HomeMy WebLinkAbout2021-06-01 Select Board Packet 1
Legal Notice
(Seal)
Town of Reading
To the Inhabitants of the Town of Reading:
Please take notice that the Select Board of the Town of Reading will hold a public
hearing on June 1st, 2021 at 7:45 p.m. remotely on Zoom to vote on a request from Bagel World
to operate beginning at 5:00 a.m. at variance from Section 7.7.1 of the General Bylaws.
A copy of the proposed documents regarding these topics will be in the Select Board
packet on the website at www.readingma.gov
All interested parties are invited to attend the hearing, or may submit their comments in
writing or by email prior to 4:00 p.m. on June 1st, 2021 to townmanager@ci.reading.ma.us
By order of
Robert W. LeLacheur
Town Manager
To the Chronicle: Please publish on May 18th and again on May 25th
Send the bill and tear sheet to: Town Manager, 16 Lowell Street, Reading, MA 01867
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Inter-Municipal Agreement Between
Town of Reading
and
Town of Wakefield
This Inter-Municipal Agreement (“Agreement”) is made this ___ day of __________,
2021 pursuant to the provisions of Massachusetts General Laws Chapter 40, Section 4A, and
every other power they may have, by and between the Town of Reading, a municipal corporation
with an address of 16 Lowell Street, Reading, MA 01867 (hereinafter referred to as “Reading”),
acting by and through its Select Board, and the Town of Wakefield, a municipal corporation with
an address of 1 Lafayette Street, Wakefield, MA 01880 (hereinafter referred to as “Wakefield”),
acting by and through its Town Council
RECITALS
Whereas, Wakefield and Reading (hereinafter collectively referred to as the “Towns”)
desire to achieve economies by sharing the services of a Purposeful Opportunities for Successful
Transition Program (the “POST Program”), to be carried out by the Reading and Wakefield
School Committees (hereinafter referred to as the “Reading Public Schools” and “Wakefield
Public Schools”, respectively) in accordance with the terms of this Agreement; and
Whereas, pursuant to G.L. c. 40, §4A, this Agreement has been approved by the Select
Board of Reading and Town Council of Wakefield on the recommendations of the School
Committees of the Reading and Wakefield;
Now, therefore, in consideration of the premises set forth above, and the mutual
promises set forth below, and for other good and valuable consideration the receipt and
sufficiency of which are hereby acknowledged, the undersigned hereby agree as follows:
1. Purpose of the POST Program. The POST Program is a collaborative post-
secondary special education program for students 18-22 years of age, housed in the
Town of Wakefield, that provides experiential and educational opportunities in the
areas of daily living, employment, community inclusion, recreation, leisure and real
world academic skills in order to promote successful transition to adulthood. The
main goal for the program is for young adults to gain the necessary skills to become
confident, independent, and integrated members in the Wakefield and Reading
communities.
2. POST Program Staff. The Wakefield Public Schools shall appoint and employ all
POST Program Staff, provided however, that all employment-related decisions shall
be made after consultation and collaboration with Reading. POST Program Staff shall
consist of the following: two (2) Special Education Teachers / Educators four (4) Job
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Coach / Instructional Support Persons; and a portion of Wakefield’s Special
Education Coordinator (collectively the “POST Program Staff”). Staffing levels are
subject to change based upon enrollment and individual student needs. The Wakefield
Public Schools shall be responsible for the salaries paid and all employment-related
benefits granted to the POST Program Staff. Without limiting the generality of the
foregoing, the Wakefield Public Schools shall be responsible for any medical or other
insurance, retirement contributions, workers’ compensation coverage, unemployment
benefits, and other leave to which the POST Program Staff may be entitled by law or
by contract. The Wakefield Public Schools (with prior communication and
collaboration from Reading Public Schools) shall be responsible for payment of
programmatic contracted service costs for the group, supply costs, utility cost, vehicle
lease payments, vehicle and grounds maintenance costs, and other program related
costs (including but not limited to vehicle insurance, maintenance, fuel and
registration).
3. Enrollment.
a. Enrollment from Wakefield and Reading. Enrollment of Wakefield and
Reading students in the POST Program shall be based on needs, as
designated in a student’s Individualized Education Plan. The Towns
anticipate and recognize that enrollment will fluctuate each year.
b. Enrollment from other communities outside of Wakefield and Reading.
The POST Program may from time to time allow other communities to pay
tuition to enroll students (based upon enrollment openings) in the POST
Program. Any tuition collected will be paid to Wakefield Public Schools and
deposited into a Revolving Account. Tuition amounts will be set based on
agreed amounts by Wakefield and Reading Superintendents for needed
services for each student. See Section 4 below, for terms of distributing
tuition amounts to Reading and Wakefield.
4. Calculation of cost share for the term of this Agreement. Cost share calculations
will occur on 9/30 (for 7/1 - 9/30 period), 12/31 (for 10/1 - 12/31 period), 3/31 (for
1/1 - 3/31 period) and 6/30 (for 4/1 - 6/30 period). Ratio of total students will be used
to calculate percentage of cost share. A student attending for 1 or more days during
the period/cycle would be included in the count. Example of cost share proposal, if
the period 7/1 - 9/30 had 5 WPS and 4 RPS students, the cost share would be 55.6%
Wakefield (5/9) and 44.4% Reading (4/9) for the period referenced. At no time
(period / cycle) should either District be responsible for more than 70% or less than
30% of the total cost share - for example - if ratios were 8 WPS and 3 RPS the
structure would be 72.7 % and 27.3% respectively - however, seeing as the minimum
/ maximum is in effect, the actual cost share would be 70% WPS and 30%
RPS. Quarterly billing amounts will not be recalculated based on other quarters - for
example, if the 70/30 rule was in effect for one period, it would not play into any
other period unless that period also qualified for 70/30 rule. Payments will be due on
10/15 (for 7/1 - 9/30 period), 1/15 (for 10/1 - 12/31 period), 4/15 (for 1/1 - 3/31
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period) and 6/25 (for 4/1 - 6/30 period). When students from communities other than
Reading or Wakefield attend the POST academy as identified in Section 3B, the same
cost share formulas will be utilized to divide up the offset. For example, based on the
ratio example in Section 4, if Town X tuition is 1 student for $45,000 then 55.6% of
that $45,000 would be credited to Wakefield costs and 44.4% to Reading costs.
In the event that Reading’s or Wakefield’s enrollment at POST Academy during a
specific quarter is zero students, the cost share listed above will no longer be in effect
and that district will be responsible for 15% of the program costs for that period.
Related Direct Services for individual students will be scheduled, provided, and paid
for by the student’s home district. These costs will not be included in any cost share
calculation. Examples of Direct Services may include, but are not limited to
Occupational / Physical Therapy, Speech & Language, Academics that require
structured targeted intervention above and beyond the academic instruction that is
provided in the program (Wilson etc.), Counseling, and BCBA Services.
