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Home My WebLink About2021-12-14 Select Board Packet Town of Reading Meeting Posting with Agenda 2018-07-16 LAG Board - Committee - Commission - Council: Select Board Date: 2021-12-14 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Agenda: Purpose: General Business Meeting Called By: Caitlin Nocella on behalf of Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: This Meeting will be held in person and remotely on Zoom. It will also be streamed live on RCTV as usual. Join Zoom Meeting https://us06web.zoom.us/j/84830988909 Meeting ID: 848 3098 8909 One tap mobile +16465588656,,84830988909# US (New York) +16465189805,,84830988909# US (New York) Dial by your location +1 646 558 8656 US (New York) +1 646 518 9805 US (New York) Meeting ID: 848 3098 8909 Find your local number: https://us06web.zoom.us/u/kb3sv6uk7R 7:00 Vote to Approve Opioid Settlement Participation Agreements 7:10 Review Town Department FY23 Budgets Public Library Public Services Public Works & Enterprise Funds Shared Costs Budget Summary 9:00 Discuss Select Board Communication Policy: emails This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 1 Approved:Board of Library TrusteesNovember 9, 2021 LEVEL 1 FY23 Reading Public Library Budget Prepared:Amy Fang Lannon (she/her)Library Director 2 FY22FY23% probationary step increase. ¹ Adjusted for comparable hiring range Grade I. Reflects top of hiring range and includes six month Administration$323,850$334,150+ 3.2%Equity & Social Justice ¹$76,000$82,350+ 8.4%Collection Services$484,250$499,325+ 3.1%Public Services$660,450$683,000+ 3.4%General Expenses$126,400$139,500+ 10.4%Materials $261,000$259,700-0.50% SUMMARY ($398,550) ($1,598,825) SUBTOTAL+ 3.5 % SALARIESAdministration + 3.2 %Equity & Social Justice+ 8.4 %Collection Services + 3.1 %Public Services + 3.4 %*Step + 1.5% COLA EXPENSESGeneral Expenses + 10.4 %Materials -0.5 %SUBTOTAL+ 3.0 % TOTAL $1,998,025Increase 3.4% 3 CategoryFY22FY23% Change See “Strategic Planning Projects / Slide 8) ² LIBRARY PROFESSIONAL DEVELOPMENT$15,000$16,50010.0%LIBRARY PROGRAMS $2,500$4,00060.0%LIBRARY SUPPLIES/EQUIPMENT $12,000$13,50012.5%LIBRARY EQUIP CONTRACT/REPAIR ²$21,500$23,0007.0%LIBRARY SOFTWARE LICEN ² $65,400$70,5007.8%LIBRARY TECHNOLOGY EQUIP ²$10,000$12,00020.0%LIBRARY MATERIALS $261,000$259,700-0.5% Expenses 10.4% and Materials -0.5% 4 AuthorsClimate Issues Community ConversationsConcertsPride StorytimeSTEAM ProgrammingVirtual School Visits Average 1.5 programs per dayVirtual Synchronous (Live)Virtual RecordedIn-PersonAll ages and abilities and interests During COVID-19 29 Regular Employees +1 vacancy (DESJ)4 Pages8 Substitute/Sunday staff StaffingProgramming 24.7 (w/ Sundays) (64 w/ Sundays) 60 hours per week 4 evenings and Saturdays Overview of Services Hours Monday9:00 AM —9:00 PMTuesday9:00 AM —9:00 PMWednesday9:00 AM —9:00 PMThursday1:00 PM —9:00 PMFriday9:00 AM —5:00 PMSaturday9:00 AM —5:00 PMSunday1:00 PM —5:00 PM(Oct-May) 5 Consumer ReportsValuelineDigitalAncestry.comMy HeritageNew York Times onlineWall Street Journal onlineWashington Post online … and Libby/Overdrive (all MA)HooplaKanopyMango Languages BrainfuseHelp Now TutoringLearningExpress³ Test Prep ³ ACT®, SAT®, AP®, DAT®, GRE®, GMAT®, LSAT®, MAT® and MCAT®, GED®, Occupational Certification