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Home My WebLink About2022-02-15 Select Board Packet - Revised2 Town of Reading Meeting Posting with Agenda 2018-07-16LAG Board -Committee -Commission -Council: Select Board Date: 2022-02-15Time: 7:00PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell StreetAgenda: Revised Purpose:General Business Meeting Called By:Jacquelyn LaVerdeon behalf of Chair Karen Herrick Notices and agendas are to be posted 48 hours in advance of the meetings excluding operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will notbe accepted. Topics of Discussion: This Meeting will be heldin-person in the Select Board Meeting Room at Town Hall andremotely on Zoom. It will also be streamed live on RCTV as usual. WƚźƓ ƚƚƒ aĻĻƷźƓŭ ŷƷƷƦƭʹΉΉǒƭЉЏǞĻĬ͵ǩƚƚƒ͵ǒƭΉƆΉБЍВЉВААВЉЉБ aĻĻƷźƓŭ L5ʹ БЍВ ЉВАА ВЉЉБ hƓĻ ƷğƦ ƒƚĬźƌĻ њЊЏЍЏЎЊБВБЉЎͲͲБЍВЉВААВЉЉБϔ { ΛbĻǞ ƚƩƉΜ њЊЏЍЏЎЎББЏЎЏͲͲБЍВЉВААВЉЉБϔ { ΛbĻǞ ƚƩƉΜ Dial by your location +1 646 518 9805 US (New York) +1 646 558 8656 US (New York) Meeting ID: 849 0977 9008 Find your local number: https://us06web.zoom.us/u/kbuL09MajD 7:00Overview of Meeting 7:05SB Liaison & Town Manager Reports 11 7:15Public Comment Consent Agenda: Vote to appoint members to Volunteer 16 7:25 Boards/Committees o Reading Center for Active Living (ReCalc) This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. 1 Page | 1 Town of Reading Meeting Posting with Agenda o Cultural Council o Board of Assessors Vote to Accept Gift for Sturgis Park from Reading 22 7:30 Girls Softball Public Hearing: 28 7:45 Amend Downtown Parking Public Hearing: 31 8:00 Meadow Brook -Relocate All Alcohol Liquor License Discuss Draft Changes to SB Policies: Article 6 41 8:15 Personnel Related Policies 52 8:45Preview Warrant for Annual Town Meeting 83 9:00Preview Water/Sewer Storm Water Rates 85 9:15Town Manager Goals update 95 9:30Discuss Town Manager Transition 9:45Board's expressions of gratitude to Bob LeLacheur Discuss Future Agendas 101 Approve Meeting Minutes Executive Session: Vote to Approve Collective Bargaining Agreements (Public Employees Committee/Health Insurance; International Association of Firefighters AFL-CIO, Local 1640; Public Works -AFSCME Council 93, Local 1703; Reading Patrol Officers Association - Mass Cop, Local 191A, AFL-CIO; Reading Police Supervisory Officers Association -IBPO; Reading Public Safety Dispatchers -Mass Cop, Local 191A, AFL-CIO; Reading Facilities Maintenance Workers and Town Custodians -AFSCME Council 93, Local 1703; Public Works Supervisory Union, AFSCME Council 93, Local 1703; DPW Engineers, AFSCME Council 93, Local 1702, Sub local 038) *Originally posted February 10, 2022 at 11:33 am. Revised February 14, 2022 to add Consent Agenda: Volunteer Appointments. This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. 2 Page | 2 Office of the Town Manager 781-942-9043 16 Lowell Street townmanager@ci.reading.ma.us Reading, MA 01867 www.readingma.gov/town-manager To: Select Board From: Robert W. LeLacheur, Jr. CFA Date: February 8, 2022 th RE: Agenda for February 15, 2022 meeting The meeting will begin at 7pm and be hybrid (in-person and remote via Zoom). The Chair will give a meeting overview, to be followed by Liaison and Town Manager Reports, and Public Comment. The Board is first asked to vote to accept a generous gift for Sturgis Park from Reading Girls Softball. Next, there are two Public Hearings scheduled: at 7:45pm the Board is asked to approve a traffic amendment that will allow the trial period solution of parking at the train depot overnight, to be moved by 6am. Please see your packet for details; at 8:00pm the Board is asked to approve the relocation of an all-alcohol license for Meadow Brook Golf Club. Fingers crossed! Human Resources Director Sean Donahue will then preview draft changes to Select Board Policies: Article 6 Personel Related Policies. Working together with Fidel Maltez, this policy will be an important tool in employee attraction and retention. While the market is challenging, Reading is doing pretty well as peers to work for Reading in the last month that grass is not always greener either in other communities or the private sector. More information is in your packet. st I will then preview the Warrant for Annual Town Meeting. On March 1 the Board must vote to close the Warrant at or after 8pm. Offhand it looks like there will be a few nights of meeting. More information is in your packet. I will then preview water & sewer rates, which the Board typically votes in the spring in time to be reported in print along with the budget to Annual Town Meeting. Revised rates begin with the November 2022 billing, which itself reflects the prior usage for three months. As I have stated on a few recent occasions, the emergencies in the water system during the past few months have used up a lot of reserves, and it seems that a rate increase of over 10% will be needed. However, sewer rates could be close to unchanged, for a combined increase of over 5%. Recall that the Board used reserves the last two years to purposefully keep rates down during the pandemic. Please see your packet for some further detail. 3 Fidel and I will then give a quick overview of Town Manager goals please see your packet. At the last meeting it started out that you would work together to set new short-term goals, but then the possibility of continuing some of the previous goals existed. Please give careful thought before reaching a decision, as Fidel will be quite busy at first . The Board will then discuss Town Manager transition with both of us, and the Board will then express their gratitude to the outgoing Town Manager. The Board will conclude Open Session with a discussion of future agendas and approve meeting minutes. The Board is then requested to enter Executive Session to approve several collective bargaining agreements, not to return to Open Session. st . While working at break-neck speed, I have had no real time to reflect but plan to do so in coming months. One clear reflection is my thanks to all Board members I have been fortunate to work for, both as Assistant Town Manager and Town Manager. Each of you brought a different and interesting viewpoint to the table, YrsRe-electedServed20052006200720082009201020112012201320142015201620172018201920202021 Bonazoli92008,20112005-2013 xx xxxx xx xxxx xx xxxx Tafoya92008,20112005-2013 xx xxxx xx xxxx xx xxxx Goldy82007,20102005-2012xxxx xx xxxx xx xxxx Schubert82007,20102005-2012xxxx xx xxxx xx xxxx Anthony72006,20092005-2011xx xx xxxx xx xxxx Arena620152012-2017xxxxxx xx xxxx Ensminger620162013-2018xxxxxx xx xxxx West22013-2014xxxx Halsey620172014-2019xxxxxx xx xxxx Sexton32014-2017xxxxxx Berman420162015-2018xx xx xxxx Friedman32017-2020xxxxxx Alvarado32018-2020xxxxxx Dockser32019-2021xxxxxx Landry32019-2021xxxxxx Bacci22020-2021xxxx Herrick22020-2021xxxx Haley12021 xx I wish you and your families much good health and happiness in the years ahead, it has been both a pleasure and an honor to work for the Town of Reading. much happiness 4 5 /ƌƚƭĻķǤĻƭǤĻƭ CƚƌƌƚǞ ǒƦ /ƚƒƒĻƓƷƭ Town Counsel confirmsDPW handled 5ğƷĻ wĻƭƦƚƓƭĻ wĻƨǒźƩĻķͪ {ƷğŅŅ wĻƭƦƚƓƭĻ .ƚğƩķ ǒƦķğƷĻ ŅƚƩ CĻĬƩǒğƩǤ ЊЎƷŷ ƒĻĻƷźƓŭ ĬĻƌƚǞ added Bobadded Bob/Jane {. wĻƭƦƚƓƭĻ MarkMark ƚƦźĭ Friday updatesI now have the recordingRefutation of affidavitRe: Open Meeting Law ComplaintWhat would you do?RDTC Meet the Candidates NightOakland RdRe: Open Meeting Law ComplaintAd Hoc committeeFloading in backyardFollowing upFwd: Records Request/FinCom {ĻƓķĻƩ Walt TuvellWalt TuvellWalt TuvellWalt TuvellWalt TuvellJared BelliveauBill BrownWalt TuvellBill BrownAnne ConeeneyJoseph CarnahanAngela Binda 2/2/20222/2/20222/3/20222/4/20222/5/20222/6/2022 1/28/20221/28/20221/28/20221/29/20221/29/20221/31/2022 5ğƷĻ wĻĭĻźǝĻķ 2022DRAFT - SELECT BOARD AGENDAS 2022 StaffEstimated 2/10/2022Responsibility start time February 1, 2022Tuesday Overview of MeetingHerrick7:00 SB Liaison & Town Manager ReportsBoard7:05 Public CommentBoard7:15 Vote to Appoint Town Accountant to a term Consent AgendaJuly 2022 to June 2023Board7:30 Town Accountant Quarterly UpdateAngstrom7:35 Review and Vote to Amend Select Board Policy Section 1.3.3 Process for Evaluating the Town Manager and Section 6.2 Evaluation of the Town ManagerBoard8:15 Discuss /vote creation of Ad Hoc ARPA Board8:30 Advisory Committee and committee charge. Discuss/vote to appoint ex-officio and staff members to the Ad Hoc ARPA Advisory Committee.Board8:45 Discuss/vote to allocate approximately $80k of the local and county ARPA Grant funds to the purchase of covid test kits.Board9:00 Discuss recent land purchases and any other town-owned large buildable parcels (Oakland Road, Symonds Way, other)Board9:10 Update on Lot #5 access to Town ForestDockser9:20 Discuss/Vote on Overnight Parking BanBoard9:30 $¨²¢´²² &´³´±¤ !¦¤£ ² Board9:50 !¯¯±®µ¤ -¤¤³¨¦ -¨´³¤² Board February 15, 2022Tuesday Overview of MeetingHerrick7:00 SB Liaison & Town Manager ReportsBoard7:05 Public CommentBoard7:15 Vote to Accept Gift for Sturgis Park from Reading Girls SoftballSisson7:30 Public HearingAmend Downtown Parking PTTTF7:45 Meadow Brook - Relocate All Alcohol Liquor Public HearingLicenseLeLacheur8:00 Discuss Draft Changes to SB Policies: Article 6 Personel Related PoliciesDonahue8:15 Preview Warrant for Annual Town MeetingLeLacheur8:45 Preview Water/Sewer Storm Water RatesLeLacheur9:00 LeLacheur & Town Manager Goals updateMaltez9:15 Discuss Town Manager TransitionBoard9:30 Board's expressions of gratitude to Bob LeLacheurBoard9:45 $¨²¢´²² &´³´±¤ !¦¤£ ² Board !¯¯±®µ¤ -¤¤³¨¦ -¨´³¤² Board 6 2022DRAFT - SELECT BOARD AGENDAS 2022 StaffEstimated 2/10/2022Responsibility start time Vote to Approve Collective Bargaining Agreements (Public Employees Committee/Health Insurance; International Association of Firefighters AFL-CIO, Local 1640; Public Works - AFSCME Council 93, Local 1703; Reading Patrol Officers Association - Mass Cop, Local 191A, AFL-CIO; Reading Police Supervisory Officers Association - IBPO; Reading Public Safety Dispatchers - Mass Cop, Local 191A, AFL-CIO; Reading Facilities Maintenance Workers and Town Custodians - AFSCME Council 93, Local 1703; Public Works Supervisory Union, AFSCME Council 93, Local 1703; DPW Engineers, AFSCME Council 93, Executive SessionLocal 1702, Sub local 038) March 1, 2022Tuesday Overview of MeetingHerrick7:00 SB Liaison & Town Manager ReportsBoard7:05 Public CommentBoard7:15 7:30 Discuss Winterfest Community Celebration (here or February 15th)Lisa Egan Dissolution of ad hoc Town Manager screening committeeLandry 5 mins Approve Deborah Drive Driveway Request TBDPercival Public HearingApprove Longhorn Change of OfficerMaltez Recreation Discuss/Approve Temporary Lights at CoolidgeCommittee 8:00 or Vote to Close Warrant for Annual Town Board/Town later by MeetingCounselCharter Discuss Town Charter Section 5.1: Town Board/Town Manager termination payCounsel $¨²¢´²² &´³´±¤ !¦¤£ ² Board !¯¯±®µ¤ -¤¤³¨¦ -¨´³¤² Board March 2, 2022FINCOM Budget Meeting (School Budget)Wednesday March 9, 2022FINCOM Budget Meeting (Town Budget)Wednesday March 16, 2022FINCOM Budget Meeting (Warrant Articles)Wednesday March 22, 2022Tuesday Overview of MeetingHerrick7:00 SB Liaison & Town Manager ReportsBoard7:05 Public CommentBoard7:15 7:30 7 2022DRAFT - SELECT BOARD AGENDAS 2022 StaffEstimated 2/10/2022Responsibility start time Kraunelis & Update on New Town WebsiteWellman Update on MBTA Communities GuidanceMercier Report from PARCPARC March 23, 2022FINCOM Budget Meeting (Votes)Wednesday April 5, 2022Local ElectionsTuesday April 19, 2022Tuesday Maltez, then Select Board Vote to ReorganizeNew Chair7:00 Town Board & Committee visits Town Department visits Liaison member visits April 25, 2022Annual Town Meeting IMonday April 28, 2022Annual Town Meeting IIThursday May 2, 2022Annual Town Meeting IIIMonday May 3, 2022Tuesday May 5, 2022Annual Town Meeting IVThursday May 17, 2022Tuesday Discuss/Vote on FY23 Non-Union Classification HEARING& Compensation SchedulesMaltez Vote to Approve Town Personnel Policy and SB Policies: Article 6 Personnel Related Policies (if HEARINGready)Donahue Discuss/Vote on Regional Affordable Housing Inter Municipal AgreementMercier Discuss and Plan Juneteenth HolidayBoard VASC meetings TBA May 31, 2022Tuesday June 14, 2021Tuesday June 28, 2022Tuesday July 19, 2022Tuesday August 9, 2022Tuesday August 30, 2022Tuesday 8 2022DRAFT - SELECT BOARD AGENDAS 2022 StaffEstimated 2/10/2022Responsibility start time September 13, 2022Tuesday September 20, 2022Tuesday Vote to Close Subsequent Town Meeting October 11, 2022Tuesday October 25, 2022Tuesday Santaniello & Board of HEARINGTax ClassificationAssessors November 8, 2022Tuesday November 14, 2022Subsequent Town Meeting IMonday November 17, 2022Subsequent Town Meeting IIThursday November 21, 2022Subsequent Town Meeting IIIMonday November 22, 2022Tuesday November 28, 2022Subsequent Town Meeting IVMonday December 6, 2022Tuesday Vote to Approve Licenses (delegated to Town Manager's Office) Vote to Approve Liquor Licenses December 7, 2002Wednesday Town Department FY24 budgets December 13, 2022Tuesday Town Department FY24 budgets December 14, 2022Wednesday Town Department FY24 budgets (if needed) Future Meetings - Agenda Items Discuss Symonds Way propertyBoard Discuss Early Sunday Hours at Recreational Fields & ParksRec Comm Discuss/Vote to adopt Birch Meadow Master Plan (discuss with Town Counsel in advance)Rec Comm Landry/ Public Safety Quarterly updatesDockser Air BnB updateCPDC Update on 186 Summer Ave / Review of Select Board role (consult with Town Counsel)Town Counsel 9 2022DRAFT - SELECT BOARD AGENDAS 2022 StaffEstimated 2/10/2022Responsibility start time Vote to Approve Resolution Clarifying Official Town WebsiteHaley/Bacci Landry/ Public Safety Badge Pinning CeremonyDockser Discuss Police Department Policies with respect to Police Reform Legislation & Department Landry/ AccreditationDockser Discuss and Approve Flag PolicyBoard Discuss Tree Lawn Pesticide PolicyBOH Recurring Agenda Items Close Warrant: Annual Town MeetingMarch3/1/2022 Close Warrant: Subsequent Town Meeting9/27/2022 September Appoint Town AccountantMarchAnnual HEARINGApprove Classification & CompensationMayAnnual Appointments of Boards & CommitteesMay/JuneAnnual HEARINGApprove Tax ClassificationOctoberAnnual HEARINGApprove LicensesDecemberAnnual Liaison: RCTV members ReportAnnual Liaison: CAB (RMLD) member ReportAnnual Liaison: MAPC member ReportAnnual Liaison: Reading Housing Authority ReportAnnual Liaison: Reading Ice Arena ReportAnnual Town Accountant ReportQtrly Economic Development DirectorSemi-ann Parking/Traffic/Transportation Task Force Town Board & Committee visits Town Department visits Review Select Board Goals Review Town Manager Goals 10 11 Reading-North Reading Chamber of Commerce POBox 771,Reading, MA 01867 legan@rnrchamber.com978.664.5060www.readingnreadingchamber.com January 27, 2022 Directors: Dear Bob and Select Board: Jenniffer Rogers This note serves to provide additional information about the President th alcohol planned for Winterfest, which is on Thursday, March 10 Josh Harrington Past President from 5 7 PM. The alcohol will be provided by Seaboard distributors and Sam Adams. We will be serving canned beer and Laura King Treasurer alcoholic seltzers, which will be poured into cups and sold for $5 Secretary each, cash. We will have signage that alcohol may not leave the Catherine Barton Rossetti beer garden area, which will be cordoned off. There will be one entrance in and exit. Executive Director Lisa Egan If you look at this map, you will see the location of the beer Executive Assistant garden. The Ps signify portable propane heaters approved by the Kathy Kinney fire department, and the blue boxes are the locations of the 4 fire Sheila Clarke tables. We will put them on the sidewalk as those are cleared Roselyn Fisher should there be snow. Mary Grimmer Megan Hughes Mike Kirmes Laura King Brian Lindmark Michelle McNall John Means The entrance to Lowell Street will be blocked off early in the Rebecca Mikulski morning. The DPW will park a truck there as well. The police Amy Walsh have requested a detail at the beer garden, which will be set up at approximately 4pm. We will have an adult checking identification and have signs posted No admittance under 21 and signs indicating that alcohol may not leave the beer garden. RNR Chamber Tax ID: 04-3057681 501-(c)6 We are partnering with Seaboard distributors who will provide the Organization beer and alcoholic seltzer. They have tip certified safe who will check IDs and serve the alcohol, which will remain in the beer garden area adjacent to the town common. I am happy to address any additional questions at 978-664-5060. Thank you, Lisa Egan, Executive Director Lisa Egan 12 LƓƭǒƩğƓĭĻ wĻĭƚƒƒĻƓķğƷźƚƓƭ ŷĻ ƚǞƓ źƭ Ʒƚ ĬĻ ƓğƒĻķ ğƭ ğƓ ğķķźƷźƚƓğƌ źƓƭǒƩĻķ, and is to be given notice prior to any changes or lapses of insurance coverage. General Liability: At least $1,000,000 Bodily Injury and Property Damage Liability, Combined Single Limit with a $3,000,000 Annual Aggregate Limit Automobile Liability: At least $1,000,000 Bodily Injury and Property Damage per accident. Workers' Compensation Insurance: Per M.G.L. c. l52 as amended. Property