The districts agree to meet quarterly for the purpose of financial and programmatic
review / planning. Meetings may be held in person, via conference call or via
electronic mail.
5. Program location and renovations. The location of the POST Program is 5 Oak
Street, Wakefield, MA. Ongoing repairs and needs in consultation with Reading
specifically related to the program shall be shared (based on the cost share formula set
forth in Section 4 of this agreement-percent shall be based upon the quarter when the
repairs are complete. In the event the repairs continue over multiple quarters the
quarter with the higher number of students shall be used).
6. School year / work time. The POST Program will follow the calendar of the
Wakefield Public Schools – including, but not limited to the start date, end date,
professional development day(s) and early releases. All work hours will be as listed
in the Wakefield Education Association Unit A and Unit C Collective Bargaining
Agreements (“CBA”). Employees will work 184 days as contracted in the CBA. The
POST Program will be closed for weather related purposes based solely on the
decision of the Superintendent of the Wakefield Public Schools.
7. Performance Evaluation. The Wakefield Public Schools will follow all laws,
regulations, and collective bargaining agreements for their employees in the POST
program regarding the educator evaluation process, bullying and harassment, and
employee performance. In addition, the Wakefield Public Schools will consult with
the Reading Superintendent of Schools or designee regarding the hiring, evaluation,
and supervision of employees of the POST program. In addition, any employee
issues brought forth by the Reading Public Schools will be thoroughly investigated in
a timely manner.
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a. Evaluations for Educators (Unit A Personnel) will be conducted in accordance
with the Collective Bargaining Agreement between the Wakefield School
Committee and the Wakefield Education Association with input as
appropriate from Reading Public Schools Administration.
b. Evaluations for Instructional Support Personnel (Unit C Personnel) will be
conducted in accordance with the Collective Bargaining Agreement between
the Wakefield School Committee and the Wakefield Instructional Support
Personnel Association with input as appropriate from Reading Public Schools
Administration.
8. Term. The term of this Agreement (the “Term) shall initially be for a period of three
(3) years commencing on September 1, 2021 and ending on June 30, 2024, unless
earlier terminated in accordance with this Agreement.
9. Termination. This Agreement may be terminated at any time by agreement of the
Towns and will terminate sixty (60) days after either Town gives written notice to the
other of such Town’s desire to terminate this Agreement. No such termination shall
affect any obligation of indemnification that may have arisen hereunder prior to such
termination. The Towns shall equitably adjust any payments made or due relating to
the unexpired portion of the Term following such termination, including without
limitation any payment made by the Wakefield Public Schools under Section 2,
above.
10. Financial Safeguards. Wakefield shall maintain separate, accurate and
comprehensive records of all services performed for each of the Towns hereto, and all
contributions received from Reading. Wakefield shall arrange for the performance of
annual audits of such records. Wakefield shall ensure that all officers or staff
responsible for carrying out the terms and conditions of this Agreement shall give
appropriate performance bonds. Wakefield shall provide the Towns with quarterly
expenditure and revenue reports and any other information reasonably requested by
Reading to present a complete picture of the financial condition of the POST
Program. Wakefield shall also provide Reading with an annual audit of the POST
Program as soon as practicable following the expiration of the academic year. The
Towns shall share equally in the cost of such audit and all other financial reporting.
11. Assignment. Neither Town shall assign or transfer any of its rights or interests in or
to this Agreement, or delegate any of its obligations hereunder, without the prior
written consent of the other.
12. Severability. If any provision of this Agreement is held by a court of competent
jurisdiction to be invalid, illegal, or unenforceable, or if any such term is so held
when applied to any particular circumstance, such invalidity, illegality, or
unenforceability shall not affect any other provision of this Agreement, or affect the
application of such provision to any other circumstances, and this Agreement shall be
construed and enforced as if such invalid, illegal, or unenforceable provision were not
contained herein.
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13. Waiver. The obligations and conditions set forth in this Agreement may be waived
only by a writing signed by the Town waiving such obligation or condition.
Forbearance or indulgence by a Town shall not be construed as a waiver, nor limit the
remedies that would otherwise be available to that party under this Agreement or
applicable law. No waiver of any breach or default shall constitute or be deemed
evidence of a waiver of any other breach or default.
14. Amendment. This Agreement may be amended only by a writing signed by the
Select Board/Town Council of both Towns, duly authorized thereunto.
15. Governing Law. This Agreement shall be governed by and construed in accordance
with the substantive law of the Commonwealth of Massachusetts.
16. Heading. The paragraph headings herein are for convenience only, are no part of this
Agreement and shall not affect the construction of the terms of this Agreement.
17. Notices. Any notice permitted or required hereunder to be given or served on either
Town by the other shall be in writing signed in the name of or on behalf of the other
Town giving or serving the same. Notice shall be deemed to have been received at
the time of actual receipt of any hand delivery or three (3) business days after the date
of any properly addressed notice sent by mail as set forth below.
A. To the Town of Reading. Any notice to Reading shall be delivered by hand or
sent by registered or certified mail, return receipt requested, postage prepaid, to
the Town Manager and the Superintendent of the Reading Public Schools.
B. To the Town of Wakefield. Any notice to Wakefield shall be delivered by hand
or sent by registered or certified mail, return receipt requested, postage prepaid, to
the Town Administrator and the Superintendent of the Wakefield Public Schools.
18. Complete Agreement. This Agreement constitutes the entire agreement between the
Towns concerning the subject matter hereof, superseding all prior agreements and
understandings. There are no other agreements or understandings between the Towns
concerning the subject matter hereof.
IN WITNESS WHEREOF, the parties have set their hands and seals as of the first date
set forth above.
TOWN OF READING
SELECTBOARD
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______________________________ ______________________________
______________________________ ______________________________
______________________________
TOWN OF WAKEFIELD
TOWN COUNCIL
______________________________ ______________________________
______________________________ ______________________________
______________________________ ______________________________
______________________________
c:\Wakefield\IMA-Reading-POST Program-Final
Reading School Committee Meeting
April 15, 2021
MSBA Timeline Process
MSBA Current Timelines
On April 20th, MSBA will open up the Statement Of Interest (SOI) Process-for
school districts. Reading could participate in this process.
The SOI closing date for districts submitting for consideration under the
Accelerated Repair Program (“ARP”), which is primarily for the repair and/or
replacement of roofs, windows/doors, and/or boilers in an otherwise
structurally sound facility, is Tuesday, June 1, 2021 at 11:59 PM.
The SOI closing date for districts submitting for consideration under the Core
Program, which is primarily for projects beyond the scope of ARP, including
extensive repairs, renovations, addition/renovations, and new school
construction, is Friday,June 25, 2021 at 11:59 PM.
Implementation Plan
Next Steps
On April 20th, MSBA will open up the Statement Of Interest (SOI) Process-Application due by
June 25th
Select the option for which to pursue MSBA funding. MSBA will only fund one project from a
given municipality at a time.
