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Home My WebLink About2021-08-10 Select Board MinutesTown of Reading RECEIVED 3 g Meetin Minutes TOWN CLERK to R"Al)"ki, MA.-} 2021 SEP 29 PM 2:19 1 Board - Committee - Commission - Council: Select Board Date: 2021-08-10 Time: 6:00 PM Building: Reading Public Library Location: Conference Room Address: 64 Middlesex Avenue Session: Open Session Purpose: General Business Version: Final Attendees: Members - Present: Mark Dockser, Karen Herrick, Carlo Bacci, Chris Haley, Anne Landry via Zoom Members - Not Present: Others Present: Town Manager Bob LeLacheur, Executive Assistant Caitlin Nocella, Angela Binda, Dan Ensminger, Herbert and Mary Gravlin, Leonardo and Lynn Polonski, Chris Latham, ]ill Mayberry, Laura Gemme Minutes Respectfully Submitted By: Topics of Discussion: This meeting was held in person and remotely on zoom. Documents used: 2021-08-10 Select Board Packet MWRA Select Board Vote —Water— Reading 8-30-21 IMA Animal Control 20210811 Reading FINAL APPROVED IMA Animal Control draft 20210705 v1 2 PARC Letter 1 PARC—Special Municipal Employees -v2 20110805122935 2021-08-04 VASO Packet — Board of Registrars — Updated 1021-08-03 1 Chapin Ave Hearing Notice 2 CDD—Memo-531Moin5t40R-ChapinAvelmprovements-6-16-21 3 Latham 531MoinMemo 5-26-21 4531Moin5t SitePlan—ExisitingConsitions 5 C-102A—Street Improvements Plan 1 Meadow Brook Golf Club Notice of Intent to Sell— MGLc.61B 2 ANR submission plan 12092020_CPDC Meadow Brook Golf Club Locus Map — Envr Constraints 11x17 Meadow Brook Golf Club Locus Map—Topography 11x17 Meadow Brook Near Town Forrest —Topography 11x8 Meadow Brook Near Town Forest— Envr Constraints 11x8 Page 1 1 1 Article 1— Operating Procedures FINAL CLEAN 2011 use pages 4-5 2 Article 2 — Board and Committees FINAL CLEAN use pages 3-4 3 2017 Vision Mission and Values 4 Reading Select Board Ethics and Protocols Combined Article 1.4.1 and 1.4.2 —2.12-21 FINAL SB Operating Procedures with SB Packets Updates Inserted SB Policy Article 1 revised 10210810 SB Policy Updates 7-20-2021 —Shored Sheet FY22 Draft Goals FY22 Goals July 2021 2021-08-10 SB Agenda L -Majority Vote- final Email from Greg Burns, re: weekly notes Email from Bob LeLacheur, re: incident Email from Chris Haley, re: indecent Email from Mail Services, re: security info update Email from Nancy Docktor, re: note to SB Email from Bob Lelacheur, FWD: SB Policies Email from Walt Tuvell, re: OML Complaint Email from Ivria Fried, re: Response to OML Complaints Email from Bob LeLacheur, re: FY22 Goals draft Email from Walt Tuvell, re: email breach Email from Walt Tuvell, re: no answer Email from Walt Tuvell, re: OML Complaint Email from Bob LeLacheur, re: Incident on Middlesex Ave Email from Walt Tuvell, re: no answer Email from Walt Tuvell, re: website outage Email from Walt Tuvell, re: social media activity Email from Leroy Franklin, re: quick look Email from Walt Tuvell, re: Haley's grandstanding Email from Natalie, re, SEO keyword weak Email from Storage Files, re: file share Email from Chris Haley, re: 625 Main Street Idea Email from Ivria Fried, re: request for additional time Email from Chris Haley, re: 625 Main Street idea Email from Service User, re: reference info alert Email from Walt Tuvell, re: communications policy Email from Ilene Bornstein, re: home of the week Email from Ilene Bornstein, re: Assessment Email from Victor Sontaniello, re: Assessment Email from Bob LeLacheur, re: 625 Main Street Email from Chris Haley, re: 625 Main Street Email from Ilene Bornstein, re: 467 West Street Email from Walt Tuvell, re: crime Email from AGO, re: request for additional time Page 1 2 Email from Walt Tuvell, re: Filing OML Appeals Email from Greg Burns, re: weekly notes Email from Walt Tuvell, re: filing OML appeals Email from Walt Tuvell, re: filing OML appeals Email from Leroy Franklin, re: quick look Email from Bob LeLacheur, re: FY22 goals draft Email from Bob LeLacheur, re: next meeting request Email from Jill Mayberry, re: Chapin Ave Hearing Email from Ilene Bornstein, re: tax Email from Victor Santaniello, re: tax MGL - Part 1, Title Vlll, Chapter 51, Section 15 Mark Dockser moved to go into Executive Session including staff members Bob LeLacheur and Caitlin Nocella and Counsel Ivria Fried and Rian Rossetti, 1. pursuant to Executive Session Purpose 2 and Purpose 3, to vote to approve