing to all households, including renters 800+ Respondents 10+ Open Public Meetings Email blasts to Downtown Businesses/Property Owners/Landlords and Property Managers/Residents, Town Meeting Members, Boards and Commissions, Survey Respondents Update to Select Board December 7, 2021 Public Forum held February 2, 2022 Survey Participation: Survey Findings: Mode of Transportation Key Takeaways: •Ensure availability •Walkability of the downtown is important Survey Findings: Experience Impact Key Takeaway: Improve User Experience Survey Findings: Needed Time Frames Key Takeaways: •2-Hour and under is currently a need. •When more time is needed provide areas for such. •Find specific areas for short- term parking. Survey Findings: Number of Stops Answers: “Depends on: location, distance between, weather, accessibility” Survey Findings: How Long are you Willing to Walk? Example of a 5min walk in Downtown Reading: General/Survey Q&A On-Street Regulation Proposals – Employee Parking Increase number of dedicated employee parking spaces → increase number of employee parking permits available PARC proposals could allow an increase of ~113 formal employee parking spaces, not including unregulated areas Where? Lowell St, Woburn St, High St, Chute St, Haven St, Chapin Ave, Harnden St All areas would still allow public 2-Hour parking Modify pricing of employee permit to incentivize the permit and parking within ‘Outer Core’ ($25 recommended for review) Improve safety, lighting and walkability from Outer Core areas Street Name/Location Existing Regulation(s)Proposed Regulation(s)Approx. Space Count Notes Lowell St - in front of Church 2-Hour 2-Hour OR All Day w/ EP 9 Align with adjacent Lowell Street regulations. Lowell St - in front of cemetery 2-Hour 2-Hour OR All Day w/ EP 10 Woburn St - between Lowell St and High St Mix of 2-Hour only and 2-Hour/All Day w/ EP Entire Street to be 2-Hour OR All Day w/ EP 52 Consistent regulation is beneficial to enforcement and public understanding. Vine St - at High Street Resident Only 6:00-10:30AM, Unregulated after Convert to 2-Hour OR All-Day w/EP 55 Adds employee parking supply and aligns with adjacent parking regulations. Chute St - between Mount Vernon St and Woburn St Southern portions is 2-Hour only; northern portion is Resident Only 6:00- 10:30am, Unregulated after Convert southern portion to 2-Hour OR All Day w/ EP. No change to Resident Only portion 13 Adds employee parking supply to area. Haven St - east of Main St to Village St Mix of 2-Hour only and 2-Hour/All Day w/ EP Entire portion to be 2-Hour OR All Day w/ EP 13 Align with adjacent Haven Street regulations. Chapin Ave Mix of Unregulated and 2-Hour/All Day w/ EP Entire Street to be 2-Hour OR All Day w/ EP 14 Align with adjacent Chapin Ave regulations. Harnden Street 2-hour Convert west side to 2-hour OR All day w/EP 9 East side remain, convert 5 spaces on west to 2-Hour/EP. On-Street Employee Parking - PARC Proposed Recommendations Est. # of Change to Employee Spaces Street Portion Estimated Count Notes Existing Employee Parking Areas PARKING LOTS NOT INCLUDED Woburn St 25 Lowell St 17 Pleasant St 9 Haven St 8 Gould St 15 Chapin Ave 8 High St 41 Existing Total 123 Proposed Employee Parking Changes Lowell Street 19 Chute Street 8 Haven Street 5 Chapin Ave 6 Harnden Street 5 Woburn Street 30 Vine/High Street 55 Gould Street -15 Proposed Total 113 Total 236 91.87% increase On-Street Regulation Proposals – Customer/Public Parking Increase number of public 2-hour only parking spaces in the ‘Inner Core’ Allow for more parking turnover and availability to customers/users of Downtown PARC proposals could allow an increase of ~54 spaces with 2-hour designations Where? Ash Street, Gould Street 2-Hour Only Vine/High Street and Chapin Avenue HOWEVER: These areas would also allow all day parking with Employee Permit Add short-term parking (30min) where helpful i.e. potentially 1-3 spaces on Main Street Unregulated after 5:00PM On-Street Regulation Proposals – Resident Parking Maintain existing Resident Only Parking north of tracks Green St, Gould St, Linden St, Bancroft Ave, Chute St Add ~9 spaces on lower Sanborn Street for residents with no off-street dedicated parking Reallocate ~16 spaces directly abutting commuter rail station What will future commuter needs look like? Change regulation hours to 6:00-9:30AM Currently 6:00-10:30AM Unregulated after 9:30AM and are thus open to