Coverage: for materials and supplies being transported by the contractor, as of the premises. Umbrella Liability: of at least $2,000,000/ occurrence, $2,000,000/aggregate. General liability, automobile, property coverage, and the umbrella liability are set by MIIA and deemed to be the policy of the Town of Reading. These limits can be changed (higher or lower) by the Department Head. In your office, I would look to Jean to change the policy for your department if she feels it is necessary. have some exceptions. InsuranceRecommendations/documents/ jw 13 14 15 2018-07-16LAG Board -Committee -Commission -Council: Volunteer Appointment Committee Date: 2022-02-10Time: 6:00PM Building: Location: Address: Agenda: Purpose:General Business Meeting Called By:Mark Dockser and Carlo Bacci Notices and agendas are to be posted 48 hours in advance of the meetings excluding operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates willbe discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will notbe accepted. Topics of Discussion: This meeting will be held remotely via Zoom: Join Zoom Meeting https://us06web.zoom.us/j/83605318538 Meeting ID: 836 0531 8538 One tap mobile +16465189805,,83605318538# US (New York) +16465588656,,83605318538# US (New York) Dial by your location +1 646 518 9805 US (New York) +1 646 558 8656 US (New York) Meeting ID: 836 0531 8538 Find your local number: https://us06web.zoom.us/u/kc21Rt1su2 AGENDA: Interview Applicants for Various Board/Committee/Commission Vacancies(schedule subject to change): Page 3 6:00 PM Nora Bucko ad hoc Reading Center for Active Living Committee Page 6 6:10 PM Stephen Theodoridis Cultural Council Page 4 6:20 PM Patricia Conway ad hoc Reading Center for Active Living Committee Page 5 6:30 PM Jean-Paul Plouffe Board of Assessors 6:40 PM VASC Discussion and Deliberations 16 VOLUNTEER BOARD VACANCIES AS OF 1/19/2022 Board/Committee/CommissionFullAssociate Ad Hoc Reading Center for Active Living (ReCalc)10 Board of Assessors02 Board of Cemetery Trustees03 Celebration Committee20 Climate Advisory Committee01 Commissioners of Trust Funds01 Conservation Commission03 Constables10 Council on Aging03 Cultural Council23 Housing Authority10 Mystic Valley Elder Services Board of Directors10 Permanent Building Committee03 Recreation Committee01 17 18 19 20 21 22 23 24 25 26 27 28 Amendment Number:2022-01 Date Filed:February 15, 2022 Filed By:Deputy Chief Christine Amendola On Behalf of:Parking Traffic Transportation Task Force Section 1: Purpose of Amendment Allow an exception to the Overnight Parking Regulation Ban5.9 Section 2: Proposed Amendment- Exception to the overnight parking ban will be35 spacesat the Train Depot. The spaces are located in the Southern Enclosed Lot on the Lincoln Street Side. Vehicles must have a valid Reading Community Access Sticker. During snow emergencies allovernight vehicles must be moved out of the lot by 6:00am. All parking will be prohibited from 6:00am-9:00am in this portion of the train depotto allow for snow removalduring snow emergencies. Section3: Effective Date: This act shall take effect upon its passage andthe provisions aboveshall not expire. Select Board: Date Signed: 29 Certification of Amendment: The Town Clerk certifies that Amendment Number____________above was ____________by the Select Board of the Town of Reading through an official vote occurring during a public hearing held on____________.The Amendment was ____________through a vote of ____________in favor and____________opposed. Town Clerk Town Corporate Seal 30 31 32 33 34 35 36 37 38 39 40 PERSONNEL POLICY REVISION COMMONWEALTH OF MASSACHUSETTS Added Removed Incomplete Middlesex, ss. Officer's Return, Town of Reading: By virtue of this Warrant, I ______________________________, on ____________, 2022 notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to meet at the place and at the time specified by posting attested copies of this Town Meeting Warrant,along with the written request of Town Moderator Alan Foulds dated February 17, 2021 asking that this Town Meeting be held by remote participation pursuant to St. 2020, c. 92, §8,in the following public places within the Town of Reading: Precinct 1J. Warren Killam School, 333 Charles Street Precinct 2 Reading Police Station, 15 Union Street Precinct 3Reading Municipal Light Department, 230 Ash Street Precinct 4Joshua Eaton School, 365 Summer Avenue Precinct 5Reading Public Library, 64 MiddlesexAvenue Precinct 6Barrows School, 16 Edgemont Avenue Precinct 7Birch Meadow School, 27 Arthur B Lord Drive Precinct 8Wood End School, 85 Sunset Rock Lane Town Hall, 16 Lowell Street The date of posting being not less than fourteen (14) days priorto April5, 2022, the date set for Town Meeting in this Warrant. I also caused a posting of this Meeting, tobe published on the Town of Reading website on _______________, 2021. _____________________________________________ Constable A true copy Attest: 52 _____________________________________________ Laura Gemme, Town Clerk TOWN WARRANT COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. To any of the Constables of the Town of Reading, Greetings: In the name of the Commonwealth of Massachusetts, you are hereby required to notify and warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town affairs, to meet in the following place designated for the eight precincts in said Town, namely: Precincts 1, 2, 3, 4, 5, 6, 7 and 8 Reading Memorial High School, Hawkes Field House, Oakland Road TUESDAY, theFIFTHDAY OF APRIL, A.D., 2022 from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz: ARTICLE 1To elect by ballot the following Town Officers: A Moderator for one year; Twomembersof the SelectBoard for three years; Two members of the Board of Library Trustees for three years; Twomembersof the Municipal Light Board for three years; Two members of the School Committee for three years; One hundred and ninety-twoTown Meeting Members shall be elected to represent each of the following precincts: Precinct 1 Eight members for three years;eight members for twoyears;and eight members for oneyear; Precinct 2 Eight members for three years;eight members fortwoyears;and eight members for oneyear; Precinct 3 Eight members for three years;eight members for twoyears;and eight members for oneyear; Precinct 4 Eight members for three years;eight members for twoyears;and eight members for oneyear; 53 Precinct 5 Eight members for three years;eight members for twoyears;and eight members for oneyear; Precinct 6 Eight members for three years;eight members for twoyears;and eight members for oneyear; Precinct 7 Eight members for three years;eight members for twoyears;and eight members for oneyear; Precinct 8 Eight members for three years;eight members for twoyears;and eight members for oneyear; andto meet at the Reading Memorial High School, 62 Oakland Road, in said Reading onin accordance with Chapter 92 of the Acts of 2020 and through the Zoom platform on MONDAY, the TWENTY-FIFTH DAY of APRIL A.D., 2022 at seven- upon anddetermined exclusively by Town Meeting Members in accordance with the provisions of the Reading Home Rule Charter. Members of the public may access and witness the deliberations and actions taken at the Annual Town Meeting in the following manner: RCTV Facebook or on local public access television. Town Meeting members and Town officials shall receive a link to join the Zoom video conferencing platform to participate in the AnnualTown Meeting. Non-Town Meeting Members who are registered voters residing in the Town who wish to participate in the AnnualTown Meeting must submit a request to participate to the Town Clerk not less than 48 hours in advance of the Annual Town Meeting, and when submitting this request, non-Town Meeting Members who wish to make acomment, ask a question, or otherwise address Town Meeting, should contact Town Clerk Laura Gemme (lgemme@ci.reading.ma.usor 781-942-6647) with the following information: (a) First and Last Name, (b) Street Address, (c) Phone Number, (d) Email Address, and (e) Article(s) he or she would like to speak to, and once verified, shall receive follow up information with specific participation instructions for the meeting. If, on April 26, 2021, the Town Meeting elects not to hold the AnnualTown Meeting remotely, then the Town Meeting shall adjourn to Reading Memorial High School Performing Arts Center, 62 Oakland Road, Reading on Thursday April 29, 2021at seven- ARTICLE 2To hear and acton the reports of the SelectBoard, School Committee, Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountantand any other Town Official, Board or Committee. Select Board ARTICLE 3To choose all other necessary Town Officers and Boards or Committees and determine what instructions shall be given to Town Officers and Boards or Committees, and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the instructions given to them, or take any other action with respect thereto. Select Board 54 ARTICLE 4To see if the Town will vote to amend the FY 2022-32Capital Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously amended, or take any other action with respect thereto. Select Board ARTICLE 5To see if the Town will vote to amend the Fiscal Year commencing July 1, 2021, as adopted under Article 16of theAnnual Town Meeting of April 26,2021and amended under Article 4of the Special Town Meeting of October 18, 2021 and further amended under Article 4 of the Subsequent Town Meeting ofNovember 8, 2021; and to see if the Town will vote to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation of the Town and its government, or take any other action with respect thereto. Finance Committee ARTICLE 6To see if the Town will voteto raise and appropriate, transfer from available funds, borrowor otherwise provide a sum or sums of money to pay bills remaining unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any other action with respect thereto. Select Board ARTICLE 7To see if the Town will vote to raise and appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of money for the purpose of funding the -other action with respect thereto. Select Board ARTICLE 8To see if the Town will vote to transferfunds received from the Growth Zoning Districts from Free Cash into the Smart Growth Stabilization Fund; or take any other action with respect thereto. Select Board ARTICLE 9To see if the Town will vote to(1)establish the limit on the total amount that may be expended from each revolving fund established by Article 9 of the Town of Reading General Bylaw pursuant to Section 53E½ of Chapter 44 of the Massachusetts General Lawsfor the fiscal year beginning July 1, 2021; and (2) amend Section 6.5.2 of the General Bylaw, 55 establishing the Inspection Revolving Fund, as shown below, with the additions being shown in bold and deletions being struck through: 6.5.2 Inspection Revolving Fund Funds held in the Inspection Revolving Fund shall be used for legal costs, oversight and inspection, plan review, property appraisals and appeals, public services general management, pedestrian safety improvements, records archiving, and other costs related to building, plumbing, wiring, gas and other permits required for large construction projects and shall be expended by the Town Manager. Receipts credited to this fund shall include building, plumbing, wiring, gas and other permit fees for the Schoolhouse Commons, The Metropolitan at Reading Station, Postmark Square, 20-24 Gould Street, 467 Main Street, Oaktree, Addison-Wesley/Pearson,Johnson Woods, Eaton Lakeview (23-25 Lakeview Avenue and 128 Eaton Street), 258 Main Street, 267 Main Street, 531 Main Street, 25 Haven Street,and18-20 Woburn Street,6- 16Chute Street(Green Tomato),25 Haven Street (Rite Aid) and 459 Main Street (128 Tire)developments. Or take any other action with respect thereto. Select Board ARTICLE 10To see if the Town will vote to approve an Affordable Housing Trust Fund Allocation Plan pursuant to Chapter 140 of the Acts of AN ACT AUTHORIZING THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND, take any other action with respect thereto. Select Board ARTICLE 11To see if the Town will vote to amend Section 6.5.2 of the General Bylaws by inserting a new revolving fund into the chart as follows: Revolving Spending Revenue Allowed Expenditure Year End AccountAuthority SourceExpensesLimitsBalance Community Conservation Rental and Utilities and Available for Gardens at Administrator user feesall other expenditure Mattera maintenance nextyear Cabinand operating expenses, and project supplies and equipment And to set the limit on the total amount that may be expended from the Community Gardens at Mattera Cabin revolving fund pursuant to Section 53E½ of Chapter 44 of the Massachusetts 56 General Lawsfor the fiscal year beginning July 1, 2022; or take any other action with respect thereto. ARTICLE 12To see if the Town will vote to hear the report of the Director of Public Works that certain easements for drainage be abandoned and a new easement accepted, and authorize the Select Board to relocate a drainage easement at104LilahLane, Reading, Massachusetts by abandoning an existing drainage easement and accepting a new, equivalent drainage easement on the same property,and as further ast Assessors Map 55 Parcel 30 Reading, MA, Prepared for Margaret & Chris Calvani 104 Lilah Lane, , on file with the Town Clerk,or take any other action with respect thereto. Select Board ARTICLE 13To see if the Town will vote to authorize the Select Board to acquire by purchase, gift, or eminent domain, on such terms and conditions as the Select Board shall determine, an easement over a portion of Gazebo Circle and abutting land held by the Summit Village Condominium Trust for the purpose ofinstalling, maintaining,and operatinga water connectionand related utilities-58), to raise and appropriate or transfer from available funds a sum or sum of monies necessary for the acquisition,and to authorize the Select Board to enter into all agreements and take all related actions necessary or appropriate to carry out said acquisition and other acts authorized herein; or take any other action with respectthereto. Select Board ARTICLE 14To see if the Town will vote to authorize the Select Board to acquire by purchase, gift, or eminent domain, on such terms and conditions as the Select Board shall determine, an easement over a portion of 369 Main Street,Readingfor the purpose of installing, maintaining, and operating water utilities, to raise and appropriate or transfer from available funds a sum or sum of monies necessary for the acquisition,and to authorize the Select Board to enter into all agreements and take all related actions necessary or appropriate to carry out said acquisition and other acts authorized herein; or take any other action with respect thereto Select Board ARTICLE 15To see if the Town will vote to amend Section 10.5 of the Zoning Bylaw, Downtown Smart Growth District, including, but not limited to, the language of subsections 10.5.2 57 Definitions, 10.5.5 Allowed and Prohibited Uses, 10.5.6 Dimensional and Other Requirements, 10.5.8 Off-Street Parking and Loading, 10.5.9 Open Spaces and Recreational Areas, and 10.5.12 Waivers, or take any other action with respectthereto. Select Board Bob note: the draft text of the actual Article is attached as a second comment, and will be finalized and included in the Warrantin time for the March 1., 2022 vote by the Select Board ARTICLE 16To see if the Town will vote to authorize the Reading Municipal Light Department (RMLD) to acquire by purchase, using available RMLDfunds and on such terms and conditions as the RMLD may deem appropriate, all or a portion of the property located at 251 purposes, and to authorize the RMLD General Manager to take any and all actions and to enter into and execute any and all agreements and other documents as may be necessary or appropriate to accomplish the foregoing acquisition; ortake any other action with respect thereto. ARTICLE 17To see if the Town will vote to raise and appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of money for highway projects in accordance with Chapter 90 of the Massachusetts General Laws, or take any other action with respect thereto. Select Board ARTICLE 18To see if the Town will vote to raise and appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of moneyfor the operation of the Town and its government for Fiscal Year 2023-beginning July 1, 2022, or take any other action with respect thereto. Finance Committee ARTICLE 19To see if the Town will vote, pursuant to Section 2-6 of the Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove certain described persons from their position as Town Meeting Members for failure to take the oath of office within 30 days following the notice of election or for failure to attend one-half or more of the Town Meeting sessions during the previous year, or take any other action with respect thereto. Select Board 58 and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1) public place in each precinct of the Town not less than fourteen (14) days prior to April 5, 2022, or providing in a manner such as electronic submission, holding for pickup or mailing, an attested copy of said Warrant to each Town Meeting Member. Hereof fail not and make due return of this Warrant with your doings thereon to the Town Clerk at or before the time appointed for said meeting. th Given under our hands this __day of ___________, 2022. _______________________ Karen Gately Herrick, Chair _______________________ Anne DJ Landry, Vice Chair _______________________ Mark L Dockser, Secretary _______________________ Carlo Bacci _______________________ Chris Haley SELECT BOARDOF READING _______________________________ , Constable 59 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 10.5 Downtown Smart Growth District (DSGD) 10.5.1Purposes The purposes of the Downtown Smart Growth District are: 1To provide an opportunity for residential development and to especially encourage mixed-use development, including both new construction and renovation of existing buildings, within a distinctive, attractive and livable environment that supports the commercial revitalization of Downtown Reading. 