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Home My WebLink About2021-10-26 Select Board Packet � �� ,w�� .,. Town of Read�ng �� I �eet�ng Post�ng w�th Agenda w��` �� . ,�. �� sa�r�� Board - Committee - Commission - Council: Select Board Date: 2021-10-26 Time: 7:00 PM Building: Reading Town Hall Location: Select Board Meeting Room Address: 16 Lowell Street Agenda: Revised Purpose: General Business Meeting Called By: Caitlin Nocella on behalf of Chair Notices and agendas are to be posted 48 hours in advance of the meetings excluding Saturdays, Sundays and Legal Holidays. Please keep in mind the Town Clerk's hours of operation and make necessary arrangements to be sure your posting is made in an adequate amount of time. A listing of topics that the chair reasonably anticipates will be discussed at the meeting must be on the agenda. All Meeting Postings must be submitted in typed format; handwritten notices will not be accepted. Topics of Discussion: .. ... I This Meetm will be he/d in ers .�......... ,... .� � " g " p on and remote/y on Zoom. It will also be streamed live on RCTV as usual. I ' ]oin Zoom Meeting � https://us06web.zoom.us/j/83847296684 Meeting ID: 838 4729 6684 One tap mobile +16465189805„83847296684# US (New York) +16465588656„83847296684# US (New York) Dial by your location +1 646 518 9805 US (New York) +1 646 558 8656 US (New York) Meeting ID: 838 4729 6684 Find your local number: https://us06web.zoom.us/u/kcWnXur2GF � 7:0O...M��Overview��of Meeting� .� � .....m..... ...... .. w..ww------ ---------___.�._......_.._mm � �._.... .._... _.—_—.__ �� ----— _ ---------- .._____.......__�................ . .......... ... .. ..... 7:05 Public Comment � _ — ____---y__ ,,,,,..n.. n� .. 7•20 Introduce Coalition Outreach Coordinator Kr stal Mellonakos . -Garay & Civil Rights Sergeant Patrick Silva . - . ... _ . ... .... w� .�.. __ _ ----_�....a,,...� ... ........ � .... 7:30 Consent Agenda: • Discuss/ vote on Wakefield's changes to the Animal Control Inter Municipal Agreement � .... ... _ - ... . . -- --- --- ______�........................�....... ..... ......... Thls Agenda has been prepared in advance and represents a listing of topics that the chair reasonably anticipates will be discussed at the meeting. However the agenda does not necessarily include all matters which may be taken up at thls meeting. Page � 1 � � ` � Town of Reading .m � ,��r �, � �` � eet�ng Posting with Agenda 4 � � ��,��'�� . ... ..........� _ ---- ........ ___....._ _____ _.________.-- .... .... •�Discuss/ vote to Approve Renewal of Inter Municipal Agreement: Reading/Wakefield to share Assessor Services (3 years) mm..7:45 ...� Discuss%_vote to Approve ad ............ �_. _�............. ......... .. .-- ... _ ..... . .... � � hoc: Reading Center for Active Living Committee (RECALC) ..m.m..__—_ ... ... ..m...� _____ --- _.. _._. _... ......... . .... .... ....__.. � 8:00 � Public Hearing: Tax Classification � ...................�� . _.__ -- _.. . s...... ....... ..... .._,m.._---�---- ----- ......... ......... ...�.. �. ............ ...... ......_. 8:30 Public Hearing continued: Discuss and Vote on Right of First Refusal for Meadow Brook Land on Grove Street (July 6, 2021 notice of intent to sell) 8:45 Discuss/vote. Ac uisition of a ortion of Meadow Brook's lan q __.p d located off of Grove Street and as shown as Lot 5 on a plan attached to Meadow Brook's July 6 Notice of Intent to Sell �� Discuss/vote to Authorize Short Term� Debt �related to acquisi� � .� ' tion of Meadow Brook land along Grove Street 9:00 Discuss and vote on mediation process with Walt Tuvell relat �. __ �d to his Open Meeting Law Complaint; and potential discussion and vote on response to Complaints 5 - 9 (filed July 21, July 23, August 16, August 22, and October 21, 2021) ; � _.... ��..................... _�.... ..� ... ...�..rm...,_________.. ., �-- - — .. ........ .� s 9:10 Discuss/ vote to Approve Town Manager Goals ! � 9.�30 _��.�...Discu.. . . _�-- _._�. ...........�. . ...� e..�____. .._..... m .,.�...._______m__________ __ _____ _.. ............ .. .... ss Future Agendas � 9:40 -...SB Liaison and Town--Manager Re .......... .... .......__ rrr..... ..... - ...__._ l ... . ports _ ---.. _.._. .. .....�......._�_______ __ ....................... .... ...........� ..�.. ........____ ___...._.__�� . .. 9:50 Approve Meeting Minutes This Agenda has been prepared In advance and represents a Ilsting of topics that the chair reasonably anticipates will be dlscussed at the meeting. However the agenda does not necessarlly include all matters whlch may be taken up at this meeting. Page � 2 ,�i��p'��°�`l! .. y✓� '� w'��°`, �� p Office of the Town Manager 781-942-9043 ti,'s � �w�� f �� ,�' '� 16 Lowell Street � . � Reading, MA 01867 �� . , �`:��'�,:.� '" �_ www.readin�ma.�ov/town-mana�er To: Select Board From: Robert W. LeLacheur,Jr. CFA Date: October 5,2021 RE: Agenda for October 12, 2021 meeting The meeting will begin at 7:OOpm in the Town Hall Select Board meeting room, and also allow a Zoom option.The Chair will give a meeting overview,followed by Public Comment. At 7:20pm we will introduce our new Coalition Outreach Coordinator Krystal Mellonakos-Garay and our Civil Rights Sergeant Patrick Silva. Krystal comes to us most recently from RESPOND where she served as a certified domestic violence counselor embedded with the Reading, Woburn and Wilmington Police departments. She is currently pursuing her Master's degree in criminal justice at UMass Lowell. Patrick began in the department in 2009 and was promoted to Sergeant in 2014. He currently works as an adjunct professor of criminology and criminal justice at Merrimack College. At 7:30pm the consent agenda consists of two separate Inter-Municipal Agreements(IMA) with the Town of Wakefield.The first IMA covers a new program for Regional Animal Control Services and was previously approved by the Board, and then sent on to Wakefield. Their Town Council made some minor changes which are shown in your packet. The second IMA is a renewal of the Director of Assessing Department. This agreement expires in December 2021, and the only changes recommended are to modify the dates, and remove an outdated reference to FY20, and then we will send that on to Wakefield if the Board approves. At 7:45pm, Select Board member Mark Dockser will revisit the proposed new ad hoc committee RECALC. Please see your packet for a reminder,and recall that Mark discussed this at your last meeting as the clock struck midnight Q. At 8:OOpm the Board will conduct a Public Hearing on Tax Classification.This is an annual process whereby the Board votes on four different elements that are crucial to setting the tax rate that will be approved by MADOR, thus allowing the Town to send out property tax bills in a timely manner in December 2021. At 8:30pm the Board will continue a Public Hearing concerning the Meadow Brook land.As of this writing no decision has been reached by Town Meeting, but the Board will need to vote yea or nay on the Right of First Refusal at a minimum. We will be prepared to request the authority to borrow funds to support whatever decisions are made, so the seller can be paid in a timely manner. At 9:OOpm the Board will discuss and vote on a mediation process related to Open Meeting Law complaints filed by Walt Tuvell. At 9:15 the Board will vote to approve Town Manager Goals. Information has been in your packet previously and is repeated herein. I have not received any Board member comments in recent weeks. The Board will then discuss future agendas,give liaison reports, and approve meeting minutes. The Board's next scheduled meeting is November 9th. Interestingly that is one night after Subsequent Town Meeting begins! Note the Board has two regular meetings planned in November and one in December. In addition,the Board also has three budget meetings planned in December, although in most years only two nights are needed. ;,,; „��;r� , .,,�, , � ,,,,,� i�:� ,,;..,�, �i/ �., , ;,,�� , %;.�, '1;'�r, ;,,i:iiaiiiiiiii%'r' / i//ii%//�� //../ �.,;i ,ai;,///�� i�r,i .,,.%/ /•ri // " f/. " 4, ;r,,,,,i, ,'.I ,„,,is,, rt� ,Y *i I f /��//iii i//1�� U�% i /iii �r�%%%%%� / � �i////��//%�iiiiiii�j �//� � r /i% ��s�, �r;'��, ��°��r��i�%/ �� i/�%,�S '�„�� Il>i�„�,,,��/��G ,,,,,,,,, /,,, a��,�� iia%,�,,,,v ,,<, ,J,i�,r,, ��,�` „ ,.,,,,�,�� 10/21/2021 �+��a��t�ibil'i� Start time „ ��,�,��:' ;�'�� ; Overview of Mee ting �Herrick 7:00 Public Comment Board 7:05 Introduce Coalition Outreach Coordinator Krystal Mellonakos-Garay&Civil Rights Sergeant Patrick Silva LeLacheur 7:20 Discuss/Vote on Wakefield's changes to the Consent Agenda Animal Control Inter Municipal Agreement LeLacheur 7:30 Discuss/Vote to Approve Renewa o�Inter Municipal Agreement: Reading/Wakefield to share Assessor Services [3 yrs) LeLacheur i Discuss/Vote to Approve ad hoc Reading I Center for Active Living Committee (RECALC) Dockser 7:45 SantanielloBd HEARING Tax Classification of Assessors 8:00 Discuss and Vote on Right of First Re usal�or HEARING Meadow Brook land on Grove Street(July 6, (continued) 2021 notice of intent to sell) Board 8:30 Discuss/Vote:Acquisition of a portion of Meadow Brook's land located off of Grove Street ad as shown as Lot 5 on a plan attached to Meadow Brook's July 6 Notice of Intent to Sell Board 8:45 Discuss/Vote to Authorize Short Term Debt related to the acquisition of Meadow Brook ' land along Grove Street Board _ Discuss and vote on mediation process with � Walt Tuvell related to his Open Meeting Law 'Complaint; and vote response to his Open I Meeting Law Complaint; and potential discussion and vote on reponse to Complaints 5-9 (field July 21,July 23,August �16,August 22 and October 21,2021) Board 9:00 Discuss/Vote to Approve Town Manager Goals Board 9:10 Discuss Future Agendas Board 9:30 SB Liaison& Town Manager Reports Board 9:40 Approve Meeting Minutes Board ; 9:50 November 8,2021 Subsequent Town Meetin� Monday I 7;30 ��"��`` ��; , ,,,,,, ,,, , „ � ��";��';�� ,�,,,, ; . Overview of Meeting Herrick 7:00 _. /.;i %i/„//i,. �,'pi //ir,u, ��'/J,.. ii ,...../ ,.;i; ..:'�' A; / ��'i/// / „i,.....,'.