Submitting a project to the MSBA does not preclude a municipality from pursuing a school project
on their own
To submit, we will need School Committee, Select Board, and Town Manager Approval
Submit a Statement of Interest (Example)
Submit to replace the Killam Elementary School to solve the programmatic and enrollment issues
and additional infrastructure issues.
Following these steps, the Town will be in the MSBA “pipeline” to be considered for a project,
before beginning the first MSBA module.
Implementation Plan
Next Steps (continued)
The district will deliver a Statement of Interest to MSBA by June 25th (if
applying).
MSBA Board of Directors will vote some time in late Fall/Early Winter
(Tentative)
Once a positive vote occurs, the 270 day period officially begins
Next Steps
Select the Town’s preferred option
File a Letter of Interest Direction Town intends to go
Ranked priorities to consider
11/05/2020
MSBA Process
11/05/2020
Prospective Timeline
Eligibility Period/Preparation
Project Team (OPM, Designer)
Feasibility Study
Schematic Design
Project Scope & Funding
Final Design
Construction
11/05/2020
..………………… 270 days
…………………. 150 days
……………………………….… 300 days
………………………………..… 75 days
………………………….. 90 days
………………………………………….. 1 year
………………………………………… 1.5 year
Total= 3.5 years
*The above are maximum allowed
durations. Many steps will likely overlap,
resulting in a shorter, 3.5 year timeframe.
School Committee Meeting
April 15, 2021
If SOI is Submitted in
2021
Preliminary
and Phase 1
April/May, 2021-SC votes on option for SOI.
June 25, 2021-File Statement of Interest with MSBA on an option
The option being selected now is for the purpose of submitting the SOI. The
Gienapp study that was conducted provides us with the information for the SOI.
Other options still have to be presented and refined in the Feasibility Study.
Fall/Winter, 2021-MSBA invites Reading into process (tentative)
If MSBA votes Reading into the process
Hold Community Forums to get feedback on options.
Preliminary
and Phase 1
If Reading is invited (270 days)
Initial Compliance Certification
School Building Committee Formation
Educational Profile Questionnaire submitted
Existing Maintenance Practices Plan Submitted
Design Enrollment Certification
Commitment of Community Funding for Feasibility Study (see below)
Execution of MSBA Feasibility Study Agreement
February, 2022-April Town Meeting Warrant Closes for Funding for
Feasibility Study
Late April, 2022-Town Meeting Approves Funding for Feasibility Study and
Schematic Design
MSBA Board of Directors authorizes invitation to Feasibility Study and
authorizes Executive Director to enter into a Feasibility Study Agreement
MSBA Requirements for School Building
Committee Membership
A member who is MCPPO certified
Chief Financial Officer
Town Manager
Minimum of one School Committee Member
Superintendent of Schools
Director of Facilities
Representative of Office authorized by law to construct school buildings
School Principal
Member knowledgeable in educational mission and function of facility
Local budget official or member of local Finance Committee
Members of community with architecture, engineering and/or construction experience (Permanent Building Committee members)
Other
Phase 2-
Invitation
to
Feasibility
Study
Dec. 2021
MSBA invites Reading into
Feasibility Study Phase
Jan.–May 2022
Procurement and Request for
Services for Feasibility Study and
Schematic Design
•Selection of Owner’s Project Manager
•Selection of Designer
•MCPPO Certification Process
Phase 3-Feasibility Study
May, 2022-February, 2023-Feasiblity Study
Educational Program
Initial Space Summary
Document existing conditions
Establish Design Parameters
Develop and evaluate alternatives
Recommend most cost effective and educationally appropriate design
to MSBA
Phase 4-Schematic Design
May, 2023-August, 2023-Schematic Design
Develop a robust schematic design of sufficient detail to establish
the scope, budget and schedule for the Proposed Project
The MSBA generates a Project Scope and Budget Agreement that
documents the project scope, budget, schedule and MSBA financial
participation to forward to the MSBA Board of Directors for their
consideration. Approval by the MSBA Board of Directors is required
for all projects in order for the MSBA to enter into a Project Scope
and Budget Agreement and a Project Funding Agreement with the
District.
Phase 5-Funding the Project
November, 2023-Town Meeting Approval and Debt Exclusion
Override Election
If both are successful-Final Design Begin
Phase 6 and
7-Final Design
and
Construction
Nov. 2023 –July
2024
Final Design
July–Oct. 2024
Bid Process
Oct. 2024 –June
2026
Construction
Sep. 2026
Completion of Project
(New School Opening)
MSBA Process
11/05/2020
Funding (Scheme A)
Module 1, 2, 3, 4 = $1.7 million
Module 5, 6, 7, 8 = $67.0 million
(Note: 2021 Cost Estimates)
Option B
If the choice is to construct Killam and later do Birch Meadow (Option B),
we could not submit Birch Meadow to MSBA as an SOI until Killam
completed construction
Submit in January, 2027 leading to a completed construction of 2030 or 2031
Most likely construction would happen without reimbursement
What if we do not submit a SOI This
Year
Earliest completion date for Killam is September, 2027
Decisions will need to be made on Killam for infrastructure changes
Handicap Accessibility and ADA Compliance
Fire Suppression System
Lead pipe replacement
Gymnasium
Windows and Doors Replacement
Main Office Renovation
Massachusetts School Building Authority
Next Steps to Finalize Submission of your FY 2021 Statement of Interest
Thank you for submitting your FY 2021 Statement of Interest (SOI) to the MSBA electronically. Please note, the
District’s submission is not yet complete. The District is required to mail all required supporting
documentation, which is described below.
VOTES: Each SOI must be submitted with the proper vote documentation. This means that (1) the required
governing bodies have voted to submit each SOI, (2) the specific vote language required by the MSBA has been
used, and (3) the District has submitted a record of the vote in the format required by the MSBA.
School Committee Vote: Submittal of all SOIs must be approved by a vote of the School Committee.
For documentation of the vote of the School Committee, Minutes of the School Committee meeting
at which the vote was taken must be submitted with the original signature of the Committee
Chairperson. The Minutes must contain the actual text of the vote taken which should be
substantially the same as the MSBA’s SOI vote language.
Municipal Body Vote: SOIs that are submitted by cities and towns must be approved by a vote of the
appropriate municipal body (e.g., City Council/ Aldermen/Board of Selectmen) in addition to a vote of the
School Committee.
Regional School Districts do not need to submit a vote of the municipal body.
For the vote of the municipal governing body, a copy of the text of the vote, which shall be
substantially the same as the MSBA’s SOI vote language, must be submitted with a certification of
the City/Town Clerk that the vote was taken and duly recorded, and the date of the vote must be
provided.
ADDITIONAL DOCUMENTATION FOR SOI PRIORITIES #1 AND #3: If a District selects Priority #1 and/or
Priority #3, the District is required to submit additional documentation with its SOI.
