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Home My WebLink About2021-12-07 Select Board Packet Town of Reading Meeting Posting with Agenda 2018-07-16 LAG Board - Committee - Commission - Council: Select Board Date: 2021-12-07 Time: 5:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Agenda: Purpose: General Business Meeting Called By: Caitlin Nocella on behalf of Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: This Meeting will be held in person and remotely on Zoom. It will also be streamed live on RCTV as usual. Join Zoom Meeting https://us06web.zoom.us/j/86081759921 Meeting ID: 860 8175 9921 One tap mobile +16465588656,,86081759921# US (New York) +16465189805,,86081759921# US (New York) Dial by your location +1 646 558 8656 US (New York) +1 646 518 9805 US (New York) Meeting ID: 860 8175 9921 Find your local number: https://us06web.zoom.us/u/kwRB23Svi 5:00 Interview Town Manager Candidates 1. Patrice Garvin 5 PM 2. Fidel Maltez 6 PM 3. Jennifer Phillips 7 PM 8:30 Overview of Meeting 8:35 Discuss/ vote to Approve Energy Reduction Plan 9:00 Update on Downtown Parking 9:20 Discuss and Vote on mediation process with Walt Tuvell related to This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 1 Town of Reading Meeting Posting with Agenda his Open Meeting Law (OML) Complaints; and discuss response to OML Complaints 11 and 12 filed by Mr. Tuvell on November 18, 2021 9:40 Consent Agenda: Discuss/vote to extend the Parking Advisory and Recommendation Committee beyond scheduled 12/31/2021 sunset Vote to approve Debt Sale Vote to approve annual license renewals for: o Common Victualler o Common Victualler with Liquor o Entertainment/ Auto Amusement o Livery, class I, II, and III Motor Vehicle Vote to approve annual liquor license renewals Discuss Future Agendas Approve Meeting Minutes This Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at this meeting. Page | 2 Office of the Town Manager 781-942-9043 16 Lowell Street townmanager@ci.reading.ma.us Reading, MA 01867 www.readingma.gov/town-manager To: Select Board From: Robert W. LeLacheur, Jr. CFA Date: December 2, 2021 th RE: Agenda for December 7, 2021 meeting Please note the start time will be 5:00pm. The meeting will begin in the Town Hall Select Board meeting room, and also allow a Zoom option. Three finalists for the Town Manager position will be interviewed by the Select Board. The regular meeting will begin approximately at 8:30pm. The Chair will give a meeting overview, and both Julie Mercier, Community Development Director, and Meg Aki from MAPC will again review an Energy Reduction Plan in anticipation of the Board voting to adopt it as part of the Green Communities application nd process. They will visit the School Committee on December 2 for a first reading of this policy, and then th on December 16 for a final vote to adopt as well. The PARC ad hoc committee will be in to visit the Board and present a brief update of their progress to date. Please see your meeting packet which contains their meeting minutes as a summary of their work. Later in the meeting as part of the consent agenda they have requested that the December 2021 sunset date be extended to next spring. At approximately 9:20pm the Board will address Open Meeting Law Complaints #11 and #12 filed by Walt Tuvell, and discuss the path forward on those two complaints. The meeting will conclude with a Consent Agenda, a discussion of future agendas, and approval of Meeting Minutes. The Consent Agendas has a number of lengthy motions, and I am receiving guidance from Town Counsel on the best way to get through them efficiently. The Board is also required to sign documents, and we are (that had been waived for the pandemic). Please see your meeting packet for draft motions on: Vote to 1.) extend PARC; 2) approve a 12/1 debt sale; 3) approve annual license renewals ; and 4) approve annual liquor license renewals. On the latter, one restaurant has not been open for an inspection but expects to be later this month, so a separate motion for them is included. thth Your next two meetings are December 8 and December 14 where you will hear from Town department heads about their FY23 budgets. Please see your meeting packet for the budget presentations for th December 8. Included behind this memo is an updated list of emails the full Board has received, as well as a presentation made last night at a community forum. I was only able to stay for the first part of the meeting as FINCOM was also meeting, but thought the Board might benefit from seeing this information. /ƌƚƭĻķǤĻƭǤĻƭǤĻƭǤĻƭ CƚƌƌƚǞ ǒƦ /ƚƒƒĻƓƷƭ on next agendaresponsed to requestRHA respondedresponsed to question 5ğƷĻ wĻƭƦƚƓƭĻ wĻƨǒźƩĻķͪ {ƷğŅŅ wĻƭƦƚƓƭĻ .ƚğƩķ ǒƦķğƷĻ ŅƚƩ 5ĻĭĻƒĬĻƩ АƷŷ ƒĻĻƷźƓŭ ĬĻƌƚǞ .ƚğƩķ ǒƦķğƷĻ ŅƚƩ bƚǝĻƒĬĻƩ ВƷŷ ƒĻĻƷźƓŭ ĬĻƌƚǞ respondedrespondedModerator {. wĻƭƦƚƓƭĻ MarkMarkMarkMark ƚƦźĭ ARPA FUNDS PUB. SAFETYOML Complaint for 10/12Letter to SB & Tn MgrFwd: Article 9 motionMeeting in PersonCORRECTIONS to Appeal!!Hunt Field ScoreboardQues about Twn Mtg motionSplit TaxSplit Tax Rate IncreaseNeed to upgrade ZoomTn Mtg Transparency/attacksOML Complaint for 9/28 mtgSupport for ZoomTannerville Sr. HsngRECALCCapital Plan QuestionThanksRe: Mediation processRe:Mediation processChanges at the Food PantryLand use requestMy Water Bill IncreaseRe:Mediation processRe: OML Complaint for Oct 12Mild/trivial correctionRe:Mediation processRe:Mediation processTable of OML ComplaintsFine. But I won't beTour of RMLDFull Day K {ĻƓķĻƩ Richard AbateWalt TuvellJohn SassoDan EnsmingerLaura MelnikWalt TuvellRobert WeidenHealther ClishSheila ClarkeMark KirmesKathleen GoldlustKevin LeeteWalt TuvellJoseph CarnahanApril SanbornNancy Docktor (fwd)John SassoJohn SassoWalt TuvellWalt TuvellSimone PaymentKevin Sextonkiril daskalovWalt TuvellWalt TuvellWalt TuvellWalt TuvellWalt TuvellWalt TuvellWalt TuvellErica MorseDiane Greenleaf 11/1/202111/1/202111/2/202111/2/202111/5/202112/2/2021 10/21/202110/21/202110/21/202110/21/202110/21/202110/25/202110/25/202110/25/202110/26/202110/26/202110/26/202110/26/202110/27/202110/28/202110/31/202111/10/202111/11/202111/15/202111/16/202111/18/202 111/18/202111/18/202111/19/202111/19/202111/24/202111/29/2021 5ğƷĻ wĻĭĻźǝĻķ Agenda Tech Info & Tips 2005 Master Plan Goals Average 10,344 square feet (such as 128 Tire) DSGD Features 30 HavenPostmark14 Chapin18 Woburn DSGD Development About MGL Chapter 40R 40R Parameters 3% are DSGD business ownersOnly 5% are renters Survey Respondents Survey Respondents Survey Respondents Less densityGreater commercial diversity Overall Input on the DSGD Vision Vision Input Vision Input Open Space s g n i d l i y r u e b s n r a e ez l l e a l r a tpg Open Space Setbacks Setbacks Lot Coverage Lot Coverage Lot Coverage Open Space Open Space DEFINED Open Space REQUIRED Open Space Poll 1 Density Density Density Density Density - Poll 2 Next Steps DPNNVOJUZ!QBSBEJHN!BTTPDJBUFT ! 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Town of Reading Energy Reduction Plan 2021 Prepared by the Metropolitan Area Planning Council with support from the Town of Reading December 2021 In fulfillment of the Massachusetts Green Communities Grant Program Criterion 3 Adopted by Select Board December XX, 2021 Adopted by School Committee December XX, 2021 1 | Reading Energy Reduction Plan 2021 Table of Contents I. Purpose and Acknowledgements ................................................................................................................ 3 II. Executive Summary...................................................................................................................................... 7 III. Energy Use Baseline Inventory ................................................................................................................. 12 IV. Energy Reduction Plan .............................................................................................................................. 16 V. Appendix A: Table 3 - Municipal Energy Consumption for FY2021 ................................................. 27 VI. Appendix B: 2021 Energy Audit Report NORESCO........................................................................... 31 VII. Appendix C: MAPC Vehicle Calculations ............................................................................................... 32 VIII. Appendix D: Behavior Based Program Calculations ................................................................................ 36 IX. Appendix F: MMBTU Conversion Chart DOER ................................................................................ 38 2 | Reading Energy Reduction Plan 2021 I. Purpose and Acknowledgements A. Letters from Both General Government and School District Verifying Adoption of the ERP B. List of Contributors The collaborative efforts of Town Manager Bob LeLacheur, Assistant Town Manager Jean Delios, Community Development Director Julie Mercier, Staff Planner Andrew MacNichol, Facilities Director Joe Huggins, DPW Director Jane Kinsella, Reading Municipal Light Department Director of Integrated Resources Greg Phipps, Deputy Director Joanne Bissetta, and Regional Coordinator Neal Duffy were vital to produce this plan. Much of the information in this plan was derived from energy audits performed by NORESCO, led by John Kauppinen and Eric Pare. Additional technical assistance was provided by Megan Aki of the Metropolitan Area Planning Council (MAPC) on development of this plan. 6 | Reading Energy Reduction Plan 2021 II. Executive Summary A. Narrative Summary of the Town The Town of Reading is a community located in Middlesex County, situated 12 miles North of the City of Boston. As of the 2010 Census, Reading24,747. The Town is governed by a Town Manager and Select Board, with a Representative Town Meeting form of government. Reading school district has eight facilities, which include elementary, middle, and high schools. The Town is served by its municipal utility, Reading Municipal Light Department (RMLD), for electricity services and National Grid for natural gas services Reading, North Reading, Lynnfield, and Wilmington. Because of this, all four communities would need to opt-in to the ommunities program. At the time of drafting this plan, the Town does not have any customers served by an electric investor-owned utility within its geographic boundary. Town has done a commendable job in regularly maintaining and modernizing its facilities with efficiency upgrades since the implementation of its original energy saving performance contract (ESPC) with NORESCO in 2009. The approved energy savings measures in Phase I of the ESPC were implemented in early 2011 this included 83 energy conservation measures across 15 town and school buildings. Over the 15-year contract period, NORESCO has worked closely with the Town to review and gas utility bill usage and perform inspections to ensure savings are being realized. In 2020, the Town engaged NORESCO again to perform a new comprehensive assessment and Investment Grade Audit to assess new energy-saving building improvements that are included in this Energy Reduction Plan. At November 2021 Town Meeting, the energy saving measures included in Phase 2A of the ESPC were approved. B. Summary of the Green Communities Program helps municipalities navigate and meet the five criteria required to become a Green Community, in turn qualifying them for grants that finance additional energy efficiency and renewable energy projects in municipal facilities. The actions taken by a community will improve the efficiency of their facilities, produce significant savings on utility expenses, and ultimately reduce their municipal carbon footprint. Along with the four other required criteria, the Town of Reading pledges to work on reducing its municipal energy usage by 20% over the next five years. This goal, while ambitious, is one that the Town of Reading will actively pursue through competitive grants, energy conservation measures (ECMs), and a progressive approach in how it goes about procuring vehicles and building improvements. This Energy Reduction Plan is meant to serve as a guide and provide a roadmap for the Town to work on to achieve its goal. The Town is not bound to 7 | Reading Energy Reduction Plan 2021 implementing all selected ECMs identified in the plan. After becoming a Designated Green Community, the Town has the flexibility to change its pursued ECMs, especially after doing deeper audits with a selected vendor. The Town will not direct budgeted funds to a potential energy reduction project at the expense of school or municipal services. In the event that the Town does not meet its energy reduction goal within the five- year timeframe, the Town will remain focused on advancing energy reduction initiatives and working toward more sustainable and efficient operation of its facilities. C. Summary of Municipal Energy Uses Total Number of Municipal Buildings: 17 buildings, see table 1 There are eight Alice M. Barrows Elementary School, Joshua Eaton Elementary School, J. Warren Killam Elementary School, Birch Meadow Elementary School, Wood End Elementary School, Arthur W. Coolidge Middle School, Walter S. Parker Middle School, and Reading Memorial High School. School buildings made up 64% of total energy consumption in the 21 baseline. Building Additions and New Construction Within the next five years, Reading anticipates moderate changes to both its municipal and school facilities. The Town anticipates a potential tear-down and rebuild of J. Warren Killam Elementary School within the next five years the exact timing is dependent on receiving directive and funding from the state. The Senior Center is under discussion for possible relocation to newer facility, the existing building would then be repurposed for alternate use that is yet to be determined. Total Number of Municipal Vehicles: 152, see table 1 Total Number of Street Lights and Traffic Lights: 21 streetlight accounts and 257 traffic lights All of the streetlights are owned and managed by Reading Municipal Light Department. Nearly all streetlights have been retrofit to LEDs. Water and Sewer: 7 drinking water pumping stations and 11 wastewater pumping stations The Town has 18 municipally operated pumping stations. Both water and sewer services in Reading are contracted through the Massachusetts Water Resources Authority (MWRA). 8 | Reading Energy Reduction Plan 2021 Table 1: Municipal Energy Use Summary Number Ownership Buildings 17 Muni Natural Gas Heat 16 Muni Electric or No Heat 0 Muni Oil Heat 0 Muni Propane Heat 1 Muni Vehicles 152 Muni Gasoline or Diesel Muni Hybrid Muni Electric 0 Muni Street Lights & Traffic Lights 278 Muni Street Lights 21 Muni Traffic Lights 257 Muni Water and Sewer Drinking Water Treatment Plant 18 - Drinking Water Pumping Station 7 Muni Wastewater Treatment Plant - - Wastewater Pumping Station 11 Muni 9 | Reading Energy Reduction Plan 2021 D. Summary of Energy Use Baseline and Plans for Reduction This Energy Reduction Plan commits Reading to work towards reducing energy use in municipal facilities by at least 20% compared to Fiscal Year 2021 over five years. In the baseline year, the Town consumed 76,964 MMBTUs of energy. The Town of Reading20% energy reduction goal will be measured against the total energy baseline in MMBTUs. This means the Town must reduce usage by at least 15,393 MMBTUs to meet its 20% energy reduction goal. As shown in Figure 1, buildings contributed to 83.9% of the Towns total energy usage share by type (i.e. building, vehicles, street/traffic light, water/sewer, and open space). As shown in Figure 2, the School Department made up 64% of the usage by department (i.e. Department of Public Works, Public Safety Department, Public Services Department, Town of Reading, Water/Sewer Division, Street/Traffic Lights, and Vehicle Fleet). 70,000 60,000 50,000 ) U T B 40,000 M M ( e s U 30,000 20,000 10,000 0 BuildingsVehiclesStreet/TrafficWater/SewerOpen Space Lights Figure 1. Municipal Energy Use Baseline (FY 2021) by Facility Category. Open space includes Community Tennis Courts, Castine Field, Memorial Park, Birch Meadow Shed, Common Park, Longwood Soccer Field, Symonds Way Field, Washington Park Irrigation, and Sprinkler. 10 | Reading Energy Reduction Plan 2021 60,000 50,000 40,000 ) U T B M 30,000 M ( e s U 20,000 10,000 0 Figure 2. Municipal Energy Use Baseline (FY 2021) by Department Category. Reading has identified energy savings measures in each facility category to reduce energy use 19.7% based on the total energy usage, as illustrated in Table 2. Table 2: Summary of Municipal Energy Use & Reductions Projected MMBTU Used % of Total MMBTU Savings as % of Total Planned Facility Category in Baseline Baseline Energy MMBTU Baseline MMBTU Year Consumption Energy Consumption Savings Building* 64,581 83.9% 13,315 17.3% Vehicles** 11,099 14.4% 1,857 2.4% Street & Traffic Lights 265 0.3% - 0.0% Water & Sewer 878 1.1% - 0.0% Open Space 542 0.7% - 0.0% Total Energy Use 76,964 100.0% 15,171 19.7% * Building savings are made up of 15.1% in hard measures and 2.2% in soft (behavioral) measures. ** Vehicle savings are made up 0.4% in hard measures and 2.0% in soft (behavioral) measures. 11 | Reading Energy Reduction Plan 2021 III. Energy Use Baseline Inventory A. Identification of the Inventory Tool Used The Town of Reading (MEI) web- based energy inventory and analysis tool. Energy use is measured in British thermal units (MMBTUs), which allow all fuel types (e.g. electricity, natural gas, diesel, etc.) to be converted to a common unit. B. Identification of the Baseline Year Fiscal Year (FY) 2021 will serve as the baseline year. FY 2021 ran from July 1, 2020 to June 30, 2021. This will give the Town until June 30, 2026 (FY 2022 FY 2026) to reach its 20% energy reduction goal. C. Municipal Energy Consumption for the Baseline Year (FY 2021) Appendix A presents Table 3 showing energy use for each municipal facility in native units and MMBTUs in the Baseline year. In the baseline year, the Town used 76,964 MMBTUs of energy. As shown in Figure 4, consumption of electricity accounts for 24% and natural gas usage accounts for 59% 2021 energy use baseline. Diesel 7% Gasoline 7% Electricity 24% Gas 31% Gas 62% Figure 4. Energy Usage in FY 2021 By Fuel Type 12 | Reading Energy Reduction Plan 2021 Table 3A shows that of the municipalitys 17 buildings, the top five energy consumers comprise 57 percent of total energy use for the Town. Table 3A. Top Energy Consuming Facilities in Reading Percent of FY 2021 Facility MMBTUs Baseline Reading Memorial HS 16,566 19% Arthur W Coolidge MS 10,387 12% Walter S Parker MS 7,591 9% DPW Garage 5,384 7% Joshua Eaton ES 3,835 5% Total FY 2021 Usage for Top Five 43,763 57% Total FY 2021 Usage Baseline 76,964 100% The Towns top energy consuming facilities have undergone several energy conservation measures in prior years. Lighting at the DPW Garage was retrofitted to LEDs between 2018-2019 and common areas at Joshua Eaton Elementary School was also retrofitted to LEDs in 2017. The DPW Garage is more sensitive to temperature changes than other buildings due to the frequent opening and closing of the overhead doors as equipment goes in and out. Arthur W. Coolidge Middle School had two gas- fired condensing boilers installed to heat the back section of the building in the multi-purpose room. At Reading Memorial High School, one of the boilers was converted from steam to hot water, during this project the boiler was removed and replaced with three gas-fired condensing boilers. Additionally, all of the classrooms were converted to LEDs during FY21. All four high school buildings during the baseline year of FY21 had operational changes due to the COVID-19 pandemic. All school education activities were remote from March 2020 through June 2020, and then on a hybrid schedule (both in person and remote) from August 2020 through April 2021. All systems in the buildings remained on, even though students were not occupying the buildings while remote. During this period there were also no after hour building rentals, and the facilities closed between 4 and 6 p.m. Town switched over to MERV-13 filters in all the town and school buildings to improve health and safety, which taxes the equipment slightly more than the prior filters. Additionally, the Town entered into a memorandum of understanding with the teachers union to bring ventilation systems on earlier in the day and a couple hours past dismissal time to increase ventilation. 