any user (employee, customer, commuter, resident, etc.) Look to modify permit pricing –align with other local permits/other municipalities ($25 recommended for review) Street Name/Location Existing Regulation(s)Proposed Regulation(s)Approx. Space Count Notes High St SOUTH SIDE/Depot Parking - between Woburn St and Washington St Resident Only 6:00-10:30AM, Unregulated after; 16 spaces designated as 2-Hour. Change 16 spaces to Resident 6:00-9:30, Unregulated after 16 This area needs to be watched carefully for evolving needs. Sanborn St - between Woburn St and Haven St 2-Hour Resident Only from 6- 9:30AM for north half of street (up to Postmark where commercial business is in operation), Unregulated after 13 On-Street Resident Permit Parking - PARC Proposed Recommendations Est. # of Change to Resident Spaces Street Portion Estimated Count Notes Existing Resident Only Green St 21 Gould St 5 Required to maintain Linden St 20 Bancroft Ave 6 Chute St 6 High St 141 42 licensed MBTA spots (recommended change) Lincoln St 180 Prescott St 36 Washington St 40 Wenda St 12 Woburn St 27 Fulton St 4 Crosby Rd 15 Cant manage two-sided parking Existing Total 513 Proposed Resident Only Parking Changes Vine/High Street -55 Proposed as EP/2-Hour Parking High Street 16 Sanborn Street 9 To help with multi-family units that have no dedicated parking Proposed Total -30 Total 483 5.85% loss On-Street Parking Regulations Q&A Public Parking Lot Proposals Install two kiosks each at both the Upper Haven (CVS) Lot and Brande Court Lot Goals: To increase turnover and keep parking available To empower the users to stay as long as desired/needed Potential Pricing Scheme: Free for stay of 1 hour or less; $1 per hour for 1-4 hours; $5 per hour after 4 hours Mitigates impact to users who need short-term parking in these areas Unregulated after 5:00PM Allow payment by cash, card and mobile apps If needed, pricing can be adjusted based on utilization trends Pay by Plate –user friendly and works well with mobile apps No need to go back to car or remember space # PayByPhone app used by MBTA and further review is recommended for consistency Public Parking Lot Proposals Cont. Voted to recommend that Select Board make request to April 2022 Town Meeting for $110,000 to cover costs of 4 kiosks + 2 handheld enforcement devices Estimated payback within 1-3 years Potential to establish a ‘Parking Benefit District’ (or similar fund) Allows revenue generated to be reinvested back into the district for a wide range of public realm improvements Build/expand LPR Policy to ensure privacy to users Utilization data can help determine trends and pricing adjustments Considerations: Maintenance, Collection, Customer Service, etc. Public Parking Lot Q&A Structured Parking Findings/Recommendations Hire consultant to conduct a feasibility study to determine opportunities across the Downtown area Study potential locations, safety/access, demand, cost and funding opportunities, etc. Why: Parking garage is a frequent question/suggestion If management is not enough to mitigate existing parking deficiencies However: Recent and past studies (2007, 2009, 2019) have indicated parking management issues over inventory PARC Public Forum: public comments indicated it is a lesser priority than other on-going initiatives Overnight Parking Lincoln Street Pilot Program initiated by Select Board in February 2022 Future updates expected PTTTF/Select Board to continue to look for permanent opportunities Winter Parking Ban lifted 3/25/22 with exception of Municipal Parking Lots Plowable snow would put ban into effect town wide What’s Next? If Public Hearing Continued: Upcoming Meeting Dates: 5/3, 5/17 Extend PARC beyond 4/30 Street Name/Location Existing Regulation(s)Proposed Regulation(s)Approx. Space Count Notes Lowell St - in front of Church 2-Hour 2-Hour OR All Day w/ EP 9 Align with adjacent Lowell Street regulations. Lowell St - in front of cemetery 2-Hour 2-Hour OR All Day w/ EP 10 Woburn St - between Lowell St and High St Mix of 2-Hour only and 2-Hour/All Day w/ EP Entire Street to be 2-Hour OR All Day w/ EP 52 Consistent regulation is beneficial to enforcement and public understanding. Vine St - at High Street Resident Only 6:00-10:30AM, Unregulated after Convert to 2-Hour OR All-Day w/EP 55 Adds employee parking supply and aligns with adjacent parking regulations. Chute St - between Mount Vernon St and Woburn St Southern portions