Exams, U.S. Citizenship 24/7 Virtual Library Community RoomConference RoomVirtual Zoom Room Books, Magazines, Music, DVDs, Audiobooks, Library of Things32 PCsChromebooks (take-home)Wi-FiFax/CopyOn-site/remote printingStudy and soft seating (189 seats total)Meeting rooms Overview of Services In-Library Services $9.95$9.95$4.00$5.00$7.00$7.00 $17.00$12.00$17.00$15.00$25.00$15.00$12.00$20.00$19.95 Avg. Value 6 $27,960$15,744$19,971 $6,818,861 (online/in-person live)(online/in-person live) 48,000 + WiFiSessions124 recorded programs (3,764 views)COVID limitations Adult Books Borrowed$1,177,131Young Adult Books Borrowed$143,280Children Books Borrowed$1,957,482eBooks Downloaded$464,190Audiobooks & Music Borrowed$62,516Audiobooks Downloaded$121,728Movies Borrowed$82,980Magazines Read$13,455Interlibrary Loan Requests$1,000,775Adult Programs Attended(online/in-person live)Young Adult Programs AttendanceChildren's Programs AttendedMuseum Passes Borrowed$18,640Database Searches$1,603,501Reference Assistance$109,508 Not reflected: 932 6,2832,6911,8641,3122,853 69,24311,94030,94612,23420,74540,03180,37615,644 Total 115,146 TransactionsLibrary ServiceTotal Value $6,818,861 $1,804,394 MEASURABLE RETURN FY21 VALUE FY21 BUDGET FY21 VALUE 7 STRATEGY #3 community services. community access, support Reading’s Green Community Optimize the library as “Space potential as a community asset. Improve equitable resident and and Place,” fulfilling the library’s initiative, and enhance essential Equity Access VALUES Education Accountability (readingpl.org) STRATEGY #2 partner and participant. Community learning and connections that strengthen Reading’s infrastructure and build a more just community. Encourage collaboration and engagement with the Library as MISSION and digital. STRATEGY #1 typically marginalized. The Reading Public Library is a center and Address needs of the whole and resources, both physical contribute to the well-being of the community. community, especially those of improved access to collections Customer convenience through people who can benefit as individuals as well as provide a place and platform of, by, and for the resource for learning and civic engagement. We STRATEGY & MISSION 8 SPACE & PLACE LEARNING COMMUNITY ACCESS IMPROVED 1. Library Services App Development*2, Secure after-hours pick up lockers*3. Microfilm digitization*4. EV Charging Parking Spaces5. Small Group/Study Space6, Phone Privacy Pods7. Sustainable outdoor green learning space FY21-FY25 Strategic Planning Projects 9 FY22FY23% Ques tions? Salaries$1,544,550$1,598,8253.5% TOTAL$1,931,950$1,998,0253.4% Expenses$126,400$139,50010.4%Materials$261,000$259,700-0.5% 2% Step + 1.75% COLA13% Materials BudgetMeasurable ROICommunity-focused projectsReadingpl.org QUESTIONS? Building Permit FeesWiring Permit FeesPlumbing/Gas PermitFeesTOTAL PERMIT FEES 2021* 2020 2019 2018 2017 2016 2015 2014 2013 2012 $0 Building InspectionsWiring InspectionsPlumbing/Gas Inspections $800,000$600,000$400,000$200,000 $1,200,000$1,000,000 .