13 | Reading Energy Reduction Plan 2021 Figure 5. Energy Use Intensity (kBTU/sf) and Total Energy Use (MMBTU) for Buildings. This graph shows the energy usage per square foot in buildings. Points further to the right have a higher energy use per square foot (i.e. less energy efficient). Points higher up use more total energy. buildings. The colors of the circles in indicate the building (green = school, brown = public works, yellow = public safety, turquoise = library, orange = indoor recreation, light blue = administration, blue = null/unspecified). Note: as of 12/7/21, gas usage at J, Warren Killam ES and Wood End ES had not loaded into MEI which translates to a misrepresentation of building efficiency in this chart. 14 | Reading Energy Reduction Plan 2021 D. Existing Energy Management Processes Energy use for the Town and School facilities is managed by Joe Huggins, Director of Facilities, and Jane Kinsella, Director of Public Works, with assistance from other Town staff. Reading Municipal Light Department provides expertise on projects involving electricity. E. Energy Reduction Goal 20% energy reduction goal will be measured against the energy baseline of 76,964 MMTBUs. In order to reduce energy consumption by 20% Reading would have to reduce its total energy consumption by at least 15,393 MMBTUs over a five year period. The Town will focus on reducing energy consumption in its top energy consuming buildings. Across all of the buildings, the Town will implement the strategy of tackling energy conservation throughout all systems in the building. This means pairing upgrades to the building controls with weatherization and HVAC measures. The Town will also consider enrolling key facilities staff in building operator trainings to maximize the energy savings realized from the implementation of HVAC measures and controls. 15 | Reading Energy Reduction Plan 2021 IV. Energy Reduction Plan A. Narrative Summary As shown in Table 4, the Town has identified energy savings measures to reduce energy usage from FY 2021 by 15,171 MMBTUs or 19.7%. Behavioral and policy measures related to Readings public schools and vehicle fleet have been calculated to provide additional soft savings for the Towns consideration throughout the five-year plan. All these measures are summarized below. This Energy Reduction Plan is meant to serve as a guide and provide a roadmap for the Town to work on to achieve its goal. The Town is not bound to implementing all selected ECMs identified in the plan. After becoming a Designated Green Community, the Town has the flexibility to change its pursued ECMs, especially after doing deeper audits with a selected vendor. i. Funding The total amount of funding needed, after the Towns lighting incentives are applied, to complete the projects identified in this ERP is $12,723,735. Approximately, 4.5 million of the identified projects will be financed through Phase 2A of the Towns ESPC with NORESCO. The remaining measures work out to an approximate investment of nearly 1.5 million each year to reach and surpass the 20% reduction target by FY26. After the Towns Designation Grant funding is expended, the Town may be eligible for up to $250,000 annually through the Green Communities Competitive Grant program. All prior projects must be completed before applying for additional funds each year which may mean that the Town does not apply for funding each consecutive year, depending on project timelines. The Town will need to complement the grant funding with local investments and other grant funding sources in order to achieve its goal over the next five years. These funding recommendations are based on past programmatic structure and timing for the Green Communities Competitive Grant program. Reading anticipates that DOER may choose to change or adjust these parameters as the program moves forward in the next five years. The Town will also need to leverage supplemental grant funding to support achieving its 20% reduction over the five years. The Town may consider pursuing MSBA (Massachusetts School Building Authority - https://www.massschoolbuildings.org/programs) funding to support energy conservation measures implemented at the schools. Another funding source that the Town intends to pursue, due to its standing as an MVP community, is Municipal Vulnerability Preparedness Action Grant Funds. Where there is overlap between preparedness and energy conservation measures, the Town will seek to support its energy reduction goals in this way. The Town will actively pursue other applicable grants when they become available and utilize resources available from MAPC and DOER to identify viable opportunities over the course of the five years. ii. Overview of Goals for Years 1-3: 16 | Reading Energy Reduction Plan 2021 Energy Management Processes The scheduling of projects and buildings to focus on provides a guideline, but will be reevaluated on a year- to-year basis to determine the Town best course of action to take as well as unforeseen factors that could push back or move forward a project. The Town and School Department will manage the order and timing of implementing energy reduction projects by taking the following measures on a year-to-year basis: Create a process and schedule to regularly review and check set points, particularly in largest buildings; Plan to develop energy efficient purchasing policy; Plan to amend certain job descriptions with Green Communities implementation responsibilities; Coordinate implementation items with all essential personnel and evaluate all potential School Department projects with their capital expenditure plan. Energy Conservation Measures During years 1-3 the Town has identified the following buildings and associated energy conservation measures for implementation through Phase 2A of the ESPC with NORESCO: Alice M. Barrows Elementary School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Implement energy management system upgrades this includes new direct digital control points. o Replace specified air handling unit (AHU) and roof top unit (RTU) motors with premium energy efficient inverter-rated motors of equal horsepower and install variable frequency drives (VFDs). o Conduct additional building weatherization this includes weather stripping of double and single doors. Birch Meadow Elementary School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Implement energy management system upgrades this includes new direct digital control points. o Conduct additional building weatherization this includes caulking, weatherstripping, overhang air sealing, and roof-wall intersection air sealing. Arthur W. Coolidge Middle School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Implement energy management system upgrades this includes new direct digital control points and additional zone control and scheduling set points. o Conduct additional building weatherization this includes buck frame air sealing, caulking, door weather stripping, overhang air sealing, and roof-wall intersection air sealing. DPW Garage o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Replace existing transformers with new high-efficiency transformers. 17 | Reading Energy Reduction Plan 2021 o Conduct additional building weatherization this includes caulking, overhang air sealing, overhead door weatherstripping, and roof-wall intersection air sealing. Joshua Eaton Elementary School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Implement energy management system upgrades this includes new direct digital control points. o Replace specified hot water pump and heating and ventilating unit fan motors with premium energy efficient inverter-rated motors of equal horsepower and install variable frequency drives (VFDs). o Conduct additional building weatherization this includes door weatherstripping and roof-wall intersection air sealing. Main Street Fire Station o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Conduct additional building weatherization this includes caulking, overhead door weatherstripping, and roof-wall intersection air sealing. Walter S. Parker Middle School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Install two new high-efficiency boilers condensing boilers with gas-fired modulating burners. o Implement energy management system upgrades this includes new direct digital control points and additional zone control and scheduling set points. o Replace specified heating and ventilating unit fan motors with premium energy efficient inverter-rated motors of equal horsepower and install variable frequency drives (VFDs). o Conduct additional building weatherization this includes caulking and door weatherstripping. o Install plug load controls that remove the need to turn off or unplug equipment. Police Station o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Install two new high-efficiency boilers condensing boilers with gas-fired modulating burners. o Install new higher-efficiency air-cooling condensing unit (ACCU) and air handling unit (AHU) coil. o Implement energy management system upgrades this includes new direct digital control points. o Conduct additional building weatherization this includes single and overhead door weatherstripping. Reading Memorial High School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Implement energy management system upgrades this includes new direct digital control points and additional zone control and scheduling set points. o Replace existing transformers with new high-efficiency transformers. o Conduct additional building weatherization this includes door weatherstripping, overhang air sealing, roof-wall intersection air sealing, and wall air sealing. Senior Center 18 | Reading Energy Reduction Plan 2021 o Replace and retrofit existing lighting fixtures to LEDs throughout the building. Town Hall o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Replace existing transformers with new high-efficiency transformers. o Conduct additional building weatherization this includes single door weatherstripping. West Side Fire Station o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Conduct additional building weatherization this includes caulking and overhead door weatherstripping. Wood End Elementary School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Conduct additional building weatherization this includes double door weatherstripping. iii. Overview of Goal for Years 4-5: Energy Management Processes The same philosophy behind the goals of years 1-3 remain with project goals in years 4-5. All projects and buildings will be reevaluated on a year-to-year basis to determine immediate need and compliance with the direction of essential personnel and committees. Logically projects in years 4-5 are those that may take a longer time to implement either in scope or cost and therefore have been pushed back for the purpose of this Energy Reduction Plan. However, circumstances are open to change depending on the direction and year-to-year reevaluation by the Town. Energy Conservation Measures During years 4-5 the Town has identified the following buildings and associated energy conservation measures for implementation: Alice M. Barrows Elementary School o Install plug load controls that remove the need to turn off or unplug equipment. Birch Meadow Elementary School o Install plug load controls that remove the need to turn off or unplug equipment. Arthur W. Coolidge Middle School o Install two new high efficiency rooftop units (RTUs). o Install new refrigeration controls and fan motors to optimize cooler/freezer operations. o Install new boiler controls to limit boiler cycling and purging. o Convert the existing steam hot water piping and equipment to a hot water heating system. o Install plug load controls that remove the need to turn off or unplug equipment. DPW Garage o Install six new HVAC units to replace the existing aging units used in offices. J. Warren Killam Elementary School o Replace and retrofit existing lighting fixtures to LEDs throughout the building. o Implement energy management system upgrades this includes new direct digital control points. 19 | Reading Energy Reduction Plan 2021 Joshua Eaton Elementary School o Install plug load controls that remove the need to turn off or unplug equipment. Walter S. Parker Middle School o Install new refrigeration controls and fan motors to optimize cooler/freezer operations. o Boiler Controls o Install plug load controls that remove the need to turn off or unplug equipment. Reading Memorial High School o Install new refrigeration controls and fan motors to optimize cooler/freezer operations. o Install plug load controls that remove the need to turn off or unplug equipment. Senior Center o Install two new HVAC units to replace the existing aging systems. Town Hall o Install one new high efficiency rooftop units (RTUs). Wood End Elementary School o Install plug load controls that remove the need to turn off or unplug equipment. Behavior-based Energy Saving Programs o Implement behavior-based energy saving programs at all eight schools (see Appendix D). Vehicle Policy and Behavioral Measures o Implement an anti-idling policy for all town vehicles, excluding Police Department vehicles. o Closely monitor fire air pressure and use fuel efficient tires throughout the vehicle fleet. o Use 100% synthetic oil to improve fuel efficiency of the vehicle fleet. Vehicle replacements and retrofits o Replace the 8 nonexempt vehicles in the Towns current vehicle inventory with a viable battery electric vehicle option upon end of useful life. iv. Energy Efficiency Identification Measures: The Town of Reading should continue to utilize MEI to review data and identify if year over year trends are occurring as expected. Unexpected increases or the failure of some categories to decrease despite known interventions/retrofits should prompt further inquiry. Use building to tab to identify underperforming and/or wasteful buildings based on Energy Use Intensity (see Figure 4 above). Conduct research and talk with experts such as energy auditors, DOER, MAPC, Massachusetts Clean Energy Center and others to find out if new technologies have come to market that could provide new savings in existing facilities. MAPC recommends exploring Massachusetts Clean Energy : http://www.masscec.com/. B. Path to 20% Energy Use Reduction by the end of Fiscal Year 2024 i. Program Management Plan for Implementation, Monitoring, and Oversight 20 | Reading Energy Reduction Plan 2021 Document Tracking The Town of Reading will store all files for Green Communities in a centralized folder on the Towns computer server. Upon designation, the Town will use this location to store its annual reports to DOER, grant closeout paperwork, and grant applications. This will support the Town in sustaining capacity and institutional knowledge about the Towns progress as a Green Community over time. Green Communities Team Staffing, Responsibilities & Meetings A detailed timeline of annual activities for the Green Communities team members and assignments can be found in Figure 6. Reading Green Communities Annual Implementation Calendar. The timeline for activities associated with the Green Communities Program competitive and designation grants (all text shown in green in Figure 6) are based on past programmatic timing and are subject to change by DOER as the program moves forward. This Calendar is an approximation of the current program structure to support communities in planning for implementation Reading may need to adjust their Annual Implementation Calendar in the coming years to respond appropriately to any changes in the Program. Figure 6. Reading Green Communities Annual Implementation Calendar Project Progress Report Quarterly review of MEI & JULY to DOER (due 4 days input of manual entry data after quarter ends) Competitive Grants Quarterly request for vehicle Awarded inventory updates & stretch code permits Start Annual Report AUGUST information collection Finalize all MEI data SEPTEMBER for prior fiscal year Project Progress Report Quarterly review of MEI & OCTOBER to DOER (due 4 days input of manual entry data after quarter ends) Quarterly request for vehicle inventory updates & stretch code permits Compile all final Annual Core Team Meeting NOVEMBER documentation for to identify projects, funding, Annual Report and audit needs Submit Annual Report DECEMBER to DOER 21 | Reading Energy Reduction Plan 2021 Project Progress Report Quarterly review of MEI & JANUARY to DOER (due 4 days input of manual entry data after quarter ends) Quarterly request for vehicle inventory updates & stretch code permits Report to Reading Select Board after DOER accepts Annual Report Final Project Report to FEBRUARY DOER (within 2 months of project completion) Competitive Grant MARCH Applications Due Project Progress Report Quarterly review of MEI & APRIL to DOER (due 4 days input of manual entry data after quarter ends) Quarterly request for vehicle inventory updates & stretch code permits Start planning procurements MAY in anticipation of Competitive Grant Award JUNE KEY Activities historically required for Green Community grants (designation and competitive) Activities required after two years of designation Annual Green Community best practices Julie Mercier, Director of Community Development, will be the Towns Administrative Lead/Point of Contact for Green Communities activities. The Towns Administrative Lead/Point of Contact will be responsible for preparation and submission of the Towns annual reports, grant applications, and grant project related reporting. They will also be responsible for providing annual updates to the Select Board on the Towns progress towards the 20% reduction goal over the five years. Andrew MacNichol, Staff Planner, will be responsible for maintaining and updating the Towns MEI data. Reading Municipal Light Department staff Greg Phipps, Maureen McHugh, and Sarah Shenstone-Harris will support the Town in providing quarterly updates on the Towns electric accounts and associated usage. 