If a District selects Priority #1, Replacement or renovation of a building which is structurally unsound or
otherwise in a condition seriously jeopardizing the health and safety of the school children, where no
alternative exists, the MSBA requires a hard copy of the engineering or other report detailing the nature
and severity of the problem and a written professional opinion of how imminent the system failure is likely
to manifest itself. The District also must submit photographs of the problematic building area or system to
the MSBA.
If a District selects Priority #3, Prevention of a loss of accreditation, the SOI will not be considered
complete unless and until a summary of the accreditation report focused on the deficiency as stated in this
SOI is provided.
ADDITIONAL INFORMATION: In addition to the information required above, the District may also provide
any reports, pictures, or other information they feel will give the MSBA a better understanding of the issues
identified at a facility.
If you have any questions about the SOI process please contact the MSBA at 617-720-4466 or
SOI@massschoolbuildings.org.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 1 Statement of Interest
Massachusetts School Building Authority
School District Reading
District Contact John F Doherty TEL: (781) 944-5800
Name of School J Warren Killam
Submission Date 5/25/2021
SOI CERTIFICATION
To be eligible to submit a Statement of Interest (SOI), a district must certify the following:
The district hereby acknowledges and agrees that this SOI is NOT an application for funding and that submission of
this SOI in no way commits the MSBA to accept an application, approve an application, provide a grant or any other
type of funding, or places any other obligation on the MSBA.
The district hereby acknowledges that no district shall have any entitlement to funds from the MSBA, pursuant to
M.G.L. c. 70B or the provisions of 963 CMR 2.00.
The district hereby acknowledges that the provisions of 963 CMR 2.00 shall apply to the district and all projects for
which the district is seeking and/or receiving funds for any portion of a municipally-owned or regionally-owned
school facility from the MSBA pursuant to M.G.L. c. 70B.
The district hereby acknowledges that this SOI is for one existing municipally-owned or regionally-owned public
school facility in the district that is currently used or will be used to educate public PreK-12 students and that the
facility for which the SOI is being submitted does not serve a solely early childhood or Pre-K student population.
After the district completes and submits this SOI electronically, the district must mail hard copies of the required
documentation described under the "Vote" tab, on or before the deadline.
The district will schedule and hold a meeting at which the School Committee will vote, using the specific language
contained in the "Vote" tab, to authorize the submission of this SOI. This is required for cities, towns, and regional
school districts.
Prior to the submission of the SOI, the district will schedule and hold a meeting at which the City Council/Board of
Aldermen or Board of Selectmen/equivalent governing body will vote, using the specific language contained in the
"Vote" tab, to authorize the submission of this SOI. This is not required for regional school districts.
On or before the SOI deadline, the district will submit the minutes of the meeting at which the School Committee
votes to authorize the Superintendent to submit this SOI. The District will use the MSBA's vote template and the vote
will specifically reference the school and the priorities for which the SOI is being submitted. The minutes will be
signed by the School Committee Chair. This is required for cities, towns, and regional school districts.
The district has arranged with the City/Town Clerk to certify the vote of the City Council/Board of Aldermen or
Board of Selectmen/equivalent governing body to authorize the Superintendent to submit this SOI. The district will
use the MSBA's vote template and submit the full text of this vote, which will specifically reference the school and
the priorities for which the SOI is being submitted, to the MSBA on or before the SOI deadline. This is not required
for regional school districts.
The district hereby acknowledges that this SOI submission will not be complete until the MSBA has received all of
the required vote documentation in a format acceptable to the MSBA. If Priority 1 is selected, your SOI will not be
considered complete unless and until you provide the required engineering (or other) report, a professional opinion
regarding the problem, and photographs of the problematic area or system. If Priority 3 is selected, your SOI will not
be considered complete unless and until you provide a summary of the accreditation report focused on the deficiency
as stated in this SOI.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 2 Statement of Interest
LOCAL CHIEF EXECUTIVE OFFICER/DISTRICT SUPERINTENDENT/SCHOOL COMMITTEE CHAIR (E.g., Mayor, Town Manager, Board of Selectmen)
Chief Executive Officer *School Committee Chair Superintendent of Schools
(signature)(signature)(signature)
Date Date Date
* Local chief executive officer: In a city or town with a manager form of government, the manager of the
municipality; in other cities, the mayor; and in other towns, the board of selectmen unless, in a city or town,
some other municipal office is designated to the chief executive office under the provisions of a local charter.
Please note, in districts where the Superintendent is also the Local Chief Executive Officer, it is required for
the same person to sign the Statement of Interest Certifications twice.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 3 Statement of Interest
Massachusetts School Building Authority
School District Reading
District Contact John F Doherty TEL: (781) 944-5800
Name of School J Warren Killam
Submission Date 5/25/2021
Note
The following Priorities have been included in the Statement of Interest:
1.Replacement or renovation of a building which is structurally unsound or otherwise in a condition seriously
jeopardizing the health and safety of school children, where no alternative exists.
2.Elimination of existing severe overcrowding.
3.Prevention of the loss of accreditation.
4.Prevention of severe overcrowding expected to result from increased enrollments.
5.Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers, heating
and ventilation systems, to increase energy conservation and decrease energy related costs in a school facility.
6.Short term enrollment growth.
7.Replacement of or addition to obsolete buildings in order to provide for a full range of programs consistent with
state and approved local requirements.
8.Transition from court-ordered and approved racial balance school districts to walk-to, so-called, or other school
districts.
SOI Vote Requirement
I acknowledge that I have reviewed the MSBA’s vote requirements for submitting an SOI which are set forth in the
Vote Tab of this SOI. I understand that the MSBA requires votes from specific parties/governing bodies, in a specific
format using the language provided by the MSBA. Further, I understand that the MSBA requires certified and signed vote
documentation to be submitted with the SOI. I acknowledge that my SOI will not be considered complete and, therefore,
will not be reviewed by the MSBA unless the required accompanying vote documentation is submitted to the satisfaction
of the MSBA.
SOI Program: Core Potential Project Scope: Potential New School Is this a Potential Consolidation? No
Is this SOI the District Priority SOI?Yes
School name of the District Priority SOI: J Warren Killam
Is this part of a larger facilities plan?No
If "YES", please provide the following: Facilities Plan Date: 11/5/2020 Planning Firm:
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 4 Statement of Interest
Please provide a brief summary of the plan including its goals and how the school facility that is the
subject of this SOI fits into that plan:
Please provide the current student to teacher ratios at the school facility that is the subject of this SOI: 20 students
per teacher
Please provide the originally planned student to teacher ratios at the school facility that is the subject of this SOI:
18 students per teacher
Does the District have a Master Educational Plan that includes facility goals for this building and all school
buildings in District?Yes
If "YES", please provide the author and date of the District’s Master Educational Plan. The Elementary School Master Plan was developed by Gienapp Architects, LLC and submitted to the Reading
School Committee on November 5, 2020.
Is there overcrowding at the school facility?No
If "YES", please describe in detail, including specific examples of the overcrowding.