is 2-Hour only; northern portion is Resident Only 6:00-10:30am, Unregulated after Convert southern portion to 2-Hour OR All Day w/ EP. No change to Resident Only portion 13 Adds employee parking supply to area. Haven St - east of Main St to Village St Mix of 2-Hour only and 2-Hour/All Day w/ EP Entire portion to be 2-Hour OR All Day w/ EP 13 Align with adjacent Haven Street regulations. Chapin Ave Mix of Unregulated and 2-Hour/All Day w/ EP Entire Street to be 2-Hour OR All Day w/ EP 14 Align with adjacent Chapin Ave regulations. Harnden Street 2-hour Convert west side to 2-hour OR All day w/EP 9 East side remain, convert 5 spaces on west to 2-Hour/EP. Est. # of Change to Employee Spaces Street Portion Estimated Count Notes Existing Employee Parking Areas PARKING LOTS NOT INCLUDED Woburn St 25 Lowell St 17 Pleasant St 9 Haven St 8 Gould St 15 Chapin Ave 8 High St 41 Existing Total 123 Proposed Employee Parking Changes Lowell Street 19 Chute Street 8 Haven Street 5 Chapin Ave 6 Harnden Street 5 Woburn Street 30 Vine/High Street 55 Gould Street -15 Proposed Total 113 Total 236 91.87% increase On-Street Employee Parking - PARC Proposed Recommendations Street Name/Location Existing Regulation(s)Proposed Regulation(s)Approx. Space Count Notes Gould St Mix of 2-Hour, 2-Hour OR All Day w/EP, and Resident Reserved Remove EP reulgations/ Convert to 2- Hour only. No Changes to Resident Only.20 5 spaces Resident Reserved at east end MUST remain Ash St - between Haven St and Washington St Mix of 2-Hour and Unregulated Convert Unregulated areas to 2-Hour only 29 Align with adjacent Ash St regulations Est. # of Change to 2-Hour Spaces Street Portion Estimated Count Notes Existing 2-Hour PARKING LOTS NOT INCLUDED Woburn St 52 some of which also includes EP parking Chute St 8 Sanborn St 13 Haven St 97 some of which also includes EP parking High St 72 41 of which includes EP parking (former leased spaces) Lowell St 36 17 of which includes EP parking (cobblestone area) Main St 44 Pleasant St 21 a majority of which also includes EP parking Ash St 12 Lincoln St 3 Chapin Ave 8 a majority of which also includes EP parking Gould St 15 Includes EP parking Existing Total 381 Proposed 2-Hour Parking Changes Ash Street 12 Chapin Avenue 6 Would also allow all day parking w/ EP Vine/High Street 55 Would also allow all day parking w/ EP High Street -16 Proposed Total 57 Total 438 14.97% increase On-Street 2-Hour Public Parking - PARC Proposed Recommendations Street Name/Location Existing Regulation(s) Proposed Regulation(s) Approx. Space Count Notes High St SOUTH SIDE/Depot Parking - between Woburn St and Washington St Resident Only 6:00-10:30AM, Unregulated after; 16 spaces designated as 2-Hour. Change 16 spaces to Resident 6:00-9:30, Unregulated after 16 This area needs to be watched carefully for evolving needs. Sanborn St - between Woburn St and Haven St 2-Hour Resident Only from 6- 9:30AM for north half of street (up to Postmark where commercial business is in operation), Unregulated after 13 Est. # of Change to Resident Spaces Street Portion Estimated Count Notes Existing Resident Only Green St 21 Gould St 5 Required to maintain Linden St 20 Bancroft Ave 6 Chute St 6 High St 141 42 licensed MBTA spots (recommended change) Lincoln St 180 Prescott St 36 Washington St 40 Wenda St 12 Woburn St 27 Fulton St 4 Crosby Rd 15 Cant manage two-sided parking Existing Total 513 Proposed Resident Only Parking Changes Vine/High Street -55 Proposed as EP/2-Hour Parking High Street 16 Sanborn Street 9 To help with multi-family units that have no dedicated parking Proposed Total -30 Total 483 5.85% loss On-Street Resident Permit Parking - PARC Proposed Recommendations Parking Lot Existing Regulations Proposed Regulations Approx. Space Count Notes/To Be Discussed Brande Court Mix of 4-Hour and All Day w/ EP. NO overnight.85 CVS Rear 4-Hour. NO overnight.61 CVS Front 2-Hour/30min No Changes 25 Pleasant/Union St Lot Mix of 2-Hour and 2- Hour Or All Day w/ EP. Police Dpt. Parking No Changes 30 Pleasant St Center Lot Senior Center Business Mon-Fri. NO overnight.No Changes 30 Town Hall Town Hall business Mon-Thr. Unregulated after 5:30pm Allow Employee Parking Fri-Sun if possible. Overnight to be re- evaluated (see regulations section)56 Could do so through education and awareness. Ash Street Lot 2 Hour No Changes 6 Pricing scheme to mitigate impact to short- term users while also disincentivizing very