22 | Reading Energy Reduction Plan 2021 Responsibility for the implementation of projects will be rest with the Facilities Department and will be led by Joe Huggins, Facilities Director. Responsibilities include management of all grant funded and Town funded energy conservation measures, quarterly project updates to support in reporting to DOER, insight on critical building information for the annual report, and coordination of additional building audits to identify new measures as needed over the five years. Table 4a: Reading Green Communities Core Team Role Responsibilities Staff Person(s) / Committee or Department Green Communities Point of Contact Julie Mercier / Planning Department MEI Maintenance Lead Andrew MacNichol / Planning Department Greg Phipps / Reading Municipal Light Department Project Implementation Lead Joe Huggins / Public Works Department KEY Activities required for Green Community grants (designation and competitive) Activities required after two years of designation Annual Green Community best practices The Towns Green Communities Core Team will conduct quarterly meetings with applicable staff in order to go over the progress of projects, planning for the next fiscal year, review of grant opportunities, and reassessment of the Energy Reduction Plan when needed. In addition to the reporting requirements of becoming a Green Community, the Town will provide an annual report to the Select Board and School Committee around the time of the Annual Town Meeting. By doing this we can explain what has been accomplished within the past fiscal year and what we hope to accomplish for the next fiscal year. The report to both bodies will include: The trend for town-wide energy usage; o Should show the baseline, current year and any years in between; The trend for energy usage in at least the top three to five energy using buildings Reading Memorial High School, Arthur W. Coolidge Middle School, Walter S. Parker Middle School, DPW Garage, and Joshua Eaton Elementary School which together comprise approximately 57% use. o Should show the baseline, current year and any years in between; A summary of the major efficiency measures implemented over the past year; An explanation or hypothesis the cause of the trends town-wide and in at least each of the top 3 to five buildings; Update on Green Communities competitive grant applications. 23 | Reading Energy Reduction Plan 2021 ii. Summary of Energy Audit(s) or Other Sources for Projected Energy Savings Building audits were provided by NORESCO in 2021 and provide 15.1% energy savings (11,633 MMBTUs). The Audit Report is included in Appendix B. Behavioral measures across town buildings and school facilities will provide 2.2% additional energy savings (1,682 MMBTUs). The supporting documentation for school behavioral measures and building operator certification calculations is available in Appendix D. MAPC performed additional savings calculations for the replacement of eligible fleet vehicles with hybrid electric and plug-in hybrid electric models. The vehicle replacement and retrofit measures will provide another 0.4% (323 MMBTUs). Vehicle policy and maintenance measures targeting overall vehicle usage will provide another 2.0% energy savings (1,534 MMBTUs). The supporting documentation for vehicle replacement and retrofit measures and policy and maintenance measures are available in Appendix C. iii. Energy Conservation Measures Table 4 lists recommended energy conservation measures. References for each measure is included in the table and these references are included as appendices to the Energy Reduction Plan. Projected annual MMBTU savings for each category (buildings and vehicles) are subtotaled to arrive at a municipal grand total of 15,171 MMBTUs. 24 | Reading Energy Reduction Plan 2021 Source for Energy Savings 25 | Reading Energy Reduction Plan 2021 Reference NORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Investment Grade AuditNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional Measures Funding Source Performance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformanc e ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractPerformanc e ContractPerformance ContractPerformance ContractPerformance ContractPerformance ContractGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Capital Investment 9.79.05.79.19.28.56.87.30.24.55.88.0 n/a 15.319.120.615.512.116.511.810.717.515.715.717.714.217.421.815.616.113.936.528.214.312.812.312.817.728.816.831.327.527.950.931.921.029.637.112.427.319.031.918.926.519.622.947.0 After 35.9 191.3227.4526.9 (years) Payback Estimated Incentives $692 $2,783$7,785$6,965$3,709$2,539$3,418$5,692$3,250$1,531$6,600$6,130$8,300$7,800$9,800 $27,509$33,147$68,381$14,776$19,589$88,714$30,183$34,032$26,889$90,363$52,629$36,256$13,816$24,872$68,890$14,479$44,376$54,801$44,729$91,263$10,543$49,404$28,834$73,307$12,750$56,600$52,000$12,750$28 ,400$25,500$26,300$94,000 $115,686$217,494$161,836$194,108$751,943$354,754$336,483$102,476$331,000$141,000$101,000 $1,252,845$6,850,000 Utility Incentives ($) $ 12,419,466 Estimated Cost After $0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0$0 $900$300$900 Utility $7,200$9,587$9,600$1,375$3,300 $11,812$12,922$30,000$24,552$15,000$50,000$36,539$10,282 Estimated Incentives ($) $ 224,269 Green Financial Data Grant* ($) Communities $692 $2,783$7,785$6,965$5,084$2,539$3,418$5,692$3,250$1,531 $6,600$6,130$8,300$7,800$9,800 $28,409$44,959$68,381$15,076$19,589$95,914$30,183$34,032$36,476$90,363$53,529$49,178$13,816$24,872$93,442$14,479$44,376$58,101$44,729$91,263$10,543$49,404$39,116$73,307 $12,750$56,600$52,000$12,750$28,400$25,500$26,300$94,000 $115,686$217,494$161,836$203,708$766,943$404,754$336,483$139,015 $331,000$141,000$101,000 $1,282,845 $6,850,000 Project Cost ($) Estimated Total $ 12,723,735 $0 $90$24$49 $135$497$972$401$900$543$854$977$193$240$220$400$280$410$400$370 $1,803$1,737$4,399$1,222$1,190$9,858$2,833$5,926$1,533$9,917$3,354$2,043$2,703$6,548$8,904$4,426$3,186$3,307$9,731$9,987$7,164$7,126$3,869$1,631$9,124$6,500$2,700$1,400$3,700$1,500$1,300$1,150$2,000 $11,986$18,484$19,036$45,983$14,891$13,000$11,400 Projected 346,409 Savings ($) Annual Cost Diesel Savings (Gallons) 6,074 Vehicle Gasoline (gallons) 9,069 0000000000000000000 782143 -57-79 118438861355801158750 -691-228-271-541-185-211-763-184-490-800 1,7211,1511,0419,4192,5113,2046,2598,5112,3179,1196,0444,2002,5001,0001,400 Energy Data-1,470-1,357-2,699 12,350 Savings (therms)67,745 Natural Gas Projected Annual Energy Savings 00000000000 732339 106838366702271611136 2,0215,3908,2384,9825,6407,1212,3802,1704,0002,6803,9304,3003,580 79,74217,06229,22243,11812,86867,90520,36018,44343,96319,01811,24375,21663,32023,40814,15567,38519,97012,33079,60026,90012,30010,94011,560 1,896,088 125,076135,779356,497 Electricity Savings (kWh) Table 4: Estimated Energy Savings in Reading Municipal Facilities Status Quarter/year) Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY22-FY24Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26 NATIVE UNIT TOTALS: Status (Completed with month/year or Planned New RTUs New HVACNew HVAC New BoilersNew Boilers LED LightingLED LightingLED LightingLED Lighting LED LightingLED LightingLED LightingLED LightingLED LightingLED LightingLED LightingLED LightingLED LightingLED LightingLED Lighting Boiler Controls Boiler Controls EE Motors & VFDsEE Motors & VFDs EE Motors & VFDsPlug Load ControlsPlug Load ControlsPlug Load ControlsPlug Load ControlsPlug Load Controls Plug Load ControlsPlug Load Controls New EE TransformersNew EE Transformers New EE Transformers Refrigeration ControlsRefrigeration Controls New ACCU & AHU CoilRefrigeration Controls Building WeatherizationBuilding WeatherizationBuilding WeatherizationBuilding WeatherizationBuilding WeatherizationBuilding WeatherizationBuilding Weatherization Building WeatherizationBuilding WeatherizationBuilding WeatherizationBuilding WeatherizationBuilding Weatherization Steam to HW Heating Conversion Energy Conservation Measure Energy Management System UpgradesEnergy Management System UpgradesEnergy Management System Upgrades Energy Management System UpgradesEnergy Management System UpgradesEnergy Management System UpgradesEnergy Management System UpgradesEnergy Management System Upgrades Measure Senior Center Category/Building Reading Memorial High School Barrows Elementary SchoolBarrows Elementary SchoolBarrows Elementary SchoolBarrows Elementary SchoolBirch Meadow Elementary SchoolBirch Meadow Elementary SchoolBirch Meadow Elementary SchoolCoolidge Middle SchoolCoolidge Middle SchoolCoolidge Middle SchoolDPW GarageDPW GarageDPW GarageJoshua Eaton Elementary SchoolJoshua Eaton Elementary SchoolJoshua Eaton Elementary SchoolJoshua Eaton Elementary SchoolMain Street Fire StationMain Street Fire StationParker Middle SchoolParker Middle SchoolParker Middle SchoolParker Middle SchoolParker Middle SchoolParker Middle SchoolPolice StationPolice StationPolice StationPolice StationPolice StationReading Memorial High SchoolReading Memorial High SchoolReading Memorial High SchoolReading Memorial High SchoolReading Memorial High SchoolSenior CenterTown HallTown HallTown HallWest Side Fire StationWest Side Fire StationWood End Elementary SchoolWood End Elementary SchoolBarrows Elementary SchoolBirch Meadow Elementary SchoolCoolidge Middle SchoolCoolidge Middle SchoolCoolidge Middle SchoolCoolidge Middle SchoolCoolidge Middle SchoolDPW GarageJ. Warren Killam Elementary SchoolJ. Warren Killam Elementary SchoolJoshua Eaton Elementary SchoolParker Middle SchoolParker Middle SchoolParker Middle SchoolReading Memorial High School 20 | Reading Energy Reduction Plan 2021 NORESCO Phase 2A Audit Additional MeasuresNORESCO Phase 2A Audit Additional MeasuresMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix DMAPC Calculations, Appendix CMAPC Calculations, Appendix C n/a Grant Funding/Capital InvestmentGrant Funding/Capital InvestmentGrant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Operations Budget Grant Funding/Capital Investment 15.7 0.90.22.31.41.70.81.81.30.2 66.021.4 35.8515.68 $273,600 273,600 $7,070$5,000$5,000$5,000$5,000$5,000$5,000$5,000$5,000$1,695 $33,000 12,419,466 $ $ $0 - $0$0$0$0$0$0$0$0$0$0$0 224,269 $ $ - - $ $ $273,600 273,600 $7,070$1,695 $33,000$15,000$15,000$15,000$15,000$15,000$15,000$15,000$15,000 12,723,735 $ $ $17,444 17,444 $500$330 346,409 $5,470$2,195$3,660$2,958$5,892$2,802$3,734 $21,862$10,500 $ $ - 835 6,074 - 6,074 - 9,069 1,093 3,267 5,802 - - 0 6,774 67,745 - - 1,400 6,469 (20,803) 4,630 1,916,891 - 3,330 39,068 156,155 15,680 26,143 21,131 42,087 20,018 26,671 105,000 (20,803.36) 1,857 13,315 15,171 Table 4: Estimated Energy Savings in Reading Municipal Facilities Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26Planned FY25-FY26 MMBTU Saved:MMBTU Saved: New RTUs Total MMBTU Saved Plug Load Controls Vehicle Policy Soft Measures Building Operator Certification Battery Electric Vehicle Replacements School Behavior Based Savings ProgramSchool Behavior Based Savings ProgramSchool Behavior Based Savings ProgramSchool Behavior Based Savings ProgramSchool Behavior Based Savings ProgramSchool Behavior Based Savings ProgramSchool Behavior Based Savings ProgramSchool Behavior Based Savings Program School SchoolSchoolSchool Town Hall All Buildings Vehicle FleetVehicle Fleet Wood End ES J Warren Killam ES Arthur W Coolidge Middle Birch Meadow Elementary Walter S Parker Elementary Alice M Barrows Elementary Wood End Elementary School Reading Memorial High School Joshua Eaton Elementary School Buildings SubtotalVehicle Subtotal C. Summary of Long-Term Energy Reduction Goals Beyond 5 Years A. Municipal Buildings (including schools) To better strategize for the long-term maintenance and management of municipal buildings, Reading will work with school and Town staff as well as outside consultants, when necessary, to assess and document the condition of major municipal buildings. In addition to exposing continuing opportunities for energy use reductions, this effort will provide the Town with a clear, long-term asset management strategy for the effective budgeting and maintenance of buildings. B. Vehicles (including schools) The Fuel-Efficient Vehicle policy will have become engrained within municipal purchasing practices after 5 years, and the Town will seek to explore even more efficient policies and tracking systems to enable more efficiency. The Town is committed to exploring and replacing vehicles with comparable battery electric, plug-in hybrid, and hybrid electric models, where feasible. C. Perpetuating Energy Efficiency An annual municipal audit by Town and School staff can tap into the knowledge of the employees who use and maintain the buildings every day. It can empower building staff to develop a detailed repair and management schedule and collect data on problems and inefficiencies that may be missed by traditional third-party audits. The Town of Reading will grow its capacity to retrofit and build more efficient facilities, purchase more efficient vehicles, and illuminate the Town through more efficient lighting throughout the 5-year period. These practices will become more engrained in the culture of the Town and will provide opportunities to instill the ethos into additional policies and programs for more dedicated long-term funding streams and strategies. 26 | Reading Energy Reduction Plan 2021 Total MMBTU 10,387 16,566 3,079 3,478 3,835 7,591 2,683 910 3,422 8 1,262 1,469 5,384 2,524 254 MMBTU Solar Electric kWh MMBTU Diesel Gallons 21 MMBTU 20 Gasoline Gallons MMBTU Oil Gallons - MMBTU 9,054 11,238 2,544 2,586 3,114 6,154 2,000 2,512 343 728 382 4,576 1,253 Gas -- therms 90,537 112,379 25,441 25,857 31,138 61,542 20,000 25,120 3,428 7,276 3,819 45,762 12,534 Municipal Energy Consumption for FY - MMBTU 1,333 5,328 535 892 721 1,436 683 910 159 8 535 1,087 808 1,271 254 Electric kWh 390,720 1,561,600 156,720 261,420 211,379 421,000 200,080 266,760 46,720 2,251 156,699 318,560 236,700 372,480 74,560 Coolidge Appendix A: Table 3 Facility Table 3: Municipal Energy Use Baseline (FY2021)Arthur W MSReading Memorial HSBirch Meadow ESAlice M Barrows ESJoshua Eaton ESWalter S Parker MSJ Warren Killam ESWood End ESSenior CenterConcession StandTown HallLibraryDPW GaragePolice StationPress Box 989 735 5 64,581 147 118 265 63 41 5 4 28 53 75 12 22 53 271 26 42 19 - - - - - - - - - - - - - - - - - 619 580 47,683 - - 6,186 5,796 476,815 - 371 155 5 16,491 147 118 265 63 41 5 4 28 53 75 12 22 53 271 26 42 19 108,600 45,469 1,475 4,833,193 43,116 34,490 77,606 18,410 12,151 1,550 1,086 8,280 15,548 21,952 3,418 6,398 15,522 79,285 7,544 12,295 5,556 Station Street Main Street FireWest Side FireMattera Cabin Buildings Subtotal Town Street LightsTown Traffic Lights Street Lights/Traffic Lights Subtotal 8 Louanis Dr Pumping Station8 Hopkins St Pumping StationAuburn Water TowerBear Hill Pumping StationBeverly Pumping StationEmerald Pumping StationLothrup Pumping StationBatchelder WW Pumping StationBrewer Ln WW Pumping StationCollins Ave WW Pumping Grove St WW Pumping StationHaverhill St WW Pumping StationJoseph Way WW Pumping StationLongwood Rd WW Pumping Station 0 20 17 105 22 7 878 88 10 - - - 1 - - 442 541 11,099 76,964 - - - - - - - - 5,277 5,277 - - 37,963 37,963 - - 5,822 5,822 - - 46,950 46,950 - - - - - - - - 47,683 - - 476,815 ------ 20 17 105 22 7 885 88 10 1 442 541 18,182 - 5,957 5,051 30,838 6,303 2,062 257,144 25,759 3,059 1 26 46 435 12 39 129,525 158,902 5,326,845 Station Small Ln WW Pumping Strout Ave WW Pumping StationSturges WW Pumping StationWest St WW Pumping StationAuburn Street Pole Antennae Water/Sewer Subtotal Community Tennis CourtsCastine FieldMemorial ParkBirch Meadow ShedMorton Field/ScoreboardCommon ParkLongwood Soccer FieldSymonds Way FieldWashington Park IrrigationSprinkler Open Space SubtotalVehicles SubtotalTOTAL ENERGY USE VI. Appendix B: 2021 Energy Audit Report NORESCO 31 | Reading Energy Reduction Plan 2021 VII. Appendix C: MAPC Vehicle Calculations Table 5: Policies that Affect Fleet Gas and Diesel Usage Guidance Anti-Idling Policy** All FY 2021 Gas Usage (Gallons)** 29,851 All FY 2021 Diesel Usage (Gallons) 37,963 Idling vehicles contribute significantly to air pollution and waste fuel, increasing fleet management costs. Municipalities across the 10% Percent Savings commonwealth and the nation have seen significant cost and greenhouse gas emission reductions since implementing Town- municipal vehicles.* Gallons Gasoline Saved per Year 2,985 Gallons Diesel Saved per Year 3,796 MMBTUs Saved per Year 881 32 | Reading Energy Reduction Plan 2021 Guidance Closely Monitor Tire Air Pressure and Use Fuel Efficient Tires All FY 2021 Gasoline Usage 46,950 (Gallons) All FY 2021 Diesel Usage (Gallons) 37,963 Maintaining appropriate air pressure in vehicle tires 4% can decrease that vehicles fuel consumption by as Percent Savings much as 4%.* Gallons Gasoline Saved per Year 1,878 Gallons Diesel Saved per Year 1,519 MMBTUs Saved per Year 435 Guidance Use 100% Synthetic Oil All FY 2021 Gasoline Usage 46,950 (Gallons) All FY 2021 Diesel Usage (Gallons) 37,963 The use of 100% synthetic oils reduces fuel 2% Percent Savings consumption, the number of annual oil change and labor costs.* Gallons Gasoline Saved per Year 939 Gallons Diesel Saved per Year 759 MMBTUs Saved per Year 217 Total MMBTUs 1,534 *http://www.fueleconomy.gov/feg/pdfs/OwnerRelatedFuelEconomyImprovements.pdf **Excludes all Police Department vehicles. In FY21, the Police Department used 17,099 gallons of gasoline. 33 | Reading Energy Reduction Plan 2021 0026724 57 Cost Annual $445.9$79.35$897.7$218.5$890.7$367.9$643.7$487.6 Savings $4,031. 22 6.61 U) 32.9574.8217.6358.27.1953.6551.58 322.66 Annual (MMBT Savings Savings 0000000 Estimated Annual 325.067.80767.0179.0548.5268.2550.0561.8 s (gal) Annual Saving 3,267.30 $82.01 Cost Wh) $327.60$927.76$207.50$414.67$270.35$665.28$849.44 ($0.18/k $3,744.60 Calculated Annual Use Use Replacement 455.62 1,820.00 5,154.24 1,152.76 2,303.70 1,501.92 3,696.00 4,719.12 Electricity (kWh)*** 20,803.36 Cost $773.50$161.36$426.02$638.32 $7,776.17 $1,825.46$1,305.43$1,309.00$1,337.08 VMT 6,500.00 1,627.20 4,117.00 8,227.50 5,364.00 18,408.00 13,200.00 16,854.00 74,297.70 (Estimated) Current Annual Use 67.80 325.00767.00179.00548.50268.20550.00561.80 (FY21) 3267.30 Gasoline 2024242315202430 Combined MPG TOTALS rofit Type Replacement/Ret Replace with Full Battery Electric Vehicle Replace with Full Battery Electric Vehicle Replace with Full Battery Electric Vehicle Replace with Full Battery Electric Vehicle Replace with Full Battery Electric Vehicle Replace with Full Battery Electric Vehicle Replace with Full Battery Electric Vehicle Replace with Full Battery Electric Vehicle Make/ModelFord TaurusFord EscapeFord EscapeFord EscapeFord ExpeditionChevrolet TraverseFord EscapeFord Focus Year 20062008201720162011201920192014 ------ DepartmentDPW Maintenance/Cemetery DPW MaintenanceDPW MaintenanceDPW MaintenanceDPW Maintenance/Surveyor (CIP '23)DPW Maintenance/EngineeringSCHOOLSCHOOL Vehicle Replacement Calculations VIN1FAFP53U46A1910131FMCU59H18KE456871FMCU9G93HUD857091FMCU9G9XGUA553231FMJU1G57BEF489661GNEVLKW4KJ1374901FMCU9GD7KUC172751FADP3F21EL151822 Table 6. VIII. Appendix D: Behavior Based Program Calculations A School Behavior-Based Energy Use Reduction Program will allow Reading to not only better understand the inefficiencies in their school building operations, but will also help them implement programs that will work synergistically with their existing investments in energy infrastructure in school buildings. Further, this program can support or expand school curriculum by While behavior-based energy reduction strategies have been difficult to measure or evaluate in the past, this is no longer the case. The Acton-Boxborough School District has been recognized by both DOER and the U.S. Department of Education as a national leader in implementing behavior-based energy programs that result in significant and measured energy savings. Moreover, schools with established behavior-based energy programs have reduced their energy use by 20 to 37% as a direct result to the behavior-based initiatives. More information can be found in the Powering Down report the US Green Building http://centerforgreenschools.org/sites/default/files/resource-files/Behavior-based- Efficiency.pdf. In 2016, four MAPC communities (Hamilton, Wenham, Salem and Swampscott), hired a consultant to oversee the implementation of a behavior-based energy reduction program in one school in each school district. The programs used a faculty lead to work with students that developed programs to ensure everyday energy savings such as lights being turned off as well as larger weekly savings, such as powering down all applicable electronics by end of day Friday. The programs also connected students to the facilities staff. In this way, students became an extension of the facilities staff to help monitor issues and check up on set points, etc. Hiring a consultant is not necessary, but is highly recommended for the first year of recommend budgeting about $15,000 to $20,000 for a consultant. Also, each school would want to set aside about $500 to $1000 per year to pay for materials the students may need to implement their behavioral awareness programs. For Reading, MAPC assumed a conservative 10% savings per year for electricity in the eight school buildings. See Table 7. 