Collective Bargaining Agreements (Public Works—AFSCME Council 93, Local 1703; DPW Engineers, AFSCME Council 93, Local 1702, Sub local 038), and that the Select Board Chair declare that an open meeting may have a detrimental effect on the bargaining position of the Board; 2. pursuant to Executive Session Purpose 1, to discuss Open Meeting Law complaints filed against the Select Board by Walter Tuvell on July 21" and 23r4, 2021; 3. pursuant to Executive Session Purpose 7 to approve past executive session minutes from March 2, March 23, March 30 and April 20, 2021, in accordance with Section 22 of the Open Meeting Law, and to reconvene in open session at approximately 7pm. The motion was seconded by Anne Landry. Chris Haley asked for clarity on the majority vote vs. what the Charter says to go into Executive Session. Town Counsel explained the board needs a majority vote or 3 votes tonight to go into ES. The board took the following vote: Haley — no; Dockser— yes; Bacci — no; Landry — yes; Herrick — yes. Motion passed and the board entered executive session at 6:19PM. The board returned to open session at 7:20 PM. Before the board got started Karen Herrick mentioned there is a memo in the Select Board packet regarding some questions members of the public had about violating the Charter in regards to entering executive session without a unanimous vote. Liaison ReDorts Mark Dockser gave a report on Council on Aging; they are focusing on bettering the resources available for the senior community including programming and facilities. Trust commissioners are negotiating a new Reading Response Transport plan; a contract has now been signed. Anne and I both had conversations with Public Safety and they will be holding another RAD class. Chris Haley noted PARC had their first meeting. Bernie Horn is Chair and Liz Whitelam is the vice chair. At the next meeting he will be asking the board to reorganize. Page 1 3 Carlo Bacci reported that the VASO interviewed the candidates for the board of registrars which they will be discussing later in the evening. CPDC had a meeting on the Shute Street building which is being proposed for 33 units. They have parking and size of the building concerns. He also noted that he attended the CPDC meeting as well as Chris Haley, Karen Herrick then showed up and asked one of them to leave so she could stay. Anne Landry reported the Police will be holding a citizen's police academy. Karen Herrick noted she attended an MMA meeting about the future of public meetings. Town Manager's Report Bob LeLacheur noted there is a memo in the packet regarding records requests. He noted a couple future dates to keep in mind of important upcoming events including: a road diet meeting, green communities meeting, potentially a special town meeting and the coalitions annual meeting. He noted the 625 Main Street fundraising for the displaced residents reached $20K; he thanked everyone who donated and set up the fundraiser. Lastly, he submitted his letter of resignation effective February, 2022. Public Comment Angela Binda noted it is great to see the board back meeting in person. She feels the Select Board packet is a mess and they need to stop publishing every email. Dan Ensminger noted he is an applicant for Board of Registrars which they will be voting on tonight. He let the board know his qualifications and reiterated he can be impartial on the board. Consent Agenda The consent agenda included: approving MWRA Debt, approving an inter-municipal agreement with Wakefield for shared animal control services, a vote to designate the PARC as a Special Municipal Employee, a vote to approve a couple Section 19(b)(1) forms from PARC members, appointment of Board of registrar's members and meeting minutes. The board decided to pull out the Board of registrar's appointments out of the consent agenda. Mark Dockser moved to pull the board of registrar's appointments out of the consent agenda; second by Carlo Bacci and approved with a unanimous roll call vote. Mark Dockser moved to approve the consent agenda. The motion was seconded by Carlo Bacci and approved with a unanimous roll call vote. Board of Registrars Mark Dockser shared information on MGL- Part I, Title VIII, Chapter 51, Section 15 and explained he would vote for Tina Ohlson and Nancy Ziemlak. He felt that Nancy was a very helpful, strong and impartial