Has the district had any recent teacher layoffs or reductions?No
If "YES", how many teaching positions were affected? 0 At which schools in the district? Please describe the types of teacher positions that were eliminated (e.g., art, math, science, physical education,
etc.).
Has the district had any recent staff layoffs or reductions?No
If "YES", how many staff positions were affected? 0 At which schools in the district? Please describe the types of staff positions that were eliminated (e.g., guidance, administrative, maintenance,
etc.).
Please provide a description of the program modifications as a consequence of these teacher and/or staff
reductions, including the impact on district class sizes and curriculum.
Does not apply.
Please provide a description of the local budget approval process for a potential capital project with theMSBA.
Include schedule information (i.e. Town Meeting dates, city council/town council meetings dates, regional school
committee meeting dates). Provide, if applicable, the District’s most recent budget approval process that resulted
in a budget reduction and the impact of the reduction to the school district (staff reductions, discontinued
programs, consolidation of facilities).
The process that would be used by the Town of Reading for a potential Capital Project would include the following
process: 1. The School Committee and Select Board would approve the Statement of Interest prior to the June 25th
deadline. 2. Once the SOI was approved, the School Committee, Finance Committee, and Selectboard would review
the costs and approve funding for a feasibility study and schematic design between the time of approval from MSBA
and April, 2022 Town Meeting. Town Meeting would vote on the feasibility study and schematic design for April,
2022 Town Meeting. If that approval occurs, the next phase would begin. If the timeline goes according to plan, Town
Meeting would approve funding for a full building project and the town would hold a debt exclusion override around
the November, 2023 time frame.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 5 Statement of Interest
General Description
BRIEF BUILDING HISTORY: Please provide a detailed description of when the original building was built,
and the date(s) and project scopes(s) of any additions and renovations (maximum of 5000 characters).
The J. W. Killam Elementary School was built in 1969 and currently houses kindergarten through fifth grade. The
school itself has not undergone any major additions or renovations, however, the building has been well
maintained with some worthwhile improvements. In 2010 several improvements were made including a new
Sarnafil roof, clearstory windows, a fire alarm panel and peripheral devices were replaced with a fully addressable
panel that is fully compliant with modern code requirements, and a major replacement and upgrade of the HVAC
system. In 2009, all existing T-12 lighting fixtures were replaced with high efficiency T-8 fixtures with electronic
ballasts.
In addition, in 2016, two 1100 square foot modular classrooms were constructed for kindergarten classes to
address the growing need for full day kindergarten across the district.
TOTAL BUILDING SQUARE FOOTAGE: Please provide the original building square footage PLUS the
square footage of any additions.
58000
SITE DESCRIPTION: Please provide a detailed description of the current site and any known existing
conditions that would impact a potential project at the site. Please note whether there are any other buildings,
public or private, that share this current site with the school facility. What is the use(s) of this building(s)?
(maximum of 5000 characters).
Killam is located on 7.28 acres of land which is abutted by two well travelled streets. The site is accessed from
both eastern and western sides of the site. Charles Street on the west provides access to the main entrance and
drop-off area for students. There is an entrance at Haverhill Street which is only used for emergency access. The
site is primarily level with little change in topography. It is bordered by single family residences. Wooded areas
serve as buffers between the school and residential lots on the northern and southern sides of the site.
There are two modular classrooms which sit adjacent to the playground at the northern most part of the site.
ADDRESS OF FACILITY: Please type address, including number, street name and city/town, if available, or
describe the location of the site. (Maximum of 300 characters)
The J.W. Killam Elementary School is located at 333 Charles Street in Reading, Massachusetts.
BUILDING ENVELOPE: Please provide a detailed description of the building envelope, types of construction
materials used, and any known problems or existing conditions (maximum of 5000 characters).
The Killam Elementary School is constructed of CMU block clad with a brick facade on the exterior. Interior walls
are CMU block with glazed block in many of the common areas. The facility is a one level structure with metal
roof trusses and a poured concrete foundation and floor. Some settling has occurred causing stress cracks along the
facade. In some areas, water infiltration has caused the glazed block to pop at the floor base.
Has there been a Major Repair or Replacement of the EXTERIOR WALLS? NO
Year of Last Major Repair or Replacement:(YYYY) 1969
Description of Last Major Repair or Replacement:
N/A
Roof Section A
Is the District seeking replacement of the Roof Section? NO
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 6 Statement of Interest
Area of Section (square feet) 0
Type of ROOF (e.g., PVC, EPDM, Shingle, Slate, Tar & Gravel, Other (please describe)
Sarnafil (PVC) Roofing
Age of Section (number of years since the Roof was installed or replaced) 11
Description of repairs, if applicable, in the last three years. Include year of repair:
N/A
Window Section A
Is the District seeking replacement of the Windows Section? NO
Windows in Section (count) 0
Type of WINDOWS (e.g., Single Pane, Double Pane, Other (please describe))
Single Pane
Age of Section (number of years since the Windows were installed or replaced) 52
Description of repairs, if applicable, in the last three years. Include year of repair:
There has been some partial replacement of windows in the hallways of the school.
MECHANICAL and ELECTRICAL SYSTEMS: Please provide a detailed description of the current
mechanical and electrical systems and any known problems or existing conditions (maximum of 5000
characters).
The Killam Elementary School is fed by a 1200 amp service. The power is adequate for the building and its
occupants. However, the availability and location of outlets is always a challenge as technology demands have
increased. The building is heated by two hot water boilers which feed and circulate to 27 classroom unit ventilators
and ten heating and ventilation units serving the larger common areas. In 2001, the existing HB Smith boilers were
replaced with 2 Weil McLain 10 section hot water boilers. All distribution piping was re-used and new circulator
pumps were installed. In addition, the breaching was changed out to accommodate the new boilers. A newly
installed compressor and air dryer were also put into service to optimize the pneumatic control operation.
During the summer of 2010, all classroom unit ventilators were removed and new Trane unit ventilators were
placed into service. Before installation, the exterior intakes were cleaned and new screening was installed to
prevent debris from entering the units. Ten heating and ventilation units were also replaced with new Trane units.
When necessary, the splined ceilings below the H&V units were replaced with a 2x2 drop ceiling tile system. All
units were commissioned and a new energy management control system was installed with web-based access. The
only components of the HVAC system that were not replaced were the exhaust fans which are original to the
building (1969).
Boiler Section 1
Is the District seeking replacement of the Boiler? NO
Is there more than one boiler room in the School? YES
What percentage of the School is heated by the Boiler? 100
Type of heating fuel (e.g., Heating Oil, Natural Gas, Propane, Other)
Natural Gas
Age of Boiler (number of years since the Boiler was installed or replaced) 20
Description of repairs, if applicable, in the last three years. Include year of repair:
N/A
Has there been a Major Repair or Replacement of the HVAC SYSTEM? YES
Year of Last Major Repair or Replacement:(YYYY) 2010
Description of Last Major Repair or Replacement:
During the summer of 2010, all classroom unit ventilators were removed and new Trane unit ventilators were
placed into service. Before installation, the exterior intakes were cleaned and new screening was installed to
prevent debris from entering the units. Ten heating and ventilation units were also replaced with new Trane
units. When necessary, the splined ceilings below the H&V units were replaced with a 2x2 drop ceiling tile
system. All units were commissioned and a new energy management control system was installed with web-
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 7 Statement of Interest
based access. The only components of the HVAC system that were not replaced were the exhaust fans which
are original to the building (1969).
