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HomeMy WebLinkAbout2021-08-31 Select Board MinutesRECEIVED Town of Reading TOWN CLE K� / Meeting Minutes RFAn!,NG, MA 0 2021 SEP 29 PH 2: 21 Board - Committee - Commission - Council: Select Board Date: 2021-08-31 Time: 6:00 PM Building: Reading Public Library Location: Conference Room Address: 64 Middlesex Avenue Session: Open Session Purpose: General Business Version: Final Attendees: Members - Present: Chris Haley, Karen Herrick, Carlo Bacci via Zoom, Mark Dockser via Zoom, Anne Landry via Zoom Members - Not Present: Others Present: Town Manager Bob LeLacheur, Executive Assistant Caitlin Nocella, Assistant Town Manager lean Delios, Town Counsel Ivria Fried Minutes Respectfully Submitted By: Topics of Discussion: This meeting was held in person and remotely on zoom Documents Used: 2021-08-31 Select Board Meeting Packet 2021-08-31 SB Agenda Scope of Services — Draft for SB Voting Tabulators Surplus Property Forms Brian Bowe Disclosure Form The meeting was called to order at 6pm. Surplus Items Town Manager Bob LeLacheur noted this request is to surplus 9 voting tabulators that were damaged in the flood last year in orderto meet insurance claim needs. New machines have already been ordered. Mark Dockser moved to declare 9 voting tabulators as surplus. The motion was seconded by Anne Landry and approved with a unanimous roll call vote. Section 19(b)(1) Form A conservation commission member, Brian Bowe, submitted at 19(b)(1) form to the board for approval because he is an abutter to an upcoming project. Page 1 1 Mark Dockser moved to approve the Section 19(6)(1) form submitted by Conservation Commission member Brian Bowe. The motion was seconded by Karen Herrick and approved with a unanimous roll call vote. OML Complaints Town Counsel Ivria Fried noted Walt Tuvell has submitted 2 more Open Meeting Law complaints since the board voted to ask for mediation. The board can either respond to these 2 requests which Mr. Tuvell has noted are direct copies of earlier complaints or the board can expand their request for mediation to include these complaints as well. The board agreed to expand their initial request for mediation to include these complaints as well. Mark Dockser moved to authorize Town Counsel to request mediation for open meeting law complaints kS-8 filed by Walter Tuvell. The motion was seconded by Anne Landry and approved with a unanimous roll call vote. Mark Dockser moved to go into Executive Session to approve executive session minutes and to reconvene in open session. The motion was seconded by Karen Herrick and approved with a unanimous roll call vote. The board returned to open session at 6:30 PM Town Manager Reolacement Process Town Counsel Ivria Fried explained the board could go two ways with this process. The town itself could lead the process and do it 'in-house' essentially or they could hire a consultant that does this all the time to help guide the board. It was noted when Bob was hired years ago the town used a consultant and an ad-hoc screening committee. The board agreed a consultant is the best way to go along with a steering committee. Town Counsel noted the board needs to get three quotes from consultants. It was noted time is of the essence to get this process started as Bob's last day is February 25". There is a process laid out on the Charter for an interim Town Manager if they cannot get anyone to start by February 25". Mark Dockser suggested each member put together a list of what we want in our next Town Manager. Anne Landry suggested meeting next week to specifically talk about the steering committee and get that put together. The Board discussed the time line for executing a contract with a new Town Manager relative to Bob LeLacheui's last day and notice provisions commonly found in other Town Manager contracts with input from Town Counsel. The Board also agreed to identify a time in the next week to discuss and determine the desired size and composition of the Town Manager Screening Committee. Anne Landry moved to authorize the town manager and the procurement officer to search for and screen potential candidates for a town manager search consultant to prepare and issue a request seeking quotes to perform the boards scope of work as developed further by Select Board Vice Chair Anne Landry with Town Counsel Ivria Fried and to award a contract to the responsible person offering Page 1 2 the needed quality of service at the lowest quotation, consistent with M.G.L. c. 30B, §4. The motion was seconded by Carlo Bacci and approved with a unanimous roll call vote. The board proceeded to attend a financial forum at 7PM. Page 1 3