long- term parking. Expand LPR policy to ensure user privacy. Establish Parking Benefit District (or similar) to reinvest revenue into area. Public Parking Lots - PARC Proposed Recommendations Two kiosks at each lot. One Hour and below free (once per day); $1 per hour for 1-4hrs; $5 per hour for hours over 4hrs. Unregulated after 5:00PM. Regulation/Permit Current Regulation(s)Proposed Regulation(s)Notes/To Be Discussed Resident Only Permit (aka Reading Community Access) Enforced 6:00-10:30am. $150 for permit, annually. Free for those fronting street with such regulation. Change hours to 6:00- 9:30am Allow commuter parking to remain in early hours while opening spaces up slightly earlier for businesses/employees/customer s. Employee Parking Permit Enforced 8:30am- 5:00pm Mon-Fri. $260 for permit, annually. Free to those fronting street with such regulation. Allow for $150 to incentive parking in outer areas. Price effectively for businesses and employees to encourage parking in dedicated areas. Overnight Parking No parking on-street or municipal lots between 1:00am-6:00am TBD SB/PTTTF Permit/Parking Regulations - PARC Proposed Recommendations Parking Kiosk Cost Breakdown 4/14/22 Julie Mercier 1 A. Kiosks & Handhelds (PARC Recommendation for Funding: $110k) Kiosk2 Add-Ons3 Shipping Installation 4 O&M5 Training Total for 4 CC Fee6 Validation7 HandHeld (2)Software Kiosk + HH 30% Cont.1st Yr TOTAL Kiosk O&M5 Enforcement IPS Group1 $6,600 $1,650 $500 $300 $1,100 $950 $44,400 $44,400 $13,320 $57,720 $950/visit ITS - MacKay1 $6,045 $500 $125 $300 $1,315 $0 $33,140 $33,140 $9,942 $43,082 ITS - T21 $10,946 $4,000 $450 $300 $2,775 $0 $73,884 $73,884 $22,165 $96,049 Parkeon/Flowbird1 $9,200 $2,400 $0 $300 $750 $0 $50,600 $0 $50,600 $15,180 $65,780 $1,000 CWT Quote $7,449 $139 $0 $750 $684 $0 $36,086 $0 $36,086 $10,826 $46,912 $4,000 Strada Quote $6,799 $139 $0 $750 $684 $0 $33,488 $0 $33,488 $10,046 $43,534 $4,000 VenTek1 $14,570 $2,200 $0 $300 $2,470 $0 $78,160 $0.04 $3,000.00 $4,000 $82,160 $24,648 $109,808 $4,000 VenTek Quote $6,100 $995 $100 $300 $808 $0 $33,212 $0.04 TBD $5,800 $12,200 $51,212 $15,364 $66,576 $5,000 $6,236 6Mobile App Fees, Cellular Fees and Transaction Fees for Credit Card processing vary by vendor but are nominal ($0.05 to $0.50) and are often passed on to end-user. TBD as part of contract. 3Add-Ons vary by vendor, but generally are hardware features that do not come with basic model, such as contactless antenna, higher watt solar panel, bill acceptance, key pad, EMV (chip) card reader, coin canisters, custom wraps, etc. TBD. 7 Validation packages include a set-up fee and an annual monitoring fee based on # of merchants who use it. VenTek charges $500 per 5 merchants. Estimated Annual Costs 2Assumptions: Kiosks will be Multi-Space, Pay-By-Plate, Solar-Powered w/Cellular Communication, and will accept App/Bills/Coins/Cards 1Vendors vetted and selected by MAPC as part of their Collective Procurement Contract / Prices listed are from price sheet negotiated with MAPC, represented my initial best-guess of what we want 4Installation can be by Town staff or vendor, will include pouring of concrete pad and some assembly. Vendor installation fee also often includes training, etc. Enforcement PackageKiosks - All Capital & Up-front Costs (hardware, software, etc.)1st Year Total + Contingency Parking Kiosks & Handheld Enforcement Devices - Pricing by Vendor1 5O&M calculated for 1st year. Varies by vendor, but may include software license, data collection/download options, wireless fee, additional warranty, optional maintenance, customized marketing, software add-ons such as validation codes, etc. / Annual O&M varies by vendor but may include 24/7 software support, estimated maintenance, etc. Mobile App App Fee Cellular Fee CC Fee Total PayByPhone Flowbird $0.35 w/CWT or Strada model only Transaction Fees all inclusive Notes Transaction Fees6 - Mobile App, Cellular, Credit Card typically $0.05-$0.50 working w/vendor on details 6Mobile App Fees, Cellular Fees and Transaction Fees for Credit Card processing vary by vendor but are nominal ($0.05 to $0.50) and are often passed on to end-user. TBD as part of contract. Parking Kiosk Cost Breakdown 4/14/22 Julie Mercier 2 1. Why Solar? • Installation and operation costs are lower • Can be moved if needed • CVS Lot does not have electrical conduit/hookup • Solar not as reliable as hard-wired in winter, but newer