36 | Reading Energy Reduction Plan 2021 Table 7: School Behavior-Based Savings Program MMBTU MMBTU Reduction Saved kWh Saved Cost Savings Electricity from Electricity Electricity Electricity School FY 2021 Program (Annual) (Annual) (Annual) Arthur W Coolidge MS 1,333 5% 66.7 19,534 $2,735 Reading Memorial HS 5,328 5% 266.4 78,077 $10,931 Birch Meadow ES 535 5% 26.8 7,840 $1,098 Alice M Barrows ES 892 5% 44.6 13,072 $1,830 Joshua Eaton ES 721 5% 36.1 10,566 $1,479 Walter S Parker MS 1,436 5% 71.8 21,043 $2,946 J Warren Killam ES 683 5% 34.2 10,009 $1,401 Wood End ES 910 5% 45.5 13,335 $1,867 Total 11,838 592 173,476 $14,763 Building Operator Certification The Building Operator Certification (BOC) program teaches facilities personnel to understand these systems and bring them collectively to peak efficiency. BOC suggests that based on evaluated programs, the certification will have an average savings of: 100,500 kWh per year 1,400 therms per year This translates to 483 MMBTUs per year (See Table 1 for details). The certification exam costs $285 and the required preparatory course costs about $1,695. Excerpt from Building Operator Certification Program FAQ, available at http://www.theboc.info/why-boc/energy-savings-evaluation-reports/ 37 | Reading Energy Reduction Plan 2021 IX. Appendix F: MMBTU Conversion Chart DOER Ћ aa. /ƚƓǝĻƩƭźƚƓ /ŷğƩƷ Fuel Energy Content of Common Fossil Fuels per DOE/EIA BTU Content of Common Energy Units (1 million BTU equals 1 MMBTU) 1 kilowatt hour of electricity = 0.003412 MMBTU 1 therm = 0.1 MMBTU 1 ccf (100 cubic foot) of natural gas = 0.1028 MMBTU (based on U.S. consumption, 2007) 1 gallon of heating oil = 0.139 MMBTU 1 gallon of propane = 0.091 MMBTU 1 cord of wood = 20 MMBTU 1 gallon of gasoline = 0.124 MMBTU (based on U.S. consumption, 2007) 1 gallon of E100 ethanol = 0.084 MMBTU 1 gallon of E85 ethanol = 0.095 MMBTU 1 gallon of diesel fuel = 0.139 MMBTU 1 gallon of B100 biodiesel = 0.129 MMBTU 3 1 gallon of B20 biodiesel = 0.136 MMBTU 7 1 gallon of B10 biodiesel = 0.137 MMBTU 7 1 gallon of B5 biodiesel = 0.138 MMBTU 1 barrel of residual fuel oil = 6.287 MMBTU 38 | Reading Energy Reduction Plan 2021 Ћ LŅ ğ ĭƚƓǝĻƩƭźƚƓ ŅğĭƷƚƩ ŅƚƩ ğ ŅǒĻƌ Ǥƚǒ ǒƭĻ źƭ ƓƚƷ ƦƩƚǝźķĻķͲ ƦƌĻğƭĻ ĭƚƓƷğĭƷ 5h9w͵ Ќ /ğƌĭǒƌğƷĻķ ğƌǒĻƭ ŅƩƚƒ ƷŷƚƭĻ ƚŅ ķźĻƭĻƌ ğƓķ .ЊЉЉ ĬźƚķźĻƭĻƌ 39 | Reading Energy Reduction Plan 2021 JULIE D. MERCIER Town of Reading Community Development Director Phone: (781) 942-6648 16 Lowell Street Fax: (781) 942-9071 2¤ £¨¦Ǿ -! ΏΐΗΕΖ-2683 jmercier@ci.reading.ma.us To: Bob LeLacheur, Town Manager From: Julie Mercier, Community Development Director CC: Parking Traffic Transportation Task Force (PTTTF) Date: November 25, 2020 Re: Downtown Parking System Modifications Proposed Process Summary The Parking Traffic Transportation Task Force (PTTTF), an inter-departmental group of Public Safety, DPW, Engineering, Planning, Economic Development, and Management staff, worked collaboratively throughout 2019 and 2020 on potential modifications to the Downtown Parking System. The PTTTF met with the Select Board on 10/29/19, 1/21/20, 2/4/20, 8/11/20, and 9/22/20, and provided materials in the packet for 3/17/20. At these meetings, PTTTF presented a series of consistent, philosophy-based, data- driven recommendations for ways in which to expand access, level the permit playing field, and empower users of the downtown parking system. Each presentation included increasing levels of detail and information to address questions posed at prior meetings, and stakeholder engagement ramped up as the process went on. While some proposed system modifications evolved based on stakeholder feedback and discussions at weekly PTTTF meetings, the underpinning objectives and overall recommendations did not change dramatically a true substantiation of the industry standards utilized to establish the foundation of our proposal. After the Select Board meeting on 9/22/20, the PTTTF gave a lot of consideration to the feedback received from Select Board members and stakeholders, and is recommending that the effort move forward in 2021 spearheaded by an ad hoc Parking Advisory & Recommendations Committee (PARC), as follows: Policy establishing an ad hoc Parking Advisory & Recommendations Committee (PARThe PARC will guide the preparation of comprehensive system modifications with the help of staff and a consultant. The PARC will present a series of draft recommendations to the full Parking Traffic Transportation Task Force (PTTTF) at a publicly posted PARC meeting no later than July 2021, with a presentation to the Reading Select Board shortly thereafter in August 2021. The PARC will present at subsequent Select Board meetings as needed. The current parking system is comprised of over 2 dozen regulations within a half mile area. It is confusing and frustrating for the public, and difficult to administer and enforce. As downtown continues to grow and draw in residents, commuters and new businesses, it is vitally important that the downtown parking supply be managed in a fair, consistent and understandable way so users know what to expect and feel empowered to make choices about where to park based on their needs. The PARC shall be comprised of seven (7) members and will be a multiple member body as defined by the Town of Reading Home Rule Charter. In selecting the PARC, the Select Board shall attempt to fill the positions as follows: One member from the Select Board, appointed by the Select Board; One member of the Community Planning & Development Commission (CPDC), put forth by the CPDC; Five other members, and the Select Board will consider the following qualifications: o Residents of the downtown or greater downtown area; o Downtown business owners, managers or representatives of the Reading/North Reading Chamber of Commerce; Page 1 o Employees of the downtown; and o Residents or business owners/managers with professional experience or keen personal interest in parking management, economic development, data analysis or service systems design and logistics. The mission of the PARC is to c enforcement standpoint. A consultant will be hired to provide technical assistance and expertise in parking management. The recommendations will be developed in concert with an extensive public process. In conducting its work, the PARC will be bound by all of the rules and regulations of the Town of Reading and the Commonwealth of Massachusetts, including but not limited to the Open Meeting Law. Staff will be assigned by the Town Manager to work with the PARC. The PARC will be considered to be part of the Public Services Department for administrative purposes. The PARC will sunset within one month from the date of the Select Board vote on the series of recommendations, or by July 31, 2022, whichever comes first. Page 2 JULIE D. MERCIER Town of Reading Community Development Director Phone: (781) 942-6648 16 Lowell Street Fax: (781) 942-9071 Reading, MA 01867-2683 jmercier@ci.reading.ma.us To: Bob LeLacheur, Town Manager From: Julie Mercier, Community Development Director CC: Parking Traffic Transportation Task Force (PTTTF) Date: January 26, 2021 Re: Downtown Parking System Modifications Proposed Process Summary The Parking Traffic Transportation Task Force (PTTTF), an inter-departmental group of Public Safety, DPW, Engineering, Planning, Economic Development, and Management staff, worked collaboratively throughout 2019 and 2020 on potential modifications to the Downtown Parking System. The PTTTF met with the Select Board on 10/29/19, 1/21/20, 2/4/20, 8/11/20, and 9/22/20, and provided materials in the packet for 3/17/20. At these meetings, PTTTF presented a series of consistent, philosophy-based, data- driven recommendations for ways in which to expand access, level the permit playing field, and empower users of the downtown parking system. Each presentation included increasing levels of detail and information to address questions posed at prior meetings, and stakeholder engagement ramped up as the process went on. While some proposed system modifications evolved based on stakeholder feedback and discussions at weekly PTTTF meetings, the underpinning objectives and overall recommendations did not change dramatically a true substantiation of the industry standards utilized to establish the foundation of our proposal. After the Select Board meeting on 9/22/20, the PTTTF gave a lot of consideration to the feedback received from Select Board members and stakeholders, and is recommending that the effort move forward in 2021 spearheaded by an ad hoc Parking Advisory & Recommendations Committee (PARC), as follows: Policy establishing an ad hoc Parking Advisory & Recommendations Committee (PARThe PARC will guide the preparation of comprehensive system modifications with the help of staff and a consultant. The PARC will present a series of draft recommendations to the full Parking Traffic Transportation Task Force (PTTTF) at a publicly posted PARC meeting no later than July 2021, with a presentation to the Reading Select Board shortly thereafter in August 2021. The PARC will present at subsequent Select Board meetings as needed. The current parking system is comprised of over 2 dozen regulations within a half mile area. It is confusing and frustrating for the public, and difficult to administer and enforce. As downtown continues to grow and draw in residents, commuters and new businesses, it is vitally important that the downtown parking supply be managed in a fair, consistent and understandable way so users know what to expect and feel empowered to make choices about where to park based on their needs. The PARC shall be comprised of nine (9) members and will be a Committee as defined by the Town of Reading Home Rule Charter. In selecting the PARC, the Select Board shall fill the positions as follows: One member from the Select Board; One member of the Community Planning & Development Commission (CPDC), recommended by the CPDC; Seven other members, and the Select Board will consider the following qualifications: o Residents of the downtown or greater downtown area; Page 1 o Downtown business owners, managers or representatives of the Reading/North Reading Chamber of Commerce, who are also Reading residents; o Employees of the downtown, who are also Reading residents; and o Residents or resident business owners/managers with professional experience or keen personal interest in parking management, economic development, data analysis or service systems design and logistics. The mission of the PAR enforcement standpoint. A consultant will be hired to provide technical assistance and expertise in parking management. The recommendations will be developed in concert with an extensive public process. In conducting its work, the PARC will be bound by all of the rules and regulations of the Town of Reading and the Commonwealth of Massachusetts, including but not limited to the Open Meeting Law and the State Ethics Law. Staff will be assigned by the Town Manager to work with the PARC. The PARC will be considered to be part of the Public Services Department for administrative purposes. The PARC will sunset within one month from the date of the Select Board vote on the series of recommendations, or by December 31, 2021, whichever comes first. If needed, this date can be extended by vote of the Select Board. Page 2 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Select Board Date: 2021-02-02 Time: 7:00 PM Building: Location: Address: Session: Open Session Purpose: General Business Version: Final Attendees: Members - Present: Mark Dockser, Karen Herrick, Vanessa Alvarado, Carlo Bacci, Anne Landry Members - Not Present: Others Present: Town Manager Bob LeLacheur, Executive Assistant Caitlin Saunders Nocella, Dr. Lopez, Kevin Bohmiller, Jenna Fiorente, Jead Delios, Greg Burns, Julie Mercier, Will Finch, Kathy Kelly, Chuck Tirone, Rich Hand, Mark Novak Minutes Respectfully Submitted By: Topics of Discussion: This meeting was held remotely on Zoom. The meeting was called to order at 7:00 PM. Dr. Lopez started the meeting off with a COVID update. He noted we seem to be in the post-surge period. There is a clinic on Friday to finish phase I and test protocols for mass clinics for the next phases. We currently have a very low amount of vaccines. Karen Herrick asked Dr Lopez why it might appear that other communities have more vaccine doses. Town Manager clarified that all communities are receiving about the same ration of vaccine based on population. Town Manager Bob LeLacheur noted any veterans who are enrolled in VA healthcare can get vaccinated through them. He noted we are ready to do large scale clinics once we actually have the vaccine to give. Fire Chief Burns noted first responders will be getting their second doses next week. Liaison Reports Vanessa Alvarado noted the School Committee has picked the finalists for the Superintendent. RMLD has brought to our attention a grant that would help put in electric charging stations but they need guidance for location. Carlo Bacci noted Recreation approved to move forward with a walk way at Birch Meadow and a storage/ restroom pavilion. CPDC has been discussing outdoor dining for the spring and changes to the downtown smart growth district. Page | 1 Anne Landry noted the board received a request from concerned parents asking the to attend a meeting tomorrow evening. The board decided Mark Dockser and Vanessa Alvarado will attend for the board. Karen Herrick noted there is an upcoming VASC meeting to which she needs to recuse herself because her daughter has an application in. Vanessa Alvarado noted she can stand in for Karen for this meeting. Karen Herrick also attended the open space planning forum. Karen Herrick shared that Climate Advisory Committee is sponsoring a clean energy conference. They also have developed a 5-6 slide presentation (at the request of RMLD) to provide input and feedback on the kinds of energy Reading would like RMLD to invest in including biomass. They would like the opportunity to present this to the Select Board at the earliest possibility and have the Select Board forward to our rep. Karen Herrick presented an overview of the Open Space Planning Forum and noted the requests for items including better maintenance and expanded use of Mattera Cabin (adding a deck, making bathroom accessible \[to the public\], adding doggie bags, better trash barrel maintenance and renting snowshoes) as well as discussions about the increased use and maintenance of trails, adding pocket parks, bike paths, and downtown green space. Possible funding options discussed including expanding town funding to support these goals and joining the CPA (Community Preservation Act). Karen Herrick asked Town Manager Bob Lelacheur whether it would be possible to increase funding for seasonal maintenance to address some of the items and noted that many of the ideas were also raised in the Birch Meadow Master Plan. Mark Dockser attended the Permanent Building Committee to discuss if the water tower project could be something they could handle. The most obvious point they made was this Town Manager Bob LeLacheur thanked the DPW workers who have been working for 2 days straight now plowing and clearing snow. They have been sent home for rest but will be back out later tonight to continue clean up efforts. Public Comment Will Finch commented that recently it has been noted the trails committee needs to use that funding should have to come from them since their funding is limited. Kathy Kelly agreed with Mr. Finch noting they do not have to funds to take down trees and she has some concerns that this is falling on them. Carlo Bacci wanted to take a minute and note he would like to move forward with creating a new liquor license for one of businesses Erin mentioned last week. He thinks this is a good creating opportunities for businesses to want to be in town. PARC Community Development Director Julie Mercier presented the board with a new committee for them to consider creating to discuss the downtown parking. The board recently saw this proposal but noted they think there should be more people from the downtown area on the committee. The new proposal tonight would include 9 members total now. One member from the Select Board, one member from CPDC and 7 members from the downtown area to represent the residents and businesses owners. Julie also reminded the board of the potential conflict of interests that Town Counsel sent them a memo regarding. There was discussion as to 4 categories for the 7 other members. It was noted the Select Board will be picking all the members and these are just guidelines but they will be the ones to pick the members in the end. Page | 2 The board agreed they liked the 9 member board and the proposal. Carlo Bacci moved that the board create the ad-hoc Parking Advisory & Recommendations Committee (PARC) as presented: The PARC shall be comprised of nine (9) members and will be a Committee as defined by the Town of Reading Home Rule Charter. In selecting the PARC, the Select Board shall fill the positions as follows: One member from the Select Board; One member of the Community Planning & Development Commission (CPDC), recommended by the CPDC; Seven other members, and the Select Board will consider the following qualifications: o Residents of the downtown or greater downtown area; o Downtown business owners, managers or representatives of the Reading/North Reading Chamber of Commerce, who are also Reading residents; o Employees of the downtown, who are also Reading residents; and o Residents or resident business owners/managers with professional experience or keen personal interest in parking management, economic development, data analysis or service systems design and logistics. The PARC will sunset within one month from the date of the Select Board vote on the series of recommendations, or by December 31, 2021, whichever comes first. If needed, this date can be extended by vote of the Select Board. The motion was seconded by Vanessa Alvarado and approved with the following roll call vote: Herrick yes; Alvarado yes; Landry yes; Bacci yes; Dockser yes. Birch Meadow Master Plan Update Recreation Director Jenna Fiorente, Conservation Administrator Chuck Tirone, Recreation Chair Rich Hand and Consultant Mark Novak were present for this agenda item. Consultant Mark Novak gave the board a thorough presentation which can be found in the Select Board packet for this meeting date on our website. The presentation broke down the best options for the Birch Meadow area, the top priorities or projects in phases and a general idea of costs for each project. Mark Dockser asked if the walkways being proposed would be wide enough for strollers and bikes. It was noted they would be wide enough to get a vehicle in there when needed. Vanessa Alvarado asked if lighting was needed on the walkways if most of the surrounding fields would be lit at night. It was noted everything would be able to be turned off/on Carlo Bacci thanked everyone and hopes we can move this along and start some of these projects. Open Space Update Conservation Administrator Chuck Tirone, Conservation