2To promote continuing development and redevelopment in Downtown Reading that is pedestrian friendly and consistent with Reading history and architecture. 3To ensure high quality site planning, architecture and landscape design that enhances the distinct visual character and identity of Downtown Reading and provides an environment with safety, convenience and amenity. 4To provide for a diversified housing stock at a variety of costs within walking distance of services and public transportation, including affordable housing and other housing types that meet the needs of the Town’s population. 5To generate positive tax revenue for the Town, and to benefit from the financial incentives provided by Massachusetts General Law Chapter 40R, while providing the opportunity for new business growth and additional local jobs. 6To encourage preservation and rehabilitation of historic structures and buildings. 7To promote efficient use of land and existing parking supply and limit expansion within the district by encouraging shared parking. 8To encourage adoption of energy efficient building practices and sustainable construction methods. 9To ensure compliance with the Massachusetts Department of Environmental Protection storm water management policies and practices. 10To ensure that the physical character of projects within the DSGD will be compatible with nearby buildings, particularly existing residential uses. 10.5.2Definitions As used in this Article, the following terms shall have the meanings set forth below: Accessory Building: A detached building the use of which is customarily incidental and subordinate to that of the principal building or buildings and which is located on the same lot. An Accessory Building shall not be used to house people, domestic animals or livestock, nor shall it be used as an independent commercial enterprise. An Accessory Building located within 10 feet of a principal building shall be subject to the dimensional requirements applicable to the principal building. Affordable Homeownership Unit: A dwelling unit required to be sold to an Eligible Household per the requirements of this Section 10.4. Affordable Housing Restriction: A deed restriction of an Affordable Unit meeting statutory requirements in Massachusetts General Law Chapter 184 Section 31 and the requirements of Section 10.5.10 of this Article. Affordable Rental Unit: A dwelling unit required to be rented to an Eligible Household per the requirements of Section 10.5.10. 1 60 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based Affordable Unit: The collective reference to Affordable Homeownership Units and Affordable Rental Units Annual Update: A list of all approved and currently proposed Smart Growth Districts within the Town of Reading, to be filed on or before July 31st of each year with the Massachusetts Department of Housing and Community Development pursuant to Massachusetts General Law Chapter 40R and applicable regulations. Applicant: A landowner or other petitioner who files a plan for a Development Project subject to the provisions of this Section 10.5. Approving Authority (AA): The Community Planning and Development Commission (CPDC) of the Town of Reading acting as the authority designated to review projects and issue approvals under this Section 10.5. AA Regulations: The administrative rules and regulations adopted by the AA pursuant to Section 10.5.11. As-Of-Right Development: A Development Project allowable under this Section 10.5 without recourse to a special permit, variance, zoning amendment, or other form of zoning relief. A Development Project that is subject to the Plan Review requirement of this Section 10.5 shall be considered an As-of-right Development. Consumer Services: A barber shop, dry cleaning or laundry establishment, photographer’s shop or studio or similar business where service is provided directly on the premises. Design Standards: The document entitled Downtown Smart Growth District Design Standards and Guidelines, originally dated October 2, 2009 and approved by the Massachusetts Department of Housing and Community Development on October 31, 2009, most recentlyas amended and approved by DHCD on March 3, 2020, pursuant to Massachusetts General Law Chapter 40R Section 10 and applicable regulations. Said Design Standards shall be applicable to all Development Projects within the DSGD that are subject to Plan Review by the Approving Authority. Development Project Or Project: A residential or mixed use development undertaken under this Section 10.5. A Development Project shall be identified as such on the Plan which is submitted to the Approving Authority for Plan Review. District Edge: The outermost edge of the Downtown Smart Growth District, where it is directly abutting another building lot and not bounded by a significant man-made (i.e. railroad, major street) or natural (i.e. river, wetland resource) feature. Dwelling Unit: A structure or a portion of a structure containing in a self-sufficient and exclusive manner facilities for sleeping, bathing, and cooking, including one full kitchen and full bathroom facilities as defined by the Massachusetts State Building Code. Eligible Household: An individual or household whose annual income is below eighty percent (80%) of the area-wide median income as determined by the United States Department of Housing and Urban Development (HUD), adjusted for household size, with income computed using HUD's rules for attribution of income to assets. Family: One (1) or more persons occupying a dwelling unit as a single house- keeping unit. Domestic employees may be housed on the premises without being counted as a family or families. 2 61 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based Floor Area Net: The actual occupied area of a building or buildings not including hallways, stairs, mechanical spaces and other non-habitable spaces, and not including thickness of exterior or interior walls. Floor Area Gross: The sum of the gross areas of all floors of a building, measured from the exterior faces of the exterior walls or from the centerline of walls separating two buildings. Gross floor area does not include the following: 1Basement space having at least one-half the floor-to-ceiling height below grade, rated as non-habitable by applicable building code. 2Accessory parking (i.e., parking that is available on or off-site that is not part of the use’s minimum parking standard). 3Attic space having a floor-to-ceiling height less than seven feet, rated as non- habitable by applicable building code. 4Exterior balconies. 5Uncovered steps, landings, and ramps. 6Inner courts open to the sky. Household Income Median: The median income, adjusted for household size, as reported by the most recent information from, or calculated from regulations promulgated by, the United States Department of Housing and Urban Development (HUD). Institutional Use: A non-profit or quasi-public use or institution, such as a church, library, public or private school, municipally owned or operated building, structure or land, used for public purpose. Lot Coverage:The portion of a lot, expressed as a percent of the total lot area, that is covered by principal and accessory buildings and structures. Mixed-Use Development Project: A Development Project containing a residential Principal Use and one or more Non-Residential, Secondary Uses as specified in Section 10.5.5.1, provided that, in newly constructed buildings, separate and distinct building entrances are provided for residential and non-residential uses. Monitoring Agent: An entity designated by the Reading Board of Selectmen, which may be the Reading Housing Authority or other qualified housing entity, with the power to monitor and to enforce compliance with the provisions of this Bylaw related to Affordable Units, including but not limited to computation of rental and sales prices; income eligibility of households applying for Affordable Units; administration of an approved housing marketing and resident selection plan; and recording and enforcement of an Affordable Housing Restriction for each Affordable Unit in the DSGD (See Section 10.5.10.6). Multi-Family Residential: A building containing four three or more residential Commented \[MJ1\]: Question for DHCD: Can we dwelling units designed for occupancy by the same number of families as the change this to match 40A so the District can count towards compliance with the MBTA number of dwelling units. Communities Guidance? Non-Residential Use: Office, Retail, Restaurant, Service or Institutional Use, CPDC added this on 2/7/22. inclusive, or some combination of the same. Office: A place for the regular performance of business transactions and services, generally intended for administrative, professional and clerical activities, including a medical or dental office or health clinic. 3 62 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based Open Space: Civic Space, Green Space, and/or Private Amenity Space as defined below: Civic Space: Portions of a private lot or building that are dedicated to civic use including but not limited to: sidewalks, pathways, alleyways, seating areas, benches, places to gather, etc. which may include streetscape features, water features, decorative surface treatments (i.e., pavers, cobblestone, etc.) and public art, and which could include Green Space as defined below, if open to the public. Green Space: Portions of a private lot or building including but not limited to: landscaping, plantings, natural features, parks, gardens, living walls, green roofs, trails, pathways, recreational uses, etc. whether connected to or visible from the sidewalk, accessible to the public, provided as private, or provided as a Private Amenity Space to building occupants. Private Amenity Space: Green Space, balconies, terraces, courtyards, and other open-air spaces that are available as private amenities only to the residential or commercial tenants within the development. Plan: A plan depicting a proposed Development Project for all or a portion of the Downtown Smart Growth District and which is submitted to the Approving Authority for its review and approval in accordance with the provisions of this Section 10.5. 4 63 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based Plan Approval: The Approving Authority’s authorization for a proposed Development Project based on a finding of compliance with this Section 10.5 and Design Standards after the conduct of a Plan Review. Plan Review: The review procedure established by this Article and administered by the Community Planning and Development Commission of the Town of Reading as the Approving Authority. Restaurant: Any business establishment principally engaged in serving food, drink, or refreshments, whether prepared on or off the premises provided, however, that drive through windows are not allowed. Residential Use: A building or part of a building containing Dwelling Units as defined herein above and parking that is accessory to the Dwelling Units. Retail Use: Business establishments selling goods and/or services to customers on- site, generally for end use personal, business or household consumption. A reasonable amount of storage consistent with Massachusetts Building Codes of said goods shall also be assumed to be an incidental part of Retail Use. Smart Growth District: An Overlay Zoning District adopted pursuant to Massachusetts General Law Chapter 40R, in accordance with the procedures for zoning adoption and amendment as set forth in Massachusetts General Law Chapter 40A and approved by the Department of Housing and Community Development pursuant to Massachusetts General Law Chapter 40R and applicable regulations. Transitional Area: A site proposed for development or redevelopment under Chapter 40R that meets any of the following criteria: (1) is located at the District Edge, (2) is directly abutting a lot containing a historic or cultural resource listed on the Town of Reading’s Historical and Architectural Inventory, or (3) is directly abutting a lot containing a single-family, 2-family or 3-family dwelling, either within or outside of the District. Underlying Zoning: The zoning requirements adopted pursuant to Massachusetts General Law Chapter 40A that are otherwise applicable to the geographic area in which the DSGD is located, as said requirements may be amended from time to time. Unduly Unreasonably RestrictiveImpair:A provision of a Smart Growth District40R Zoning or a Design Standard that adds unreasonable costs or unreasonablydiminishesimpairs the economic feasibility of proposed Development Projects in a Smart Growth District. Unrestricted Unit: A Dwelling Unit that is not restricted as to rent, price or eligibility of occupants. Use Accessory: A use subordinate to the Principal Use on the same lot or in the same structure and serving a purpose customarily incidental to the Principal Use, and which does not, in effect, constitute conversion of the Principal Use of the lot, site or structure to a use not otherwise permitted in the Smart Growth District. Use Principal: The main or primary purpose for which a structure, building, or lot is designed, arranged, licensed, or intended, or for which it may be used, occupied, or maintained under this Section 10.5. Use Secondary: A use located on the same lot as a Principal Use but which is of equal 5 64 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based or lesser scale, impact, and visibility than the Principal Use. A Secondary Use is not an Accessory Use, as it is largely independent from the Principal Use. 6 65 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 10.5.3Scope and Authority The Downtown Smart Growth District is established pursuant to the authority of Massachusetts General Law Chapter 40R and applicable regulations, and shall be deemed to overlay the parcels as shown on the Zoning Map of the Town of Reading, as amended. The Applicant shall have the option of applying for Plan Approval pursuant to the zoning controls set forth in this Article or complying with all applicable zoning controls set forth in the Zoning Bylaw of the Town of Reading for the underlying district(s) or for other overlay zoning that may be therein defined. Development Projects proceeding under this Article shall be governed solely by the provisions of this Article and shall be deemed exempt from the standards and/or procedures of the Underlying Zoning and other overlay provisions. 10.5.4Establishment and Delineation of the DSGD The Downtown Smart Growth District is an overlay district that is superimposed over the Underlying District. The boundaries are delineated as the “Downtown Smart Growth District” on the Official Zoning Map of the Town of Reading on file in the office of the Town Clerk, said map hereby made a part of the Reading Zoning Bylaw. 10.5.5Allowed and Prohibited Uses Any use not listed herein as an Allowed Use is deemed prohibited. 10.5.5.1Allowed Uses The following uses shall be permitted as-of-right in the DSGD upon Plan Approval pursuant to the provisions of this article: 1Multi-family Residential 2Office * 3Retail * 4Restaurant * 5Institutional * 6Consumer Service * *Only as part of a Mixed-Use Development; see Section 10.5.7 below In addition to the allowed uses listed above, the following uses are permitted as-of-right for Development Projects within the DSGD subject to the requirements of this Article. 7Open Space 78Parking accessory to any of the above permitted uses, including surface, garage-under, and structured parking 89Accessory uses customarily incidental to any of the above permitted principal uses 10.5.5.2Prohibited Uses The following uses are prohibited in the DSGD: 1Any use which regularly emits strong odors, or dust particles, or smoke, or poses danger, such as manufacture of acids, gases, fertilizers and glue, petroleum refining, reduction of animal matter, and manufacture of cement, gypsum, or explosives. 2Any other use dangerous to persons within or outside the District by reason of emission of odor, fumes, gases, particulate matter, smoke, noise, vibration, glare, radiation, electrical interference, threat of fire or explosion, or any other reason. 