% %% ,. ., . i::l�,...��.. la-, .i � ,sJ� / ��i��,��i / �,, y , �, „i,/, , �..:� � <�„y � , .,, „;,,, , ;,,,:. .��i / �iiioi„"e iiii iiivi/ � „ ,�.� ;;i//„ oiii/ ////%%p/ .,i ,. ,,; �- �iiii ,��r i�� i ,„s i - I,. � # r�,,,.i/ , , r I,/ ,.,,, ,� , .,. ..�r%/i „ i/ /ii .�ii,,,,,%�D ,, r.'a I„<�. �/ ,,,,,/ �€ /, // , ,/,�,,, �, '� '»i�", �� i/%,///�i � �„„%// / / , %/,/,%///�,,!,� ��/////,/,///1,,,��,,,%�� ,,, ,,'�'"l�� ,, ,,��;,, �,�//,////,%�,�/////i/��„��%��///////,%////O////�ii��'° ' ��; �n , , ,, ,, SB Liaison& Town Manager Reports Board Public Comment Board 15 mins Bd Cemetery Vote to Waive Cemetery Fees for Veterans Trustees 5 mins Vote to Approve Class I License (Honda) ILeLacheur 5 mins Discussion/Presentation RMLD Rates, Climate Law Planning,and space use RMLD Com 'collaboration missioners 30 mins Climate Adv Creation of a Sustainability Director Committee 20 mins VASCAppointments/ZBA Discuss Future Agendas Board Approve Meeting Minutes Board 11Tmvenxber 1S,2021 'Subsea�uent Town 1Vl�etin� ��w� '�� November 18,2021 Subsequent Town Meetin� 7:30 ��'��!��"�',��;,, „ ,,,, %% '�� ,,, , �, ,,, ,,�: Overview of Meetin� Herrick 7:00 SB Liaison& Town Manager Reports Board Public Comment Board 15 mins Vote to Approve Enerqy Reduction Plan MAPC Discuss Draft Changes to SB Policies:Article 6 Personnel Related Policies Donahue Vote to Amend FY22 Classification Plan (add HEARING Mental Health position) Donahue HEARING Discuss/Vote Change of Manager for Fuddruckers HEARING �Discuss/Vote Liquor Junction-Pledge of'License Discuss Future Agendas Board Approve.Meeting Minutes Board , , � ��i�� `�;�� ';�` � � . , �� , ,, Overview of Meeting Herrick 7:00 SB Liaison& Town Manager Reports Board Public Comment Board 15 mins HEARING Vote to Approve Licenses HEARING Vote to Approve Liquor Licenses I Discuss Future Agendas Board ��'� /// v.. .r�.. %�,%'// , .�.,/ ,///// ..... �,,,, , ; �� .. ��iiiiii , ' �� , i! ; f '.', / :i. / , " ; % ,�� ; �� ii��.�� /liiiiiii, �//..///i..,, j/. ;,, ;.'� ��,,.. i/�� '�/��//�//��/ /�, � �� /E �� :� �i// .� jj/�/ � /%/// � / /,�� ,;,,,. ,/�//,, /i�,/O„%//% i/�i �i'�' �;��'T�r� /��'�r'�'r��l, �� i�//,//// �, �iii�� / /,%%i� �//i. , i// �l � i �� / �. , /; „/,/�� ,;�,,.,/,,,,,,, ,/,/l��„,� ,,,,, ,, ,,,< ,,,,,,,,, ,,�,, ., ,,� ,,,, ,, .;,,�,,,,,,,,, , , ,,,w, ,,,,,, ,,,,�%r% „�, e,,�.� �� A rove Meetin Minutes Board -, i. . ,De�e�mber 8;20�� ;,; „ ;; Wed�e�da _, , ,� ,, � � Review Town Department FY23 budgets ,� ��. _ �ecember],4;;�0�1 , , „ , ,, , Tuesda' ; ,, ,,, �� , � � � � Review Town Department FY23 budgets 'December 1S,202i ed�esda � Review Town Department FY23 budgets (f needed) Future Agendas -other items Dementia Friendly Training Board ote to pprove o ectrve argaming Agreements (International Association of Firefighters AFL-CIO, Local 1640; Public � Executive Session Works -AFSCME Counci193,Local 1703) LeLacheur TBD Discuss recent land purchases and any other I town-owned land 'Board Air BnB update CPDGstaff Update on 186 Summer Ave/Review of Select Board role Board Vote to Approve Resolution Clarifying Official Town Website Haley &Bacci Discuss Town Manager Contract Board Landry/ Public Safety Badge Pinning Ceremony Dockser Fall '21 Landry/ Public Safety Quarterly updates Dockser ' Fall '21 Discuss Police Department Po�icies with respect � to Police Reform Legislation & Department Landry/ Accreditation Dockser Vote to Approve Town Personnel Policy and SB HEARING Policies: Article 6 Personnel Related Policies Board Spring '22 Discuss and Approve Flag Policy Board Town and HR Communication Protocols Labor Counsel Sustainability,Electrification, Reading Opportunities Board/RMLD Discuss Tree Lawn Pesticide Policy 'BOH Building division fees Delios Fall '21 Discuss Early Sunday Hours at Recreational Fields & Parks Rec Comm Winter '21 si /i i�;ii'> ,i ,; „,�i i/;�I��//'(� ,' /.. ;ir c //,,,�,, ,:�� i� , , ,�,. � � �� , %� i,,,l////, / .i% i„ �.., ,,;. „�, , ,. , J� �,. ;;�' ,..lii„ , .. 1/i,": �.�i,, i�,,.. � �,"ra�� „ , ,., � ,////. /i� ,- ;�i�,. l/ .> i;, / .,,, ..�/r.. : ,r „ ;,i,,,,,ii %, , y.,,. ,, i i iiii,,,,.,/ ,,;;;/i � ///%/ / / �; " ;, ,,'Iiiil� i /// i%I, �.,,,%/� % i // .. � ii „ i ., i/:i; o, .. /�/, ii/i// � .../ >i //�i, € .,iii , %,,,,/ �i/!�„ , ///////� /i / ;;; i/ ,, , �,., �,,, ,/ �;, ,; ;;:, ��„,% �, // /% /,// ii , ��i�/,//i„ , ,,i/�//�/,�// � i � /�� , ,, �� / ��iii��,// /,% ,/,��%//, ,�� ,////// �/�� .�i f ii, , ,,� i,,///�.,, „ii�,,,,,,,,,,,, �ii,,�i,i ,,,,,,, , ,�/�,� ��„��"1�"�� .,,,,,, �%<„�%/////aiii�//„/,/,,/,,,//,///,/ii��fi////,%//�%�1,,,�,,/// Recurring Items Close Warrant: Annual Town Meeting lon 3/2/21 Close Warrant: Subsequent Town Meeting on 9/21/21 I Review Select Board Goals Review Town Manager Goals Parking/Traffic/Transportation Task Force Town Board & Committee visits Town Department visits Appoint Town Accountant March Annual � Ap�ointments of Boards & Committees May/June Annual HEARING Approve Classification & Compensation May/June Annual HEARING Tax Classification October Annual HEARING Approve licenses December Annual Reports Given to SB Town Accountant Report Qtrly � Economic Development Director ' Semi-ann RCTV members Report j Annual CAB (RMLD) member Report Annual MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena Report Annual SB Appointed Boards & Committees as needed ' 2022 DRAFT - SELECT'BOARD AG�:IV�AS 2022 Staff Estimated 10/19/2021 Responsibility start time January 4,2022 Tuesda_y Overview of Pw3�*��t�� Herrick 7:00 SB Liaison & Town Manager Reports Board 7:05 Public Comment Board 7:15 7:30 January 6, 2022 Schoo!Comm �"t��t��a�Meeting Thurs�lay ' Junuary 13, 2022 School Comn:Budget Meeting Thursday January 18, 2022 Tuesday Overview of Meeting Herrick 7:00 ,SB Liaison & Town Manager Reports �Board 7:05 Public Comment Board 7:15 , 7:30 � January 20, 2022 Schoo!Comrn Budget Meeting Tltursday Januury 27, 2022 School Comn:Budget��c��rr;�� (�N�r1�r� Thursday February 1,2022 Tuesday Overview of Meeting Herrick 7:00 SB Liaison & Town Manager Reports Board 7:05 Public Comment ,Board 7:15 7:30 February 15,2022 Tuesday Overview of Meeting Herrick 7:00 SB Liaison & Town Marzw��;��`I�.cp�t��'�� Board 7:05 Public Comment Board 7:15 7:30 March 1,2022 Tuesday IVote to Close Warrant for Annual Town Marcli 2, 2022 FINCOMBu�lget Meetr'��-a�"�.°��r�r�� Wednesday Marcli 9, 2022 FINCOMBudgetMeePing Wednesday March 16, 2022 FINCOM��'d�cl�*��r��:��.�t�rr�� Wednesday I March 22,2022 Tuesday Mnrch 23, 2022 FINCOM Budget Meeting Wednesday April S, 2022 Local Elections Tuesday ��"� �D��;��""�" _ ��1��`"�° 1��,.;�� (��T�DAS 2022 Staff Estimated 10/19/2021 Responsibility start time I April 19,2022 Tuesday April 25,2022 Annual Town Meeting I Monday Apri128,2022 Annual Town Meeting II Thursday , May 2, 2022 Annual Town Meeting III Monday May 3,2022 Tuesday May 5, 2022 Annual Town Meeting IV Thursday May 17,2022 Tuesday VASC meetings TBA May 31,2022 I ITuesday June 14,2021 Tuesday June 28,2022 Tuesday July 19, 2022 Tuesday . August 9,2022 Tuesday , August 30,2022 "�'��`��;�" Se�tember 13, 2022 Tuesday September 20,2022 Tuesday , October 11,2022 Tuesday October 25, 2022 Tuesday November 8,2022 Tuesday November 22,2022 Tuesday �December 6,2022 Tuesday December 7,2002 Wednesday Town Department FY24 budgets December 13,2022 �ITuesday Town Department FY24 budgets 2022 ;��RAFT- SELECT BOARD AGENDAS 2022 Staff Estimated 10/19/2021 Responsibility start time December 14,2022 Wednesday Town Department FY24 budgets Future Agendas - other items Recurring Items Close Warrant: Annual Town Meeting Close Warrant: Subsequent Town Meeting Review Select Board Goals Review Town Manager Goals Parking/Traffic/Transportation Task Force Town Board & Committee visits Town Department visits Appoint Town Accountant March Annual Appointments of Boards & Committees May/June Annual HEARING Approve Classification & Compensation IMay/June Annual HEARING Tax Classi�cation October Annual , HEARING Approve licenses Nov/Dec Annual Reports Given to SB Town Accountant Report Qtrly Economic Development Director Semi-ann RCTV members ��5��'�t Annual CAB (RMLD) member Report Annual MAPC member Report Annual Reading Housing Authority Report Annual Reading Ice Arena I��r�r��t Annual SB Appointed Boards & Committees as needed L Q� �C p C 0 � �.�+ � � � (y� �"1 N p,f�'.' .. � ��' � �..�.. ,-r r� x:, � m c.i oo m o0 00 �n o � oo � � � � rn �n m � � � o 00 �n �o rn �:7 � o° � � rn o rn � � r� m � `� � �� • `-a• ;,.J , 3 � _ _ _ — �c,q^ M lD M �--I rl li..�7 t„i,°� .�W' m M ,..�. 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'. 1 ,,,. i %,. 