ǒźƌķźƓŭ Building PermitsIssuedWiring PermitsIssuedPlumbing/GasPermits Issued 2021* 2020 2019 2018 0 2017 500 2500200015001000 2016 2015 2014 2013 2012 0 800600400200 140012001000 MP'sRDA'sOOC'sORAD'sEXT's 7212 1318 2021 8121 1712 2020 322 251623 2019 341 221221 2018 331 191218 2017 423 311715 2016 303 242216 2015 202 232021 2014 58202 29 2013 001 292016 2012 9111 1623 2011 8010 3021 2010 141 201721 2009 221 322224 2008 000000 Year 50 353025201510 MP'sRDA'sOOC'sORAD'sEXT'sAM OOC's tƌğƓƓźƓŭ Metropolitan Area MAPC / Dept Of Energy PlanningPlanning Community Planning & Climate Advisory Amend 40R Bylaw Green Communities Designation IźƭƷƚƩźĭ FY23 Shared Costs SELECT BOARD DECEMBER 14, 2021 (3.85% + $300k New Growth) (includes $2.75 mil. Free Cash) (balanced budgets for Town DH) School Operating$ 46.2 million+4.4%Town Operating$ 26.5 million+4.1% School Total$ 51.8 million+4.2%Town Total$ 32.0 million+3.7% Revenues$114.3 million +2.8% Accommodated Costs$ 41.6 million +2.6%Operating Budgets$ 72.7 million +4.3% FY23 Budget Financial Forum Fall 2021 acilities CORE & DPW budgets) (Adm Svc, Pub Svc & *FINCOM) 1.8% (DPW & State Assessments) 2.5% (School budget) * Indicates a Shared Cost TOTAL$41.6 million+ 2.6% Benefits*$20.1 million + 5.1%Capital*$ 2.7 million-32.3%Debt*$ 6.0 million+25.6%Energy$ 2.1 million+ 1.5% (FFinancial*$ 1.0 million-0.5% OOD SPED$ 5.6 million+ Vocational*$ 0.8 million+ 6.6%Miscellaneous$ 3.4 million+ FY23 Accommodated Costs Overview Financial Forum Fall 2021 TOTAL$29.8 million+ 3.4% Benefits$20.1 million + 5.1%Capital$ 2.7 million-32.3%Debt$ 6.0 million+25.6%FINCOM*$ 0.2 million0%Vocational$ 0.8 million+ 6.6% FY23 Shared Costs Overview Financial Forum Fall 2021 Health Insurance$12.0 million+ 1.7%Retirement$ 6.5 million+13.3%Medicare$ 1.0 million0%Worker Comp.$ 0.4 million+ 2.5%111f Indemnification$ 0.1 million0%Unemployment Ben.$ 0.1 million0% FY23 Benefits$20.1 million+5.1% Premiums$ 11.5 million+1.8% (paid +2.86% annual for 10yrs)Other$ 0.5 million +0.4%Retirement Board$ 5.9 million+ 6.5%OPEB + OBRA$ 0.5 million+400% Health Insurance$12.0 million+1.7%Retirement$ 6.5 million+13.3% FY23 Benefits$20.1 million+5.1% Inside levy$3.25 millionExcluded$2.73 million Capital$2,676,000-32.3%Debt$5,983,541+25.6% FY23 Capital + Debt $8.7 million -0.7% . November Town Meeting debt budget FY23 +$43,500 (higher costs –will balance with revenues)FY24 -$59,983 (lower costs –leaves room for more capital)… increasing annual savings until FY32 …FY32 -$193,733 (best savings year)… decreasing annual savings until FY37 …FY37 -$50,433 $1.43 million lower than budgeted –leaves room for more capital FY23 Capital + Debt Overview Results of recent debt issuance vs llion + $0.4 millionllion + $0.6 millionllion + $0.6 million the levy) funding –FINCOM policy Target Capital & Debt (inside FY23 $5.9 million (5.5%)FY24 $6.2 million (5.5%)FY25$5.8 million (5.0%) and going forward Existing Debt (inside the levy)Target for Capital (or new Debt)FY23$3.2 million$2.6 millionFY24$3.0 million$2.8 miFY25$2.5 million$2.6 miFY26$2.0 million$3.3 mi FY23 Capital + Debt Overview FY22-FY27 Debt Overview e I added as FY25 debt, to allow acements moved out 5 years (and possible safety concern (schools). d a follow-up public discussion. Coolidge & Birch Meadow Roof replincreased in costs).Birch Meadow project $2 million phasdesign work recently funded anRISE playground surface added as Several rearrangements of equipment in the future years. FY23 Capital + Debt Overview Changes since November 2021 Town Meeting $12,000 RMHS/RISE playground safety design (project follows in FY24)$15,000 Town doors & windows +$74,000 DPW snow equipment rearranged-$100,000 Strout Avenue improvements FY23 Capital$2,676,000-32.3% +$1,000 since Nov. ’21 TM Changesinclude: FY23 Capital roof design (moved out 5 yrs) ruck equipment & Loader $120,000 RMHS/RISE playground safety project$163,000 Arc Flash Hazard Study (schools)$ 75,000 carpet/flooring/doors/windows (schools)$390,000 DPW snow blower/t-$400,000 Coolidge & Birch Meadow -$200,000 Birch Meadow sitework (delay one year)-$ 12,000 Wood End water heater (already replaced) FY24 Capital$2,696,000+$136,000 since Nov ’21 TM Changes include: FY24 Capital is specifically in the capital plan cent cost estimate and there are ture phases; Community/Senior center. cost estimate and replacement es? $2 million downtown (Haven St.) Killam project –cost & timeline? Nothing but costs could arise quickly.Parker turf field –need updated timeframe.RMHS Fieldhouse/bleachers –have recommunity discussions about safety issues.Future projects –what are prioritiimprovements –decision needed in 12-18 months; $1 million community sustainability; Birch Meadow field fu Capital + Debt Overview Concerns *NE Metro Tech (Wakefield)$610,000+6.6%Essex North Shore (Danvers)$180,000+5.9%Minuteman (Lexington)$ 50,000+8.7% *new school will add $250-300k/yrto this figure in a few years FINCOM Reserves –staying flat at $200,000Vocational Education FY23 FINCOM & Vocational Education FY23 Shared Costs –Questions?SELECT BOARD DECEMBER 14, 2021 SELECT BOARD DECEMBER 14, 2021 FY23 Budget Summary (balanced budgets for Town DH) (3.85% + $300k New Growth) (includes $2.75 mil. Free Cash) School Operating$ 46.2 million+4.4%Town Operating$ 26.5 million+4.1% School Total$ 51.8 million+4.2%Town Total $ 32.0 million +3.7% Revenues$114.3 million +2.8% Accommodated Costs$ 41.6 million +2.6%Operating Budgets$ 72.7 million +4.3% Total Budgets FY23 General Fund Budget Financial Forum Fall 2021 (a bit more than 1% over) needed (try to avoid) ges to service delivery reduce future spending Determine other additions to budgets (if any)Examine and prioritize all new positions proposedExamine options for chanPrioritize Public Health and related servicesScale into some proposed additions over time (if possible)Determine any service cutsInvest in changes that Balanced Town budgets $32,016,000Department Head budgets$32,352,403Reductions Needed$ 336,404 FY23 Budget Summary view in order to solicit their priorities March 2022 and prepares April 2022 Annual nced FY23 budget late February 2022 da item at SB meeting (1/4/22?) (Charter requirement)(Charter requirement) Town Manager will send Select Board overSchedule FY23 budget review agenJanuary 31, 2022 –School Committee to deliver FY23 budget to Town ManagerTown Manager to send FINCOM balaNew Town Manager meets with FINCOM Town Meeting budget presentations Next Steps FY23 Budget Summary agenda item at SB meeting (2/1/22?) l Town Meeting Warrant Report printed June 3, 2020; March 12, 2019; March 13, 2018; March 7, 2017; March 22, 2016; March 24, 2015 Discuss remaining uncertainty (MWRA charges; other)Discuss use of reserves to offset increasesOften helpful to do this before Annua Schedule Water/Sewer rates preview Schedule Water/Sewer/Storm Water Rates Public Hearing -New Town Manager Next Steps FY23 Enterprise Fund Budget Summary SELECT BOARD DECEMBER 14, 2021 