3Any use that degrades water quality, reduces groundwater recharge, or increases flooding are prohibited. 7 66 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 10.5.6Dimensional and Other Requirements Applications for Plan Approval shall be governed by this Section 10.5 and the Design Standards for the Downtown Smart Growth District. Building Type Mixed-Use with Other Mixed-Use Commercial 1st or Residential Floor Only Maximum Floor Area Ratio (FAR) (Gross Floor Area / Lot Size) 2.82.4 Minimum Lot Frontage 50 feet Maximum Lot Coverage N/A Minimum Lot Area 6,000 SFN/A Number of Buildings per lot N/A Maximum Building Frontage 300 feet 1 Minimum Front Setback0 feet 1 Maximum Front Setback10 feet 2 Minimum Side / Rear Setbackabutting a Residential Zone 15 feet 2 Minimum Side / Rear Setbackin DSGD or abutting Business- 0 feet B Total minimum setback from one or more lot lines (any 30 feet combination of front, rear, or sides) Interior Setback (between buildings on same lot) 15 feet 1 See 7.1.1 of the Design Standards for front façade setback requirements 2 See 7.1.2 of the Design Standards for building step-back requirements Setbacks: Where projects are within a Transitional Area (as defined in this Bylaw and in the Design Guidelines), setbacks may be further increased by the AA to no greater than 30 feet upon a finding based on the project’s massing, scale, or architectural design, that the project fails to be compatible with the character of nearby residential buildings. Step-backs: Where projects are within a Transitional Area (as defined in this Bylaw and in the Design Guidelines), step-back requirements may be further increased by the AA to no greater than 25 feet upon a finding based on the project’s massing, scale, or architectural design, that the project fails to be compatible with the character of nearby residential buildings. Commented \[MJ2\]: Both of these paragraphs were intended to go with Footnote 2, so they were moved on 2/7/22. 8 67 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 10.5.6.1Residential Density Allowances The following residential densities shall be allowed on all lots and within all buildings within the DSGD pursuant to the requirements of this Section 10.5: Multifamily Residential 20 Units per acre aThe Approving Authority may provide a waiver as specified in Section 10.5.12 to allow a density in excess of that stated above. bThe Approving Authority may provide a waiver as specified in Section 10.5.12 to promote the renovation or adaptive reuse of existing buildings. 10.5.6.2Dimensional Standards and Requirements The following building heights shall be allowed on all lots within the DSGD, pursuant to the requirements of this Section 10.5: Multifamily Residential Buildings….33 Feet Multifamily Residential Buildings with 45 Feet Commercial Uses on the Ground Floor….45 Feet 10.5.6.3Contiguous Lots In the DSGD, where two or more lots under common ownership are contiguous or are separated by a right-of-way, such lots may be considered as one lot for the purpose of calculating maximum lot coverage; parking requirements; minimum useable open space; and dwelling units per acre. 10.5.6.4Age-Restricted Housing Units An Applicant may propose a Residential or Mixed-Use Development Project in which all dwelling units are designed for or are accessible to the elderly or the handicapped under all applicable laws and regulations, provided that not less than twenty-five percent (25%) of the housing units in any such Development Project shall be Affordable Units. All such Development Projects shall be governed by the requirements of this Section 10.5 and the Design Standards. 9 68 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 10.5.7Mixed-Use Development Development Projects may include a portion not to exceed 50% of the total gGross fFloor aArea to be used for non-residential uses including Office, Retail, Restaurant, Service or Institutional Uses; provided that oOffice or iInstitutional uses on the ground floormay not utilize more than 33% of the total commercial gross square footageGross Floor Area of that floor. A minimum of 10% of the Development Project’s total Gross Floor Area shall be dedicated to commercial use, the calculation for which may include any private outdoor space that is also dedicated to commercial use. 10 69 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 10.5.8Off-Street Parking and Loading 10.5.8.1Off-Street Parking Retail stores, offices and consumer service establishments located within three hundred (300) feet of a public off-street parking facility shall be exempt from off-street parking requirements. In all other cases, off-street parking shall be provided to meet the following minimum requirements: Retail or Restaurant…………………………………………………………..0 spaces Office and Institutional……………………………………………………… 2 spaces per 1,000 square feet Residential Units (studio, 1 and 2 bedroom)…………………… 1.25 spaces per unit Residential Units (greater than 2 bedroom)……………………..2 spaces per unit Other Non-Residential, less than 2,000 square feet………..0 spaces Other Non-Residential, 2,000 square feet or more 1 space per 2,000 square feet leasable space in excess of 2,000 square feet………………… 1 space per 2,000 square feet As indicated above, off-street parking is not required for Other Non- Residential uses in the district unless such use exceeds 2,000 square feet of net floor area. 10.5.8.2Off-Street Loading & Delivery Front door and on-street deliveries are not allowed for non-residential establishments on Main and Haven Streets. Off-street loading spaces shall be provided to meet or exceed the following minimum requirements: Restaurant 1 space per 2,000 square feet leasable space in excess of 2,000 square feet………………. 1 space per 2,000 square feet Other allowed Secondary Use 1 space per 5,000 square feet leasable space in excess of 2,000 square feet………………… 1 space per 5,000 square feet The Approving Authority may waive the loading space requirement if the Applicant provides a plan proving that the loading space is not needed or can be shared. 10.5.8.3Location of Parking Any surface parking lot shall, to the maximum extent feasible, be located at the side or rear of a building, relative to any public right-of-way, public open space, or pedestrian way. In no case shall surface parking for new construction be permitted within the required front yard setbacks. 10.5.8.4Waiver of Parking Requirements The Approving Authority may grant a Plan Approval making such modifications in the standards or prescribe safeguards and conditions as it shall warrant appropriate, provided that it finds that it is impractical to meet the standards and that such modifications are appropriate by reason of the proposed use and will not result in or worsen parking or traffic problems in the DSGD. The Approving Authority may impose conditions of use or occupancy appropriate to such modifications. 10.5.8.5Shared Use of Required Parking Shared use may be made of required parking spaces by intermittent use establishments, for example, churches, assembly halls or theaters, whose 11 70 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based peak parking demand is only at night or on specific days of the week; by other uses whose peak demand is only during the day; or in public parking lots. At the time of application, a formal agreement shall be made in writing by the owners of the uses involved concerning the number of spaces involved, substantiation of the fact that such shared use is not overlapping or in conflict, and the duration of the agreement. The applicant shall demonstrate that shared spaces will meet parking demands by using accepted methodologies (e.g., the Urban Land Institute Shared Parking Report, ITE Shared Parking Guidelines, or other industry established studies on shared parking). 10.5.8.6Cooperative Establishment and Operation of Parking Areas Required spaces for any number of uses may be provided in a combined lot or lots (public or private), provided that the number of spaces in the combined facility shall not be less than the sum of those required of the individual uses, with allowances made, upon formal designation, for night use or for separate and distinct working shifts, and provided also that such lot or lots shall be within 600 feet of the principal buildings served. 10.5.8.7Visitor Parking The Approving Authority may allow for additional visitor parking beyond the minimum required spaces per unit if deemed appropriate given the design, layout and density of the proposed Development Project. 10.5.8.8Parking Design Parking shall be designed and constructed to comply with all applicable disability access requirements including but not limited to the Americans with Disabilities Act (ADA) and 521 CMR. Parking spaces within a garage, podium or other structure shall be not less than eight (8) feet, six (6) inches in width, and seventeen (17) feet in length. CPDC may allow up to 25% of required parking spaces be provided as Commented \[MJ3\]: Reduced from 33% to 25% compact spaces at a dimension not less than eight (8) feet in width and by CPDC on 2/7/22. sixteen (16) feet in length. Drive aisle width requirements will depend on the angle of the proposed parking and whether the aisle is one-way or two-way; rows of compact spaces may necessitate greater aisle widths to ensure turning movements can be made. 10.5.9Open Space and Recreational AreasDesign The site design for Development Projects may include common Oopen Sspace and facilities. Where proposed, the plans and any necessary supporting documents submitted with an application for Plan Approval within the DSGD shall show the general location, size, character, and general area within which common OopenSspace or facilities will be located. The plans and documentation submitted to the Approving Authority shall include a description of proposed ownership and maintenance provisions of all common Oopen Sspace and facilities and, if requested by the Approving Authority, any necessary restrictions or easements designed to preserve the Oopen Sspace and recreational areas from future development and, when applicable, to ensure they are available for public use. Civic Space, if within a private lot or building, shall be demarcated in such a way (i.e., through signage, continuity of pavement markings, etc.) that the general public will know the space is for public use. When possible, Civic Space shall be provided at street level, shall be visible from the street, and shall relate to the streetscape in a manner 12 71 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based that enlivens the area and encourages a community experience. To the extent possible, Civic Space shall be planned as single contiguous areas and aligned with abutting Open Space areas.Buildings adjacent to usable Civic Space should generally be oriented to that space, with access to the building opening onto the Civic Space. The Approving Authority may require a project to provide public access to the Civic Space from one or more streets, ways, or publicly accessed trails. In addition, there shall be a clear arrangement in place regarding responsibility for ongoing maintenance and management of any Civic Space located within a private lot or building. Upon consideration of the above information, the Approving Authority may approve a waiver as provided for in Section 10.5.12 for a front setback to allow for common open space or facilities. 10.5.10Affordable Housing Affordable Units shall comply with the following requirements: 1The monthly rent payment for an Affordable Rental Unit, including utilities and parking, shall not exceed thirty percent (30%) of the maximum monthly income permissible for an Eligible Household, assuming a Family size equal to the number of bedrooms in the unit plus one, except in the event of an Eligible Household with a Section 8 voucher in which case program rent limits shall apply. 2For an Affordable Homeownership Unit the monthly housing payment, including mortgage principal and interest, private mortgage insurance, property taxes, condominium and/or homeowner's association fees, insurance, and parking, shall not exceed thirty percent (30%) of the maximum monthly income permissible for 13 72 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based an Eligible Household, assuming a Family size equal to the number of bedrooms in the unit plus one. 3Affordable Units required to be offered for rent or sale shall be rented or sold to and occupied only by Eligible Households. 10.5.10.1Number of Affordable Units Affordable units shall be provided in projects of more than twelve eight (812) units, as follows: Commented \[MJ4\]: Questions for DHCD: Except as otherwise provided by this section, twenty percent (20%) of all (1) Can this be reduced within our bylaw? dwelling units constructed in an ownership Development Project shall be (2) Mechanisms to ensure the District Affordable Units. maintains 20% affordability – how do other Except as otherwise provided by this section, twenty-five percent (25%) of 40R communities do this? all dwelling units constructed in a rental Development Project shall be Affordable Units. If possible, CPDC is interested in reducing this For Development Projects in which all of the dwelling units are limited to to eight. occupancy by elderly persons and/or by persons with disabilities, twenty- five percent (25%) of the dwelling units shall be Affordable Units, whether QUESTION: If we reduce this locally, could the dwelling units are Rental Units or Ownership Units. CPDC waive the local requirement as long as the State requirement were still met? If we can, 10.5.10.2Fractional Units then we need to reword section 10.5.12. When the application of the percentages specified above results in a number that includes a fraction, the fraction shall be rounded up to the next whole number if the fraction is 0.5 or more. If the result includes a fraction below 0.5, the fraction shall be rounded down to the next whole number. 10.5.10.3Design and Construction Affordable Units must be dispersed throughout a Development Project and be comparable in initial construction quality and exterior design to the Unrestricted Units. However, nothing in this Section is intended to limit a homebuyer’s rights to renovate a Dwelling Unit under applicable law. The Affordable Units must have access to all on-site amenities. Affordable Units shall be finished housing units. All Affordable Units must be constructed and occupied not later than concurrently with construction and occupancy of Unrestricted Units. In Development Projects that are constructed in phases, Affordable Units must be constructed and occupied in proportion to the number of units in each phase of the Development Project. 10.5.10.4Unit Mix The total number of bedrooms in the Affordable Units shall be at least proportionate to the total number of bedrooms in all units of the Project of which the Affordable Units is part. 10.5.10.5Affordable Housing Restriction Each Affordable Unit shall be subject to an Affordable Housing Restriction which is recorded with the County Registry of Deeds or Land Court Registry District of the County. All Affordable Housing Restrictions must include, at minimum, the following: aA description of the Affordable Homeownership Unit, if any, by address and number of bedrooms; and a description of the overall quantity and number of bedrooms and number of bedroom types of Affordable Rental Units in a Development or portion of a Development which are rental. Such restriction shall apply individually to the specifically identified Affordable Homeownership Unit and shall apply to a percentage of rental 14 73 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based units of a rental Development or the rental portion of a Development without specific unit identification. bThe term of the Affordable Housing Restriction which shall be in perpetuity or for the longest period customarily allowed by law but shall be no less than thirty (30) years. cThe name and address of the Monitoring Agent with a designation of its power to monitor and enforce the Affordable Housing Restriction. dReference to a housing marketing and resident selection plan, to which the Affordable Unit is subject, and which includes an affirmative fair housing marketing program, including public notice and a fair resident selection process. If approved by DHCD, the housing marketing and selection plan may provide for local preferences in resident selection. The plan shall designate the household size appropriate for a unit with respect to bedroom size and provide that preference for such unit shall be given to a household of the appropriate size. eA requirement that buyers or tenants will be selected at the initial sale or initial rental and upon all subsequent sales and rentals from a list of Eligible Households compiled in accordance with the housing marketing and selection plan. fReference to the formula pursuant to which rent of a rental unit or the maximum resale price of a homeownership unit will be set. gA requirement that only an Eligible Household may reside in an Affordable Unit and that notice of any lease or sublease of any Affordable Unit shall be given to the Monitoring Agent. hProvision for effective monitoring and enforcement of the terms and provisions of the Affordable Housing Restriction by the Monitoring Agent. iProvision that the restriction on an Affordable Homeownership Unit shall run in favor of the Monitoring Agent and the Town of Reading, in a form approved by municipal counsel, and shall limit initial sale and re-sale to and occupancy by an Eligible Household. jProvision that the owner(s) or manager(s) of Affordable Rental Unit(s) shall file an annual report to the Monitoring Agent, in a form specified by that agent certifying compliance with the provisions of this Section 10.5.10and containing such other information as may be reasonably requested in order to ensure affordability. kProvision that the restriction on Affordable Rental Units in a rental Project or rental portion of a Project shall run with the rental Project or rental portion of a Project and shall run in favor of the Monitoring Agent and the Town of Reading, in a form approved by municipal counsel, and shall limit rental and occupancy to an Eligible Household. lA requirement that residents in Affordable Units provide such information as the Monitoring Agent may reasonably request in order to ensure affordability. mDesignation of the priority of the Affordable Housing Restriction over other mortgages and restrictions. 