1NTER-MUNICIPAL AGREEMENT F�1��`�F'��i T�l�' "T�� ' ��III�T� �� T'�-�� "lm"4��i�"� ��' WAKEFIELD ANIMAL CONTROL SERVICES THIS AGREEMENT dated as of this day of � , 2021 ("Agreement") by and between the Town of Reading, a Massachusetts municipal corporation having a usual place of business at Town Hall, 16 Lowell Street, Reading MA 01867, acting by and through its Select Board ("Reading"), and the Town of Wakefield, a Massachusetts municipal corporation having a usual place of business at 1 Lafayette Street, Wakefield, Massachusetts 01880, acting by and through its Town Council ("Wakefield") WITNESSETH THAT: WHEREAS,Reading and Wakefield desire to share the services and costs associated with Animal Control Services; and WHEREAS,each of the parties has obtained authority to enter into this Agreement pursuant to G.L. c. 40, § 4A; NOW, THEREFORE, in consideration of the premises set forth above and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, hereby agree under seal as follows: I� 1. �"�,�a�raa!�t�x��c�1 ��°�ri�:��. During the term of this Agreement,Reading and Wakefield shall assume their respective shares of the costs associated with a shared Animal Control Services ("ACS"). Notwithstanding any other provision of this Agreement to the contrary, Reading and Wakefield shall maintain separate Animal � Control Boards or o er u lic o avin t e s e or si il ctions which shall be vested with the authority for setting policy within their respective communities. 2. Term. The term of this Agreement shall commence on July 1, 2021, and shall expire on June 30, 2024,unless earlier terminated as set forth herein. The parties shall review their contractual relationship every 12 months, the terms of which are set forth herein, to ensure that this Agreement continues to satisfy the needs and � objectives of each e � ' a � 3. Identity of Animal Control Services. The parties shall share the per diem services and costs of the incumbent ACS of Wakefield, ��i��i��`I�everly Milward and Kevin Nichols$ or a successor hired through the standard practice of Wakefield in consultation with Reading. 4. Compensation. Wakefield shall pay the per diem costs associated with ACS and shall bill Reading � per fiscal quarter during the te�� ;1�� .��n��, each payment to be due and payable within fifteen(15)days after the commencement of such fiscal quarter(i.e., after 7/1, 10/1, 1/1 and 4/1). The ACS shall be paid$50 per call received fro onday at 8 I�M though Friday at 3_PM. Each �town shall be responsible for calls ' �a�i� ��,�i�� r�ai�l�� t k�w�.�� `� �,-�_�; All _illing shall be through Wakefield. ��r7�r� t�� c��a��l °��,�� t��.�� :�rm ��i�I� �� y :�a�� 1"��° ��e ACS shall be compensated$250 for being on call �r *�� •=��La^a plus $50 per ca1�.��T��e �r��k��c� �,�rz-��ll �'�� "$250 �e-shall be split evenly between ' ,. �-� � ' "��a� �z•�i��, d each '��a�r�,-�sha11 pay for calls within �-�� ' . ° :: " " . �' � � � " ��i k��. . II 5. Cost of C �. :��ach � � ` To shall be solely responsible for the cost of quarantining or u c 'n for any animals retrieved from ' suc ' � o I 6. �.�c�� a�'��rc�� :�ach s�town shall be solely responsible for the cost of the disposal of � any deceased animals retrieved from ' °-�� i-��, 7. Duties. The ACS shall perform duties as required by the respective local laws and regulations of Wakefield and Reading. Attached as��is a document entitled "Reading and Wakefield ACS Task List July 2021"to provide guidance as to the expected duties as they pertain to Reading. 8. Car. The ACS will be reimbursed for any mileage incurred in the performance of services � hereunder directly by the "�t�^�rr in which sa�such services are performed. All mileage reimbursement shall be paid at the rate then governing in the� ° �i�� receiving sa�such services. � -��;��r��a�`-�f'-�� . ��ading shall indemni and hold hannless W � � 9. Indemnification. ��"�� `" �� fy akefield and each and all of its officials, officers, employees, agents, servants and representatives from and against any claim arising from or in connection with the performance by the ACS of duties in or for Reading including, without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the ACS while in or performing services for Reading. Similarly, Wakefield shall indemnify and hold harmless Reading and each and all of its officials, officers, employees, agents, servants and representatives from and against any claim arising from or in connection with the performance by the ACS of duties in or for Wakefield,including without limitation, any claim of liability,loss,damages,costs and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the ACS while in or performing services for Wakefield. Such indemnification shall include, without limitation, current payment of all costs of defense (including reasonable attorneys' fees, expert witness fees, court costs and related expenses) as and when such costs become due and the amounts of any judgments, awards and/or settlements,provided that(a) Wakefield and Reading shall each have the right to select counsel to defend against such claims, such counsel to be reasonably acceptable to the other party and its insurer, if any, and to approve or reject any settlement with respect to which indemnification is sought; (b) each party shall cooperate with the other in all reasonable respects in connection with such defense; and (c) neither party shall be responsible to pay any judgment, award or settlement to the extent occasioned by the negligence or intentional misconduct of any employee, agent, official or representative of the other party other than the ACS. By entering into this Agreement, neither of the parties has waived any governmental immunity or limitation of damages which may be extended to it by operation of law including,but not limited to, G.L. c. 258, the Massachusetts Tort Claims Act. 10. T��ti+�t�,. This Agreement may be terminated by either party for any reason or no reason on I ninety (90) days' written notice to the other. No such termination shall affect any obligation of indemnification that may have arisen hereunder prior to such termination. The parties shall equitably adjust any payments made or due relating to the unexpired portion of the term following such termination. 11. 1'��n��,r��;t. Neither party shall assign or transfer any of its rights or interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior written consent of the other. 12. ��tl�i.li��. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal or unenforceable, or if any such term is so held when applied to any particular circumstance, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, or affect the application of such provision to any other circumstances, and this Agreement shall be construed and enforced as if such invalid, illegal or unenforceable provision were not contained herein. 13. Waiver. The obligations and conditions set forth in this Agreement may be waived only by a writing signed by the party waiving such obligation or condition. Forbearance or indulgence by a party shall not be construed as a waiver, nor limit the remedies that would otherwise be available to that party under this 2 Agreement or applicable law. No waiver of any breach or default shall constitute or be deemed evidence of a waiver of any subsequent or other breach or default. 14. Amendment. This Agreement may be amended only by a writing signed by both parties duly authorized thereunto. 15. �"�v�ri�ti�� L��v�. This Agreement shall be governed by and construed in accordance with the substantive laws of the Commonwealth of Massachusetts, without regard to the conflicts of laws provisions thereof. 16. �+��ia��, The paragraph headings herein are for convenience only, are no part of this Agreement and shall not affect the interpretation of this Agreement. 17. l"�a�t��. Any notice permitted or required hereunder to be given or served on either party by the other shall be in writing signed in the name of or on behalf of the party giving or serving the same. Notice shall be deemed to have been received at the time of actual receipt of any hand delivery or five (5)business days after the date of any properly addressed notice sent by mail as set forth below. a. To T��c�ir��. Any notice to Reading hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested,postage prepaid, to: Robert W. LeLacheur, Jr. CFA Town Manager Town Hall 16 Lowell Street Reading MA 01867 or to such other address(es) as Reading may designate in writing to Wakefield. b. To "��:��. Any notice to Wakefield hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: Steve Maio Town Administrator Wakefield Town Hall 1 Lafayette Street Wakefield, Massachusetts 01880 or to such other address(es) as Wakefield may designate in writing to Reading. 18. �"r��l�t� ��a��n�. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof, superseding all prior agreements and understandings. There are no other agreements or understandings between the parties concerning the subject matter hereof. Each pariy acknowledges that it has not relied on any representations by the other party or by anyone acting or purporting to act for the other party or for whose actions the other party is responsible, other than the express, written representations set forth herein. 19. ��an��ci�1 �� u��. Wakefield shall maintain separate, accurate and comprehensive records of all services performed for each of the parties hereto. Wakefield shall maintain accurate and comprehensive records of all costs incurred by or on account of the ACS, and all reimbursements and contributions received from 3 Reading. Periodic financial statements must be issued to each party. On an annual basis, the parties' Financial Officers shall jointly audit the accounts of the ACS for accounting consistency and reliability. 