Questions? FY23 Budget Summary 2 This is how the Sustainability Director of Natick describes her job.RevB 3 RevB 4 RevB Melrose 2021 GC Update 2010 Since 6 program played a significant role in allowing municipalities to realize immediate savings rather than wait for the projected savings from efficiency A Cost vs. Benefit Analysis time energy, energy efficiency, or sustainability managers - or full - part Neal Duffy, 2017, University of Massachusetts, Boston* Added Capacity: of Municipal Energy Managers* in Massachusetts RevB 7 91,354) (plus benefits) - 93,012 (plus benefits) - 111,838 (plus benefits) 65,000 (plus benefits) - - RCAC recommends salary budget line of $90K Acton, Amesbury, Andover, Arlington, Boston, Brookline, Cambridge, Chelmsford, Concord, Framingham, Holliston, Lexington, Medford, Natick, Newton, Quincy, Salem, Sherborn, Somerville, Waltham, Wellesley, Weston, Winchester, WorcesterArlington $71,882Lexington $63,300Somerville $106,120 (plus benefits)Ashland $55,000Concord $74,142 Sustainability Director Partial List of Towns with Sustainability Directors: Salaries offered: RevB 8 Act Rescue Plan Will we be a spectator or a player? emissions vehicles on the road by 2030 - share of American The Big Picture 1,000,000 homes converted from fossil fuels to electric (e.g., heat pumps) by 2030750,000 zeroGreen CommunitiesMunicipal Vulnerability ProgramMA Massachusetts 2030 Clean Energy and Climate PlanSignificant grant funding available from RevB 9 3 2 22 4 49 2 8 7 6 4 4 3 recommendations 6 Electric Grid Roadways Stormwater System Water Supply & Wastewater Treatment and Collection Emergency Communications Mobility Risk of Isolation Downtown District, Local Businesses, Economic Development Zones Rivers and Streams Street Trees / Tree Canopy Bylaws, Regulations, and Planning Municipal Vulnerability Preparedness Program In June 2020, the Town of Reading held a Community Resilience Building Workshop to assess strengths and vulnerabilities and make Recommendations to Improve Resilience High priority Moderate priority recommendations RevB 10 Imagine This Structure Copied onto Half a Dozen Projects It Cries Out for Leadership RevB 11 relevant Massachusetts governmental structures with have to Project managementWorking in and through teamsCommunicationFamiliarity with climate/environmental issues and languageCommunity organizingProposal/grant writing experienceFamiliarity CAC Recommends Hiring a Sustainability Director Salary target $90,000/year (plus benefits)Skills requiredNice RevB 12 Backup RevB 13 like an insider kind contribution from the Town - Knows what is comingKnows how to apply for itIs prepared to execute and report on funded projectsBe able to work across and among the Town departments Have authority to engage people across the organizationHave authority to get status, progress, and financial reports The Intersection of Preparation and Opportunity To take advantage of grant funding requires that Reading Whoever does this mustGrants often require an indedicated management/administration RevB 14 8744443310 11111111111010 ĻğƩƭ 5ĻƭźŭƓğƷĻķ $428,434.00 $981,668.00 $401,850.00 $564,996.00 $841,346.00 $538,841.00 $619,615.00 $367,713.00 $305,972.00 $172,250.00 $166,203.00 Ʒƚ 5ğƷĻ $1,018,664.00 $1,062,739.00 $1,670,953.00 $1,457,469.00 $1,310,471.00 $1,232,013.00 DƩğƓƷ CǒƓķźƓŭ NATICK MILTON CANTON DEDHAM BEDFORDWALPOLE ANDOVER BELMONT WESTFORD STONEHAM TEWKSBURY MARSHFIELD WINCHESTER BURLINGTON SHREWSBURY aǒƓźĭźƦğƌźƷǤ WESTBOROUGH NORTH ANDOVER ĻğƩ 20102010201020102010201120112013201420172017201720172018201820202021 5ĻƭźŭƓğƷźƚƓ in Green and On average, these communities have received between $38,000 $210,000 Communities grant funding annually. Communities... RevB 15 thinking manager who desires to be at the forefront of creating a low - Sustainability Director A forwardcarbon, sustainable community with measurable reductions in greenhouse gas emissions across all sectors of the economy.Proactively collaborate with town officials, committees, staff, and residents to achieve the goals approved by Town Meeting and help develop and build upon additional projects and studies relative to Town facilities and infrastructure.Ability to effectuate change and effectively share ideas and best practices by building strong alliances with the local community and outside resources.Exceptional organizational, analytical, written and verbal skills are required a well as proficiency with office and data analysis software. RevB 16 - ƷƩğĭƉƭ and . in meeting and industries to resilient tools and ƚǞƓ ķĻƦğƩƷƒĻƓƷƭ - wide supply chains for increased - ǞƚƩƉƭ ĭƌƚƭĻƌǤ ǞźƷŷ ƷƚǞƓ ŅğĭźƌźƷźĻƭ in municipal and residential structures. ƩĻƦƚƩƷƭ ƚƓ ŭƚğƌ ƦƩƚŭƩĻƭƭźƚƓ ǞźķĻ ŭƩĻĻƓŷƚǒƭĻ ŭğƭ ĬğƭĻƌźƓĻ wide GHG inventory studies and Ώ - to help to achieve energy reduction and ğƌƌźğƓĭĻƭ ǞźƷŷ ƚǞƓ ĬǒƭźƓĻƭƭĻƭ ; improves Town ƚǞƓ ƦƚƌźĭźĻƭ ğƓķ ƦƩƚŭƩğƒƭ ŅƚƩ ƒǒƓźĭźƦğƌ ǝĻŷźĭƌĻ ƭƷƩğƷĻŭźĭ ƦğƩƷƓĻƩƭŷźƦƭ ğĭƩƚƭƭ ğƌƌ Conducts Townevaluations; interprets and analyzes data collected to produce community GHG reduction plans; evaluate plan effectiveness and Forms leading to consideration/use of climatetechniques.Iden tifies ĻƓĻƩŭǤ ĭƚƓƭǒƒƦƷźƚƓ wĻƭĻğƩĭŷĻƭ ĻƓĻƩŭǤ ƷĻĭŷƓƚƌƚŭǤͲ źƓŅƩğƭƷƩǒĭƷǒƩĻ ğƓķ ƦƩƚƆĻĭƷ ƚƦƦƚƩƷǒƓźƷźĻƭ sustainability goals.Develops ƦǒƩĭŷğƭĻƭ wide social engagement programs that influence citizen behavior and practices.Establishes secure them as partners in sustainability planning. Cultivates and supports sustainability policies related to municipal building and ƒğƓğŭĻƩ ğƓķ ƭƷğŅŅ Ʒƚ ƒĻğƭǒƩĻ ƦĻƩŅƚƩƒğƓĭĻ benchmarks for energy reduction and efficiency improvements. Sustainability DirectorJob Functions 1 of 2 RevB 17 on behalf and . to assume functions relative to areas related to renewable ƦǒĬƌźĭ ƚǒƷƩĻğĭŷ ĻŅŅƚƩƷƭ ğƓķ manager, for energy or - , or co related capital projects; ensures projects are - ĻĬ ƦğŭĻ ƒğƓğŭĻƒĻƓƷ ƦƩƚƆĻĭƷ ƒğƓğŭĻƩ ķźƩĻĭƷĻķ ĻķǒĭğƷźƚƓ ĻǝĻƓƷƭ Ώ Acts as sustainabilitydesigned to maximize energy efficiency for both commercial and residential constituents.Performs of responsibility including posting minutes, agendas, and annual reports.Designs, markets and manages ĭźƷźǩĻƓ energy programs and projects.wĻƭƦƚƓķƭ Ʒƚ ƩĻƭźķĻƓƷ ƩĻƨǒĻƭƷƭ ŅƚƩ źƓŅƚƩƒğƷźƚƓwĻƭĻğƩĭŷĻƭ ğƓķ ğƦƦƌźĻƭ ŅƚƩ ƩĻĬğƷĻƭ ğƓķ źƓĭĻƓƷźǝĻƭ of the Town.ƚƩƉƭ źƓķĻƦĻƓķĻƓƷƌǤ ğƓķ ĭƚƌƌğĬƚƩğƷźǝĻƌǤ responsibility, prioritize and resolve issues; works within deadlines. Coordinates and manages several complex projects and contractors simultaneously.tƩƚǝźķĻƭ ŅǒƓĭƷźƚƓğƌ ƚǝĻƩƭźŭŷƷ Ʒƚ ĭƚƓƷƩğĭƷƚƩƭͲ źƓƷĻƩƓƭͲ ƷĻƒƦƚƩğƩǤ ƦƩƚƆĻĭƷ ƭƷğŅŅͲ ğƓķ ƦƩƚŭƩğƒ ǝƚƌǒƓƷĻĻƩƭ support staff and Town committees as needed. Sustainability DirectorJob Functions 2 of 2 RevB