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Home My WebLink About2022-03-09 ad Hoc - Reading Center for Active Living Committee Minutesg�� Or RFq� Town of Reading 194a Meeting Minutes \Fo '6JP'pCOPPOPP Board - Committee - Commission - Council: Date: 3/9/22 Building: Address: Purpose: Attendees: Members - Present: RECEIVED TOWN CLERK READING, MA 2022 MAR 31 AM 8 25'` Reading Center for active living Committee Time: 5:00 PM Location: Session: Version: Final Mark Dockser; John O'Neill; Michael Coltman; Ron Assini; John Parsons, John Sasso, Norra Bucko Members - Not Present: Others Present: Amy O'Brien, Jean Delios, Kevin Bohmiller Minutes Respectfully Submitted By: Ron Assini Topics of Discussion: Remote Meeting: ReCalc Meeting #7 5:00 — 7:00 PM Meeting called to order at 5:01 pm Roll Call: Mark Dockser; John O'Neill; Ron Assini; John Parsons; John Sasso, Norra Bucko Call to accept meeting minutes from previous meeting on February 23, 2022 Roll Call: Mark Dockser; John O'Neill; Ron Assini; John Parsons, John Sasso, Michael Coltman, Norra Bucko Marilyn Shapleigh John O'Neill First order of business to review Site survey questions. Review of the Senior Site visits questions/survey. John Parsons: Add/modify questions Are the multipurpose rooms and dividing room for simultaneous use? How are volunteers utilized and how many are available? Page 1 1 Mark Dockser: How much do they rely on volunteers to make your core programs run? Reviewed the Andover website and proposal and we're able to obtain most of the information required for the site survey. At least pre -populate. John O'Neill Do we want to visit Sites that have recently gone through or going through the process? Andover, Wilmington, Melrose, Bedford, Milton, North Reading, Winchester, Stoneham, Wakefield, Natick, North Andover, Westboro, Lexington, and Scituate Visit Towns populations and populations of elders John Parsons: Scituate recently went through process and built 9 months ago. Would be a good site to visit. Mark Dockser: We should use age 60+ as the threshold for Elders classification. Andover used 60 in their planning. Developed a list of towns to visit with the list of nearly 21 sites to visit. List will be posted. Attempt to get a least one site per person to visit before next ReCalc meeting on March 30, 2022. Jean Delios: Recap of the UMASS consultant survey We have a very good mailing list via the Town Clerk. John Sasso: We have captured a good list of questions to ask the consultant of how they conduct surveys. What else do the consultants need from the committee? John Parsons: With a paper option, how we address multiple household members? Marilyn Shapleigh: The Council on Aging is willing to be supportive in promoting the community survey. John Sasso: Wilmington developed a regular communication about the process. Presentation to Select Board: John O'Neill: How up to speed is the Select Board on what we've been doing Mark Dockser Page 1 2 The Select Board created the ReCalc but are not aware of all the things we've been working. In preparation for the Select Board meeting, just a few PowerPoint slides. Slated for a 9:00 pm slot to present. Suggested content. Benchmarking the site visits should be included. Presentation to Town Meeting may be right around the corner. Not sure if it's a presentation or written report. Motion to adjourn: John Parsons, Mark Parsons 6:40pm Meeting to Adjourn: Mark Dockser; John O'Neill; Michael Coltman; Ron Assini; John Parsons, John Sasso, Norra Bucko Page 1 3 o�� or sego, Town of Reading 4r , � r Meeting Minutes fOAAAPP Board - Committee - Commission - Council: Date: 2022-02-23 Building: Address: Purpose: Attendees: Members - Present: RECEIVED TOWN CLERK RFADING, MAA. 2022 MAR -7 AM 10: 03 Reading Center For Active Living Committee Time: 7:00 PM Location: Session: Version: Final Mark Dockser; John O'Neill; Michael Coltman; Ron Assini; John Parsons, John Sasso, Norra Bucko Members - Not Present: Others Present: Amy O'Brien, Jean Cellos Minutes Respectfully Submitted By: Ron Assini Topics of Discussion: Meeting called to order at 7:04 pm Roll Call: Mark Dockser; John O'Neill; Ron Assini; John Parsons; John Sasso, Norra Bucko Call to accept meeting minutes from previous meeting on February 9, 2022 Roll Call: Mark Dockser; John O'Neill; Ron Assini; John