4 WITNESS OUR HANDS AND SEALS as of the first date written above. TOWN OF WAKEFIELD By its Town Council Certificate of available appropriation Town Accountant ....... �.... -.. ....__w __ ._...�..... .... Approval as to legal form ��....... . ��..... . ��..�. Town Counsel TOWN OF READING By its Select Board Certificate of available appropriation TownAccoun..�....��.. �............� ._W.....� ..��..... ��.. tant ......��..w__w .�. Approval as to legal form �._..._._........ _ Town Counsel 5 1NTER-MUNICIPAL AGREEMENT BETWEEN THE TOWN OF READING AND THE TOWN OF WAKEFIELD DIRECTOR OF THE ASSESSING DEPARTMENT � THIS AGREEMENT dated as of this day of _� °��,"��m��1��("Agreement")by and between the Town of Reading, a Massachusetts municipal corporation having a usual place of business at Town Hall, 16 Lowell Street, Reading MA 01867, acting by and through its Select Boaxd ("Reading"), and the Town of Wakefield, a Massachusetts municipal corporation having a usual place of business at 1 Lafayette Street, Wakefield, Massachusetts 01880, acting by and through its Town Council ("Wakefield") WITNESSETH THAT: WHEREAS, Reading and Wakefield desire to share the services and costs associated with a Director of their respective Assessing Departments; and WHEREAS, each of the parties has obtained authority to enter into this Agreement pursuant to G.L. c.40, § 4A; NOW, THEREFORE, in consideration of the premises set forth above and for other good and valuable consideration the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, hereby agree under seal as follows: 1. ��r��t�r of Asses�in,�. During the term of this Agreement, Reading and Wakefield shall assume their respective shares of the costs associated with a shared Director of Assessing (the "Director"). Notwithstanding any other provision of this Agreement to the contrary, Reading and Wakefield shall maintain separate Boards of Assessors which shall be vested with the authority for setting policy within their respective communities. � 2. Term. The term of this Agreement shall commence on January 1, 2022�, and shall expire on December 31, 2024��, unless earlier terminated as set forth herein. The parties shall review their contractual relationship every 12 months, the terms of which are set forth herein, to ensure that this Agreement continues to satisfy the needs and objectives of each community. 3. T��n�it af.f��t�r. The parties shall share the services and costs of the incumbent Director of the Assessing Department of Wakefield, Victor Santaniello, or a successor hired through the standard personnel practice of Wakefield in consultation with Reading. 4. C'��s�tica��. Wakefield shall pay the salary and benefits of the Director. Reading shall contribute its share of the associated costs for this position by paying to Wakefield a variable sum, as required by the terms and conditions of this Agreement in� �n�'i��(and as amended from time to time), per fiscal quarter during the term, each payment to be due and payable within fifteen (15) days after the commencement of such fiscal quarter (i.e., after 7/1, 10/1, 1/1 and 4/1). Wakefield shall adjust the compensation it pays said position as it may be required to do in accordance with any collective bargaining agreements and standard personnel practices and shall give prompt written notice to Reading of any such adjustment. Reading shall adjust its quarterly payments accordingly. In the event that any collective bargaining agreement or such personnel practices may require Wakefield to make a lump sum payment to the aforesaid position reflecting a retroactive salary increase during the term hereof, Wakefield shall promptly give written notice thereof to Reading and Reading shall,within sixty(60) days thereafter, pay Wakefield one-half(1/2) such amount to the extent that the retroactive pay period includes any part of the term hereof ��-� o-��.��'�r.�� 6:�.��, ��.��:��m��,:��,��-��-.;��-''�'-��4��-��-�•� ��uw�_��,��m,��-��-�_'�.�� mm��.m�� 5. ��s�r �.��ll��i��:�r�c ��r��r�� . ��1 T��t�. Wakefield shall provide the Director with all benefits to which he is entitled under any collective bargaining agreement and standard personnel practices. Both parties agree to allow the Director to enjoy such vacation, sick days, personal days and other leave as he may be entitled to receive under such agreement and under standard personnel practices of Wakefield. Neither party shall make any demand on the Director or take any action with respect to the Director that is in violation of his rights under such collective bargaining agreement, standard personnel practices of Wakefield or any applicable legislation. 6. Retirement, Workers' Compensation and Other Benefits. The Director will remain a member of ______ ..�. the Wakefield Contributory Retirement System. Upon retirement,Reading will be assessed a share of the cost of pension plans reflecting any concurrent time the Director spent working for Reading hereunder pursuant to �� applicable Massachusetts General Laws. Reading shall reimburse Wakefield quarterly as described in section�. Compensation' for its workers' compensation, health insurance, life insurance, and Medicare costs associated with the employment of the Director, such reimbursement to be in the same proportion as Reading's contribution to the Director's compensation for such year. 7. Duties. The Director shall perform his duties as required by the respective local laws and regulations of Wakefield and Reading. Attached as�p1��i:� IT is a Wakefield job description for the position. Wakefield and Reading shall each provide the Director with office space and office equipment for work within their respective communities. The Director shall work primarily in the office space provided by Wakefield and shall maintain regular,public office hours in Reading, such office hours to be mutually agreed upon by the parties. 8. Car. The Director will be reimbursed for any mileage incurred in the performance of services hereunder directly by the community in which said services are performed. All mileage reimbursement shall be paid at the rate then governing in the community receiving said services. 9. Indemnification. Wakefield shall hold Reading harmless from any and all claims related to employment or employee benefits, collectively bargained or otherwise, made by the Director prior to the commencement of the term of this Agreement. Reading shall indemnify and hold harmless Wakefield and each and all of its officials,officers,employees,agents, servants and representatives from and against any claim arising from or in connection with the performance by the Director of his duties in or for Reading including, without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the Director while in or performing services for Reading. Similarly, Wakefield shall indemnify and hold harmless Reading and each and all of its officials, officers,employees,agents, servants and representatives from and against any claim arising from or in connection with the performance by the Director of his duties in or for Wakefield, including without limitation, any claim of liability, loss, damages, costs and expenses for personal injury or damage to real or personal property by reason of any negligent act or omission or intentional misconduct by the Director while in or performing services for Wakefield. Such indemnification shall include,without limitation, current payment of all costs of defense (including reasonable attorneys' fees, expert witness fees, court costs and related expenses) as and when such costs become due and the amounts of any judgments, awards and/or settlements,provided that (a)Wakefield and Reading shall each have the right to select counsel to defend against such claims, such counsel to be reasonably acceptable to the other party and its insurer, if any, and to approve or reject any settlement with respect to which indemnification is sought; (b)each party shall cooperate with the other in all reasonable respects in connection with such defense; and (c) neither party shall be responsible to pay any judgment, award or settlement to the extent occasioned by the negligence or intentional misconduct of any employee, agent, official or representative of the other party other than the Director. By entering into this Agreement,neither of the parties has waived any governmental immunity or limitation of damages which may be extended to it by operation of law including, but not limited to, G.L. c. 258, the Massachusetts Tort Claims Act. 2 10. °�"�rn�ir��i��. This Agreement may be terminated by either party for any reason or no reason on thirty (30) days written notice to the other. No such termination shall affect any obligation of indemnification that may have arisen hereunder prior to such termination. The parties shall equitably adjust any payments made or due relating to the unexpired portion of the term following such termination. 11. .A��i r�a��t. Neither pariy shall assign or transfer any of its rights or interests in or to this Agreement, or delegate any of its obligations hereunder, without the prior written consent of the other. 12. �"�v��imlit�. If any provision of this Agreement is held by a court of competent jurisdiction to be invalid, illegal or unenforceable, or if any such term is so held when applied to any particular circumstance, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, or affect the application of such provision to any other circumstances, and this Agreement shall be construed and enforced as if such invalid, illegal or unenforceable provision were not contained herein. 13. Waiver. The obligations and conditions set forth in this Agreement may be waived only by a writing signed by the party waiving such obligation or condition. Forbearance or indulgence by a party shall not be construed as a waiver, nor limit the remedies that would otherwise be available to that party under this Agreement or applicable law. No waiver of any breach or default shall constitute or be deemed evidence of a waiver of any subsequent or other breach or default. 14. Amendment. This Agreement may be amended only by a writing signed by both parties duly authorized thereunto. 15. ��av��a T.,��r. This Agreement shall be governed by and construed in accordance with the substantive laws of the Commonwealth of Massachusetts, without regard to the conflicts of laws provisions thereof. 16. ��'i� �,�. The paragraph headings herein are for convenience only, are no part of this Agreement and shall not affect the interpretation of this Agreement. 17. 1'��. Any notice permitted or required hereunder to be given or served on either party by the other shall be in writing signed in the name of or on behalf of the party giving or serving the same. Notice shall be deemed to have been received at the time of actual receipt of any hand delivery or three(3)business days after the date of any properly addressed notice sent by mail as set forth below. a. To ��i�. Any notice to Reading hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: Robert W. LeLacheur, Jr. CFA Town Manager Town Hall 16 Lowell Street Reading MA 01867 or to such other address(es) as Reading may designate in writing to Wakefield. b. To �`�.��t��. Any notice to Wakefield hereunder shall be delivered by hand or sent by registered or certified mail, return receipt requested, postage prepaid, to: Steve Maio 3 Town Administrator Wakefield Town Hall 1 Lafayette Street Wakefield, Massachusetts 01880 or to such other address(es) as Wakefield may designate in writing to Reading. 18. ��'��r1�t� �,,��x��. This Agreement constitutes the entire agreement between the parties concerning the subject matter hereof, superseding all prior agreements and understandings. There are no other agreements or understandings between the parties concerning the subject matter hereof. Each party acknowledges that it has not relied on any representations by the other party or by anyone acting or purporting to act for the other party or for whose actions the other party is responsible, other than the express, written representations set forth herein. 19. �^��r�� .�`��u,��l�. Wakefield shall maintain separate, accurate and comprehensive records of all services performed for each of the parties hereto. Wakefield shall maintain accurate and comprehensive records of all costs incurred by or on account of the Assessing Department, and all reimbursements and contributions received from Reading. Periodic financial statements must be issued to each party. On an annual basis, the parties' Financial Officers shall jointly audit the accounts of the Director for accounting consistency and reliability. 4 WITNESS OUR HANDS AND SEALS as of the first date written above. TOWN OF WAKEFIELD By its Town Council Certificate of available appropriation �. �m.��... _W.......... ��...� Town Accountant ��............... - ��.�. Approval as to legal form ....... �... ..��.. �...... ..._... _..�. Town Counsel TOWN OF READING By its Select Board Certificate of available appropriation ._.............. �..�....�....._W.. ... ��.. Town Accountant �......_ _ ..��.....__...� Approval as to legal form �_,...... ..... .... Town Counsel 5 Pr+� +��I��'��'�c°��rd Adl-Wau��amrwrr��`tt��. t��dN� +C�r�t�r�a�r��: Lawir�, !��rrwaa�i�te� ��I� There is hereby established a volunteer ad hoc committee reporting to the Select Board known as the Reading Center for Active Living Committee(ReCalc).The charge of ReCalc is to explore the current and future needs of the Community, and initiate planning for a potential new Senior/Community Center in town that will focus on residents aged 60+and possibly other members of the Community. At the Annual Town Meeting, $40,000 was appropriated in FY'22 capital funds for the purpose of Senior/Community Center planning.A consultant will be hired with these funds to provide technical assistance and expertise in Community Resource Planning and Community Engagement. The Town Manager may also require Town Staff to work with ReCalc. -ReCalc will collect data and information from communities that have successfully navigated the Senior/Community Center planning process. -ReCalc will articulate a vision of a Community Center and conduct extensive Community Engagement to determine if residents desire a 60+Center for Active Living or a multigenerational center. -Through regular meetings and community outreach, ReCalc will gather, analyze,and organize information for future planning decisions related to the proposed center. Specific goals: Progress report to the Select Board before Annual Town Meeting 2022. The Committee shall be made up of 7 voting members, all of whom must be Reading residents, all appointed by the Select Board and comprised of the following: � 1 member of the Select Board • 1 member of the Council on Aging • 1 member of the Recreation Committee • 4 at-large members from the community, preferably with background in architecture, design, planning, project management and community engagement,and/or who represent a variety of key stakeholder groups such as seniors who participate in our Council on Aging(COA) programs, eldercare professionals,families with age 60+members who use our recreation programs, and those aged 60+who don't currently use the COA programs. ReCalc shall provide regular updates to the Select Board during the process. ReCalc shall sunset on or before November 30, 2022. If needed,this date can be extended by vote of the Select Board. Open Meeting Law: ReCalc is a committee under the Select Board and is therefore subject to the requirements of the Open Meeting Law(e.g., advance notice of ineetings, agendas, minutes, production of documents when requested, etc.). Further, any formal subcommittees of ReCalc, charged with carrying out specific tasks are also subject to the Open Meeting. _Y _ _ ...,_e. _ _ _... _ �.��.�-..�.-.�`Nmm�.� �,�� "�� a� � � � �r t" �- �� C� �� , �� « , �''�'�"I'NC4'R��"�� .. TOWN OF�C��'�rip� ; To tlie Inhabitants of the Town of Reading: Notice is:hereby given that a public. N��ing �will �e=held in accord��e wifh tl�e �Mass- achusetts General Laws, Chapter 369 of the Acts of 1982 on the ��r�� rmwrr�r�u� � r��ti�9 ��r �i� �s��ssi�� t�� N��;� �� t�� b��d��u t� b� bc�rr�� b� �� l�s�� oa� pr��r�� F+�i' �i��Ye��p�1. �"�� h��ir�s� �nri4l �� h�1��°�u�"T`��+, 4��t�k�� 26, 2021 at� 8:00 p.m. in the Select Board Meeting Room at Town Hall, 16 Lowell Street, ,Reading, _MA and remotely on Zoom. The five classes of prop- erty inv�k°��d �r� residential, open �� e��t�ercial, indus- ' trial and persorial property. A copy of the �r�a�osed document regarding tY�is topic will be in the Select Board packet ,on the website at www.readin.gma.gov. � All int.erested parties are invited , to attend the hearing, or may �submit their comments in writing �or by emaid to townmanager@ci.reading.ma.us � � By order of Robert W. 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III�II�ur��ur 2 Seniors FY22 1.4 Bohmiller 3 Social Justice FY22-23 1.5 Lannon 4 Ec Devel: Downtown FY22 1.5 Schaeffer 5 Ec Devel: Expansion FY20-23 1.4 Delios Policy 6 Zoning(40R,other) FY22-23 2.0 Mercier 7 Charter&General Bylaw updates FY20-22 2.1 Kraunelis 8 BuildingSecurityGovernance FY22-23 1.7 LeLacheur �� I�urm��@�y��ur��m,� ��m��m I��f�"��I.��"��"� �I..� I��m��m�w� Operations 101nfrastructure FY22 1.6 LeLacheur 11 Public Information/Access FY22 1.6 Kraunelis �I.�"� I��m��m��@ ��w��m��@��y I��f�"��"� �I..�"� Ill..�lll..��m��wur *Ranking high (1) to low (3) In August the Select Board indicated that the summary list above would serve as the FY22 Town Manager Goals.The column titled 'Select Board ranking' indicates a weighted average of individual rankings, with#9 Employee Attraction & Retention at 1.0 serving as the highest priority and #7 Charter &General Bylaw updates at 2.1 serving as the lowest of the 12 goals listed. The following pages list more details in the outline/bullet point format indicated by the Board.The top three goals are Il�li�;ll�llli�;ll�� liir� �;ir��ir�, and more fully detailed. This document will also serve as an update through the first three completed months of the fiscal year. �I.m ��'��'��'�� III��W IIW"�'��.�I...�.;�......�� .�� m��°��I.�. ...........................................................�....�......................................�..............................................................................................................................�........................�..........................................