Commission Chair Mike Flynn, Consultant Krista Moravec and Martha Moore were present for this agenda item. They had a meeting last night to update the 2013 Open Space plan. Consultant Krista Moravec gave the board a presentation which can be found in the Select Board packet for this meeting date on the website. The presentation went over why we have an open space plan, what the benefits are, and where we are today with the plan. Page | 3 Mark Dockser asked if the Birch Meadow Master Plan process has been in conjunction with this as well. They answered yes. He also asked about funding. Maillet Land Update Town Manager Bob LeLacheur gave a background on this noting the board/community is facing a two- needs to vote to determine the Maillet Land is no longer needed for what it was intended for orginially and should be transferred to the Conservation Commission. The second action would be an Article at Town Meeting. They will need to create easements for DPW that will create a little complicated language in the Article. Conservation Administrator Chuck Tirone noted the Maillet Land is 4 parcels and two are already deeded to Conservation and they would like the other 2 to come over to them as well. There have been attempts to do this in the past. Conservation Commission would really appreciate if you would support this for the Spring 2021 Town Meeting. DPW Protocols DPW Director Jane Kinsella noted that herself, Conservation Administrator Chuck Tirone, ConsCom Chair Mike Flynn, Community Development Director Julie Mercier, Tree Warden Mike Hannaford and Assistant DPW Director Chris Cole started meeting last spring to come up with some protocols for DPW with regards to communication on tree removal on conservation land. They drafted this policy which is in the Select Board packet for this meeting date on the website. She noted they started by looking at all the tree removal requests they have gotten and the facts surrounding the requests. She discussed the funds they have for tree removal and the costs they have been incurring. Karen Herrick had asked to hear from the tree warden as he is instrumental and a critical part (of the discussion.) Jane Kinsella explained that he had every intention of being here tonight, however, he just worked 30 hours straight during the snow storm and could not be here. Chuck Tirone noted the Trails committee needs to be involved; their budget is so miniscule and they need it to maintain the trails, there is not enough to also use to take down trees. Karen Herrick asked if the Town Forest committee has reviewed this since they are mentioned in this policy as well. DPW Director Jane Kinsella answered, no. Mark Dockser asked if there was a revolving fund to cover trail maintenance since we now Vanessa Alvarado asked if the issue is more funding or staffing. Jane Kinsella noted they take down the tree if they can but if they cannot; they have to outsource, which is expensive. Our current tree department is only three people and they are constantly trimming trees and doing maintenance. recently had $28k in requested trail expenses and a budget of $15k. Vanessa Alvarado noted she is concerned about the trails committee budget being in the policy since it is so small. Conservation Commission Chair Mike Flynn noted ConsCom has been making an effort over the past few years to develop a tree policy that includes mechanisms to put funds into the shade tree fund. He thinks it has been successful but they are still looking into more ways to increase funding for trees. Jane Kinsella noted DPW now meets monthly with Conservation to increase communication and talk about projects coming down the pipeline. Town Manager Goal Update Page | 4 The board decided to move this discussion until a future meeting. The chair asked members to look over what Bob LeLacheur had put in their packet and send him any questions they have in advance of their next conversation. Karen Herrick asked the Chair Mark Dockser of she could have 5 minutes. There was no objection from the Select Board. She noted that she had three items that were a follow up for the Town Manager from the last meeting. The first item was she has been hearing rumors about disturbing things going on between the teachers and police officers; the second was that there has been no update about the election day police incident. She has heard a rumor that an officer was suspended. Lastly, she wants to know the status of the Deputy Police Chief hiring. Karen Herrick noted she was quite concerned that our Select Board has not received any communication on this. She added if true - it can have a serious impact on our ability to recruit the best teachers and police officers. She noted that she has requested several items via email related to election day from Town Manager and has not received them including a police blotter, completed investigation report and a copy of the police conduct handbook. Lastly Karen Herrick asked about the status of the hiring of the Deputy Police Chief because she wants to fully support our new Chief and the entire reading police force. s email request as a formal records request and assured her that she would receive all of the information requested. The chair then asked that all parties take a step back, suggested that some of the issues noted will be better addressed with the new communications policy and follow up systems envisioned, and ended the discussion. Minutes th Carlo Bacci moved to approve the meeting minutes of January 5, 2021 as amended. The motion was seconded and approved with the following roll call vote: Herrick yes; Alvarado yes; Landry yes; Bacci -yes; Dockser yes. Carlo Bacci moved to adjourn at 10:27 PM. The motion was seconded by Anne Landry and approved with the following roll call vote: Herrick yes; Alvarado yes; Landry yes; Bacci -yes; Dockser yes. Page | 5 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parc Date: 2021-08-03 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Session: Open Session Purpose: PARC Discussion Version: Draft Attendees: Members - Present: Sarah Brukilacchio Daniel Dewar Jay Jackson Thomas Oconnor Karen Rose-Gillis Elizabeth Whitelam, Vice Chair Bernard Horn, Jr., Chair Members - Not Present: Others Present: Robert LeLacheur, Town Manager; Jean Delios, Assistant Town Manager; Julie Mercier, Community Development Director Minutes Respectfully Submitted By: Jean Delios Topics of Discussion: The meeting was called to order at 7:02 p.m. Introductions: The Parking Advisory and Recommendations Committee (PARC) members as well as Town staff introduced themselves and provided their background and shared their interest in downtown parking. This included their status as a business owner, property owner, interested resident, member of another board or committee, and other relevant information. Philosophy and Goals: The main objective of PARC was discussed as being a forum for discussion and ultimately development of recommendations to the committee that oversees parking for the Town, namely, the Parking, Traffic, Transportation, Task Force (PTTTF). Once the PARC recommendations are reviewed by the PTTTF then they will be presented to the Select Board who has the ultimate authority as the Roadway Commissioners to adopt changes to the public parking system in Downtown Reading. Page | 1 The challenge presented by the downtown parking system is that is represents over two dozen regulations which makes it confusing for the user and difficult for the Town to oversee. The mission of PARC was identified as follows: To clarify and simplify the system for users It was noted that when the PARC Ad Hoc Committee was created by the Select Board at the beginning of 2021 a sunset date of 12/31/21 was established. However, it was noted that this sunset date of 12/31/21 can be extended. Discussion continued about the need for the Select Board to vote to make members as those that own property or a business in the downtown. This will have the added benefit of allowing other kinds of participation including serving on the BID. Chris Haley also clarified the restrictions he is under as a member of the Select Board and a property owner, especially that he can not participate in discussions or decisions by PARC on anything within 300 feet of his property at 2 Haven Street. General Overview of Proposal: Julie Mercier provided a brief overview of the work that has been done to date on the analysis and recommendations for clarifying and simplifying the downtown parking system. This work involved several months of public meetings (mostly over Zoom due to the pandemic), emails to stakeholders, notices in the water bill, stakeholders (i.e., recorded messages sent by phone, email, and text). It was noted by the select board at the last meeting in September of 2020 that they wanted to see more public outreach including going door-to-door to the residents that would potentially be impacted by any proposed changes (e.g., on-street parking modifications). It was noted by staff that due to the pandemic it was not deemed safe to handle outreach in this way last Summer/Fall. Each of the 9 PARC members provided additional comments on the proposal. Some of the comments are summarized as follows: Complexity of the system makes this challenging; Goal is to restore harmony between downtown stakeholders especially residents and developers; How best to meet the needs of the residents if parking is encouraged in the it might be preferable to have the business owners park in away and walk; Charge more for parking that is closer to downtown and less for spaces farther away; Perception of how far some parking is in downtown Reading is distorted compared to Lynnfield Market Street; walk/bike curbside management (e.g., UPS Deliveries) could be implemented to improve flow and prevent trucks from just pulling over ; Leverage parking improvements from developers as part of their approvals Page | 2 Rt. 28 is a busy, difficult roadway bisecting the downtown; the road diet is an improvement and is slowing down the traffic and improve safety; This is a unique opportunity to look at parking as a system and study how this influences downtown; A parking garage is at least a ten-year project (e.g., design, funding, construction); Come up with strategies to plan for long term needs; Review the work of the BID; We have the supply but need to learn to share; Arrange with private property owners nighttime use of daytime lots (e.g., banks); Parking at the Depot is underutilized (?50% used?), could be a resource; The Town Manager noted that there is a Financial Forum planned for 8/31/21 that PARC members may want to be aware of and possibly one or two members attend. The Financial Forum on 8/31/21 will be an opportunity to discuss capital needs and especially one-time expenditures that might be considered. The Town Manager also cautioned the PARC about establishing sub-committees due to the open meeting law requirements. Additional discussion continued about the need for maps to understand projects in the pipeline and how that may impact parking. Setting up quadrants was also discussed as a way to steer clear of any possible conflicts. Organization There was a lengthy discussion on when to meet and with what frequency. Staff will assist in trying to manage this and will send out a doodle poll to the PARC members. Once the meeting schedule is developed then a better idea will be available on a target completion date. One suggestion was to target completion before Thanksgiving. The election of officers, Chair and Vice-Chair was as follows: Motion by Dan D. to nominate Bernie H. as Chair, seconded by Sarah B. (vote 9-0- 0) Motion by Tom O. to nominate Liz W. as Vice Chair, seconded by John W. (vote 9- 0-0) At 9:40 John W. made a motion to adjourn, seconded by Liz W. (vote 9-0-0) Page | 3 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parc Date: 2021-08-17Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Session: Open Session Purpose: PARC DiscussionVersion: Draft Attendees: Members - Present: Sarah Brukilacchio (Remote) Daniel Dewar Jay Jackson Chris Haley Thomas O'connor Karen Rose-Gillis Elizabeth Whitelam, Vice Chair Bernard Horn, Jr., Chair Members - Not Present: John Weston Others Present: Jean Delios, Assistant Town Manager; Julie Mercier, Community Development Director, Andrew MacNichol, Staff Planner (Remote); Minutes Respectfully Submitted By: Andrew MacNichol Topics of Discussion: Mr. Horn called the meeting to order at 7:02 p.m. Ms. Mercier explained how the hybrid meeting set-up works. The meeting is being held in the Select Board’s Meeting Room at Town Hall, and allows remote participation for those who cannot attend in-person. Mr. Horn introduced the Committee. He stated that the Select Board has formalized the committee and its members. Mr. Haley confirmed. State Charge of Committee from Select Board Ms. Mercier shared the Committee’s webpage on-screen, which included the Committee’s charge. Establish Goals and Objectives of PARC Mr. Horn stated that the goals of PARC are broader and should incorporate the goals of parking in Reading. The PARC will report to the Town’s Parking Traffic and Transportation Task Force (PTTTF) who will then report back to the Select Board. Page | 1 He suggested goals of gathering data on downtown parking, gather as much public input from stakeholders as possible, and provide recommendations. Ms. Rose-Gillis stated that one goal of PARC should be to determine the existing problem(s) of parking downtown. She questioned if employee parking or customer parking is an issue, or both. Mr. Jackson agreed. Ms. Whitelam asked if the Town’s existing data would be utilized. Mr. Horn replied in the affirmative. He added that the Select Board did not find the 2018 Parking Study a great report to utilize. Mr. Horn recommended changing the word ‘goal’ in agenda item number two to ‘tasks’ in order to avoid confusion with item number three of the agenda. Ms. Brukilacchio stated that she will look to gather public input from residents of the downtown area. Establish Goals of Parking in Reading Mr. Horn found the goal of parking in Town to be maximizing efficiency and access for the maximum number of users, while minimizing costs. Recommendations should be based on the achievement of said goal(s). Ms. Rose-Gillis stated goals are hard to set when the problem is unknown. Consistency of needs must be identified in order to establish the needs. She continued that day time needs are different than night time needs. Ms. Whitelam found simplifying the system and expanding access key. She stated that goals will be fluid as more information is learned. Mr. Haley asked if resident access permits have reached maximum capacity, just as employee permits have. Mr. Horn responded that there is no set limit on resident parking stickers. Ms. Brukilacchio clarified that the downtown resident sticker is different than the town wide sticker which provides access to the compost sticker. The downtown sticker is free to those fronting resident parking zones. Ms. Mercier added that businesses fronting employee parking zones are allowed free employee parking permits. Mr. Horn asked how many parking spaces are downtown. Ms. Mercier answered that there are approximately 3,400 parking spaces, ~1,300 of which are public. Mr. Horn questioned if resident only parking zones allowed the maximum number of users to park downtown. Mr. O’Connor found that the length of time people are parking for to be a major concern. He continued that different times of the day are more active than others. Mr. Horn recommended a variation analysis be done. He thought that the demand coming from differing users would be useful to know. Mr. Haley stated that perception of no parking from those who want to park as close to their destination as possible is a second concern. Ms. Whitelam suggested establishing a goal of education on the availability of parking. Mr. Haley agreed. Ms. Brukilacchio stated that safety is also a need of downtown streetscapes. Wider sidewalks, pathways and connections from parking areas would be a benefit. Mr. Page | 2 Jackson agreed that bump outs would be a benefit to the town. Ms. Brukilacchio asked if bike routes should be considered. Ms. Rose-Gillis asked if a plan exists to improve bicycle connections. Ms. Mercier replied in the affirmative. Mr. Horn found biking possible on existing side roads. Mr. Jackson added that there are differing types of bicyclists, including children which is the biggest concern. Mr. Horn stated that you would not want to encourage walking, skateboarding, rollerblading, etc. on high commercial corridors such as Main Street. He has observed such dangerous activity on the new Route 28 road configuration. Mr. Jackson replied that vibrant towns and cities are worth sitting in traffic for. Ms. Whitelam stated that placemaking is not the goal of the committee. Mr. Jackson stated three types of transit exist: human motion (walking, jogging, etc.), mechanical (bikes, skateboards, etc.), and vehicular. Mr. Horn questioned what data is needed to help determine the needs of each. Public Outreach Strategy Mr. Haley suggested taking advantage of the Fall Street Faire to gather information. He stated a table could be held with a survey. Mr. Jackson agreed and added that a ‘tiny URL’ or similar could be utilized. Mr. Haley stated that he would like respondents to answer the survey at the table. Mr. Horn asked if an existing survey could be used as a template. Ms. Mercier stated that a parking survey was conducted in 2020 which could be used. Ms. Whitelam suggested businesses keep copies of the survey in their store. Ms. Brukilacchio stated that getting information from those who are visiting downtown would be beneficial as they either parked or walked there. Mr. Horn recommended utilizing parking areas for flyers, QR codes, etc. to gather the most data. Mr. O’Connor asked if the survey would be online or in paper and who would be responsible for distribution. Mr. Haley answered that both electronic and in paper versions can be provided. Ms. Whitelam stated that the Fall Street Faire is an atypical day and the survey should extend beyond such. Ms. Delios stated that hard copies in the Senior Center, Library and other public buildings is a benefit. Mr. Horn asked if residents can email the committee. Ms. Mercier stated that there is no separate email right now but emails can be sent to her. Ms. Mercier shared the 2018 parking survey as it may be useful to the committee. Mr. Horn stated that the survey will need further review to determine its usefulness. Ms. Mercier reiterated that a downtown business parking survey was also conducted in 2020. She continued that these surveys were done prior to and during the pandemic. Ms. Whitelam found utilizing pre-pandemic data beneficial as they must plan for such. Mr. Horn asked if the survey captured uses of parkers. Ms. Mercier replied in the affirmative. Mr. Horn added that the committee was charged with getting more input and did not wish to rule out a new survey. He continued that people outside of downtown need to provide input. Ms. Rose-Gillis stated that perceptions may have changed based on new developments and feelings. Ms. Whitelam stated that through the Local Rapid Recovery program, another survey addressed such questions. Page | 3 Mr. Haley asked if open ended questions were provided in the existing surveys. Ms. Mercier replied in the affirmative. Organize PARC Analysis Mr. Horn asked to take this item out of order on the agenda and discuss it first. He suggested establishing a zone of a 300’ radius from the 2 Haven Street building in order to determine where Mr. Haley is eligible for discussion. Mr. Haley stated that he cannot discuss the train