models are better • Costs less (only slightly) than hard-wired kiosks 2. How quickly will kiosks pay for themselves? While the primary goal of implementing paid parking is to influence user behavior and generate a healthy balance between use and availability of spaces, the potential revenue stream is not insignificant. Based on initial revenue projections prepared by Nelson Nygaard, a conservative calculation reveals that the CVS Lot (58 spaces) and the Brande Court Lot (86 spaces) could generate enough revenue within 1-3 years to pay back the total cost of 4 VenTek kiosks, and to cover annual operational costs, as priced above. B. Mobile App Package ($ Included Above) Parking Apps in this area include: PayByPhone (MBTA, Arlington, Waltham); ParkMobile (Somerville); PassportLabs (Boston, Cambridge, Salem), etc. Given that we are an MBTA community, I have begun conversations with PayByPhone. After a presentation by Parkeon/Flowbird in early April, the Flowbird App also seems compelling. Kiosks can generally handle more than 1 app, so if we go with Parkeon kiosks (either CWT or Strada), my initial recommendation would be that we contract for the Flowbird App and PayByPhone App. Contracts may include a small start-up fee (~$300) paid for by the Town and then a nominal per-transaction fee, which is often passed through to the end user. C. 3rd Party Vendor to Interface between Kiosk, Mobile App, Enforcement Devices ($ Included Above) A 3rd party vendor is sometimes required to enable the Kiosk, Mobile App and Enforcement Devices to speak to one another. Contracts may include a small start-up fee (~$300) paid for by the Town and then a nominal per-transaction fee, which is often passed through to the end user. I am still working out the details of this, but initially it seems the Flowbird App was built with the ability (API) to communicate with all devices. More information to come. D. Enforcement Technology (~$ Included Above) Vehicle-Mounted Devices The Police Department currently has 1 License Plate Recognition (LPR) device that is programmed for vehicle registration enforcement, not parking enforcement. The PD was recently quoted $50,000 by PassportLabs to get an LPR device for parking enforcement (details to follow). Presumably, this device would need wireless communication capability, and need to be programmed to speak with the App and Kiosk, which would be a separate contract(s). Parking Kiosk Cost Breakdown 4/14/22 Julie Mercier 3 Handheld Enforcement Devices A less expensive, and more flexible, enforcement option is the handheld device. Of the kiosk vendors pre-selected by MAPC, only VenTek offers a handheld device – we were quoted $5,800 for 2 of them, and $12,200 for the software package. Staff are working to get pricing from other vendors. E. Data Retention & Security Data retention and security – for data collected by both the kiosks and the mobile apps – will be important to understand as kiosk users will be required to plug in their license plate number, and may also use a credit card to pay. In conversations with kiosk vendors to-date, we have learned the following: credit card data is stored as last 4 digits; license plate data can be masked with unique identifiers. Back-office reporting showing utilization/occupancy trends does not include license plate information, and there is no way for non-PD staff to access the license plate information. The PD has a privacy policy in place currently, that can be amended as needed to account for the implementation of kiosks. What the companies themselves retain/share, and for how long, is still being understood, and discussions with mobile app companies like PayByPhone are pending. More information to come. F. Insurance Initial communications with the Town’s Business Manager and our insurance provider indicate that the equipment described herein can be covered by the Town’s existing insurance policy. G. Appearance Parkeon/Flowbird Models VenTek Model (offers custom wrap options) Strada CWT Group 1 Group 2 Group 3 Group 4 Oakland Road Town-Owned Property Potential Ideas •Reading Housing Authority has shared that there is a long waitlist for senior housing. •In our public forums through ReCalc, we have heard the extraordinary need to have affordable housing for seniors in Reading. •The Oakland Road property might provide a location to build age restricted affordable housing. •Recommend partnering with Reading Housing Authority to explore the possibility, including architectural drawings, community engagement and meeting with abutters. •Reading Housing Authority might build the properties and manage them in the future. Lynnfield Example – Colonial Village 1.Colonial Village was built by non-profit; no public funds used for the development or operation of the corporation or villages. 