board member during the election and recall last year and earned the opportunity to continue to serve on the board. Tina impressed him as being able to work well with the community based on her skills as a lawyer and mediator, and from her leadership in the community. Carlo Bacci explained why he would vote for Tina and Dan Ensminger. Page 1 4 Chris Haley noted he reached out to all the candidates to speak with them noting Nancy Ziemlak did not return his emails so for that reason he would vote for Tina Ohlson and Dan Ensminger. Anne Landry noted she supports Mark Docker's recommendations for his reasoning as well. Karen Herrick noted she thought Nancy did a great job last year handling everything they had to handle regarding the recall election and would vote for Nancy and Tina. Mark Dockser moved to appoint Nancy Ziemlak to a position on the Board of Registrars with a term expiring lune 30, 2024. The motion was seconded by Anne Landry and approved with the following roll call vote: Dockser— yes; Landry — yes; Herrick — yes; Bacci — no; Haley — no. Mark Dockser moved to appoint Tina Ohlson to a position on the Board of Registrars with a term expiring lune 30, 2023. The motion was seconded by Anne Landry and approved with the following roll call vote: Dockser— yes; Landry — yes; Herrick — yes; Bacci — yes; Haley — yes. Minutes The board edited the minutes from July 20", 2021. Mark Dockser moved to approve the minutes of July 20th, 2021 as amended. The motion was seconded by Karen Herrick and approved with a unanimous roll call vote. Chapin Ave Chris Latham, Brian Jones and Saverio Fulciniti were back in front of the board requesting their improvements to Chapin Ave. The board had seen their requests at a previous meeting and they noted there have been no changes since then. Jill Mayberry of 16 Chapin asked if the 2 proposed parking spots on the south side are the only ones? It was noted that was correct. Mark Dockser moved to close the hearing on Chapin Ave. The motion was seconded by Karen Herrick and approved with a unanimous roll call vote. Mark Dockser moved to approve the proposed changes to Chapin Ave as presented. The motion was seconded by Carlo Bacci and approved with a unanimous roll call vote. Meadow Brook Land Town Manager Bob LeLacheur noted Meadow Brook has five parcels of land along Grove Street they wish to sell. The town has first right of refusal which is why this is before the board tonight to discuss. The board discussed potential uses for the land if the town bought it. They noted this would be a good topic for the financial forum at the end of the month. Page 1 5 Code of Conduct Karen Herrick noted the board created this document at a prior retreat but doesn't remember ever voting to approve it. She wanted to bring it in front of the board for review and to vote on. The board edited the ethics and protocols document. Mark Dockser moved to approve the document as amended. The motion was seconded by Karen Herrick and approved with a unanimous roll call vote. Communication Policv Karen Herrick along with Town Counsel review drafted some changes to the communications policy mostly in regards to their meeting packets and publishing received emails. The Select Board packets would no longer contain a copy of every email the board receives. There were some worries not publishing all their emails would results in more records requests and work for staff. The board discussed just including the spreadsheet they started using to keep track of resident communications in the packet in place of every email. The board agreed to make the changes now to try and it out and see how it goes. If it is not working, they will reevaluate in a month or two. Anne Landry moved to adopt the communication policy as amended. The motion was seconded by Mark Dockser and approved with a unanimous roll call vote. FY22 Goals The board reviewed how they all ranked the goals in a combined spreadsheet. TM Review Process Karen Herrick noted HR Director Sean Donahue should have reached out to each of them with the Town Manager Review to complete. The Board agreed to submit their completed reviews to Sean by next week for him to compile. Future Agendas The board discussed future agenda items. Carlo Bacci moved to adjourn at 10:31 PM. The motion was seconded by Mark Dockser and approved with a unanimous roll call vote. Page 1 6