station parking area but is looking for further input on his eligibility to discuss southern Woburn Street. Ms. Whitelam questioned if the ineligible areas would hinder discussion. She added that public parking lots should be discussed as a whole, including Brande Court. Ms. Whitelam opined that types of parking, such as street parking or lot parking, should be discussed more so than zones of areas. Mr. Haley stated that he would like to provide input on upper Haven Street. Ms. Brukilacchio asked if Mr. Haley is excluded from discussion or voting only. Mr. Haley replied that he is precluded from discussion unless sitting as a member of the public audience. Mr. Jackson agreed with Ms. Whitelam that the parking regulations should be discussed holistically and not be divided into zones of discussion. Mr. Jackson asked if a vote were to ensue on the area as a whole would Mr. Haley be prevented from voting. Mr. Haley replied in the affirmative. Mr. Horn suggested three zones: the 2 Haven Street 300’ radius, the remaining downtown area and the rest of Reading outside of the downtown. Mr. Jackson disagreed. Ms. Whitelam opined that goals be established before breaking into zones. Mr. Jackson agreed. Mr. Horn asked if data on the resident stickers, employee stickers and other permits can be provided. Ms. Mercier stated that she will look to gather such. Mr. Horn stated he is interested in the volume of stickers and if price changes affected such. Ms. Brukilacchio stated that she was concerned with multi-family development residents all receiving resident permit stickers and using them to park on the street. Ms. Mercier responded that they cannot prohibit stickers from one resident group to another. She stated that there is data available on the parking utilization of the 40R developments. Ms. Brukilacchio asked if tracking is being conducted on if they are receiving permits or not. Ms. Whitelam stated that right now it has been a non-issue. Mr. Haley confirmed that extra spaces within garages of new developments are being rented out to other users besides their residents, such as commercial employees. He continued that there is a long waiting list which shows a demand for such. Mr. Jackson stated that if developments are leasing spaces it shows that there is an excess amount of parking at them. Ms. Mercier shared the 40R parking data on-screen. Mr. Horn asked if the total occupancy of the buildings is known. Ms. Mercier stated that there are notes on such but things may change over time. Mr. Horn asked if residents of the buildings are charged for their parking spaces. Ms. Mercier replied that in some cases they do purchase additional spaces. She continued that a shed analysis of parking demand was also conducted. Ms. Delios stated that leased parking has been removed from public spaces along Vine Street and within Brande Court. Mr. Horn found understanding commuter parking impacts to be important to the ongoing discussion. Page | 4 Mr. Horn stated that he has asked about Open Meeting Law constraints. He questioned if members could discuss over email. Ms. Delios stated that is not allowed and would be a violation. Mr. Haley stated that discussions can ensue without a quorum. Ms. Delios stated that correspondence should be sent to staff. She added that minutes are also required to be submitted. Mr. Horn questioned how additional utilization data can be gathered. He found the Nelson Nygaard study to be insufficient due to it analyzing just two days. Ms. Rose- Gillis stated that data on employee parking is another need. She continued that the surrounding area outside of downtown is under utilized and parking could be expanded to. Ms. Rose-Gillis stated that she would like to survey businesses to determine how they approach employee parking. Ms. Whitelam agreed and stated that employees should be incentivized to park further away from the downtown. Ms. Caroline Gauthier, Reading resident and business owner, stated that she wished to discuss the business parking needs. She stated that her business is in podiatry and her customers cannot walk very long distances. Ms. Gauthier continued that the Brande Court lot is heavily over utilized and needs more turnover. 40R developments seemingly reduce commercial parking spaces which impacts surrounding businesses and their customers. Ms. Gauthier stated that the change from two-hour parking to four-hour parking in Brande Court has negatively impacted her business which requires short term parking. Mr. Horn asked if Ms. Gauthier rented parking spaces within the 30 Haven building and if the business rented spaces to other employees. Ms. Gauthier replied in the affirmative as her and another doctor park within the garage, and added that additional off-street parking is provided to her employees at the private lot on Sanborn Street. She also has three employee parking permits. Ms. Whitelam asked if employees look to park on Woburn Street. Ms. Gauthier replied that it depends on the time of day. Mr. Dewer asked how customers approached parking. Ms. Gauthier stated that handicap spots are provided in the front and the rear of the building, however, those who aren’t handicapped state that parking takes over thirty-minutes to find. Ms. Brukilacchio asked if Ms. Gauthier had any recommendations. Ms. Gauthier agreed that moving employees to the outer core makes sense. Ms. Whitelam asked if a large number of employees at the 30 Haven Street building park in Brande Court. Ms. Gauthier replied in the affirmative. Ms. Whitelam responded that she would be interested to see what the lot utilization would look like if employees were moved to the outer core. Ms. Rose-Gillis stated that it was a surprise to see the CVS parking lot have a four-hour limit. She continued that this did not provide enough turnover. Ms. Whitelam stated that this is why paid kiosks were proposed in public lots, to create more turnover. Ms. Delios echoed the comment as it would allow users to have control as to how long they stay. Ms. Whitelam found this would also help push employees to the free parking areas outside the district. Mr. Haley asked how the meeting was advertised to Ms. Gauthier. Ms. Gauthier stated that she had heard about it through CPDC meetings and Select Board meetings. Mr. Horn asked if employees were out of the lot, would there be sufficient space for customers. Ms. Gauthier answered that she did not notice issues when it was two-hour parking. Mr. Horn asked if the businesses have had conversations with one another on parking employees elsewhere. Ms. Gauthier stated that conversations have happened but employees also come from other buildings. Page | 5 Minutes Mr. O’Connor made a motion to accept the meeting minutes of August 3, 2021. Ms. Brukilacchio seconded the motion and it was approved 8-0-0. Next Meetings Ms. Delios suggested creating a meeting schedule due to the number of public meetings upcoming. Ms. Brukilacchio stated that she is not regularly available on Tuesdays. Ms. Whitelam suggested meeting every other Wednesday starting on September first. The committee decided to meet on September the first at 7:00pm; ththth the fifteenth at 5:30pm; and the 29. They also found that October 13 and 27 worked. Mr. Dewer made a motion to adjourn at 9:45pm. Mr. Jackson seconded the motion and it was approved 8-0-0. Page | 6 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parc Date: 2021-09-01Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Session: Open Session Purpose: PARC DiscussionVersion: Draft Attendees: Members - Present: Sarah Brukilacchio (Remote) Daniel Dewar Jay Jackson Chris Haley Thomas O'connor Karen Rose-Gillis John Weston Bernard Horn, Jr., Chair Members - Not Present: Elizabeth Whitelam Others Present: Andrew MacNichol, Staff Planner; David Clark, Chief of Police; Christine Amendola, Deputy Chief of Police, Dave Talbot Minutes Respectfully Submitted By: Caitlin Saunders Topics of Discussion: Mr. Horn called the meeting to order at 7:02 p.m. The board started off by editing the minutes from the last meeting. th The board moved to approve the minutes from August 17, 2021 as amended. Chris Haley noted he spoke with counsel and he has a 300 ft radius from his business to which he cannot vote on anything in that area. The board then discussed the last parking survey that was taken. There is lots of relevant information they want to pull out for the new survey. Some members had some concerns about numbers and timing of the survey. Dave Talbot was present at the meeting and noted his neighbor Mike Sakraida would like some time in front of the board at a future meeting to present some of his ideas. Vanessa Alvarado asked what efforts are being taken to include the residents because she hasn’t received any notifications yet. The board then started going thru the draft new survey Bernie created. They reworded some questions, took out some irrelevant questions and debated having two surveys; one for the inner core and one for the outer core. It was determined that would be too difficult but the survey should ask where the person lives in town so they can create data based off that information as well. Page | 1 The board discussed a question around paid parking and people’s feelings on it. Some members felt this question should not be on the survey at this time and rather be discussed in a larger format such as a forum. There are many variables around pay-to-park that one survey question couldn’t answer. Other members felt it was necessary to obtain input on this important item. It was noted this question could be part of a second survey with specific recommendations. The board further discussed getting the survey done in time to be distributed at the fall street fair. They also discussed how long to leave the survey open for. Some members felt a month would be good but some felt that would not give them enough time to tally the data afterwards. The board adjourned at 10:54 PM. Mr. Dewer made a motion to adjourn at 9:45pm. Mr. Jackson seconded the motion and it was approved 8-0-0. Page | 2 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parking Advisory & Recommendations Cmte Date: 2021-09-15Time: 5:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Session: Open Session Purpose: General BusinessVersion: Final Attendees: Members - Present: Chair Bernard Horn, Sarah Brukilacchio, Dan Dewar, Chris Haley, Jay Jackson, Thomas O'Connor, Karen Rose-Gillis, John Weston (Remote) Members - Not Present: Liz Whitelam Others Present: Staff Planner Andrew MacNichol, Police Chief David Clark, Deputy Police Chief Christine Amendola, Mike Sakraida (remote), Dave Talbot (Remote) Minutes Respectfully Submitted By: Jacquelyn LaVerde and Andrew MacNichol Topics of Discussion: The meeting was called to order at 5:00 pm. Review and approve minutes from September 1, 2021 meeting The Committee reviewed and amended the meeting minutes of September 1, 2021. Motion by Mr. O’Connor to accept the meeting minutes of September 1, 2021 as amended, seconded by Mr. Dewer. Vote 8-0-0. Input from David Clark, Police Chief and Christine Amendola, Deputy Police Chief Observations on parking regulations, parking behavior, complexity vs. simplification Police Chief David Clark and Deputy Police Chief Christine Amendola were present to discuss parking observations, issues, and complaints that their department receives. In 2018, there were 2,600 parking tickets issued, with over 1,000 of them issued for overtime parking downtown. The biggest parking complaints come from employers who want parking next to their businesses for their employees, and they do not seem as concerned where customers park. Homeowners in the new residential buildings appear to prefer overnight parking on Sanborn Street, and Haven Street, and Brande Court over the tight, inadequately-sized spaces in their garages. There was a Parking Enforcement Officer budgeted for 18 hours per week, who was also the Animal Control Officer. But that officer recently retired, and the Police Department has been trying to monitor parking with patrol officers, who are often needed on other calls, so it is a challenge to enforce limited time parking. Funding for a full time Parking Enforcement Officer will be requested in the next budget cycle. More enforcement is needed in order to ensure people stand by the rules. Page | 1 Due to new developments and construction projects, many complaints regarding construction vehicle parking come in from business owners who say that their customers are complaining. Resident parking stickers are for any Reading resident, not just the residents on that street. Leased spaces were eliminated. There are 150 employee parking permits available for purchase each year, and businesses are only able to purchase up to five employee permits, until after February, when they can purchase more if any remain. Many spots were changed from 2-hours to 4-hours, as the services provided by some of the businesses, such as dentist offices and salons, exceed two hours. A possible solution to add available spaces would be a parking garage in either the CVS parking lot, or Brande Court parking lot. Other possible solutions for enforcement include: technology to help enforce parking, and kiosks in 4-hour lots. The Committee discussed parking for the Commuter Rail. Before the pandemic, if people did not arrive by 7:10 am for the 7:30 am train, there were no more available spots near the depot. It is not intended to be a regional parking area for neighboring communities, as commuters from the region can utilize the ample parking at Anderson Transportation Center in Woburn. Ensuring there is enough parking without inundating downtown with commuter parking can be accomplished with stickers. Chief Clark explained that staff has tried to come up with different solutions, but it has not been easy. Adding different types of parking stickers will make it more difficult to enforce. Mr. Dewar asked if there was a way to create spots by reducing a part of Main Street to one lane and creating angled parking spaces. Chief Clark and Deputy Chief Amendola explained that they were not fans of the road diet that reduced Main Street to one lane north of downtown. They have seen an increase in accidents, as drivers do not know how to use the middle lane, Amazon drivers park in the middle lane, and drivers are unable to pass slower vehicles. This has created more traffic on Pearl Street and other local roads. Next meeting th The next meeting is scheduled for Wednesday, September 29, 2021. Erin Schaeffer, Economic Development Director, will be the lead staff presenter. Meeting adjourned at 6:27 pm. Page | 2 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parking Advisory & Recommendations Committee Date: 2021-09-29Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Session: Open Session Purpose: General BusinessVersion: Draft Attendees: Members - Present: Chair Bernard Horn, Vice Chair Liz Whitelam, Sarah Brukilacchio, Dan Dewar, Chris Haley, Jay Jackson (Remote), Tom O'Connor, Karen Rose-Gillis Members - Not Present: John Weston Others Present: Assistant Town Manager Jean Delios, Lawrence Meuse (Remote) Minutes Respectfully Submitted By: Jacquelyn LaVerde and Andrew MacNichol Topics of Discussion: The meeting was called to order at 7:00 pm. Review and approve minutes from September 15, 2021 meeting: th The Committee reviewed the meeting minutes from September 15 and made the following th amendments: Next meeting date September 29 (not June), and parking on Sanborn Street and Haven Street should also mention parking on Brande Court. Motion by Mr. O’Connor to approve the meeting minutes of September 15, 2021 as amended, seconded by Ms. Brukilachhio. Vote 8-0-0. Review of prior parking survey data and other input: The Committee reviewed the survey results to date. There have been 308 responses so far. However, they were unable to determine if enough of the key patrons, such as Commuter Rail users, have had the opportunity to complete the survey. The Committee agreed to leave the survey open for an undetermined amount of time, until they feel they received enough responses, as a previous Town survey had over 1,500 responses. Discuss public outreach results to date: The Committee discussed other possible avenues to get people to complete the survey including: distribution to Town Meeting members to distribute to their neighborhoods, handing out surveys to people getting on and off the train, weekly newsletters from the schools, and asking churches and businesses who own private lots to be more flexible with people using their spaces. Ms. Whitelam volunteered to reach out to each individual school to ask for the survey to be included in their newsletters. Members also agreed to host a public listening session. Forecast of future development in Reading and impact on supply and demand for parking: Mr. Horn recalled the on-street parking by residents of the new developments brought up by the Police Department at the last meeting. Some of the spaces in the parking garage of the Page | 1 new Postmark development were incorrectly striped too small, causing some residents to park on the street overnight instead of in the garage. Ms. Delios explained that the Town is working with the developer to correct the situation. Once the developer has fixed the issue, overflow parking from Postmark on Sanborn and Haven should be resolved. The Committee continued a lengthy discussion of scenarios of future developments and their potential impacts. Additional discussion included: potential for a parking garage in the CVS parking lot, reassigning spaces in the CVS lot to 30 minutes or less and relocation of employee parking to Woburn Street and the outskirts of downtown, and payment kiosks. Ms. Delios was prepared to share a presentation about economic development, and what it looks like from a community planning perspective and how it ties in with the Committee’s goals. But that presentation will be held until the next meeting. She also corroborated the message she hears from the Committee that employee parking should park on the periphery of downtown, for free, and out of the lots. Mr. Jackson shared some resources for the Committee to review and asked for their thoughts, especially about removing parking minimums and the benefits of doing so. He also recommended the book “The High Cost of Free Parking” by Donald Shoup. Public input comments welcome: Lawrence Meuse of Lowell Street expressed his thanks to the Committee and opined that employee parking in the outer core is a good idea. Next meetings: th The next meetings of the Committee are Wednesday, October 13, via Zoom only, and th Wednesday, October 27, via zoom only. A community forum will be held on Wednesday, th , with a location to be determined. November 10 In the meantime, the Committee members will continue working on outreach and community participation including posts to: Reading Patch, Reading Post, Daily Times Chronicle, and Reading Parents Network. The Town Clerk’s office also has paper surveys available. Mr. Horn asked all members to come to the next meeting with their bullet points so that they can begin to draft a document with their recommendations for the Parking Traffic Transportation Task Force (PTTTF) and to eventually submit to the Select Board. Ms. Whitelam recommended assigning people to speak with downtown property owners to discuss the potential to use their parking. Ms. Delios noted that the Town can discuss leasing spaces in those lots and accepting the liability. Motion by Mr. O’Connor to adjourn, seconded by Mr. Dewar. Vote 8-0-0. Meeting adjourned at 9:36 pm. Page | 2 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parking Advisory & Recommendations Committee Date: 2021-10-13Time: 