10.5.10.6Administration The Monitoring Agent shall ensure the following (See Section 10.5.2 Definitions): aPrices of Affordable Homeownership-Units are properly computed; rental amounts of Affordable Rental Units are properly computed. bIncome eligibility of households applying for Affordable Units is properly and reliably determined. 15 74 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based cThe housing marketing and resident selection plan conforms to all requirements and is properly administered. dSales and rentals are made to Eligible Households chosen in accordance with the housing marketing and resident selection plan with appropriate unit size for each household being properly determined and proper preference being given. eAffordable Housing Restrictions meeting the requirements of this Section are recorded with the Middlesex County Registry of Deeds or Land Court Registry District of Middlesex County. In the case where the Monitoring Agent cannot adequately carry out its administrative duties, upon certification of this fact by the Approving Authority or by the Department of Housing and Community Development, the administrative duties shall devolve to and thereafter be administered by a qualified housing entity designated by the Reading Board of Selectmen. 10.5.10.7Costs of Housing Marketing and Selection Plan The housing marketing and selection plan shall make provision for payment by the owner of reasonable costs to the Monitoring Agent and the owner shall pay reasonable costs to the Monitoring Agent to develop, advertise, and maintain the list of Eligible Households and to monitor and enforce compliance with affordability requirements. 10.5.11Plan Approval Procedures The Approving Authority (AA) shall adopt and file with the Town Clerk Administrative Regulations relative to the application requirements and contents for Plan Review, subject to approval by the Massachusetts Department of Housing and Community Development. Plan approval procedures shall be as follows: 10.5.11.1Pre-Application Requirements Prior to the submittal of a Plan for Plan Approval, a “Concept Plan” may be submitted to help guide the development of the definitive submission for project build out. Such Concept Plan shall reflect the following: aOverall building envelope areas bOpen space and natural resource areas cGeneral site improvements, drainage plans, groupings of buildings and proposed land uses dAnticipated parking spaces and locations eSite vehicular access The Concept Plan is intended to be used as a tool for both the Applicant and the Approving Authority to ensure that the proposed Project design will be consistent with the Design Standards and other requirements of the DSGD. 10.5.11.2Application Procedures All Projects are subject to Plan Approval. 1Submittal An application for Plan Approval shall be submitted to the AA on the form provided by the Authority, along with the application fees set forth in the administrative regulations. The application shall be accompanied by such plans and other documents as required by the AA as well as any materials required to verify compliance with any of the provisions of this Section 10.5. All plans shall be prepared by certified architects or engineers as required by the Massachusetts Building Code. 16 75 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based An application for Plan Approval shall be filed by the Applicant with the Town Clerk. A copy of the application, including the date of filing certified by the Town Clerk, as well as the required number of copies of the application, shall be filed forthwith by the Applicant with the AA. Application submissions must include a hard copy as well as an electronic copy in PDF or CAD format. Said filing shall include any required forms provided by the AA. As part of any application for Plan Approval for a Development Project, the Applicant must submit the following documents to the AA and the Monitoring Agent: Evidence that the Development Project complies with the cost and eligibility requirements of Section 10.5.10; Development Project plans that demonstrate compliance with the design and construction standards of Section 10.5.10.3; and A form of Affordable Housing Restriction that satisfies the requirements of Section 10.5.10.5 Review Fees: The Applicant shall be required to pay for reasonable consulting fees to provide peer review of the application for the benefit of the Approving Authority. Such fees shall be held by the Town of Reading in an interest-bearing escrow account, and shall be used only for expenses associated with the use of outside consultants employed by the Approving Authority in reviewing the Plan application. Any surplus funds remaining after the completion of such review, including any interest accrued, shall be returned to the Applicant forthwith; 2Circulation to Other Boards Upon receipt of the application, the AA shall immediately provide a copy of the application materials to all relevant municipal Boards, Departments, Commissions, Officials as determined by the AA and, if the project is subject to Affordability requirements, the Monitoring Agent. These entities shall provide any written comments within 60 days of receipt of the plan and application. 3Public Hearing The Approving Authority shall hold a public hearing and review all applications according to the procedure specified in Massachusetts General Law Chapter 40A Section 11 4Criteria for Plan Approval The Approving Authority shall approve the Development Project upon the following findings: The Applicant has submitted the required fees and information as set forth in applicable Regulations; and The proposed Development Project as described in the application meets all of the requirements and standards set forth in this Section 10.5, applicable Design Standards and the AA regulations, or a waiver has been granted there from; and Any extraordinary adverse potential impacts of the Project on nearby properties have been adequately mitigated. For a Project subject to Affordability requirements, compliance with Condition b. above shall include written confirmation by the Monitoring Agent that all Affordability requirements have been satisfied. 5Criteria for Plan Denial A Plan Approval application may be disapproved only where the Approving Authority finds that: The applicant has not submitted the required fees and information as set forth in the regulations; or 17 76 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based The Project as described in the application does not meet all the requirements and standards set forth in this Section 10.5, applicable Design Standards and the AA Regulations, or that a required waiver there from has not been granted; or It is not possible to adequately mitigate significant project impacts on Commented \[MJ5\]: Question for DHCD: nearby properties by means of suitable conditions, including but not We’ve noted that Ch. 40R actually says limited to AA’s finding that in massing, scale, size, or architectural “extraordinary adverse project impacts” design, a project fails to be compatible with the character of nearby CPDC is wondering how DHCD defines residential or other buildings.. “extraordinary” and is wondering if the metrics stated (massing, scale, size & architectural 6Time Limit design) could ever be construed to have an The decision of the AA shall be made, and written notice of the decision filed “extraordinary adverse project impact” with the Town Clerk within 120 days of receipt of the Application by the Town Clerk. This time may be extended by mutual agreement between the AA and the Applicant by written agreement filed with the Town Clerk. Failure of the AA to take action within said 120 days or the extended time shall be deemed an approval of the Plan Approval application. 10.5.12Waivers Upon request of the Applicant, the Approving Authority maymay waive dimensional and other requirements, including design standards, with conditions, in the interests of design flexibility and overall project quality, and upon a finding of consistency of such variation with the overall purpose and objectives of the DSGD and the Reading Master Plan, or if it finds that such waiver will allow the project to achieve the density, affordability, mix of uses and/or physical character allowed under this Section 10.5. Notwithstanding anything to the contrary in this Zoning Bylaw, the Affordability provisions of Section 10.5.10 shall not be waived. Commented \[MJ6\]: See question above about the ability to waive the local requirement but not the state requirement, if we reduce the threshold to eight units instead of twelve. The Approving Authority will take into consideration the following items design objectives whenconsidering determining whether aa waiver or waivers shall be granted: 1High performance energy efficient buildings and construction methods. 2Projects with publicly accessible open space. 3Projects that include retail and restaurants located on street level. 4A demonstrated shared parking initiative that makes efficient use of land and existing parking supply. 5The preservation or rehabilitation of historic properties or other buildings considered significant to the Town. 1.Additional open space and connectivity between sites and to existing open space areas; 2.Commercial space of a quality and size characteristic of a downtown business district; 3.Long-term shared parking agreements or other mechanisms to creatively and efficiently utilize or add to existing parking supply; 4.High performance building design that increases energy efficiency and minimizes utility and maintenance costs to end users, and that provides for building resiliency to adopt future technologies and sustainable strategies as they become available; 5.Preservation or rehabilitation of historic properties or other buildings considered significant to the Town; and 6.Deeper or broader affordability (i.e., units affordable to households earning at or below 50% Area Median Income, or additional units available to households earning at or below 80% Area Median Income). 18 77 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 10.5.12.1 Tiered Schedule for Density Waiver Requests Applicants specifically seeking a waiver for density in excess of 20 units per acre shall adhere to the following guidelines: 1.All projects shall achieve high performance building design that exceeds minimum energy code baseline and is designed to the LEED Certified standard, Passive House standard, Net Zero, or equivalent rating system; that increases energy efficiency and minimizes utility and maintenance costs to end users; and that provides for building resiliency to adopt future technologies and sustainable strategies as they become available; Commented \[MJ7\]: Modified and moved up here 2.For the purposes of determining project density and Payment In Lieu of Open Space, fractional by CPDC on 2/7/22. (was in Tier 3 before) numbers shall always be rounded to the next highest integer; Commented \[MJ8\]: QUESTION: Do you see any 3.Tiered requirements are intended to apply to the entirety of a project, not just the portion problem with us rounding differently here than within that tiered density; is specified in Section 10.5.10.2 above? 4.Compliance with the tiered schedule below in and of itself does not guarantee the waiver will be granted; CPDC will maintain their right to consider the waiver request in the context of the whole proposal and in consideration of its impacts to the Downtown Smart Growth District. However, a request for a waiver for density in excess of 20 units per acre shall be considered more favorably, up to a maximum of 65 units per acre, if providing, cumulatively, the following: Commented \[MJ9\]: This was added by CPDC on 2/7/22 Tier 1: 21-25 units per acre Tier 1 requirements are as follows (provide at least one): a.Open Space: Open Space provided at-grade as well as Private Amenity Space for tenants; or b.Commercial: Commercial tenant space that is not less than 12.5% of the total Gross Floor Area of the building; or c.Parking: A minimum of 2 visitor or guest parking spaces;. d.Historic: The preservation or rehabilitation of historic properties or other buildings considered significant to the Town. Tier 2: 26-40 units per acre Tier 2 requirements are as follows (provide at least one additional from a category not chosen under Tier 1): a.Open Space: Open Space shall be provided: i.on-site, comprising 10% of the lot area; at least 50% of which is provided at-grade and is publicly accessible; or ii.indirectly, as a Payment In Lieu of providing Open Space as required above, into a fund established by the Town of Reading for the acquisition of land for open space purposes and/or the creation or improvement of pathways, trails and other open space amenities, at a rate of $75 (in 2022 dollars indexed to inflation), per square foot of offset open space. b.Commercial: Commercial tenant space that is not less than 15% of the total Gross Floor Area of the building; or 19 78 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based a.c.Parking: Additional parking at a rate of 1 space per 1,000 gross square feet of commercial space; Tier 3: 41 to 65 units per acre Tier 3 requirements are as follows (provide at least one additional from a category not chosen under Tier 1 or Tier 2): a.Open Space: Open Space shall be provided: i.on-site, in a total amount equivalent to 15% of the lot area, at least 50% of which is provided at-grade and is publicly accessible; or ii.indirectly, as a Payment In Lieu of providing Open Space as required above, into a fund established by the Town of Reading for the acquisition of land for open space purposes and/or the creation or improvement of pathways, trails and other open space amenities, at a rate of $75 (in 2022 dollars indexed to inflation), per square footof offset open space. b.Commercial: Commercial tenant space that is not less than 25% of the total Gross Floor Area of the building; or c.Affordable Units: Deeper or broader affordability (i.e., units affordable to households earning at or below 50% of Area Median Income, or additional units available to households earning at or below 80% of Area Median Income); or a.d.Parking: A demonstrated long-term shared parking initiative that makes efficient use of land and existing parking supply. 10.5.13Plan Changes After Approval by Approving Authority 10.5.13.1Minor Plan Changes After Plan Approval, an Applicant may apply to make minor changes in a Development Project involving minor utility or building orientation adjustments, or minor adjustments to parking or other site details that do not affect the overall build out or building envelope of the site, or provision of open space, number of housing units, or housing need or affordability features. Such minor changes must be submitted to the Approving Authority on redlined prints of the approved plan, reflecting the proposed change, and on application forms provided by the Approving Authority. The Approving Authority may authorize such changes at any regularly scheduled meeting, without the need to hold a public hearing. The Approving Authority shall set forth any decision to approve or deny such minor change by motion and written decision, and provide a copy to the Applicant for filing with the Town Clerk. 10.5.13.2Major Plan Changes Those changes deemed by the Approving Authority to constitute a major change in a Development Project because of the nature of the change in relation to the prior approved plan, or because such change cannot be 20 79 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based appropriately characterized as a minor change as described above, shall be processed by the Approving Authority as a new application for Plan Approval pursuant to this Section 10.5. 