Has there been a Major Repair or Replacement of the ELECTRICAL SERVICES AND
DISTRIBUTION SYSTEM? NO
Year of Last Major Repair or Replacement:(YYYY) 1969
Description of Last Major Repair or Replacement:
N/A
BUILDING INTERIOR: Please provide a detailed description of the current building interior including a
description of the flooring systems, finishes, ceilings, lighting, etc. (maximum of 5000 characters).
The interior spaces are largely divided up by CMU block walls in classrooms and common areas. The ceilings in
the classrooms and offices are normal height of 9 feet with splined ceilings comprising the majority of the areas.
The splined ceiling contains asbestos throughout the building. The library media center and high density areas are
all carpeted with high ceilings that take advantage of day lighting. Classrooms and corridors are largely VCT with
9x9 asbestos tile. The classrooms are illuminated with T-8 lighting and motion sensors are installed in most spaces.
The common areas including the gym and the cafeteria utilize T-5 lighting.
Killam is not handicap accessible. The bathrooms, stage, some doorways, and the library media center and Hi-D
areas are not in code with current ADA requirements. In addition, there is not a fire suppression system in the
school.
In 2017, water sample tests came back indicating that Killam had high levels of lead and copper in the system. In
order to mitigate the high levels, students and staff at Killam use only bottled water for drinking. This is an area
that will need to be addressed at some point.
PROGRAMS and OPERATIONS: Please provide a detailed description of the current grade structure and
programs offered and indicate whether there are program components that cannot be offered due to facility
constraints, operational constraints, etc. (maximum of 5000 characters).
The Killam Elementary School offers the same curricula programs and activities as our other four elementary
schools. Our elementary schools use a project based, centers format for instruction that aligns with the
Massachusetts Curriculum Frameworks for English Language Arts, Mathematics, Social Studies, and Science.
Physical education, art, library media/technology and music are offered in dedicated classroom space to all
students on a weekly basis. The school has a functioning library media center with an adjacent computer lab for
research and technology integration. Grade level or school wide programs are held on a regular basis in the
cafetorium. The entire school is networked for internet access, both wireless and hard wired with a SMART Board
and computer in every classroom. This school is also the location for the districtwide elementary Student Support
Program (REACH) which is a special education program. Two full size classrooms and three smaller learning
spaces are dedicated to this program. In addition, Killam services students who are English Language Learners,
Title 1, Learning Center, reading and other related services (OT, PT, Speech). The school also has a variety of
before and after school programs, including a well attended Extended Day and after school program. Our PTO
runs night time activities and the community uses the school for a variety of activities and events.
EDUCATIONAL SPACES: Please provide a detailed description of the Educational Spaces within the facility,
a description of the number and sizes (in square feet) of classrooms, a description of science rooms/labs
including ages and most recent updates, a description of the cafeteria, gym and/or auditorium and a
description of the media center/library (maximum of 5000 characters).
Including the 2 modular classrooms, there are 26 classrooms approximately 900 square feet each. Twenty-one of
the classrooms are for general classroom use, 2 are for art and music, and 3 are for special education. There are 2
multi-use High Density (Hi-D) areas approximately 1,600 square feet each. The library media center is
approximately 5,800 square feet of carpeted space with high ceilings that take advantage of day lighting in the
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 8 Statement of Interest
middle of the building. Neither the Hi-D nor the Library Media Center are handicap accessible. About 20% of the
space in the library media center is used as a computer lab which was made into a classroom in 2017. In 2008,
additional power outlets and network data drops were added to the library media center to accommodate the
computer lab, but the electrical and network system is still below standard with the increasing use of technology
and 1 to 1 devices in the schools.
Reading Public Schools enrolls 90% of its kindergarten students in a tuition based full day kindergarten program.
If full day kindergarten was required in the district, we would need two additional classrooms at Killam. In
addition, there are other programmatic limitations as well. The gymnasium is smaller than many of the other
elementary gymnasiums in the district and is not able to have the same programs as the other schools. The
cafeteria stage is not handicap accessible.
Special education space in the school is limited for the amount of services that are provided. Related service
providers (OT, PT, Speech) share spaces and learning centers are shared between grades to maximize use. The
REACH program which services students with social emotional disabilities continues to grow which puts a strain
on other classroom spaces.
CAPACITY and UTILIZATION: Please provide the original design capacity and a detailed description of the
current capacity and utilization of the school facility. If the school is overcrowded, please describe steps taken
by the administration to address capacity issues. Please also describe in detail any spaces that have been
converted from their intended use to be used as classroom space (maximum of 5000 characters).
Without the two modular classrooms, the original design capacity of Killam is 368 students, with the modular
classrooms, the capacity is 412 students. As with all of our elementary schools, the emergence of full day
kindergarten over the last several years and the increased number of special education programs in the district have
converted more general classroom space and other non-instructional space to classroom space. To address this
issue, we have added 9 modular classrooms at four elementary schools over the last 5 years, including 2 at Killam.
An internal classroom was built in the Killam library media center in 2017. Spaces that were dedicated for office,
conference, or work room space have been converted into smaller special education, Title 1, ELL, and related
service provider spaces.
MAINTENANCE and CAPITAL REPAIR: Please provide a detailed description of the district’s current
maintenance practices, its capital repair program, and the maintenance program in place at the facility that is
the subject of this SOI. Please include specific examples of capital repair projects undertaken in the past,
including any override or debt exclusion votes that were necessary (maximum of 5000 characters).
The Reading Public Schools follows a preventative maintenance program that covers all of the major building
systems. We utilize a computerized work order system known as School Dude which generates work orders at pre-
determined service intervals for each building system. The major systems covered include HVAC, boilers, energy
management, pest control, exhaust fans, drain cleaning, fire alarm, fire suppression, elevators, and grease traps.
Many of these systems are mandated by local and state law and all permitting, inspections, and certificates are kept
on file at each location and with the facilities department. In addition, the district maintains and up-to-date ten year
capital plan. All major systems are analyzed and watched closely as they become troublesome and approach the
end of their useful life. By utilizing School Dude and analyzing repair costs, we can better determine if equipment
is a candidate for replacement. Some recent capital expenditures at Killam include a roof replacement in 2010,
corridor windows and clearstory window replacement in 2010, fire alarm system replacement in 2010, and updated
security system and cameras in 2021.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 9 Statement of Interest
Priority 5
Question 1: Please provide a detailed description of the issues surrounding the school facility systems (e.g., roof,
windows, boilers, HVAC system, and/or electrical service and distribution system) that you are indicating require
repair or replacement. Please describe all deficiencies to all systems in sufficient detail to explain the problem.