7:00 PM Building: Location: Address: Session: Open Session Purpose: General BusinessVersion: Draft Attendees: Members - Present: Chair Bernard Horn, Vice Chair Liz Whitelam, Sarah Brukilacchio, Chris Haley, Tom O'Connor, Karen Rose-Gillis, John Weston Members - Not Present: Jay Jackson, Dan Dewar Others Present: Community Development Director Julie Mercier, Executive Assistant Caitlin Nocella Minutes Respectfully Submitted By: Topics of Discussion: This meeting was held remotely on Zoom. The meeting was called to order at 7:00 PM. The board started off by reviewing/editing the minutes from their last meeting. Mr. O’Connor made a motion to accept the minutes from 9/29 as amended. Ms. Rose-Gillis seconded the motion and it was approved unanimously. The board then reviewed the survey results and gave their takeaways. Ms. Brukilacchio felt the survey relayed the most concerns/ thoughts about the lot behind CVS. Most people would prefer 2-hour parking there over 4-hour. Everyone has figured out that there is no parking enforcement at the moment and people are using that to their advantage. More bike infrastructure and more handicap spots were also commonly mentioned. Employers of downtown businesses do not want meters because they feel that would hinder business. Mr. Haley noted he was also surprised at the common mentioning’s of not enough handicap spots. He also was surprised it was noted frequently that it is common knowledge the Reading Coop employees are parking in customer spots all day long taking up a lot of parking. He agreed with Ms. Brukilacchio noting the CVS lot seems to be the most problematic. The town is losing business because people would rather drive to a different town where there is better parking. Ms. Whitelam was surprised by the amount of responses from residents who feel parking isn’t a huge problem if you just walk a little further to your destination. Page | 1 Ms. Rose-Gillis mentioned the overnight parking concerns; especially with all these new units going in that only have 1 designated parking spot and very few or no ‘guest parking’. Mr. O’Connor would like to see more 30-minute spots for people who are just running in to do a quick errand. If the board/town did consider meters he would like to discuss some sort of pass for seniors so they do not have to pay. He also mentioned the need/requests for a parking garage. Mr. Horn showed the board a map of the town and the distribution of where the surveys came from. They looked at the results based on age and if the person is walking vs. driving to do their errands downtown. Ms. Brukilacchio mentioned having designated spots for seniors; not handicap spots but spots for the elderly that are close. It was noted it may be hard to monitor or enforce. The CVS lot and Main street are the most popular places to park. Mr. Weston mentioned the board taking into consideration there are few people who go to downtown and stay for 4 hours. Most people are coming to do an errand or two but struggle to park. Ms. Rose-Gillis agreed noting there were a lot of comments wishing there were more shorter time framed spots. The board discussed parking enforcement noting it is hard right now with no enforcement but the department is in the middle of hiring a new parking officer that will hopefully be in place before any new parking recommendations take effect. Ms. Julie Mercier noted the CVS lot and Brande Court are filled with employees parking there all day leaving limited parking for customers. Mr. Haley agreed and stated that he feels employees are the biggest problem and not overflow of residents trying to shop downtown. Ms. Whitelam suggested maybe changing the town lot next to the depot to employee parking that could maybe help free up spots in the Brande Court lot. Mr. Horn suggested putting 2-hour parking/no employee parking signs in the CVS and Brande Court lots and having the parking officer sit in there every now and then to enforce it and make his presence known. He feels the presence of a parking officer alone will help the situation somewhat. The board noted they would all send in their suggestions for parking changes to Ms. Rose- Gillis and she will compile a document for the board to review at their next meeting. Mr. Weston wanted to caution the board about creating new parking regulations solely based on the survey results because the survey results only represent a small portion of residents’ thoughts. Ms. Brukilacchio made a motion to adjourn the meeting at 9:19 PM. Mr. Weston seconded the motion and it was approved unanimously. Page | 2 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parking Advisory & Recommendations Committee Date: 2021-10-27Time: 7:00 PM Building: Location: Address: Session: Open Session Purpose: General BusinessVersion: Draft Attendees: Members - Present: Chair Bernard Horn, Sarah Brukilacchio, Chris Haley, Tom O'Connor, Karen Rose-Gillis, John Weston, Dan Dewar, Jay Jackson Members - Not Present: Vice Chair Liz Whitelam Others Present: Community Development Director Julie Mercier, Staff Planner Andrew MacNichol, DPW Director Jane Kinsella, Assistant DPW Director Chris Cole, Town Engineer Ryan Percival Minutes Respectfully Submitted By: Julie Mercier Topics of Discussion: This meeting was held remotely on Zoom. The meeting was called to order at 7:02 PM. The Committee started off by reviewing minutes from their last meeting. Mr. Weston made a motion to accept the minutes from 10/13. Ms. Rose-Gillis seconded the motion and it was approved unanimously. Mr. Horn requested information from the DPW and Engineering staff regarding angled parking and handicap parking. Mr. Weston clarified that the survey results include data about the number of people with handicap permits and their comments regarding whether we have enough handicap spaces downtown. He asked Mr. Percival to clarify whether we have enough handicap spaces from a regulatory standpoint, and to opine on different loading/unloading requirements for handicap spaces. Mr. Percival explained that the 2010 ADA guidelines require 1 handicap space per 20 or 25 regular spaces. Out of the total handicap spaces, 1 out of every 6 has to be a van space. He said that handicap parking on public ways is not required because there is not room for an unloading aisle. He offered to provide data on our inventory downtown. He noted that the downtown was redone in 2008/2009 and some areas, specifically the CVS lot, may not meet requirements. If changes to striping are made, today’s standards must be met. Mr. Weston noted that being in compliance doesn’t necessarily mean we meet the need, and stated that he has no idea if we meet the need or not. He asked staff if we have a sense of whether we meet the need. Mr. Percival opined that it is a good question and he is not sure. Page | 1 He noted that if we find out there is a need for more spaces, we can add some in when we re-stripe, but he cautioned that handicap spaces are for one user group only. Mr. Percival noted that the Ash Street lot has accessibility issues and cannot accommodate a handicap space. He said that Haven Street and the CVS lot may end up with more when they are redesigned/re-striped. BETA group has looked into other areas downtown where handicap spaces can be located, but many locations aren’t feasible for various reasons. He said it will be studied as part of any re-design downtown. Ms. Mercier noted that a handful of years ago one resident contacted her about relocating an existing handicap space to make it easier for handicap users. She stated that is the only time she can remember someone from the public mentioning it. Mr. Haley asked if it is possible to have joint handicap/15-minute spaces. Mr. Percival noted that people with a handicap hangtag can park anywhere, but a particular space cannot have a handicap regulation combined with another regulation. He offered to look into it. Mr. Jackson opined that it seems legally slippery and could be confusing for users. Mr. Percival noted that public safety officials have a hard time enforcing short-term spaces like 15-min or 30-min spaces because the enforcement officers cannot make the rounds quickly enough. On the other hand, he commented that a maximum of 2 hours may be too short if we want to encourage people to stay and shop downtown. He referred to the Nelson Nygaard study which was looking at utilization and targeting turnover. Mr. Haley asked if we can get data on how many people have handicap permits in Town. Mr. Percival stated that we can ask the Police Department, but it may not be something they can make available. Ms. Mercier noted that it may not reflect actual need. Ms. Rose-Gillis commented that our local numbers won’t capture people who come to Reading from other towns. Ms. Brukilacchio asked for Mr. Percival to share his thoughts on handicap spaces after reviewing the survey data. She asked whose job it is to evaluate handicap parking and determine where it goes. Mr. Percival said it falls under Engineering and usually is triggered by re-paving. He reiterated that the Town is not required to put them on roads because it is hard to meet ADA safety standards with parallel parking. He commented that he will review the survey data, but that to-date he hasn’t seen or heard of an additional need but that it may be warranted in certain localized areas. Mr. Jackson asked about the Haven/High streetscape redesign. Mr. Percival noted that a brief presentation was given by BETA at the Economic Development Summit. Mr. Weston asked staff if we were involved in locating the EV charging stations in downtown, and noted that he was surprised we would give up prime parking spaces for people to juice up their vehicles. Mr. Percival noted that it was proposed by RMLD and that he was brought in after the grant was awarded. He explained that RMLD looked at where they had infrastructure in place, and where they would get the biggest bang for their buck. Mr. Weston noted that spaces dedicated to EVs cannot be used by others, and that he disagrees with the one located in front of Christopher’s in the Ash Street lot. Mr. Percival noted that EV signs are not MUTCD signs and are not in our parking regulations, and thus not enforceable by the Police Department. He noted that regulatory and enforcement ability for EV spaces may be coming soon. Mr. Jackson asked about the No Idling signs in school parking lots. Mr. Horn noted that they are primarily located where there is an exhaust or an intake for a building. Mr. Horn went back to the handicap spaces, noting that there are many spaces and are hardly ever used, which conflicts with the survey data. He asked if there is any possible way Page | 2 to dynamically locate handicap spaces so people can reserve them. Mr. Percival noted that ADA compliance is in part location-based; proximity to services, crossings, etc. matter. Mr. Horn asked how many businesses have been approved under 40R to not have parking because they are within 300’ of a municipal lot. Mr. Weston reminded the Committee that the new commercial is replacing single-story commercial, and that the overall commercial square footage has decreased. Questions were asked regarding use and enforcement of handicap spaces. Mr. Percival clarified that there is no time limit on handicap spaces. He noted there is no requirement for the van aisle to be on the right or left of the space, and that the space near Venetian Moon could be moved further down if other conditions are met. He stated that it is where it is because of the handicap ramp in the sidewalk. Mr. Weston asked about overnight parking during storm events. He stated that there used to be a ban between November and April, which changed a couple years ago and is only during storm events. He asked what people are supposed to do downtown during storm events and if there is a place for people to park. Ms. Mercier offered to follow up with public safety to find out what the protocol is. Ms. Brukilacchio noted that new residents have been asking about visitor parking. She suggested a wayfinding and parking map for new residents. Mr. Jackson asked Mr. Percival about pedestrian phasing in signals on Main Street, noting a potential change that would allow for another pedestrian phase. Mr. Weston chimed in that certain signals are too old for this modification, so it will depend. Mr. Horn noted that an investigation of this should be done. Ms. Brukilacchio commented that many people in the survey said they aren’t comfortable crossing Main Street. Mr. Horn asked Mr. Percival to discuss angled parking versus parallel parking on Main Street and other busier streets. Mr. Percival explained that angled parking requires a larger road layout because cars stick out further. He noted that it fits on lower Haven. Mr. Horn asked if a perpendicular configuration would enable more spaces than angled spaces. Mr. Percival said yes, but again, perpendicular spaces require an even larger road layout than angled spaces. Mr. Jackson asked if the Town has considered reverse angled parking and the safety benefits of it. Mr. Percival commented that it occurs most often in parking lots and is a tricky maneuver to make. Mr. Jackson listed off a number of safety benefits – unloading from the trunk, unloading children, etc. Mr. Percival noted that they have been around for awhile, but still are not the standard. Mr. O’Connor asked about an App that can show where spaces are available. Mr. Weston noted that it is being implemented in CA and Austin, TX, and that it is a fairly simple system with a magnetic loop in the pavement that senses the mass of a car and feeds into a signal. It can be tied into parking management and parking enforcement; users pay based on the exact time they are parking. Mr. Weston noted that it is the future and he’s not sure Reading is quite there yet. Mr. Haley stated that Encore Casino uses it. Ms. Brukilacchio noted that once the parking map is up on the website, we can link a QR code from parking signs to parking map. Mr. Haley asked about the possibility of us digging to create underground parking. Mr. Percival noted that he is not aware of any environmental issues, but it comes down to a cost benefit analysis. Anything can be engineered, just a matter of how much Town wants to spend. He stated that there have been no geotechnical reports or estimated seasonal high groundwater established under the CVS lot; he doesn’t know what is there. He also noted that PTTTF stayed away from proposing a parking garage because going rate for it is high. Page | 3 Mr. Weston noted that he spent some time working through the Reading case for a parking garage or deck, and looking at other challenges that could arise as a result. He is putting together a range of prices and is happy to try and help answer the question and understand whether it could be possible and would be something the community might want to invest in. He stated that parking garages today typically cost $50-$60k per space, with not a lot of complexities. The more you add, the more it costs. Mr. Jackson reminded everyone that the Nelson Nygaard study identified a management and allocation issue, not an overall parking supply problem. He noted that kiosks can provide flexibility and asked about considerations for bike parking, mentioning that Cambridge uses really good guidelines. Ms. Mercier reported out on how the Town approaches bike rack purchasing & guidelines, and noted that a bike shelter was delivered to Town today and will be installed in the coming months by the raised platform at the depot. Mr. Weston noted that he will prepare more information about the parking garage idea for an upcoming meeting. The Committee thanked DPW and Engineering staff, and they left the meeting. Ms. Rose-Gillis went through the combined proposals for recommendations. Mr. Haley and Mr. Jackson complimented her efforts. Ms. Rose-Gillis noted that she likes Mr. O’Connor’s suggestion that kiosks be free to seniors, which would be a really nice gesture, and suggested that maybe seniors could have placards they hang in their windows. Ms. Rose-Gillis mentioned use of the Town Hall parking lot. Ms. Mercier noted she gave a brief update to PTTTF this morning and mentioned it among other new ideas suggested. She reminded the Committee that they need to present a list of recommendations to PTTTF at an upcoming PARC meeting. Mr. Weston suggested that the items in the document be grouped – some are related to enforcement, some to education/communication, some regulatory, etc. Mr. Horn asked for some background information on why the Town switched certain areas from 2 hours to 4 hours. Ms. Mercier gave some background and noted some unintended consequences. Ms. Rose-Gillis asked for the Committee to talk about kiosks. She thinks they would make sense. Mr. Jackson asked if businesses can validate for their customers and how that works. Ms. Mercier noted that kiosks provide a lot of flexibility and validation is an option. She can review the information provided by the consultant and report back. Mr. Haley suggested up to 2 hours free with kiosk. Mr. Horn asked how parking validation works. Mr. O’Connor mentioned he likes the idea of validation, and recommended that the BID Steering Committee be looped into the conversation. Mr. Horn mentioned leakage that’s happening specifically related to people who no longer use CVS in Reading. Mr. Weston noted that people will go to big box places with convenient parking, which is what it is, and that will continue. People are drawn to downtown Reading because of specialized businesses like Whitelam Books. The Town does not need to strive to meet the need of a suburban strip mall; we need to function like a downtown with destination retail. Ms. Rose-Gillis brought the conversation back to kiosks and recommendations. Page | 4 Ms. Mercier suggested that the rest of the members email their ideas to Ms. Rose-Gillis and offered to help Ms. Rose-Gillis compile and categorize them to see where there is agreement and disagreement. She also offered to create a visual representation of some of the ideas. Mr. Haley asked if anyone is against kiosks. Mr. Horn is against them, has had negative experience with Pay-by-Plate. Mr. Dewar is in favor. Discussion of kiosks and downtown complexity ensued. Discussion of whether to make specific recommendations or give PTTTF and Select Board list of options. Mr. Weston and Mr. Jackson want to make specific recommendations. Mr. Horn wants to present options. Committee discussed what their goal and charge is. Committee discussed what to show public at forum. Mr. Haley suggested focusing on 3 big ideas. Ms. Rose-Gillis suggested broad ideas without too many details to get a feel for how people think about things. Mr. Weston noted that the Committee is unlikely to figure out recommendations within the next two weeks. He reminded everyone that this problem has been brewing for 12 years, and is not going to be solved in 4 months. Ms. Mercier showed the map of the Harnden Yard Lot. The Committee agreed that a kiosk is not warranted in that lot. Mr. Horn asked if the Committee agrees that the issues are with Brande Court Lot, CVS Lot and Cobblestone area. Ms. Brukilacchio asked about the impact of new commercial spaces on municipal lots in terms of the 300’ exemption. Mr. Weston noted that the CPDC has started factoring this into the discussion as they review projects, and started looking at feasibility of new businesses relying on municipal lots. He noted that almost all businesses downtown have this waiver, so fairness is important. He reiterated that we are not increasing commercial square footage downtown, just increasing residential - which comes with parking. Ms. Brukilacchio noted that she handed out