2.Occupants must be at least 58 years of age and come from the waiting list.Waiting list is comprised of current or former Lynnfield residents. 3.Colonial Village has a clubhouse located on site as an adjunct to the occupants unit.The clubhouse is used by residents without fee for sanctioned activities. 4.The “Village” is comprised of 12 townhomes clustered in groups of 2 or 3 units, each unit approximately 1,975 square feet in size.All units have their own private entrance and garage, allowing residents the privacy of being in a single family home, but all of the amenities within a condominium community. Potential Development of Symonds Way Property PROCLAMATION ARBOR DAY Whereas, In 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and Whereas, This holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska, and Arbor Day is now observed throughout the nation and the world; and Whereas, Trees reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen and provide habitat for wildlife; and Whereas, Trees are a renewable resource giving us paper, wood for our homes, fuel for our fires and countless other wood products; and Whereas, Trees in our Town increase property values, enhance the economic vitality of business areas, beautify our community, and wherever they are planted are a source of joy and spiritual renewal; and Whereas, Reading has been recognized as a Tree City, U.S.A. by the National Arbor Day Foundation for over 30 years, and desires to continue its tree-planting ways. Now, therefore, we, The Select Board of the Town of Reading, Massachusetts do hereby proclaim April 29, 2022 as Arbor Day in the Town of Reading and urge all citizens to celebrate Arbor Day and to support efforts to protect our trees and woodlands, and plant trees to gladden the heart and promote the well being of this and future generations. THE SELECT BOARD ____________________________ ______________________________ ____________________________ ______________________________ __________________________ Select Board Liaison Assignments effective May 2022 Assignments Projects & Ad Hocs Public Services #Chris 12 PARC Chris Community Services Jackie 12 RAAC Chris & Mark Council on Aging & MVES 1 or 2 Karen & Mark Karen 12 ReCalc Mark Board of Health 1 or 2 Jackie & Carlo Carlo 12 Killam School Karen Recreation Committee 1 or 2 Carlo Mark 10 Cust. of Soldiers & Sailors Graves 1 Carlo Community Development Administrative Services #Economic Development 1 or 2 Karen & Carlo Select Board VASC 2 Chris & Jackie MAPC 1 Karen School Committee 2 Karen & Chris CPDC 1 or 2 Jackie & Carlo Regional School District 1 Chris Zoning Board of Appeals 1 or 2 Jackie RMLD Commissioners 2 Karen & Jackie Historical 1 or 2 Carlo RMLD CAB 1 Chris Historic District Commissions new Chris Bylaw Committee 1 Carlo Conservation Commission 1 or 2 Karen Finance Committee 2 Mark & Jackie Reading Housing Authority 1 Jackie RCTV Board of Directors 1 or 2 Jackie & Karen Public Safety Cultural Council 1 Jackie Public Safety department 1 or 2 Chris & Mark Climate Advisory 1 Karen The Coalition 1 Mark Reading Ice Arena Authority 1 Carlo Walkable Reading 1 Chris Facilities Celebration Committee 1 Chris Permanent Building Committee 1 or 2 Mark Animal Controls Appeal Comm.1 Carlo Public Library Moderator & TM Rules Committee 1 Carlo Library Trustees 1 or 2 Karen & Carlo Board of Registrars 1 Carlo Public Works Constables 1 Jackie Public Works department 1 Karen Finance Board of Cemetery Trustees 1 Chris Audit Committee 1 Chris MWRA Advisory Board 1 Jackie Board of Assessors 1 Karen Trails Committee 1 Jackie Retirement Board 1 Jackie Town Forest Committee 1 Mark Commissioners of Trust Funds 1 Mark Veterans Memorial Trust Fund Comm.1 Mark Select Board Minutes 4/19 Town Clerk Laura Gemme started the meeting off explaining the training and guidelines every member must do yearly. Reorganization Town Manager Fidel Maltez opened the floor for nominations for Chair. Haley nominated Dockser for chair. Herrick seconded this. With no other nominations for