�. a. Green Communities i. Submit application to state. ii. Lobby Legislature for solution to RMLD issue. b. Performance Contracting phase 2 i. Bring project to Special Town Meeting—done. Project increased from $4.5 million previously planned to $5.0 million debt request (FINCOM 8-0; Select Board 3-0-2 in support). ii. Hold community conversation—done. Discussion at public meetings, culminating with 9/22 sustainability forum sponsored by the Climate Advisory Committee and MAPC iii. Plan additional measures-October TM capital plan (CIP) includes$1.0 million placeholder for'Community Sustainability' projects -additional work outside of public buildings or on public grounds, for the community to discuss and decide. Funding may need to be pushed out one year to allow a complete community discussion in light of the ongoing pandemic. c. Electric Vehicle Charging stations i. Planning—done.Town assisted RMLD on grant application. ii. Approval - RMLD requires Select Board and Board of Library Trustees approval for a license on these sites (scheduled October 2021). iii. Implementation—should be complete by spring 2022 on three locations (Library;Train depot; Main Street parking lot near Christopher's Restaurant). d. Implement fuel efficient fleet policy i. Green Communities application requirements—done.The capital plan beginning in FY24 has eligible replacements-Town vehicles. ii. Green Communities grant funding may support this. e. Water Meter replacement project i. Explored considered doing this in-house but do not have the staffing, and cannot hire qualified temp staffing. ii. Consultants have large backlogs for this type of work due to ARPA funds. iii. October CIP shows this as FY24 implementation, after the Water Tank solution is determined. ARPA funding should be explored and this project should be done as soon as possible. f. Improve walkability, for example Downtown-Walker's Brook corridor i. State earmark received to improve pedestrian access to Market Basket entry, project design underway and expected to be complete by June 2022. g. Purchase 128 Tire parcel—develop a sustainable parklet, adding green space i. Property rumored to be under tentative agreement September 2021. Funding to be discussed as larger FINCOM/elected boards efforts h. Revisit the Northern Area Greenway concept i. Connect trails in the Town Forest/Ipswich area to the west of Main street with Conservation and Land Trust areas on the east side of Main Street. Plans exist from the early 2000s and should be folded into the community financial conversation led by FINCOM. 2. Seniors(Bohmiller; FY22—ranked tied for 4t" highest goal of 12) a. Reopen Pleasant Street Center safely as allowed by pandemic—done. i. Reinstitute programs—done. ii. Reinstitute travel—waiting for better news on the pandemic. b. Fill staff vacancies i. Hire Elder Human Services Director—done. ii. Hire Senior Center Coordinator—done. c. Evaluate space/building needs i. Secured $40,000 funding in FY22 budget—done. ii. Working group RECALC consisting of Select Board, Council on Aging and staff— done. Participants from this group have met several times. iii. Determine how to spend the $40,000—under discussion by RECALC. 1. Decide Senior Center vs. Community Center. 2. Decide location, possible building swaps in the downtown. 3. Social Justice(Lannon; FY22-23—ranked tied for 6t" highest goal of 12) a. Hire Director for Equity&Social Justice funded in Library budget—interviews underway, hiring expected October 2021. b. After DESJ hired—form advisory group (DESJ & Library Director). c. After DESJ hired—plan scope of new Library division. d. Determine future for HRAC. i. Select Board discussed sunsetting this volunteer board immediately after the DESJ position was funded, and HRAC did not meet during the summer as they awaited direction. ii. Town and Library staff would strongly prefer to retain HRAC as an advisory group to the DESJ until such time as the Library determines, but not sooner than June 2022. iii. Action on this item is determined solely by the Select Board. e. Community Calendar of Events i. Technology solution found, will be part of the website redesign (see Goal#11) and implemented spring 2022. ii. Policy for event inclusion—to be determined, the Select Board should have a role. 4. Economic Development Downtown (Schaeffer; FY22—ranked tied for 4t" highest goal of 12) a. Downtown Parking i. PARC designated by Select Board, have met several times and have an open community survey. ii. Examine impact of downtown residential units—done. Only the Postmark Square project has spillover, and we have met with the owner to discuss solutions to striping issues in their parking garage. Remedy should be in place by November before snowfall. iii. Examine impact of downtown commercial—difficult to do until the impact of the pandemic subsides. iv. Police Chief to request more parking enforcement hours in the FY23 budget, once any changes are in place. b. Downtown Business Improvement District(BID) i. Private effort led by downtown real estate owners and retail businesses, supported initially byTown staff. ii. BID is currently gathering business signature support for efforts. iii. BID expects to visit the Select Board in January or February 2022 with an update. c. Support Downtown businesses i. Economic Development Summit planned for October 6tn ii. Summit will review millions of dollars of assistance to dozens of local businesses, in additional to staff support. iii. Summit will review extensive LRRP state grant (rapid recovery funds) led by a consultant hired with a competitive state grant. d. Downtown Infrastructure i. Water main work—funding secured byTown Meeting, work expected to be completed in spring 2023. ii. Sewer line work—funding secured by Town Meeting,work expected to be completed in fall 2022. iii. Storm Water work-funding secured by Town Meeting, work expected to be completed in fall 2022. iv. Electric charging stations—Town assisted RMLD in grant application; two downtown locations selected (Train Depot and Main Street near Christopher's Restaurant), work expected to be completed by spring 2022. e. Downtown Improvements i. Staff and consultant have identified $7 million of improvements ii. State included $5 million in a bond bill, funding timing to be determined; town capital plan includes$2 million of improvements. iii. Public discussion needed for these possible improvements. First discussion set for October 19t"or November 3ra iv. Decisions needed to coincide with completion of underground work on previous section, as roadway paving will occur and could be impacted by improvements selected. 5. Economic Development Other Areas(Delios; FY20-23—ranked tied for 6t" highest goal of 12) a. Budget earmark received to improve Walker's Brook pedestrian access to Market Basket — need to work in conjunction with the Lakeview developer for timing of street improvements (a note that a future Town Meeting needs to accept Lakeview Avenue as a public roadway, when it is ready). b. Now that the DPW will not relocate, review past designs for the southern section of Walker's Brook (such as the land around RMLD). Past work anticipated this outcome and can easily be adapted.The land owners here are well organized and prepared for action, slowed down a bit by the pandemic. c. The owner of the northern section of Walker's Brook(the Market Basket complex) has developed some new ideas that require town input. Staff has met informally to get the ideas ready for a further review. d. Tie the Walker's Brook area to the Downtown—synergy not competition 6. Zoning(Mercier; FY22-23—ranked 11t"of 12 goals) a. Downtown 40R Smart Growth i. Town Meeting Instructional Motion ii. November 2021 Town Meeting Article iii. CPDC has responsive zoning changes queued up for April 2022 Town Meeting iv. One observation is that the hot residential market has caused less development of commercial space than was intended by the zoning changes. b. Reading Woods 40R Smart Growth i. Area probably not subject to above review, but same general state program regulations c. Reading 40B status i. The 40R projects have helped defend the Town against adverse 40B projects— the Town expects to remain above 10%affordable housing target even after the impact of the census—results upcoming, may require action. ii. Housing Production Plan 1. A requirement to the state 40B process. 2. Needs to get more attention in light of discussions of land use. iii. Affordable Housing Trust 1. Antiquated and inefficient-staff requested change from prior Select Board to proactive approach of a dedicated board 2. Encourage building up assets in trust fund for opportunities to add affordable housing, which is a vital need even though the 10%target has been achieved. 7. Charter/Bylaw(Kraunelis; FY20-22—ranked 12t"of 12 goals) a. General Bylaws- Bylaw Committee ongoing review. i. Expected to be complete by December 2021 ii. Public process may be planned for spring/summer 2022. iii. Changes may be proposed to November 2022 Town Meeting. b. Charter changes. i. The Bylaw Committee is compiling a list of suggested changes. ii. A joint meeting with the Town Meeting Rules Committee and the Bylaw Committee planned for late September, after failing to get a quorum last June, will discuss past Town Meeting Instructional Motions. iii. The Town Moderator may suggest the formation of a Charter Committee or Commission, depending on the scope of suggestions. iv. The Bylaw Committee has determined they are not part of a change to the Charter suggested by many to increase membership in the Board of Health. Such a change would need to wait until a Charter Committee or Commission. 