10.5.14Fair Housing Requirement All Development Projects within the DSGD shall comply with applicable federal, state and local fair housing laws. 10.5.15Project Phasing The Approving Authority may allow a Project to be phased at the request of the applicant or to mitigate any extraordinary adverse impacts on nearby properties. For projects that are approved and developed in phases, the proportion of Affordable units shall be consistent across all phases and the proportion of Existing Zoned Units to Bonus units (as those terms are defined in 760 CMR 59.00 shall be consistent across phases. 10.5.16Decisions The Approving Authority shall issue to the applicant a copy of its decision containing the name and address of the owner, identifying the land affected and the plans that were the subject of the decision and certifying that a copy of the decision has been filed with the Town Clerk. If 20 days have elapsed after the decision has been filed with the Town Clerk without an appeal having been filed, or if such appeal having been filed is dismissed or denied, the Town Clerk shall so certify on a copy of the decision. A copy of said decision shall be filed with the Middlesex South District Registry of Deeds. A Plan Approval shall remain valid and run with the land indefinitely, provided that construction has commenced within two years after the decision is issued, which time shall be extended by the time required to adjudicate an appeal and which time shall be extended if the project proponent is actively pursuing other required permits or there is other good cause for failure to commence. The Approving Authority may require the posting of a performance bond to secure and/or screen a Development Project site in the event that demolition is undertaken but subsequent work lapses, for any reason within or outside the applicant’s control, for a period longer than one year. 10.5.17Date of Effect The effective date of this Bylaw shall be the date on which such adoption is voted upon by Town Meeting pursuant to the requirements of Section 5 of Chapter 40A of the General Laws and Chapter 40R of the General Laws; provided, however, that an Applicant may not proceed with construction pursuant to this Bylaw prior to the receipt of final approval of this Bylaw and accompanying Zoning Map by both the Department of Housing and Community Development and the Office of the Massachusetts Attorney General. 10.5.18Severability If any provision of this Section is found to be invalid by a court of competent jurisdiction, the remainder of this Section shall not be affected but remain in full force. The invalidity of any provision of this Section 10.5 shall not affect the validity of the remainder of the Town’s Zoning Bylaw. 10.5.19Amendments to Design Standards The AA may adopt, by majority vote, amendments to the Design Standards. Any amendment to the Design Standards must be objective and not subjective and may 21 80 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based only address the scale and proportions of buildings, the alignment, width, and grade of streets and sidewalks, the type and location of infrastructure, the location of building and garage entrances, off street parking, the protection of significant natural site features, the location and design of on-site open spaces, exterior signs, and buffering in relation to adjacent properties. DHCD may, at its discretion, require any amendment to the Design Standards to contain graphics illustrating a particular standard or definition in order to make such standard or definition clear and understandable. Before adopting any Design Standard, the AA shall submit the proposed Design Standard to DHCD for approval. Any amendment to the Design Standards shall not take effect until approved by DHCD and filed with the Town Clerk. An application for Plan Approval that has been submitted to the Town Clerk pursuant to this Section 10.5 shall not be subject to any Design Standard that has not been approved by DHCD and filed with the Town Clerk. 22 81 40R Bylaw (DSGD) – February 8, 2022 DHCD Version Holistic & Waiver-Based 23 82 2.3%4.7% 83 2.25%4.21%2.35%5.00%3.33%0.00%6.10%0.00%1.87% -7.10% 11.40% 660,000640,000 $16.47$16.84$18.76$19.55$20.01$18.59$19.52$20.17$20.17$21.40 $21.40$21.80 old waterold sewerCombo 0.0% $8.44$8.57$9.80$9.76$9.88 $10.90$10.38$10.56$10.17$10.17$11.03$10.70$10.90$10.90 670,000$10.898 $280,828 ~~~~~ Sewer ($650,000) $7,301,538 $7,020,710 4.2% $8.44$8.57$9.80$9.76$9.88 $11.36$10.38$10.56$10.17$10.17$11.03$10.70$10.90$11.36 670,000$11.363 $292,828 ~~~~~Sewer ($350,000) $7,613,538 $7,320,710 Sewer Fund 9.3% $8.44$8.57$9.80$9.76$9.88 $11.91$10.38$10.56$10.17$10.17$11.03$10.70$10.90$11.91 670,000$11.907 $0 $306,828 ~~~~~ Sewer $7,670,710$7,977,538 $4,953,435$2,310,000$2,643,435 no reserves Water 10.8% $8.03$8.27$8.96$9.17$9.45$8.83$9.64 ~~~~~ $12.08$10.00$10.00$10.37$10.70$10.90$12.08 675,000$12.078 $313,574 $7,839,357$8,152,931 ($1,000,000) Water 17.9% $8.03$8.27$8.96$9.17$9.45$8.83$9.64 ~~~~~ $12.85$10.00$10.00$10.37$10.70$10.90$12.85 675,000$12.849 $333,574 ($500,000) $8,339,357$8,672,931 Water Fund $0 Water 25.0% $8.03$8.27$8.96$9.17$9.45$8.83$9.64 ~~~~~ $13.62$10.00$10.00$10.37$10.70$10.90$13.62 675,000$13.619 $353,574 $556,352 $8,839,357$9,192,931 $3,226,352$2,670,000 no reserves RESERVES USED: 7.48 (price per 100 cubic feet) gals FY2022 Water & Sewer Rate Calculation 1CF Reserves Balance - January, 2022~ Target Balance 30% of FY23 BudgetAvailable for pricing offsets User Billing Volume - 100 Cu FtGross User PaymentsAllowance (4%) for lien to tax bills (was 4-7-5)Required billingper 100 Cu FtRequired RATEFY2011FY2012FY2013FY2014FY2015FY2016FY2017FY2018FY2019FY202 0FY2021FY2022FY2023 HIST 84 FY23 WS Rates BOS v1.xls 96.9%96.9%96.9%96.9%96.8%96.9%97.0%94.9%93.4%99.3% S%W 630,000630,000615,000615,000610,000635,000640,000650,000640,000670,000 Sewer 6.9%8.4%9.6%9.2%9.1%6.3%6.6%5.2%5.0%2.6%3.2%1.6%0.7%1.5%2.9%2.3% 741,000726,000717,000700,000684,000670,000658,000644,000640,000641,000643,000653,000663,000672,000 5yr avg 2.5%5.5%5.0%5.5%3.3%4.6%2.2%4.2%2.4%5.0%3.3%0.0%6.1%0.0%1.9% -7.1% 15.8%10.3%11.2%11.4% 770,000750,000735,000730,000720,000695,000705,000650,000650,000650,000635,000635,000630,000655,000660,000685,000685,000675,000 Water 200320042005200620072008200920102011201220132014201520162017201820192020202120222023 FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16FY17FY18FY19FY20FY21FY22FY23 Combined RatesVolume Page 1 3.3%8.2%3.9%1.4%4.5%0.3%3.2%1.8%4.1%3.7%2.5%5.5%5.0%5.5%3.3%4.6%2.2%4.2%2.4%5.0%3.3%0.0%6.1%0.0%1.9% -1.3%-2.4%-7.1% 43.5%45.8%15.2%10.4%20.5%15.8%10.3%11.2%11.4% -11.4% Change 1.9% 2.3% Total$6.92$6.23 $2.30$3.30$4.81$4.97$5.38$5.59$5.52$5.60$5.85$6.74$6.76$7.46$6.61$6.82$8.22$8.37$8.71$9.03$8.81$9.03$9.53$11.65$12.42 $10.01$10.56$12.23$13.70$15.24$15.75$16.47$16.84$18.76$19.55$20.01$18.59$19.52$20.17$20.17$21.40$21.40$21.80 1.9% 2.1% $4.53$3.84$6.06$6.06 $0.80$1.43$2.25$2.35$2.79$3.09$2.96$3.31$4.33$5.06$4.63$5.13$4.22$3.97$5.11$4.98$5.30$5.47$5.15$5.28$5.28$5.35$5.78$6.06$6.80$7.59$8.02$8.44$8.57$9.80$9.76$9.88 Sewer $10.38$10.56$10.17$10.17$11.03$10.70$10.90 1.9% 2.6% $2.39$2.39$5.59$6.36 Water $1.50$1.87$2.56$2.62$2.59$2.50$2.56$2.29$1.52$1.68$2.13$2.33$2.39$2.85$3.11$3.39$3.41$3.56$3.66$3.75$4.25$4.66$4.78$6.17$6.90$7.65$7.73$8.03$8.27$8.96$9.17$9.45$8.83$9.64 $10.00$10.00$10.37$10.70$10.90 1yr5yr July 1, 1981July 1, 1985July 1, 1986July 1, 1987July 1, 1988 August 1, 1995 February 1, 1996 COMPOSITE COMPOSITE Effective Date August 1, 1989August 1, 1990August 1, 1991August 1, 1992August 1, 1993August 1, 1994August 1, 1996August 1, 1997August 1, 1998August 1, 1999August 1, 2000August 1, 2001August 1, 2002August 1, 2003August 1, 2004August 1, 2005 December 10, 2006 September 10, 2006 February 1, 1994 December 10, 2014December 10, 2015December 10, 2016December 10, 2017December 10, 2018December 10, 2019December 10, 2020December 10, 2021December 10, 2022 September 10, 2007September 10, 2008September 10, 2009September 10, 2010September 10, 2011September 10, 2012September 10, 2013 2/10/2022 FY22 Town Manager Goals January 2022 update In August 2021 the Select Board indicated that the summary list below would serve as the FY22 Town rankings, with #9 Employee Attraction & Retention at 1.0 serving as the highest priority and #7 Charter & General Bylaw updates at 2.2 serving as the lowest of the 12 goals listed. Department Head and Town Manager goal rankings from August are also presented below: Select Dept Town Board Head Mgr Duration *Ranking Lead Staff *Ranking Community 1 Sustainability FY21-23 1.4 Mercier 1.7 2.0 2 Seniors FY22 1.2 Bohmiller 1.7 2.0 3 Social Justice FY22-23 1.6 Lannon 2.0 2.0 4 Ec Devel: Downtown FY22 1.4 Schaeffer 1.1 2.0 5 Ec Devel: Expansion FY20-23 1.2 Delios 1.6 3.0 Policy 6 Zoning (40R, other) FY22-23 2.0 Mercier 2.3 2.0 Charter & General Bylaw 7 updates FY20-22 2.2 Kraunelis 2.1 3.0 8 Building Security Governance FY22-23 2.2 LeLacheur 1.6 2.0 Employee Attraction & 9 Retention FY21-22 1.0 Donahue 1.0 1.0 Operations 10 Infrastructure FY22 1.8 LeLacheur 1.6 2.0 11 Public Information/Access FY22 1.8 Kraunelis 1.7 1.0 12 Financial Sustainability FY22 1.6 LeLacheur 1.1 1.0 *Ranking high (1) to low (3) The next update for the Board has been scheduled for the February 15, 2022 meeting, when new Town Manager Fidel Maltez will be able to join in the discussion. It would be helpful if the Board would discuss his responsibility, if any, on these goals. Town staff have made remarkable progress on these goals since August, despite the Covid-19 challenges placed upon day-to-day operations as well as this additional work. The following pages use the bullet- point format to report progress as requested by the Board. ls are shown below in red (#9 Retention; #2 Seniors and #5 Economic Development Expansion). 85 th 1.Sustainability (Mercier; FY21-23 ranked as tied for 4 highest goal of 12) a.Green Communities i.Submit application to state. completed December 2021 ii.Lobby Legislature for solution to RMLD issue. Ongoing by SB/RMLD/staff b.Performance Contracting phase 2 i.Bring project to Special Town Meeting done. Project increased from $4.5 million previously planned to $5.0 million debt request (FINCOM 8-0; Select Board 3-0-2 in support). Approved November 2021 project underway ii.Hold community conversation done. Discussion at public meetings, culminating with 9/22 sustainability forum sponsored by the Climate Advisory Committee and MAPC iii.Plan additional measures done: October TM capital plan (CIP) includes $1.0 million future - additional work outside of public buildings or on public grounds, for the community to discuss and decide. Funding is pushed out one year to allow a complete community discussion in light of the ongoing pandemic. c.Electric Vehicle Charging stations i.Planning done. Town assisted RMLD on grant application. ii.Approval - RMLD requires Select Board and Board of Library Trustees approval for a license on these sites (done - completed October 2021). iii.Implementation planned for spring 2022 on three locations (Library; Train depot; Main Street parking lot near Restaurant). d.Implement fuel efficient fleet policy i.Green Communities application requirements done. The capital plan beginning in FY24 has eligible replacements - Town vehicles. ii.Green Communities (if the Town is approved) grant funding may support this. e.Water Meter replacement project delayed for future year i.Explored considered doing this in-house but do not have the staffing, and cannot hire qualified temp staffing. ii.Consultants have large backlogs for this type of work due to ARPA funds. iii.ARPA funding should be explored and this project should be done as soon as possible. f.Improve walkability, for example Downtown- i.State earmark received to improve pedestrian access to Market Basket entry, project design underway and expected to be complete by June 2022. g.Purchase 128 Tire parcel develop a sustainable parklet, adding green space i.Property rumored to be under tentative agreement September 2021. Funding to be discussed as larger FINCOM/elected boards efforts. ii.Property has been sold and will be developed. h.Revisit the Northern Area Greenway concept i.Connect trails in the Town Forest/Ipswich area to the west of Main street with Conservation and Land Trust areas on the east side of Main Street. Plans exist from the early 2000s and should be folded into the community financial conversation led by FINCOM. 86 nd 2.Seniors (Bohmiller ; FY22 ranked tied for 2 highest goal of 12) a.*Reopen Pleasant Street Center safely as allowed by pandemic done. i.Reinstitute programs done. ii.Reinstitute travel done. */ƚǝźķΏЊВ ƩĻƭǒƩŭĻƓĭĻ źƓ 5ĻĭĻƒĬĻƩ ЋЉЋЊ ƭŷǒƷ ğĭƷźǝźƷźĻƭ ĬğĭƉ ķƚǞƓ ğŭğźƓͲ ƦƌğƓƓĻķ Ņǒƌƌ ƚƦĻƓźƓŭ CĻĬƩǒğƩǤΉağƩĭŷ ЋЉЋЋ͵ b.Fill staff vacancies i.Hire Elder Human Services Director done. ii.Hire Senior Center Coordinator done. iii.Hire Support staff (part-time) done. c.Evaluate space/building needs i.Secured $40,000 funding in FY22 budget done. ii.Working group RECALC consisting of Select Board, Council on Aging and staff established done. Participants from this group have met several times. iii.Determine how to spend the $40,000 RFP issued for consultant. 1.Decide Senior Center vs. Community Center. 2.Decide location, possible building swaps in the downtown. th 3.Social Justice (Lannon; FY22-23 ranked tied for 6 highest goal of 12) a.Hire Director for Equity & Social Justice funded in Library budget interviews completed but no candidates were hired; second round success will start March 2022. After DESJ hired form advisory group (DESJ & Library Director). b.After DESJ hired plan scope of new Library division. c.Determine future for HRAC. i.Select Board discussed sunsetting this volunteer board immediately after the DESJ position was funded, and HRAC did not meet during the summer 2021 as they awaited direction. ii.Town and Library staff would strongly prefer to retain HRAC as an advisory group to the DESJ until such time as the Library determines, now not sooner than December 2022. iii.Action on this item is determined solely by the Select Board. d.Community Calendar of Events i.Technology solution found, will be part of the website redesign (see Goal #11) and implemented March 2022. ii.Policy for event inclusion to be determined, the Select Board should have a role. th 4.Economic Development Downtown (Schaeffer; FY22 ranked tied for 4 highest goal of 12) a.Downtown Parking i.PARC designated by Select Board, have met several times and have a completed community survey. ii.Your Downtown Community Engagement effort Summer/Fall 2021 resulted in over 1,000 responses to a survey, many people attending public forums, and focus groups that informed the process done. 87 iii.Examine impact of downtown residential units done. Only the Postmark Square project has spillover, and we have met with the owner to discuss solutions to striping issues in their parking garage. Re-institution of winter overnight parking ban and post-holiday enforcement by Police department has made improvements. Board is considering a PTTTF suggestion of an Overnight Parking Pilot Program at the Train Depot. iv.Examine impact of downtown commercial difficult to do accurately until the impact of the pandemic subsides. b.Police Chief to request more parking enforcement hours in the FY23 budget, once any changes are in place. Hiring underway in January 2022 at increased hours, the Town Manager FY23 budget will further increase hours. c.Downtown Business Improvement District (BID) i.Private effort led by downtown real estate owners and retail businesses, supported initially by Town staff. ii.BID is currently gathering business signature support for efforts. iii.BID expects visits the Select Board in early 2022 with an update. d.Support Downtown businesses i.Economic Development Summit planned for October 6, 2022. ii.Summit will review millions of dollars of assistance to dozens of local businesses, in additional to staff support. iii.Summit will review extensive LRRP state grant (rapid recovery funds) led by a consultant hired with a competitive state grant. e.Downtown Infrastructure i.Water main work funding secured by Town Meeting, work expected to be completed in spring 2023. ii.Sewer line work funding secured by Town Meeting, work expected to be completed in fall 2022. iii.Storm Water work - funding secured by Town Meeting, work expected to be completed in fall 2022. iv.Electric charging stations Town assisted RMLD in grant application; two downtown locations selected (Train Depot and M Restaurant), work expected to be completed by spring 2022. v.Festive lighting program on Haven Street planned spring 2022. f.Downtown Improvements i.Staff and consultant have identified $7 million of improvements ii.State included $5 million in a bond bill, funding timing to be determined; town capital plan includes $2 million of improvements. iii.Public discussion needed for these possible improvements. First discussion set thrd for October 19 or November 3. iv.Decisions needed to coincide with completion of underground work on previous section, as roadway paving will occur and could be impacted by improvements selected. 