chair, the board voted 5‐0 for Dockser as chair. Dockser took over the meeting and opened the floor for nominations for vice chair. Bacci nominated Haley for Vice Chair. Herrick seconded this. Dockser nominated Herrick for Vice Chair. McCarthy seconded this. Haley made a statement of why he would like to be Vice Chair and then Herrick did the same. A public comment from Karen Janowski noted that this seems out of precedent to have Herrick as Vice Chair when she was just Chair and is in her last year of her term The board took a vote on Haley for Vice Chair with the following results: JM – no; MD‐ no; KH‐ no; CH‐ yes; CB‐ yes The board took a vote on Herrick for Vice Chair with the following results: JM – yes; MD‐ yes; KH‐ yes; CH – no; CB – no Dockser made a statement about how he hopes as his new role of chair to help bridge the divide in the town. Dockser opened the floor for nominations for secretary. Herrick nominated Haley for secretary. Herrick nominated McCarthy for secretary. The board voted 5‐0 for Haley as secretary. Public Comment Bill Brown made a public comment to say he does not appreciate his name being dragged in the mud over a comment he made that was taken out of context. DRAFT Nancy Docktor commented that it doesn’t matter if someone is in their last term to be vice chair, that this practice is only practice with the chair. PARC Presentation PARC called to order at 7:35 PM and gave a full presentation to the board on their recommendations for downtown parking regulations. The presentation can be found on the town website in the Select Board meeting packet. The recommendations were received and a few comments from the audience included questions about enforcement, handicap parking, special rates for the elderly and some questions surrounding the specifications of the kiosks and prices of tickets. The board decided to digest all the information and postpone the vote until their next meeting. Haley moved to continue the hearing until May 3rd, 2022 at 7:45 PM. The motion was seconded by Herrick and approved with a 5‐0 vote. Extending PARC The PARC committee needs to have their sunset date extended until the board votes. Haley moved that the board extend the sunset date of the Parking Advisory and Recommendations Committee to July 31, 2022. The motion was seconded by Dockser and approved with a 5‐0 vote. The PARC committee adjourned at 9:07 PM. Trails Committee The board was asked to remove a trails committee member due to absence. Haley moved to remove board member Susan Churchill from the Trails Committee. The motion was seconded by Bacci and approved with a 5‐0 vote. New Process for BCC’s to request funds In a new process being set up, boards and committees can come to the Select Board and request funds. Prior to this, a few boards had their own small budget each year. Jonathan Barnes of the Historical Commission commented that they were never notified of this change and their input was never asked for. Historical Commission is a board that had an annual budget each year and they would prefer to keep it that way. A few board members noted they would be in favor of keeping the budgets that current boards have and putting this new process in place for boards and committees that do not already have budgets. Haley moved to approve the process for BCC’s to request funds from the Select Board Reserve Fund as presented. The motion was seconded by Herrick and approved with a 5‐0 vote. DRAFT Water/Sewer Rates Town Manager Fidel Maltez gave the board a presentation about water and sewer rates which the board will need to set. Maltez presented 3 options which included using various amount of money from ARPA funds and the reserves. The board leaned towards option 2 but using $750K from ARPA and $550K from reserves. The board compromised and suggested doing $650K from each fund instead. The board will proceed to vote at a future meeting. Bacci leaves the meeting due to discomfort on his shoulder from a recent surgery. Loss of Revenue Election for ARPA Funds Town Accountant Sharon Angstrom explained Reading must make a decision if the Town wants to use the standard allowance for revenue loss. This decision must be made by April 30th. It is a one‐time option, and the first filing is due April 30th. The Select Board should make the decision to use the standard allowance for revenue loss or not. Haley moved to adopt the standard revenue loss allowance for the