As mentioned in the general section, the Killam Elementary School was built in 1969. There have not been major
renovations to the school. However, there have been some capital improvements including a new roof, clerestory
windows replacement, univentilator replacement, a new fire alarm panel, and an updated security system. Because it is
an older building there have not been replacements, additions, or renovations since 1969 to the boilers, classroom
windows, electrical system, fire suppression system, plumbing, and handicap accessibility. For the last three years,
Killam has had to have bottled drinking water in lieu of tap water because of higher amounts of lead and copper in the
tap water than is permitted.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 10 Statement of Interest
Priority 5
Question 2: Please describe the measures the district has already taken to mitigate the problem/issues described in
Question 1 above.
The building is well maintained and is part of a 10 year capital plan overseen by the Director of Facilities in
collaboration with the School Department and Town Manager. As mentioned above capital improvements to the school
includes the installation of a new roof in 2016, a modernized fire alarm panel in 2017, a new boiler in 2001, and
univentilator replacements in every classroom in 2016. To mitigate the high levels of led in the pipes, bottled water has
been used for the last three years in lieu of tap water. To improve the safety and security of all of our schools and town
buildings, there was an implementation of an updated security system for all of our school buildings during the 2020-21
school year.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 11 Statement of Interest
Priority 5
Question 3: Please provide a detailed explanation of the impact of the problem/issues described in Question 1 above
on your district’s educational program. Please include specific examples of how the problem prevents the district
from delivering the educational program it is required to deliver and how students and/or teachers are directly
affected by the problem identified.
The biggest areas that need attention, if this project was a renovation instead of a new building include the handicap
accessibility, higher levels of lead in the water, window replacement, electrical system upgrade, and fire suppression.
The handicap accessibility limits our ability to provide educational access for all students. This is particularly evident in
our library media center and high D areas and our bathrooms. The window replacement will improve energy efficiency
and classroom conditions for learning The savings in energy costs could be reallocated for educational materials and
supplies for classrooms. The electrical system upgrade would improve student access to wireless technology and other
digital tools. The replacement of plumbing would improve student access to safe drinking water in the classrooms and
save time and funding which can be reallocated to educational materials and supplies. Finally, the installation of a fire
suppression system would protect not only lives, but all educational materials and supplies that could be damaged by a
fire.
Overall, as we continue to shift to a more inclusive educational program for all students that relies on technology and
project based learning, these system replacements will be critical.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 12 Statement of Interest
Priority 5
Question 4: Please describe how addressing the school facility systems you identified in Question 1 above will
extend the useful life of the facility that is the subject of this SOI and how it will improve your district's educational
program.
We are submitting an SOI that requests a complete replacement of the Killam Elementary School to address enrollment,
programmatic, and systems needs. As mentioned earlier, Killam Elementary School is a well maintained school,
however replacing the school facility systems mentioned in the above questions would require major renovation and
replacement, which would impact the current school and its educational program. If to renovate, rather than a full
replacement were the only option, it would extend the useful life of the facility. However, it would not address the other
priority areas which would include a need for increased space due to enrollment and programmatic changes.
Please also provide the following:
Have the systems identified above been examined by an engineer or other trained building professional?:
YES
If "YES", please provide the name of the individual and his/her professional affiliation (maximum of 250
characters):
Dale Gienapp from Gienapp Architects, LLC
The date of the inspection: 11/5/2020
A summary of the findings (maximum of 5000 characters):
Construct a new school of sufficient size to accommodate all space needs for the elementary school at the
Killam site. This will seemingly require a multiple level school constructed in phases to replace the existing
school. This option simultaneously solves the space needs and accomplishes modernization or replacement of
the existing Killam Elementary School. The Killam school is the only one of five schools that was not
renovated in the most recent round of school renovations/construction in the 1990's and early 2000's.
The Killam School site is one of only 2 Elementary School sites that has sufficient size and access for
increased use. There are no other town-owned sites or underdeveloped sites that appear to be usable for a new
school.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 13 Statement of Interest
Priority 7
Question 1: Please provide a detailed description of the programs not currently available due to facility constraints,
the state or local requirement for such programs, and the facility limitations precluding the programs from being
offered.
In the assessment of existing conditions and school capacity going forward, it will be helpful to lay out the existing
issues with school capacities and the ways in which it is calculated. The basis of the issue is the fact that school
capacities are not a simple matter of the number of classrooms per student. The number of necessary non-classroom
spaces has expanded since the initial construction of most of these schools in the district, especially the Killam
Elementary School, which has not had any addition or renovations.
Currently, Killam does not have adequate facilities to serve either the students or the professional who work with them
in a variety of areas. These include having adequate learning centers in both K-2 and 3-5 to avoid any violations a
child's civil rights or access to appropriate age level education. In addition, Killam lacks the amount of small
instructional spaces for small group Title 1 and other tutoring, Related Service Providers such as School Psychologist,
Speech and Language Pathologist, Occupational Therapist, Physical Therapist, Social Worker, and Behavior Specialist.
These all require private spaces to assist students. Each specialist needs a space about 1/3 the size of a regular
classroom that can hold 4-6 students. The equivalent of two to three general size classrooms would be needed in
addition to the current space available.
Killam also has a district wide special education program for students with behavioral health needs and social emotional
supports. This requires dedicated classroom space in addition to the above small group spaces. Two general size
classrooms should be dedicated to this program.
Reading has a tuition based full day kindergarten program which is at 90% capacity. At some point, Reading will
transition to a tuition free program for all students. This will require an additional two classrooms at Killam. In
addition, our integrated preschool program is expanding due to the needs of students and additional classroom space is
needed district wide to accommodate the needs.
Finally, Reading Elementary Schools require dedicated English Language Learners (ELL) spaces. Housed at each
school, these require at least one dedicated classroom's worth of space. Over the next 10 years, this number may
increase, as the increasingly diverse workforce in Boston and associated communities expand. Currently, Killam uses
ancillary spaces for ELL programs, including some public/common spaces.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 14 Statement of Interest
Priority 7
Question 2: Please describe the measures the district has taken or is planning to take in the immediate future to
mitigate the problem(s) described above.
Over the last five years, the Reading Public Schools has added 9 modular classrooms throughout four of the five
elementary schools to address the space and programmatic needs. Killam had two modular classrooms constructed in
2016. These modular classrooms house two of the four kindergarten classrooms. In 2017, a general classroom was
constructed in the open area of the Killam Library Media Center to provide additional space for library and technology
classes. To address some of the special education and related service provider needs, we have used some of the existing
library and high D areas for small group instruction and used creative scheduling to address other needs.
It should be noted that all nine of the modular classrooms at the elementary school sites are considered temporary and
the planning considerations include bringing students back into the main fabric of the building.