88 nd 5.Economic Development Other Areas (Delios; FY20-23 ranked tied for 2 highest goal of 12) a.Budget earmark received to imp need to work in conjunction with the Lakeview developer for timing of street improvements (a note that a future Town Meeting needs to accept Lakeview Avenue as a public roadway, when it is ready). b.Now that the DPW will not relocate, review past designs for the southern section of can easily be adapted. The land owners here are well organized and prepared for action, slowed down a bit by the pandemic. c. developed some new ideas that require town input. Staff has met informally to get the ideas ready for a further review. d.Brook area to the Downtown synergy not competition. e.Community conversations on this topic have been slowed by emphasis on Downtown plus the pandemic impact. th 6.Zoning (Mercier; FY22-23 ranked 10 of 12 goals) a.Downtown 40R Smart Growth i.Town Meeting Instructional Motion ii.November 2021 Town Meeting Article iii.CPDC has responsive zoning changes scheduled for April 2022 Town Meeting iv.One observation is that the hot residential market has caused less development of commercial space than was intended by the zoning changes. b.Reading Woods 40R Smart Growth i.Area probably not subject to above review, but same general state program regulations c.Reading 40B status i.The 40R projects have helped defend the Town against adverse 40B projects the Town expects to remain above 10% affordable housing target even after the impact of the census results upcoming, may require action. ii.Housing Production Plan 1. A requirement to the state 40B process. 2. Needs to get more attention in light of discussions of land use. 3.Planned request for $50,000 funding at April 2022 Town Meeting. iii.Affordable Housing Trust 1.Antiquated and inefficient - staff requested change from prior Select Board to proactive approach of a dedicated board 2.Goal could be to encourage building up assets in trust fund for opportunities to add affordable housing, which is a vital need even though the 10% target has been achieved. th 7.Charter/Bylaw (Kraunelis; FY20-22 ranked tied for 11 of 12 goals) a.General Bylaws - Bylaw Committee ongoing review. i.Completed December 2021 89 ii.Public process may be planned for spring/summer 2022. iii.Changes may be proposed to November 2022 Town Meeting. b.Charter changes. i.The Bylaw Committee is compiling a list of suggested changes, but they have determined they are not part of this effort. ii.A joint meeting with the Town Meeting Rules Committee and the Bylaw Committee planned for late September, after failing to get a quorum last June, will discuss past Town Meeting Instructional Motions. iii.The Town Moderator may suggest the formation of a Charter Committee or Commission summer 2022, depending on the scope of suggestions. iv.Outgoing Town Manager, and many others, recommend an increased membership to the Board of Health, but such a change would need to wait until a Charter Committee or Commission. th 8.Building Security Governance (LeLacheur; FY22-23 ranked tied for 11 of 12 goals) a.Building security project done. i.Building security project additional scope approved by October Town Meeting. b.Building security policies and schedules have been implanted by staff at all Town and School buildings done. c.Remaining work (below) on this goal involves the elected boards. Given the new School Superintendent and change upcoming in the Town Manager position, the Board should discuss and assess the best time to move forward on this goal. d.The three elected boards should meet jointly to discuss building security policy. i.Both the School Committee and Board of Library Trustees have written documents. ii.Last year the Town listed this as a draft goal, but it was removed by the Select Board and therefore delayed. e.Whatever portions of policy cannot be mutually agreed to must be taken further on the Town side, led by the Select Board. f.A key legal element of policy includes the access to and retention of camera footage. st 9.Employee Attraction/Retention Donahue; FY21-22 ranked 1 of 12 goals) a.Create online options for staff done. i.Employee/Retiree secure web portal. ii.Medicare/Medex section of HR web pages. iii.Benefits section of HR web pages. b.Assess compensation. i.October Special Town Meeting approves a non-union Pay & Class study by independent consultant - done. ii.Town Manager FY23 Budget will have funds set aside for the findings of this Pay & Class study done. iii.Next Town Manager should have an implementation goal of no later than January 1, 2023 and thus a November 2022 Town Meeting request for approval. 90 iv.Conduct union compensation study done. All eight Town unions have settled contracts through June 2024. Seven of these unions have agreed to the Juneteenth holiday, scheduled for February Select Board approval, along with a PEC health insurance agreement. v.ARPA eligibility to be determined by the Select Board. c.Assess Benefits tied in to the Personnel Policy review. i.Review suggestions of the employee committee with the Select Board late fall/winter 2021-2022. 1.Vacation time start at three weeks 2.Service credit based on time in retirement system (for transfers in from other MA cities/towns). Flexibility for private sector experience. 3.Holiday add Juneteenth Board approves February 2022. 4.Probationary period increase from six months to one year. 5.Faster access to paid time off for new hires. ii.Suggestions from outgoing Town Manager: 1.Incentives to stay healthy - buyback some time for good attendance? 2.Pay attention to mental health benefits. 3.Increase compensatory time or paid time for night/weekend meetings/activities. 4.Match small amount of retirement contributions, target entry level staff at a minimum. 5.Improve maternity/paternity/family leave options. 6.Limited ongoing remote work options has worked very well so far. 7.Add statement to Select Board Personnel Policies showing commitment to diversified and inclusionary workplace. 8.Emphasize compensating current staff ahead of adding new staff. iii.Next Town Manager should work with Select Board to finalize changes for June 30, 2022 or January 1, 2023 implementation. d.Review Hiring process. i.Diversify places of advertisement. 1.Use national government websites. done 2.For local options, use Houses of Worship, Post Office, local businesses, transportation centers. Done for some positions 3.Expand electronic advertising, subject to budget constraints. done ii.Encourage diversity of candidates done with success, but will also be ongoing. iii.Assess current practices done. 1.Very good employee involvement in screening process. 2.Very good depth of interview questions. 3.Very good candidate assessments for skills and organization fit. 4.Element missing is more public proclamation of values. e.Review annual personnel evaluations. i.Next Town Manager should lead this effort. ii.Same forms and format used for all Town Employees (except Firefighters who do not participate). 91 iii.An employee committee of union and non-union staff should be formed to assist this task. iv.Explore obtaining formal employee feedback more often than during the annual review process. f.Training i.Next Town Manager should lead a review of this area. ii.Excellent progress on cybersecurity training across all Town departments- second grant from state approved January 2022 to further this work. g.Succession planning. i.Conduct more regular exit interviews done. 1.Efforts to offer this confidential interview have increased. 2.Interview is optional at the discretion of the employee. 3.Several employees have returned after absences of between two days up to over one year. Largest reason is the culture here is more important than the pay elsewhere for many employees. ii.Offer more management training. Not done we are falling short in this area and it is a concern. 1.Recent funding for professional development focused on skills (such as technology) 2.Assess ongoing training efforts with staff likely to need to leave in order to grow. th 10.Infrastructure (LeLacheur; FY22 ranked tied for 8 of 12 goals) a.Killam school building project. i. The Town Manager, School Superintendent and staff will meet with the MSBA twice in October. Decision to be announced late February 2022. ii.The School Committee and MSBA will decide next steps. b.Northeast Metropolitan Regional Vocational School building project. done i. Met with representatives of NEMRVS to understand scope and timing. ii.Discussed financial options for Reading with NEMRVS financial advisor and bond counsel. iii.November Town Meeting includes an article to approve. iv.NEMRVS presentation to FINCOM in September. FINCOM voted 6-0 to recommend; approved by Town Meeting. v.January 2022 election approves project. c.Water and Sewer Enterprise Funds done i.October Special Town Meeting approves Water Tank additional funding. ii.November Town Meeting approves additional emergency funding for water main repairs more will be requested at April 2022 Town Meeting and in the FY23 annual budget. Our aging (material 70-125 years old) infrastructure is going to need diligence and water rates will need to increase significantly in the next few years. iii.November Town Meeting approves Sewer Station additional funding. 92 iv.Explored but discarded earlier replacement of water meters, described further in goal #1. v.There will be a purposeful pause in water & sewer capital projects beyond those currently funded to relieve rate payers of additional costs, to allow town staff to retain control and supervision of the work underway, and to allow the supply chain disruptions to work themselves out. d.Town Forest - done i.November Town Meeting approved additional funding. ii.Next Town Manager should work with Town Forest Committee as to the future of their Revolving Fund, which has never been used. e.Parks i.Received $25,000 to assess current conditions of parks and recreational areas. ii.Recreational and DPW staff will use the slower winter months to conduct this study. iii.New approach to funding wall repairs shown in October Special Town Meeting Capital Plan Memorial Park is first up. iv.Received recent feedback from Recreation Committee Chair to help prioritize aspects of the Birch Meadow Master Plan. November Town meeting approves $125,000 for design work on three specific items includes debt service for this phase, once design work and community conversations ensue. f.Town buildings i.DPW Garage improvements review needed in light of recent Camp Curtis decision. ii.Senior Center as described in Goal #2. iii.Town Hall next Town Manager should assess strengths and weaknesses. Significant functional and cosmetic improvements have happened over the past decade, with no budgeted funds. Similar unbudgeted improvements have always happened at various school buildings, utilizing surplus Facilities end-of- year funds. th 11.Public Information/Access (Kraunelis; FY22 ranked tied for 8 of 12 goals) a.Communications i.Consider adding more staffing resources in the FY23 budget not possible. 1.Public records requests use significant bandwidth is there a better way? 2.How responsible is Town government for staying abreast of popular local online discussions? b.Website i.Set aside funds for significant upgrade done. ii.Formed broad-based employee to review organizational and design elements several meetings held, ongoing. iii.Launch of new website planned late March 2022. 1.Departments completed work on thinning out current website material. 93 2.Based on feedback, both a Meetings calendar and a Communities Activities calendar will be incorporated into the new design. c.Social media i.Town is active in Facebook ii.Some departments are active in Twitter and other methods. iii.Integrate use of Social media with new redesigned website allowing for the fact that while most users will utilize both tools, some will prefer only one of them. th 12.Financial Sustainability (LeLacheur; FY22 ranked tied for 6 of 12 goals) a. i.Town Manager has been meeting with FINCOM Chair and Vice Chair. 1.Continue Financial Forums model, led by FINCOM 2.Include all three elected boards. 3.Include Town and School finance staff. ii.Public outreach discussion at October 2022 Financial Forum. 1.Joint efforts by all participants above, or focused efforts by each group first? 2.Timeline. b.How to spend $7.6 million Federal ARPA funds. i.Town Accountant point person for facts. ii.Very limited scope of allowed projects when compared to a list of current Reading projects iii.Select Board to have final say over use of funds. iv.Deadline of just more than two years to get all candidate projects approved by Town Meeting; just over four years for funds to be fully expended. v. c.How has the pandemic impacted the ongoing operations of the Town and Schools? i.School FY23 budget process concludes January 2022. ii.Town FY23 budget process concludes February 2022. iii.Balanced FY23 budget will not address every want or need expressed by members of the community. d.Assess needs for next Operational Override/Debt Exclusion. i.Discuss use of Free Cash & ARPA funds. ii.To afford new endeavors (such as all-day Kindergarten). iii.To afford operational needs to be determined by Schools and Town. iv.Debt for Killam, Senior/Community Center, and any other larger projects per FINCOM policy. Should discuss all items on the horizon at once. e.Assess Capital planning process. i.Use of Free Cash. ii.Use of capital and debt exclusions. iii.FY23 Town Manager budget explains the process used for the past 15 years in more detail, and has met with the Chair and Vice Chair of FINCOM along with key department heads capital is almost a daily operational discussion. 94 ƚǞƓ ağƓğŭĻƩ ƩğƓƭźƷźƚƓ tƌğƓ LƒƦƚƩƷğƓƷ 5ĻğķƌźƓĻƭ /ğƌĻƓķğƩ ĻğƩʹ ЋЉЋЋ WğƓǒğƩǤ Dƚğƌ hĬƆĻĭƷźǝĻ bƚƷĻƭ TM decides Seasonal Chart Employees - annual increase HR needs salary increase information in Align all Employees to insure November prior follows calendar yearadvance of 1st payroll in Januaryfairness and equity year {ĻƌĻĭƷ .ƚğƩķ aĻĻƷźƓŭ ϔЊ Ώ ЊΉЍΉЋЋ Feedback on Budgets {ĻƌĻĭƷ .ƚğƩķ aĻĻƷźƓŭ ϔЋ Ώ ЊΉЊБΉЋЋ Finalize before the Warrant closes on CPDC Zoning Public Hearings, etc.Annual Town Meeting 3/1/22 Special Election - 1/25/22 (11:00 a.m. - 6:00 Northeast Regional Vocational High Authorize funding for new school p.m. to vote on funding a new Northeast School in Wakefield, MA (12 member $317 million Regional Vocational High Schoolcommunity) Does not need to be 'balanced' to Charter Requires to Town Manager School Committee Budget FINCOM guidanceby 1/31/22 95 ƚǞƓ ağƓğŭĻƩ ƩğƓƭźƷźƚƓ tƌğƓ LƒƦƚƩƷğƓƷ 5ĻğķƌźƓĻƭ Calendar Year: 2022 February Goal Objective Notes Town Accountant Report; Reappoint Reappoint deadline Select Board Meeting #1 - 2/1/22 Town AccountantApril 1st Select Board Meeting #2 - 2/15/22 Preview Annual Town Meeting PARC Public Meeting - 2/2/22 possible ad hoc PARC large meeting Provide a month lead time to all Request Annual Reports by Annual Report departments Department by 2/28/22 Entire Balanced Budget to FINCOM Balanced Budget CompletedCharter Requires to FINCOM by 2/28/22 per Charter - 2/28/22 96 ƚǞƓ ağƓğŭĻƩ ƩğƓƭźƷźƚƓ tƌğƓ LƒƦƚƩƷğƓƷ 5ĻğķƌźƓĻƭ Calendar Year: 2022 March Goal Objective Notes PEC - there may have a long term deal Complete Negotiations on Ideal to complete before FINCOM meets, Bring to Select Board in Executive in place 2022-2024Health Insurancebut renewal rates in FebruarySession for Vote Close the Warrant for Annual Town Select Board Meeting #1 - 3/1/22 Critical Deadline: Warrant Meeting Select Board Meeting #2 - 3/22/22 Town Manager attend only if Finance CommitteeMarch 2nd - FY23 BudgetsSchool Committee budget invited (rare) Finance Committee March 9th - FY23 BudgetsTown BudgetsAll Town DH invited Review Financial Warrant Articles at Get updated budget transfer Finance Committee March 16th - FY23 Budgets Annual Town Meetingrequests from DH Final comments on budgets & Warrant Finance Committee March 23rd - FY23 BudgetsFinCom Votes Articles Town Meeting Warrant ReportFinalize; get bids from printersGet final written reports 97 ƚǞƓ ağƓğŭĻƩ ƩğƓƭźƷźƚƓ tƌğƓ LƒƦƚƩƷğƓƷ 5ĻğķƌźƓĻƭ Calendar Year: 2022 April Goal Objective Notes Local Elections - 4/5/22 No public meetings Distribute to Town Meeting Charter Deadline 4/11, sooner if Town Meeting Warrant Report members & staff possible Meet with staff and Town Outline any nuances related to how Town Counsel typically attends the Pre-Town Meeting - week of 4/11/22 Moderator to Review LogisticsATM will be managedPre-Town Meeting Due to Local Election Select Board Select Board reorganizes Town Accountant update Select Board Meets 4/19/22 meets once this month Select Board Chair delivers 'State Annual Town Meeting - 4/25/22 - Night #1 of the Town' Typically the Budget presentation Annual Town Meeting - 4/28/22 - Night #2 starts this night 98 ƚǞƓ ağƓğŭĻƩ ƩğƓƭźƷźƚƓ tƌğƓ LƒƦƚƩƷğƓƷ 5ĻğķƌźƓĻƭ Calendar Year: 2022 May Goal Objective Notes Annual Town Meeting - 5/2/22 - Night #3 if needed Annual Town Meeting - 5/5/22 - Night #4 if needed Select Board Meeting #1 - 5/3/22 Approve Classification & After Town Meeting votes the Select Board Meeting #2 - 5/17/22 Compensationbudget After VASC completes their Select Board Meeting #3 - 5/31/22 Appoint Volunteer Boards work Memorial Day Services - 5/30/22 VASC Meetings TBA 99 ƚǞƓ ağƓğŭĻƩ ƩğƓƭźƷźƚƓ tƌğƓ LƒƦƚƩƷğƓƷ 5ĻğķƌźƓĻƭ /ğƌĻƓķğƩ ĻğƩʹ ЋЉЋЋ WǒƓĻ Dƚğƌ hĬƆĻĭƷźǝĻ bƚƷĻƭ After VASC completes their {ĻƌĻĭƷ .