ARPA funds up to the full amount of the grant. The motion was seconded by McCarthy and approved with a 4‐0 vote. Town Manager Goals Maltez gave the board a presentation of goals which can be found in the Select Board packet. Liaison Assignments The board was presented with a draft of liaison assignments for each of them. The board is going to give feedback to the Town Manager’s office next week for the Select Board meeting on May 3rd. Liaison Reports Herrick thanked the Conservation Commission volunteers and noted they got an update on the community gardens. School Committee formed a committee to name the track; they will come to the Select Board with that later. Dockser reported the Council On Aging is very active right now. RECALC had two public forums well attended and are meeting again tomorrow. COA is interested in reaching out to the 60+ community post covid to discuss what’s going on. Town Manager Report Maltez noted that Town Staff is making final preparations for Town Meeting. Town Staff put a couple of information videos up on the Town’s website to help people understand articles before town meeting begins. DRAFT Future Agendas The board discussed future agenda topics, along with hosting a retreat. Minutes Haley moved to accept the meeting minutes of March 22nd, 2022 as presented. The motion was seconded by Herrick and approved with a 3‐0‐1 with McCarthy abstaining. Haley moved to adjourn at 10:45 PM. The motion was seconded by Herrick and approved with a 4‐0 vote. DRAFT 2022 DRAFT - SELECT BOARD AGENDAS 2022 4/28/2022 Staff Responsibility Estimated start time May 3, 2022 Tuesday Overview of Meeting Dockser 7:00 SB Liaison & Town Manager Reports Board 7:05 Public Comment Board 7:15 Public Hearing New Liquor License Application: Reading Foods (dba Half & Half) 607 Main St Maltez 7:30 Public Hearing - Continued Vote on PARC Recommendations Haley 7:40 Discuss Process, Needs, and Priorities for Land Use, Symonds Way and Oakland Road Board 8:40 Discuss Member to Represent Select Board at Reading's Memorial Day Celebration Board 9:00 Arbor Day Proclamation Board 9:05 Vote on Select Board Liaison Assignments Board 9:10 Discuss Future Agendas Board 9:15 Approve Meeting Minutes Board 9:20 Executive Session Vote to Approve Collective Bargaining Agreement (AFSCME Local 1703, Engineers Bargaining Unit) Maltez 9:30 May 5, 2022 Annual Town Meeting IV Thursday May 17, 2022 Tuesday Overview of Meeting Dockser 7:00 SB Liaison & Town Manager Reports Board 7:05 Public Comment Board 7:15 HEARING Discuss/Vote on FY23 Non-Union Classification & Compensation Schedules Maltez 7:30 HEARING Vote Water & Sewer Rates Maltez 7:45 Vote on Town and School Requests for ARPA Funds Maltez Town Accountant Quartertly Update Angstrom Discuss/Vote on Regional Affordable Housing Inter Municipal Agreement Mercier Discuss and Plan Juneteenth Holiday Board National Public Works week proclamation Kinsella/Cole Presentation & Vote to endorse Open Space & Rec Plan Update Julie/Chuck Discuss Future Agendas Board Approve Meeting Minutes Board VASC meetings TBA May 31, 2022 Tuesday 2022 DRAFT - SELECT BOARD AGENDAS 2022 4/28/2022 Staff Responsibility Estimated start time Discuss email policy for Volunteer Board/Committee Members Board June 14, 2021 Tuesday HEARING Vote to Approve Town Personnel Policy and SB Policies: Article 6 Personnel Related Policies (if ready) Donahue June 28, 2022 Tuesday July 19, 2022 Tuesday August 9, 2022 Tuesday August 30, 2022 Tuesday September 6, 2022 State Primary Election Tuesday September 13, 2022 Tuesday September 20, 2022 Tuesday Vote to Close Subsequent Town Meeting Warrant October 11, 2022 Tuesday October 25, 2022 Tuesday HEARING Tax Classification Santaniello & Board of Assessors November 8, 2022 State Election Tuesday November 14, 2022 Subsequent Town Meeting I Monday November 15, 2022 Tuesday November 17, 2022 Subsequent Town Meeting II Thursday November 21, 2022 Subsequent Town Meeting III Monday November 22, 2022 Tuesday November 28, 2022 Subsequent Town Meeting IV Monday December 6, 2022 Tuesday Vote to Approve Licenses (delegated to Town Manager's Office) Vote to Approve Liquor Licenses 2022 DRAFT - SELECT BOARD AGENDAS 2022 4/28/2022 Staff Responsibility Estimated start time December 7, 2002 Wednesday Town Department FY24 budgets December 13, 2022 Tuesday Town Department FY24 budgets December 14, 2022 Wednesday Town Department FY24 budgets (if needed)