surveys for 3 days and spoke with a lot of people. She noted some anecdotes with parking spaces being too small, overnight parking, AirBnB impacts on parking, and adding restaurants downtown. Mr. Weston noted that he is not seeing an issue in the evenings, which gets at the fact that use matters. Restaurants may not add to daytime parking demand, depending on their hours. Ms. Brukilacchio asked about ZipCar. Mr. Weston explained how the ZipCar model works, and opined that the projects downtown, while large for Reading, are not large enough to support the ZipCar model. Mr. MacNichol displayed the map of downtown parking regulations. The Committee discussed the MBTA lot and the leased spaces on High Street. Mr. Jackson asked for next steps. Ms. Rose-Gillis suggested pushing out the forum. Committee discussed getting preliminary public feedback at the next meeting and having the forum in December. Committee discussed what materials will be presented and what information/feedback should be sought. Mr. Horn recapped that members will send ideas to Karen to be compiled into “preliminary recommendations” for posting for the 11/10 meeting. He suggested that final survey data be presented on 11/10. Survey has been kept open because people keep responding. No date set yet for closing it, but could close it on 10/31 so it can be reported out. Mr. Weston pointed out that it’s not great to present “preliminary recommendations” to the public before the Committee can review and deliberate among themselves first. He stated that there are a lot of dissenting opinions on things, which will play out on 11/10. He is Page | 5 worried about the Committee seeming in disarray and losing confidence of public. People are still welcome to come on 11/10, but he does not feel that the Committee should be presenting any findings or recommendations without discussing them first. Committee discussed when to have forum and proposed some dates in November, December and January. Mr. Jackson opined that it’s best not to rush and to do it right, and that while a lot has been discussed and accomplished, they have a long way to go. Others agreed. th The Committee did not pick a date for the forum but will meet on November 10 to review survey data and draft recommendations. Mr. Jackson made a motion to adjourn the meeting at 11:22 PM. Mr. Weston seconded the motion and it was approved unanimously. Page | 6 Town of Reading Meeting Minutes 2016-09-22 LAG Board - Committee - Commission - Council: Parking Advisory & Recommendations Committee Date: 2021-11-10Time: 7:00 PM Building: Location: Address: Session: Open Session Purpose: General BusinessVersion: Draft Attendees: Members - Present: Chair Bernard Horn, Sarah Brukilacchio, Chris Haley, Tom O'Connor, Karen Rose-Gillis, Jay Jackson, Dan Dewar Members - Not Present: John Weston Others Present: Community Development Director Julie Mercier Minutes Respectfully Submitted By: Julie Mercier Topics of Discussion: This meeting was held remotely on Zoom. The meeting was called to order at 7:02 PM. The Committee started off by reviewing minutes from their last meeting. One edit was made. Ms. Whitelam made a motion to accept the minutes from 10/27 as amended. Ms. Rose-Gillis seconded the motion and it was approved unanimously. Mr. Horn screen shared the most recent survey data, noting his request that the survey respondents be displayed on a Town precinct map. Mr. Horn showed a method for categorizing and tallying the open-ended survey question responses. He read through some of the responses, focusing on the ones where respondents said parking is difficult and there isn’t enough. He expressed surprise that people think it is hard to park at night. Mr. Horn went through the rest of the survey data. Mr. Jackson expressed concern with using so much meeting time going through survey results, which the members can review on their own time. He suggested figuring out ways to get other feedback and data. Ms. Whitelam agreed. Mr. Horn went on, and reiterated his opinion that a lot of people want the Town to build more parking, reduce regulations, and not pay for parking. He noted that a lot of people are concerned with the development downtown, and that a lot of people want bike lanes and shuttle services. He then agreed that a lot of people also think the Town has enough parking. Page | 1 Mr. Jackson asked if others feel that the survey is enough outreach. Ms. Rose-Gillis stated that she does not think it is enough outreach and that she would like to make the outreach so annoying that people cannot say they didn’t know about their efforts. She opined that the survey is wonderful but that it didn’t get commuters or the entire Town. Mr. Jackson stated his desire that they figure out what to propose so they have something to tell people. Mr. Horn mentioned the postcard with the QR code for the survey, which created a jump in survey responses. He suggested they could send a few more postcards. Ms. Whitelam noted that there is no budget for that. Ms. Rose-Gillis opined that the Committee should not be reaching out to people until there are proposed recommendations to share with them. She said she wants to build the case for things so that they can cogently explain them to people. She wants to have something legitimate to show them first. Ms. Whitelam agreed that it is time for the Committee to put forth some recommendations. Mr. Haley stated that it’s admirable that Ms. Rose-Gillis and Ms. Brukilacchio went around town handing out information. He said that the survey is good in terms of reaching out, but that it costs too much to repeat. He opined that they will never get 100% participation in the survey. Ms. Brukilacchio noted that the public forum can be advertised on the sign on the Common. The Committee discussed dates for PARC to give a general update to the Select Board. Mr. th . Ms. Whitelam said she is available. Haley suggested Tuesday, December 7 Mr. Haley agreed it is time to start talking about recommendations. Mr. Jackson asked Mr. Haley if the Select Board has a particular percentage of public penetration they are looking for. Mr. Haley stated that he didn’t think so, but that the survey response has been good. Ms. Mercier chimed in with a recommendation that PARC give specific and actual notice to businesses and residents downtown who will be impacted on a daily basis by any proposed changes. She suggested trying to get public input at PARC meetings sooner than later. Mr. Horn went back to the survey. Mr. O’Connor asked about upcoming meeting dates, and noted some feedback he provided regarding use of the CVS lot. He noted that he is realizing that people need to be educated about what parking is about: Reading parking and where Reading is going with parking intentions. He said people are not aware of how many hours they can park, but people are aware that there is no enforcement. He suggested a front page article in the Chronicle or a bulletin board notice announcing when the Parking Enforcement Officer is hired. He commented that people should not expect to be able to park right out in front of their destination. He opined that coming up with recommendations would be a good use of time. Mr. Horn stated his desire to propose options because different solutions might not happen all at once or work together. Ms. Rose-Gillis shared the spreadsheet of recommendations to go through one line at a time. Mr. Haley suggested they not discuss each item the first time around, but get clarification only as needed. Ms. Rose-Gillis noted that the street-by-street items are based on a combination of the Nelson Nygaard map and staff recommendations. Page | 2 The Committee went through each recommendation and stated as individuals whether they Support, Do Not Support, are Not Sure Yet, or want to Abstain. The recommendations were broken down into the following categories: Miscellaneous, Employee Parking, Street Parking, Inner Core, Outer Core, Permits, Handicap Spaces, CVS Lot (Rear), CVS Lot Front (Cobblestones), Brande Lot, Harnden Lot, Town Hall Lot, Street Specific. Ms. Rose-Gillis updated the spreadsheet indicating results. Ms. Whitelam clarified that an indication of support for an idea is just signaling an openness to discuss the idea further; the purpose of tonight’s exercise is to determine what has traction, not to solve the situation. Mr. Jackson asked if residents can buy visitor passes, like you can in Somerville. Mr. Horn responded that the Town does not have that. Ms. Whitelam asked Ms. Mercier to clarify the resident permit situation. Ms. Mercier explained the four different scenarios related to residents getting permits, as follows: (1) 1 property downtown without off-street parking has a resident sticker to park along their frontage; (2) any resident can purchase a resident access permit; (3) downtown residents with a resident-only restriction along their property frontage can get a resident access permit for free; and (4) downtown residents with an employee permit restriction along their property frontage can get an employee permit for free. She offered to verify with the Police Department that her statements are accurate. Ms. Brukilacchio opined that even though someone with a handicap hang-tag can park anywhere, not every space is designed to accommodate handicap loading/unloading, which can be cumbersome and hard to manage. Mr. O’Connor added to this by saying that a handicap person can park anywhere but only if a space is available. He noted that he is on PARC to represent senior citizens. Mr. Horn suggested that the Town Hall parking lot not be available to any employees, including Town Hall employees. He said that Town employees should have to search for parking just like everyone else; if we are creating the problems we should have to deal with the problems. Ms. Mercier shared a map of the Harnden Yard Lot regulations. The Committee discussed which areas to consider modifying, and determined it best to leave the Police Department parking areas off the table. Ms. Mercier noted that between the 2-hour and employee spaces, there are less than 20 spaces, which may not be enough to justify a kiosk. Ms. Whitelam suggested leaving it as is. Others agreed. Mr. Jackson departed the meeting at 9:40PM. Ms. Brukilacchio noted that she met again with the Police Chief and Deputy Chief and that they mentioned considering a parking garage on the Brande Court Lot as an alternative to the CVS Lot. Ms. Rose-Gillis will send the spreadsheet to staff, who will distribute it to the full Committee. Mr. Horn suggested that Committee members put pros and cons in for each line item, and try to match their thoughts to the survey data. Mr. Horn and Ms. Whitelam will then give summary of survey and summary of recommendations so far to the Select Board on th . December 7 th The Committee agreed that their next meeting will be Thursday, November 18. Mr. Horn made a motion to recommend to the Select Board that PARC be extended through the end of February 2022. Ms. Whitelam seconded and the motion was approved 7-0-0. Mr. Haley will bring this request to the Select Board at an upcoming meeting. Page | 3 Mr. Horn circled back to the survey and trying to get more responses. He asked if staff could send another email to Town Meeting members. Ms. Whitelam and Ms. Rose-Gillis disagreed and said that the next outreach should be about the forum, and that they need to focus on getting recommendations prepared first. Mr. Horn made a motion to adjourn the meeting at 10:15. Ms. Brukilacchio seconded the motion and it was approved 7-0-0. Mr. Dewar made a motion to adjourn the meeting at 11:22 PM. Ms. Whitelam seconded the motion and it was approved unanimously. Page | 4 Select Board Draft Motions th December 7, 2021 Energy Reduction Plan Move to approve the Energy Reduction Plan as presented OML / Mediation eleventh and twelfth Open Meeting Law Complaints, both filed on November 28, 2021, on the same terms and conditions as previously negotiated for Complaints 5 through 10. Consent Agenda: PARC Sunset Move to extend the sunset date for the ad-hoc Parking Advisory and Recommendations Committee to ___________, 2022. Debt Sale see other paperwork Annual License Renewals (motion not necessary but OK if wanted) move that the board continue to delegate the non- liquor Manager and his staff to renew. Annual Liquor License Renewals Package Stores Move that the Select Board renew the All Alcoholic Package Store Liquor Licenses for: HT Reading Liquors LLC d/b/a Baystate Liquors, 345 Main Street Raksha, Inc. d/b/a Square Liquors, 13 High Street Anastasi Brookline Inc. d/b/a Reading Fine Wine and Spirits, 25 Walkers Brook Drive Kajal and Kevin LLC d/b/a The Liquor Junction, One General Way Pamplemousse Inc. d/b/a Pamplemousse, 26 Haven Street for a term expiring December 31, 2022 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. Clubs Move that the Select Board renew the All Alcoholic Club Liquor Licenses for: Meadow Brook Golf Corp. of Reading, MA d/b/a Meadow Brook Golf Club, 292 Grove Street Home Building Corp. d/b/a Knights of Columbus, 11 Sanborn Street for a term expiring December 31, 2022 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. Veterans Clubs Move that the Select Board renew the All Alcoholic Veteran Club Liquor Licenses for: Ash Street for a term expiring December 31, 2022 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee All Alcohol Restaurants Move that the Select Board renew the All Alcoholic Restaurant Liquor Licenses for: Drive Mecom, Inc. d/b/a Café Capri, 355 Main Street CAC Foods, Inc. d/b/a Venetian Moon Restaurant, 680 Main Street HJB Restaurant Company LLC d/b/a Fuddruckers, 50 Walkers Brook Drive RARE Hospitality International, Inc. d/b/a Longhorn Steak House, 39 Walkers Brook Drive Boston Foods Inc. d/b/a Zucca Italian Restaurant and Bar, 601 Main Street Unagi Servers Inc. d/b/a Biltmore & Main Bar and Grill, 530 Main Street KOK, Inc. d/b/a RKR Corporation d/b/a Bunratty Tavern, 622 Main Street Mandarin Reading Inc, d/b/a Mandarin Reading Restaurant at 296 Salem Street Haven Street PO, LLC d/b/a The Common District Meeting House at 136 Haven Street for a term expiring December 31, 2022 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. Beer and Wine Restaurant Licenses Move that the Select Board renew the Wine and Malt Restaurant Liquor License for: Palatat Pattenesuan d/b/a Bangkok Spice Thai Restaurant, 76 Haven Street for a term expiring December 31, 2022 subject to the following conditions: All Bylaws, Rules and Regulations of the Town of Reading and of the Commonwealth of Massachusetts shall be followed, and subject to a satisfactory inspection of the establishment by the Town Manager or his designee. VOTE OF THE SELECT BOARD certify that at a meeting of the board held December 7, 2021, of which meeting all members of the board were duly notified and at which a quorum was present, the following votes were unanimously passed, all of which appear upon the official record of the board in my custody: Voted: that the maximum useful life of the energy and water conservation improvements to be financed with the proceeds of the $5,000,000 borrowing authorized by the vote of the Town passed October 25, 2021 (Article 6) is hereby determined pursuant to G.L. c.44, §7(1) to be at least 15 years. Further Voted: that the sale of the $10,430,000 General Obligation Municipal Fidelity Capital Markets, a division of National Financial Services LLC, at the price of $12,286,774.50 and accrued interest, if any, is hereby approved and confirmed. The Bonds shall be payable on September 1 of the years and in the principal amounts and bear interest at the respective rates, as follows: Interest Interest Year Amount Rate Year Amount Rate 2022 $900,000 5.00% 2030 $890,000 5.00% 2023 910,000 5.00 2031 890,000 4.00 2024 910,000 5.00 2032 290,000 3.00 2025 905,000 5.00 2033 290,000 2.00 2026 900,000 5.00 2034 290,000 2.00 2027 895,000 5.00 2035 290,000 2.00 2028 890,000 5.00 2036 290,000 2.00 2029 890,000 5.00 Further Voted: to approve the sale of $2,000,000 1.50 percent General Obligation Bond Anticipation Notes of the Town dated December 16, 2021, and payable December accrued interest, if any, plus a premium of $20,667. Further Voted: that in connection with the marketing and sale of the Bonds, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated November 24, 2021, and a final O hereby are ratified, confirmed, approved and adopted. Further Voted: that in connection with the marketing and sale of the Notes, the preparation and distribution of a Notice of Sale and Preliminary Official Statement dated November 23, 2021, and a final Official Statement dated December 1, 2021, each in such form as may be approved by the Town Treasurer, be and hereby are ratified, confirmed, approved and adopted. Further Voted: that the Bonds shall be subject to redemption, at the option of the Town, upon such terms and conditions as are set forth in the Official Statement. Further Voted: that the Town Treasurer and the Select Board be, and hereby are, authorized to execute and deliver Continuing and Significant Events Disclosure undertakings in compliance with SEC Rule 15c2-12 in such forms as may be approved by bond counsel to the Town, which undertakings shall be incorporated by reference in the Bonds and Notes, as applicable, for the benefit of the holders of the Bonds and Notes from time to time. Further Voted: that we authorize and direct the Town Treasurer to establish post issuance federal tax compliance procedures and continuing disclosure procedures in such forms as the Town Treasurer and bond counsel deem sufficient, or if such procedures are currently in place, to review and update said procedures, in order to monitor and maintain the tax-exempt status of the Bonds and Notes and to comply with relevant securities laws. Further Voted: that any certificates or documents relating to the Bonds and the Notes (collectively, the be executed in several counterparts, each of which shall be regarded as an original and all of which shall constitute one and the same document; delivery of an executed counterpart of a signature page to a Document by electronic transmission shall be as effective as delivery of a manually executed counterpart signature page to such Document; and electronic signatures on any of the Documents shall be deemed original signatures for the purposes of the Documents and all matters relating thereto, having the same legal effect as original signatures. Further Voted: that each member of the Select Board, the Town Clerk and the Town Treasurer be and hereby are, authorized to take any and all such actions, and execute and deliver such certificates, receipts or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing votes. I further certify that the votes were taken at a meeting open to the public, that no vote was taken by secret ballot, that a notice stating the place, date, time and agenda for the meeting (which agenda included the adoption of the above votes) was filed with the Town Clerk and a copy thereof posted in a manner conspicuously visible to the public at all hours in or on the municipal building that the office of the Town Clerk is located or, if applicable, in accordance with an alternative method of notice prescribed or approved by the Attorney General as set forth in 940 CMR 29.03(2)(b), at least 48 hours, not including Saturdays, Sundays and legal holidays, prior to the time of the meeting and remained so posted at the time of the meeting, that no 2 deliberations or decision in connection with the sale of the Bonds or the Notes were taken in executive session, all in accordance with G.L. c.30A, §§18-25, as amended. Dated: December 7, 2021 Clerk of the Select Board 100599675v.1