8. Building Security Governance(LeLacheur; FY22-23—ranked 10t"of 12 goals) a. The three elected boards should meet jointly to discuss building security policy. i. Building security project—done. ii. Building security project additional scope—requested at October Town Meeting. iii. Both the School Committee and Board of Library Trustees have written documents. iv. Last year the Town listed this as a draft goal, but it was removed and therefore delayed by the Select Board. b. Whatever portions of policy cannot be mutually agreed to must be taken further on the Town side, led by the Select Board. c. A key legal element of policy includes the access to and retention of camera footage. d. Given the new School Superintendent and change upcoming in the Town Manager position, the Board should discuss and assess the best time to move forward on this goal. �m Ilf;��,��'��Ilf��'�� IIf:��W IIW"�'��.�I...�.�.......�� I.�� °��I.�.��m�� a. Create online options for staff—done. i. Employee/Retiree secure web portal. ii. Medicare/Medex section of HR web pages. iii. Benefits section of HR web pages. b. Assess compensation. i. Request funding in October Special Town Meeting for another non-union Pay & Class study by independent consultant(FINCOM supports 8-0). ii. Town Manager FY23 Budget will have funds set aside for the findings of this Pay &Class study. iii. Next Town Manager should have an implementation goal of no later than January 1, 2023 and thus a November 2022 Town Meeting request for approval. iv. Conduct union compensation—underway for two unions, remaining six unions have settled contracts. v. ARPA eligibility—to be determined by the Select Board within the larger FINCOM led broad assessment. c. Assess Benefits—tied in to the Personnel Policy review. i. Review suggestions of the employee committee with the Select Board late fall/winter 2021-2022. 1. Vacation time start at three weeks 2. Service credit based on time in retirement system (for transfers in from other MA cities/towns). 3. Holiday—add Juneteenth. 4. Probationary period—increase from six months to one year. 5. Faster access to paid time off for new hires. ii. Review suggestions of outgoing Town Manager fall/winter 2021-2022. 1. Finalized after seeing the work by the employee group. 2. Sick leave incentives to stay healthy. 3. Remote work options. 4. Increase compensatory time for night/weekend meetings/activities. 5. Consider matching small amount of retirement contributions. iii. Next Town Manager should work with Select Board to finalize changes for June 30, 2022 implementation. d. Review Hiring process. i. Diversify places of advertisement. 1. Using national government websites. 2. For local options, use Houses of Worship, Post Office, local businesses, transportation centers. 3. Expand electronic advertising, subject to budget constraints. ii. Encourage diversity of candidates—done with some success, but will also be ongoing. 1. Add statement to Select Board Personnel Policies showing commitment to diversified and inclusionary workplace. iii. Assess current practices—done. 1. Very good employee involvement in screening process. 2. Very good depth of interview questions. 3. Very good candidate assessments for skills and organization fit. e. Review annual personnel evaluations. i. Next Town Manager should lead this effort. Same forms and format used for all Town Employees (except Firefighters who do not participate). ii. An employee committee of union and non-union staff should be formed to assist this task. iii. Explore obtaining formal employee feedback more often than during the annual review process. f. Succession planning. i. Conduct more regular exit interviews. 1. Efforts to offer this confidential interview have increased. 2. Interview is optional at the discretion of the employee. 3. Several employees have returned after absences of between a week or two up to over one year. Largest reason is the culture here is more important than the pay elsewhere. ii. Offer more management training. 1. Recent funding for professional development have focused on skills (such as technology) 2. Assess ongoing training efforts with staff likely to need to leave in order to grow. 10. Infrastructure(LeLacheur; FY22—ranked tied for 8t"of 12 goals) a. Killam school building project. i. —The Town Manager, School Superintendent and staff will meet with the MSBA twice in October. ii. The School Committee and MSBA will decide next steps. b. Northeast Metropolitan Regional Vocational School building project. i. Met with representatives of NEMRVS to understand scope and timing. ii. Discussed financial options for Reading with NEMRVS financial advisor and bond counsel. iii. November Town Meeting includes an article to approve this project. iv. NEMRVS presentation to FINCOM in September. FINCOM voted 6-0 to recommend the article to Town Meeting. c. Water and Sewer Enterprise Funds i. Ongoing discussions about water tank decision upcoming by October Special Town Meeting. FINCOM voted 7-1 to recommend to Town Meeting. ii. Request additional funds at November Town Meeting to complete current water main repairs. FINCOM voted 6-0 to recommend this to Town Meeting. iii. Request additional funds at November Town Meeting to complete current sewer station repairs. FINCOM voted 6-0 to recommend this to Town Meeting. iv. Explored earlier replacement of water meters, described further in goal #1. v. Pause in water&sewer capital projects beyond those currently funded or under consideration to relieve rate payers of additional costs, and to allow town staff to retain control and supervision of the work underway. d. Town Forest i. Request funding for a second phase of tree removals at November Town Meeting. ii. Next Town Manager should work with Town Forest Committee as to the future of their Revolving Fund, which has never been used. e. Parks i. Received $25,000 to assess current conditions of parks and recreational areas. ii. Recreational and DPW staff will use the slower winter months to conduct this study. iii. New approach to funding wall repairs shown in October Special Town Meeting Capital Plan—Memorial Park is first up. iv. Received recent feedback from Recreation Committee Chair to help prioritize aspects of the Birch Meadow Master Plan. November Town meeting is requested to fund $125,000 for design work on three specific items, which FINCOM voted 6-0 to recommend. f. Town buildings i. DPW Garage improvements— review needed in light of recent Camp Curtis decision. ii. Senior Center—as described in Goal #2. iii. Town Hall— next Town Manager should assess strengths and weaknesses. Significant functional and cosmetic improvements have happened over the past decade, with no budgeted funds. 11. Public Information/Access(Kraunelis; FY22—ranked tied for 8t"of 12 goals) a. Communications i. Consider adding more staffing resources in the FY23 budget. 1. Public records requests use significant bandwidth—is there a better way? 2. How responsible is Town government for staying abreast of popular local online discussions? b. Website i. Set aside funds for significant upgrade—done. ii. Formed broad-based employee to review organizational and design elements— several meetings held, ongoing. iii. Launch of new website planned February/March 2022. 1. Departments working to review and thin out current website material. 2. Based on feedback, both a Meetings calendar and a Communities Activities calendar will be incorporated into the new design. c. Social media i. Town is active in Facebook ii. Some departments are active in Twitter and other methods. iii. Integrate use of Social media with new redesigned website—allowing for the fact that while most users will utilize both tools, some will prefer only one of them. ��I.��.m IIW.��'�� '��'��'�'��III..��III..��'�� IIW"�'��.�.......�'�� .��.��I.��.��m�� a. Assess 'big picture' view of Town's finances. i. Town Manager has been meeting with FINCOM Chair and Vice Chair to determine best structure for a group. 1. Led by FINCOM 2. Include all three elected boards. 3. Include Town and School finance staff. 4. To be discussed at the October 20t" Financial Forum ii. Public outreach—discussion at October Financial Forum. 1. Joint efforts by all participants above, or focused efforts by each group first? 