Parsons, John Sasso, Michael Coltman, Norra Bucko Marilyn Shapleigh John O'Neill First order of business to review Survey input questions. Need to mindful of the length of surveys Review of the Senior Site visits questions/survey. Mark Dockser: Many of the questions can be filled out ahead of time. Request for background information to help speed along the survey Review Must Haves and Nice to have questions (prioritize) John Sasso Additional questions Page 1 1 � F Town of Reading 4S Meeting Minutes 6ja What would you do differently? What did you miss? Other funding vehicles that could have been used? Jean Delios Pre -work. The UMASS team has a robust database on all the Senior Centers Norra Bucko As for Staffing, what type of staffing is available? What are some of the technology needs (Chromebooks, laptops etc)? Michael Coltman Are they centralized facilities vs. distributed in planning their center? Do you have programs running in other facilities? A lot of communities use schools for programs, but schools are used during day. Mark Dockser Need to focus on what the facility can offer? Marilyn Shapleigh Wheelchair access and accommodations A waiting room? John O'Neill Wilmington is 2/3 in the process of building a new center and provide a progress report in a newsletter about things they can do and what they can't do with 8300 SF. John Sasso Structure the survey in sections Facilities structure Checklist Questions Jean Delios The budget document, the Town Manager is by charter to deliver a balanced budget. It will be helpful for everyone on the committee to review the budget to get a better understanding of the overall Reading finances. Other communities use facilities master plan (ie Wilmington). This Agenda has been prepared in advance and represents a listing of topic that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken at this meeting � rA o Town of Reading r Meeting Minutes Mark Dockser Dockser While the Town budget should be considered, there are other funding sources that may be available (State funds). Ron Assini: How important (if accredited) was obtaining National Institute of Senior Centers (NISC)? What was were some of the requirements that were a challenge to overcome? Mark Dockser Using the UMASS database and peer communities. How do we prioritize which communities we target? In process centers and established centers. The select board is expecting on a report on the progress of the process the committee is using. While City/Towns may not be comparable to Reading, some of them are going through a planning process. Perhaps the committee can glean information from their planning. Be open minded but practical in our path forward. Jean Delios Echo Mark comments, that the town is confident on the work that ReCalc is doing. Happy to have the UMASS group involved because they have the expertise doing this for other communities. It's important for the town to get community input. John Sasso Should we address for a future meeting how the process other communities went through to understand this that may be or may not be relevant to our planning process. Marilyn Shapleigh Many of the surrounding communities have joined the AARP Community Center. Review of the questions for the UMASS Consultant John Sasso and Mark Dockser assembled a great list of survey type questions to discuss with the consultant. Jean Delios Is location important? Current location? Demolish historic building? New location? This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda tices not necessarily include all matters which may be taken at this meeting 4ra �� Town of Reading ?a Meeting Minutes Center downtown is a people generator. Marilynn Shapleigh We need an outreach program to make people aware what is currently available. John O'Neill We're ready to meet with the UMASS consultants, so we need a date? March 15t", backup March 23 March 29th. John Sasso We should target March 15 and 29th as ReCalc meetings dates. John O'Neill to present to the Select Board on March 22, 2002. April 6th and April 20th target for additional meetings. ReCalc Motion to adjourn ReCalc Role Call: Ron Assini, Mark Dockser, Michael Coltman, John Sasso, John Parsons, John O'Neill, Nora Bucko. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessanly include all matters which may be taken at this meeting