ƚğƩķ aĻĻƷźƓŭ ϔЊ Ώ ЏΉЊЍΉЋЋ Appoint Volunteer Boards work {ĻƌĻĭƷ .ƚğƩķ aĻĻƷźƓŭ ϔЋ Ώ ЏΉЋБΉЋЋ CLb/ha ĻğƩ 9Ɠķ aĻĻƷźƓŭ ΛźŅ Set meeting Schedule for FY24; End of FY22 MeetingMeet as Needed bĻĻķĻķΜ Ώ ЏΉЋВΉЋЋ May Reorganize 100 Select Board Open Session February 1, 2022 7:00 pm via Zoom Members Present: Chair Karen Herrick, Vice Chair Anne Landry, Secretary Mark Dockser, Carlo Bacci, Christopher Haley OthersPresent: Town Manager Bob LeLacheur, Ed Ross, Annika Scanlon, FidelMaltez, Jeanne Borawski, Assistant Town Manager Jean Delios, Town Accountant Sharon Angstrom, Bill Brown, Jack, Town Counsel Ivria Fried, Jay, Deputy Police Chief Christine Amendola, DPW Director Jane Kinsella Documents Used: OPEB Cities and Towns 2021 01.22 GF Revenue Summary 01.22 GF Expenses 01.22 Water Revenue Detail 01.22 Water Expense Summary 01.22 Sewer Revenue Detail 01.22 Sewer Expense Summary 01.22 Storm Water Revenue Detail 01.22 Storm Water Expense Summary MemoSB meeting 2.1.22 (003) 2012-06-19 Board of Selectmen Minutes OPEB Peer Funding Status Dec 2021 RPT, 10600, Town of Reading -GASB 74_75 as of 6_30_2021 TM review process amendments to policy DRAFT 4 Reading ARPA Advisory Committee ( RAAC) SB _20190128 SB capital Oakland subcommittee draft Minutes 13064.04 Oakland Road, Reading Geo Report Sect_5_Inventory 2012 9-24-13edited Town owned parcels without buildings map Town_owned_parcels_ BL edits plus Kims notes with buildings Town_owned_parcels_ BL edits plus Kims notes without buildings 2021-10-14 Aerial Site Plan with Trails-rev 2 Access to TF update 2-1-22 PTTTF Recommendation -Winter Parking Ban 2-1-2022 This meeting was held remotely via Zoom. Vice Chair Anne Landry called the meeting to order at 7:03 pm. SB Liaison & Town Manager Reports: Mark Dockser stated that the Reading Center for Active Living Committee (ReCalc) has been meeting every couple of weeks. The last meeting was a joint meeting with the Council on Aging and they were able to provide feedback on the needs of a Senior Center/Community Center. The COA will discuss further at their next meeting and bring their comments back to ReCalc. There is also an open seat on ReCalc. A consultant was hired that will reach out to the community and get feedback in time for April Town Meeting. Mr. Dockser also attended the Commissioner of Trust Funds meeting and noted that due to COVID, some funds that typically get spent were not, so there are slightly larger balances. 101 Chris Haley attended the School Committee last week where they voted to approve a staggering plan for full day kindergarten, reducing the resident fees in 2023, 2024, and 2025. Mr. Haley announced that there is a virtual public forum of the PARC Committee tomorrow evening where they will discuss on street parking regulations, parking kiosks, and parking garage. Carlo Bacci stated that he received a request from the Recreation Committee to be on the at the High School will be offline while it is replaced. Mr. Bacci also attended the recent CPDC meeting. A highlight has been the Chute Street Last Corner/Green Tomato building, and CPDC still wants it scaled down. Mr. Bacci was involved in the interview committee for the Director of Equity and Inclusion. The committee narrowed its recommendation to two candidates, and the decision is now in the hands of Library Director Amy Lannon. Anne Landry stated that the ad hoc Town Manager Search Committee met to approve outstanding minutes and voted to recommend that the Select Board dissolve the screening committee at its discretion. Town Manager Bob LeLacheur began with a statement he was asked to share by Town ive Session Minutes had been filed under the Public Records Law with the Town Clerk, and we reviewed the minutes and determined that they were not ripe for release. The Town Clerk received a request for the January 18 Executive Session Minutes, as well. Given that the minutes were not final, we Mr. LeLacheur highlighted a few other events. A COVID vaccine clinic will be hosted at the rd Pleasant Street Center on February 3.Thank you to DPW and Facilities for their work to clean up after the winter storm this past weekend. Mr. LeLacheur also announced that he will be retiring. When he announced he was leaving, he wanted to give the community the opportunity to find his successor. But filing for retirement is not reversible, and he stated that he was willing to stay on until the community could find a new Town Manager if they did not find one in time. But because it is clear that Mr. Maltez is hitting the ground running, it was safe for him to file for retirement. Public Comment: Jeanne Borawski of Johnson Woods Drive, and Finance Committee member, addressed a comment made at the last Select Board meeting. Noting that she was speaking as an individual, and not on behalf of the Finance Committee, she explained that concerns were raised at the last Select Board meeting about how the Finance Committee came to create an ARPA subcommittee. It was said that FINCOM rushed and did not consult with the Select Board. She clarified that FINCOM worked carefully and diligently for the last five months and attempted to collaborate with the Select Board, and in October there was a joint meeting with the Select Board and School Committee where feedback was solicited on an ARPA subcommittee, and the Select Board Chair participated productively at the Finance Committee November meeting when FINCOM took that vote. She noted that ARPA funds 102 fall completely to the Select Board and encouraged the Select Board to take all the time it needs to put together whatever advisory board it needs to feel comfortable. Consent Agenda: Vote to Appoint Town Accountant to a term July 2022 to June 2023: Mark Dockser moved to appoint Sharon Angstrom as Town Accountant for a term July 1, 2022 through June 30, 2023. Motion seconded by Chris Haley and approved 4-0 by unanimous roll call vote. Town Accountant Quarterly Update: Town Accountant Sharon Angstrom thanked the Board for their support, and thanked Mr. LeLacheur for his leadership. She began her update with a review of Other Post-Employment Benefits (OPEB) and million, and has funded 8.3% so far, leaving a $67 million net liability. The plan is once the pension is fully funded, the funds will be redirected to OPEB. Auditors have praised Reading for its proactive OPEB contributions, as other municipalities have not even begun to fund it. th When compared to peer communities, Reading ranked 8in funding contributions. Ms. Angstrom was asked to find out where Reading ranked in the state. Revenue and expenses compared to this time last year are well in line to meet projections. Though slightly lower than last year, Ms. Angstrom stated that she is not concerned about any revenue deficits. Ms. Angstrom then reviewed her memo that outlined some items she wanted to address with the Board. The first item is a request for an allocation of ARPA funds. The Health Department is looking to do a distribution for COVID hometesting kits. CARES funding st ended October 31, and the assumption was that ARPA funds would be used to cover COVID related expenses. She requested a transfer of $250,000, which includes $80,000 for home test kits, to spend on Public Health and mitigation efforts in the interim until the Board can have meetings to discuss how to spend the ARPA funds. She reminded the Board that the water tank BAN that was issued will be coming due in December. The Town Treasurer will need to know by September whether ARPA funds will be used, and if not, will need at least three months to arrange borrowing. Ms. Angstrom explained that per the Town Charter, the Town Manager is entitled to termination pay. The precedent for the previous Town Manager was three months severance pay. It is up to the Board whether they want to pursue, but it would be helpful st to know what they decide by March 1so she can include it in the Town Meeting warrant. She also noted that in the ARPA final rules, under loss of revenue, the standard allowance is $10 million, or a calculation. She performed the calculations and still came up with more than the Town has been awarded, which means the whole grant can be used as loss of revenue, which provides a lot more flexibility in how the grant is used. Karen Herrick joined the meeting at 7:54 pm. Discuss/vote to allocate approximately $80k of the local and county ARPA Grant funds to the purchase of COVID test kits: Mark Dockser voted to approve allocating $80,000 of ARPA funds towards the cost ofCOVID-19 test kits. Motion seconded by Karen Herrick. 103 Mr. Dockser noted that a big purpose of ARPA funds is to take care of emergency needs and that it makes sense to increase the number and moved to make an amendment to raise the amount to $500,000. Mr. Bacci agreed a higher amount is warranted, but not more than $250,000 at this time.Ms. Herrick seconded the motion to amend. Mr. Haley agreed that $250,000 sounded right to him. Mr. Dockser noted that he would be comfortable with $250,000.Ms. Landry offered a friendly amendment to change $500,000 to $250,000. Motion to amend approved 5-0 by unanimous roll call vote. The motion to approve allocating ARPA funds towards the cost of COVID-19 test kits and Public Health mitigation was approved as amended by unanimous roll call vote of 5-0. Vice Chair Anne Landry turned the gavel over to Chair Karen Herrick at 8:06 pm. Review and Vote to Amend Select Board Policy Section 1.3.3 Process for Evaluating the Town Manager and Section 6.2 Evaluation of the Town Manager: Town Counsel Ivria Fried reviewed proposed changes to Select Board policy for the Town Manager review. The two things of note include Town Manager goal setting and making the review practices of the policy more consistent with the new Town Mana language of the contract gives the Board the flexibility on when the review would happen. days would be a fair amount of time. Mark Dockser voted to amend Select Board Policy Section 1.3.3 Process for Evaluating the Town Manager and Section 6.2 Evaluation of the Town Manager as presented by Ms. Fried. Motion seconded by Chris Haley and approved 5-0 by unanimous roll call vote. Discuss /vote creation of Ad Hoc ARPA Advisory Committee and committee charge: Ms. Herrick addressed a misunderstanding in the public regarding the planning process of this committee. She reviewed the discussions held at Financial Forums and at Finance Committee meetings, and the steps taken to this point. She then presented the draft of the charge for discussion. Mr. Dockser reviewed some advisory structures of other communities. He suggested the Board think about how to allocate the funds, and get input from other boards and residents. The structure should be advisory to the Select Board, comprised of the elected boards, and be seven members: two from the Select Board, two from the School Committee, two from the Finance Committee, one from the Library Trustees, as wellas guidance from town staff. The Board reviewed the proposed charge and had a lengthy discussion on the structure, and the number of representatives from each participating board/committee. Mr. Bacci moved to amend the charge for ARPA to eight members:three from Finance Committee, two from School Committee, two from Select Board, and one from Library Trustees. Motion seconded by Chris Haley. Anne Landry offered a friendly amendment to name members who were already appointed ex-officio, with the one Library Trustee to be appointed. Further discussion proceeded with whether to name the individuals already appointed to the Finance Committee ARPA Subcommittee by the other Boards. But ultimately it was decided that names would limit the flexibility to have other members of those Boards fill in should roles change. Ms. Herrick moved to amend to remove the names from the charge. Ms. 104 Landry withdrew her friendly amendment to list the names. The Board voted 3-2 to amend the number of members to eight, withMr. Haley, Mr. Bacci, and Ms. Landry in favor, and Mr. Dockser and Ms. Herrick opposed. The Board discussed further amendments including: administrative support provided by Mark Dockser moved to create the Reading ARPA Advisory Committee (RAAC) as Motion seconded by Carlo Bacci and approved 5-0 by unanimous roll call vote. Discuss/vote to appoint ex-officio and staff members to the Ad Hoc ARPA Advisory Committee: Ms. Herrick asked members who would like to work with the RAAC. Mr. Dockser and Mr. Haley raised their hands and Ms. Herrick asked them to share why they wanted to be appointed. Mr. Dockser stated that he has been on the Select Board for three years and is very interested in how we are thinking about capital and using funds. He also has background of being involved in the Town including on the Finance Committee. Mr. Haley stated that he felt he could bring fresh ideas and a new perspective, and would like to explore spending some on solar at the schools, while offsetting electrical budgets, and reinvesting that money into teacher pay and full day kindergarten. Mark Dockser moved to appoint Mark Dockser and Chris Haley as Select Board Ex- Officio members of the Reading ARPA Advisory Committee. Motion seconded by Carlo Bacci and approved 5-0 by unanimous roll call vote. Discuss recent land purchases and any other town-owned large buildable parcels (Oakland Road, Symonds Way, other): Mr. LeLacheur reviewed work done by a previous Select Board subcommittee that collected data on all Town-owned parcels. He noted it would be best if the whole Board could discuss what they want together instead of a subgroup. The Board could consider the needs the Town has for land, and the amount and what types of land that the Town owns. The Board briefly discussed the Oakland Road and Symonds Way parcels, and possible needs including: RMLD potential relocation, Veterans housing, and recreation center. Board members agreed to continue the discussion with the incoming Town Manager and make it a future agenda item. Update on Lot #5 access to Town Forest: Mr. Dockser stated that he met with the Conservation Administrator and the Chairs of the Conservation Commission, Town Forest Committee, and Trails Committee. The group discussed and came to a consensus on the best approach for access to the Town Forest via lot #5. They would like a 10-foot wide trail easement on the edge of Meadowbrook property to access an existing path in the Town Forest. Access to Town Forest via town- owned land in this area is not currently possible due to a gas line under an area that is submerged under a year-round pond. Mr. Dockser noted key changes and benefits, and outlined the next steps including: the Board will need to designate someone to work with Town Counsel and staff to speak with Meadowbrook and request the easement; a survey will need to be done in order to setup a 105 writtenagreement; the Board will need to develop a plan for the use of Lot #5 itself; discuss handicapped accessibility; and discuss creating an accessible area and part of a trail from Wood End to the Town Forest. Board members offered support to Mr. Dockser to continue with the next steps. Discuss/Vote on Overnight Parking Ban: The Parking Traffic Transportation Task Force provided a write up of the overnight parking issues. They recommended continuing the enforcement of no on-street parking between 1:00 am and 6:00 am, but in response to recent requests for overnight parking, they proposed a pilot program allowing overnight parking in the 35 spots of the Lincoln Street parking lot. Cars will still need to be moved by 6:00 am. Board members were in favor of trying out the program. Deputy Police Chief Christine Amendola noted issues with downtown being built up, and even with the parking ban in effect, many residents are not moving their cars in the morning. Assistant Town Manager Jean Delios also noted that she is working with the MBTA to see if they will allow overnight parking in the lots they own. Mark Dockser voted to recommend the changes for the overnight parking ban as proposed, and to hold a Public Hearing on February 15, 2022 at 7:45 pm to finalize changes. Motion seconded by Chris Haley and approved 5-0 by unanimous roll call vote. Discuss Future Agendas: Ms. Herrick recommended adding a Public Hearing for overnight parking, and an in depth status update on the Zanni property to include Town Counsel. Mr. Bacci requested an item for the Recreation Commission to request temporary lights at Coolidge while Turf 1 at the High School is replaced. Mr. Haley requested a discussion on the parting salary severance for the Town Manager. Ms. Herrick suggested including Town Counsel for that conversation. Mr. Dockser requested to add VASC to the next agenda. Approve Meeting Minutes: The Board reviewed suggested changes submitted by Ms. Herrick. Mark Dockser moved to approve the meeting minutes ofJanuary 18, 2022 as amended. Motion seconded by Karen Herrick and approved 5-0 by unanimous roll call vote. Mark Dockser moved to adjourn at 10:23 pm. Motion seconded by Karen Herrick and approved 5-0 by unanimous roll call vote. 106