2. Timeline. b. How to spend $7.6 million Federal ARPA funds. i. Town Accountant point person for facts. ii. Very limited scope of allowed projects when compared to a list of current Reading projects. iii. Select Board to have final say over use of funds. iv. Deadline of just more than two years to get all candidate projects approved by Town Meeting;just over four years for funds to be fully expended. v. This should be one component of the 'big picture'view mentioned above. c. How has the pandemic impacted the ongoing operations of the Town and Schools? i. School FY23 budget process concludes January 2022. ii. Town FY23 budget process concludes February 2022. d. Assess needs for next Operational Override. i. Use of Free Cash. ii. To afford new endeavors (such as all-day Kindergarten). e. Assess Capital planning process. i. Use of Free Cash. ii. Use of capital and debt exclusions. Select Board Draft Minutes September 28, 2021 Town Hall Select Board Meeting Room and Zoom CB, KH, MD, CH—In person; AL—Remote Documents used: 1 2021 TM November Subsequent Warrant 2 2021-09-21 Citizens Petition—Oneill 120009-BirchMeadow CostOpinion_Ranges 2 20009-Birch Meadow Report Memo-2021_01_26 Meadow Brook—9-28-21 Meadow Brook Hearing Notice Select eoard Sept 23 2021 Site Plan with Conservation Areas Shown Weston_Habitat�or Humanity_Project 1 Town Manager Search Committee Applications(through 2021-09-20J 2 Town Manager Search Committee Applications(through 2021-09-23J 3 New Town Manager Search Applications Posfing Reading Town Manager Screening Committee—TC edits,AJL Town Manager Search Committee Applications(through 2021-09-27) Town Manager Search Committee Applications (through 2021-09-28J 9-28 Draft Motions 2021 email response sheet 2021-OS-10 DRAFT SB MINS EDITS 2021-08-31 Draft SB Mins EDITS 2021-09-08 58 DRAFT mins—EDITS 2021-09-08 SB Agenda 2021-09-08 SB Packet 20210928 58 Agenda memo Email tracking sheet Future meetings Public Comment Bill Brown noted there have been kids playing soccer at Memorial Park which is forbidden in the deed when the land was gifted to the town.This board needs to take action to stop that. November Town Meetine Warrant There was a petitioned article that came in from a resident after the board closed the November warrant at their last meeting.Tonight they will reopen the warrant and accept the petitioned article. Mark Dockser moved to reopen the November Subsequent Town Meeting Warrant.The motion was seconded by Chris Haley and approved with a unanimous roll call vote. Mark Dockser moved to accept the petitioned warrant article submitted by Mary Ellen O'Neill on September 215t,2021.The motion was seconded by Chris Haley and approved with a unanimous roll call vote. Mark Dockser moved, pursuant to Article 2.14 of the Town of Reading's Charter and Section 2.1.4 of the Town's General Bylaws,to call a Subsequent Town Meeting,to be held remotely on November 8, 2021,as requested by the Moderator in his letter dated September 9`h, 2021,and to close the warrant consisting of 9 Articles.The motion was seconded by Karen Herrick and approved with a unanimous roll call vote. Birch Meadow Recreation Chair Emily Sisson and Recreation Director Jenna Fiorente gave the board a little update with regards to the irch eadow aster Plan. hile they board has already seen the master plan they wanted to make clear their priorities Iist far the phases of this praject.They noted their most desirable/ needed items under this plan and how the capital plan did nat reflect this prioritization and requested that the oard and staff take action ta recti this. (AL} Meadow Brook The board has a right of first refusal in front of them for five lots for sale on Grove Street by Meadow Brook Golf Club. Annika Scanlon of the Conservation Commission noted one of the lots (lot#5)would be useful to make a parking lot for town forest users. Will Finch from the Trails committee asked if these lots have already been subdivided legally, Jamie Maughan noted cars parked on the side of the road create bad safety and conservation concerns. Mary Ellen O'Neill noted she asked for signs from DPW because its very dangerous to have people walking and parking on Strout Ave to get to the town forest. Karen Herrick showed a picture from eston about some affardable (AL) housing they are putting in, in collaboratian with Habitat for Humanity, (AL)something they should cansider could happen here. Town Counsel Ivria Fried noted a new proposal did come in late today before the meeting to sell one lot to the town instead of all 5.She believes this shows willingness that all three parties involved could sit down and negotiate something that works for everyone.The board has until November 4th to exercise their right of first refusal.Town Meeting would be required if the town wanted to acquire land. Mark Dockser still feels this is a good opportunity to buy all five parcels of land. Anne Landry noted she is very interested in this new option that was just presented�I° , :��.�-;,��^�� :,�,�� :��III.��^ur.�:��IP��iii��Illu��w��°��u�lll.m� III�� ur.w�rrv,��w�:'��m�:��. ��JII..� Chris Haley noted this new option is a lot easier to consider than the$2.2 Million price tag for all five parcels. Anne Landry moved to authorize Town Counsel to engage in conversations with Meadow Brook and Bancroft;and designates Mark Dockser as the point person for�'��m Ill��w�iuur�'��„�ui°°��III��this item.The motion was seconded by Mark Dockser and approved with a unanimous roll call vote. OML Complaints Town Counsel Ivria Fried noted the Attorney General's Office asked if the board wants to include Walter Tuvell's first 4 complaints in their upcoming mediation. He has filed appeals on complaints 1-4 so if the board were to include them in mediation,the AG would stop all review until after mediation is complete, if needed. Chris Haley noted he would like to just keep things the way the are and leave out complaints 1-4 and see how the AG rules on them. Mark Dockser noted he would like to add them to mediation and try to resolve everything at once. Carlo Bacci feels mediation isn't going to work out anyway so he would rather see what the AG rules on the appeals because he feels his complaints are all false allegations. Anne Landry noted she would be inclined to add these to the mediation and see what Mr.Tuvell says. ��°� � : ��V�'�these to mediation even if the board requests. He can�^ , . . �.. ��.:�:wlll��.u��::m ��:� Karen Herrick agreed and would add these to mediation as well. Mark Dockser moved to request mediation to resolve Open Meeting Law Complaints filed by Walt Tuvell on May 24,June 22,July 1 and July 3,2021.The motion was seconded by Karen Herrick and the following roll call vote was taken: Docker—yes; Bacci—no; Haley—no; Landry-yes; Herrick—yes. Carlo Bacci urged Mr.Tuvell to deny the boards request to include complaints 1-4 in mediation. ..„ "�ir° 6..�� .��o "d��. I i��.„��. ��° i �., �.� .,,� ,� " �',•, i�"�m a: �.°�. ,� ^,. ,. �t�m ^��,.,..,li�� uri .„��x�u�^ r��u��.�.: ��° .��°.,.m �..IIlmu�mm� V��.^��.� Ili�u��III uiur�,��.��.�� .��..��.��w�m��.III� �.��ro.. �.u�.�.�.i��.�"�'m�.ui�u�.ui�.�� :w�:°w�.�m�..��r. ��:'°III..�� T��r� M�na �r S��c� �m�c�s� Anne Landry noted she reached out to department heads who are residents to gauge their interest in being on the screening committee.She noted she received lots of feedback and responses from department heads overall willing to help...�..�.u�� Ill:uu��, �"��,,��', iIP:��w� �:�a:��ll'��W��"`Ill�li��„ ��u°��w� �Ilh.m� �..'�III��.�� V�lii��w��:�u�II'.m��W ��III '��u"i� � � W�� " ��i��i��'�II�i��N tl��,�� i� .i�� i�� il��.��,�� r�,��i��w ,�� il��. i�� i ��,�� ' �I y,y ��II'�"�II'"��: � �. i �„ ��. 'N� �� "�.�li... � �.�� , �.I� . ., .��II� "��M. .w.�i��, ��,�." i��'�B��., �� ..�'�. .�"�.� .�,i. �. ��iMw�,.w,w�..�� i�mlllm �III"Il�l�li�.11l�...,.i�. i.mlll"II��.��"III�IIIIII��"Ill��w,w ��„� III":'�N��.��.�III,.I�.��.�" �.�'„.w� II�@�-"III�WIII��III��.W�"II� �.�"��I'"',!w�',III"��...��VU��&�,;;,w��..�".I�III�II��mlll��tl�h� IIIVIII �.��III� ��i�' �w�,�'"��:`'��°:w ur��m��. �� rk [��cks�r��nt�d tc� n�t��s th�y o��ra�i�w r�sid�nts trrra��ht,th�t r�°�c�s��zf th�s� r��t�r��s vv�ll b� t�ki�� pl�c�cG�rir��th� d�y t°srr�� ir� fV��r�rr�b�r.�r�r��i�rif��d that th�d�yki�� rn��tin�s vu�uld lik�ly b� lirr�it�d tc��h��qraiv�C�r�t c�f�n�full da�r�h��v��k k.��ir�nir�� fVc��r�t��r 15t" but ce��ald b� di�id�d ar�c�n� � ��upl�c�f d�yso ��L) Chris Haley noted he would like the ability to ask applicants questions like they discussed. It was noted they received 37 applicants so to be respectful of time they were asked to prepare a 2 minute statement of why they feel they would be a good asset to this screening committee. The board also decided to let each member come up with one question that applicants could answer in their two minute statement if they want as well. The board members came up with the following questions: Chris Haley: would you renew our current town manager's contract if he was interested still? Carlo Bacci: if you were the town manager and had$1 million to spend, where would you spend it? Mark Dockser: what is the most important question you want to ask the Town Manager applicants? Anne Landry: what unique skills/qualities would you bring to this committee? Karen Herrick: can you make the time commitment? The board then interviewed the following 28 people for the 2 resident positions on the screening committee: 1. Bill Brown 2. Emily Sisson 3. Ed Ross 4. Jason Clarke 5. Angela Binda 6. Dan Ensminger 7. Mary Ellen O'Neill 8. David Gentile 9. Mark Wentzel 10. Berry Berman 11. Mark Delaney 12. Chris Caruso 13. Kevin Leete 14. Mike Lacey 15. Theresa Wiggins 16. Chris Feudo 17. Emmy Dove 18. Peter Coumounduros 19. Jonathan Barnes 20. Nancy Tawadros 21. Kathy Crook 22. Dan Dewar 23. John Arena 24. Chad Smith 25. Deb Gilburg 26. Alec Giacalone 27. Nathan Giacalone 28. Michael Giacalone The board was thoroughly impressed with the applicants they received and their answers.They all noted it will be hard to narrow down to just two people.The board decided to think on it and send staff their top 2 or 3 picks to be included in their next packet so they can discuss appointments at their next ' meeting. Minutes Mark Dockser moved to approve the meeting minutes of August lOt'',2021 as amended.The motion was seconded by Anne Landry and approved with a unanimous roll call vote. Mark Dockser moved to approve the meeting minutes of August 31, 2021 as amended.The motion was seconded by Chris Haley and approved with a unanimous roll call vote. Mark Dockser moved to approve the meeting minutes of September 8t'',2021 as amended.The motion was seconded by Karen Herrick and approved with a unanimous roll call vote. Mark Dockser moved to adjourn at 10:56 PM.The motion was seconded by Carlo Bacci and approved with a unanimous roll call vote.