To mitigate larger class sizes due to space limitations in any one elementary school, the Superintendent for the last 10
years has been able to do spot redistricting of any new student who is moving into the Reading Public Schools,
including incoming Kindergarten students, as long as they live within two miles of the redistricted school. In addition, if
this project were to be approved, there would be the need to come up with a redistricting plan to reassign geographical
areas among the five elementary schools to balance the class sizes based on the capacity of the new school.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 15 Statement of Interest
Priority 7
Question 3: Please provide a detailed explanation of the impact of the problem described in this priority on your
district's educational program. Please include specific examples of how the problem prevents the district from
delivering the educational program it is required to deliver and how students and/or teachers are directly affected by
the problem identified.
The increased programmatic needs of our kindergarten, preschool, and high needs populations has created a strain on
our space resources across the district, especially at Killam. We need to make sure that we are not violating a child's
civil rights or respect to privacy, so we are constantly shuffling classroom spaces to make sure that we are fulfilling the
48 month age requirements in the delivery of services. For example, if a student in the REACH program (students with
social and emotional disabilities) is dysregulated and needs a private space, those spaces are difficult to create in the
moment. Kindergarten enrollment is carefully monitored between schools to make sure that a school does not go over
22 students per class. Sometimes this means that a student entering kindergarten in one geographic district will need to
be reassigned to another school if they are within the two mile bussing limits. Because of ADA restrictions at Killam,
physically handicapped students may not have access to some of the programmatic features in the library and Hi D
areas. In addition, they may need to access the bathroom in the nurses office instead of the classroom because of the
physical restrictions. Because of space constraints, the RISE preschool is constantly moving some classrooms between
elementary schools. Some years, learning centers have to be consolidated to accommodate the need for additional
classrooms. Professionals who work with small groups of students do not necessarily have their own work space which
means that they are constantly moving from one space to another and reduces their effectiveness.
To assess the problems and the needs, the Reading Public Schools contracted with Gienapp Architects, LLC and
NESDEC to complete a 10 year enrollment study and Preschool/Elementary School Master Planning Study in 2019.
The study was completed in November, 2020. The purpose of the study was to determine planning options for the Town
of Reading regarding their five current elementary schools and potential solutions. The potential solutions encompassed
and addressed the increase in enrollment growth over the next 10 years, changes in educational programs (especially full
day kindergarten, preschool, special education programs, and English Language Learner services), the necessary
modernization of the Killam Elementary School, and potential site development. According to the NESDEC report,
there will be a projected increase in enrollment growth over the next 10 years and the study addressed both this increase
and the space needs resulting from the above new programs being offered in schools.
As a whole, the Reading Elementary schools appear to be under-sized for the District's needs. At the core of the issue is
that even before any projected increase in enrollment, the District's elementary schools are under-sized. Currently, four
of the five elementary school sites are using modular classrooms for a total of nine, with Killam housing two of the nine
modular classrooms. This strategy is a temporary, short term solution, but the strategy is unsuitable for the town's long-
term goals. The under-sized nature of the existing schools, coupled with the introduction of an approximate extra 115
elementary school students (according to the NESDEC enrollment study) into overall enrollment over the next 10 years
makes the needs of the district more urgent than merely expanding to suit an increase in enrollment.
The current average square foot/student in Reading's elementary schools is 146 sf/student. Killam is 140 sf/student.
However, this average includes the Wood End Elementary School, which is an outlier compared to the other elementary
schools. Wood End is significantly different than all four others with 194 sf/student. If Wood End is removed, the
average square footage of the other elementary schools is 133 sf/student. MSBA's baseline standard for new elementary
schools is a minimum of 160 sf/student, where most new projects are much closer to 190 sf/student.
This shortage of space is not just related to classroom size, and indeed, increasing the amount of sf/student is not simply
a matter of enlarging existing classrooms. As mentioned above, new spaces are required in part for both new
classrooms and for providing for and accommodating the increased programming needs of the Reading Public Schools.
While most of the general education classrooms are somewhat undersized, it is the numerous other educational spaces,
that have been created since the building's constructions or renovation, that are extremely undersized by today's
standards.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 16 Statement of Interest
In part, the need for greater square footage per student is due to the expanded nature of programs being offered at the
elementary schools, including a greater amount of special education programs and extended space for students. Given
that the Reading Public Schools is already using modular classrooms as a solution at four schools, it is clear the need for
space is already a pressing issue, and will continue to grow as enrollment increases.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 17 Statement of Interest
Vote
REQUIRED FORM OF VOTE TO SUBMIT AN SOI
REQUIRED VOTES
If the SOI is being submitted by a City or Town, a vote in the following form is required from both the
City Council/Board of Aldermen OR the Board of Selectmen/equivalent governing body AND the School
Committee.
If the SOI is being submitted by a regional school district, a vote in the following form is required from the
Regional School Committee only. FORM OF VOTE Please use the text below to prepare your City’s,
Town’s or District’s required vote(s).
FORM OF VOTE
Please use the text below to prepare your City’s, Town’s or District’s required vote(s).
Resolved: Having convened in an open meeting on ___________________, prior to the closing date, the
_________________________________________________________________[City Council/Board of Aldermen,
Board of Selectmen/Equivalent Governing Body/School Committee] of ___________________________[City/Town], in accordance
with its charter, by-laws, and ordinances, has voted to authorize the Superintendent to submit to the
Massachusetts School Building Authority the Statement of Interest dated _____________ for the
__________________________________[Name of School] located at
_____________________________________________________________________[Address] which
describes and explains the following deficiencies and the priority category(s) for which an application may
be submitted to the Massachusetts School Building Authority in the future
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
________________________________________________________; [Insert a description of the priority(s) checked off on
the Statement of Interest Form and a brief description of the deficiency described therein for each priority]; and hereby further specifically
acknowledges that by submitting this Statement of Interest Form, the Massachusetts School Building
Authority in no way guarantees the acceptance or the approval of an application, the awarding of a grant or
any other funding commitment from the Massachusetts School Building Authority, or commits the
City/Town/Regional School District to filing an application for funding with the Massachusetts School
Building Authority.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 18 Statement of Interest
CERTIFICATIONS
The undersigned hereby certifies that, to the best of his/her knowledge, information and belief, the statements and
information contained in this statement of Interest and attached hereto are true and accurate and that this Statement of
Interest has been prepared under the direction of the district school committee and the undersigned is duly authorized to
submit this Statement of Interest to the Massachusetts School Building Authority. The undersigned also hereby
acknowledges and agrees to provide the Massachusetts School Building Authority, upon request by the Authority, any
additional information relating to this Statement of Interest that may be required by the Authority.
Chief Executive Officer *School Committee Chair Superintendent of Schools
(signature)(signature)(signature)
Date Date Date
* Local chief executive officer: In a city or town with a manager form of government, the manager of the
municipality; in other cities, the mayor; and in other towns, the board of selectmen unless, in a city or town,
some other municipal office is designated to the chief executive office under the provisions of a local charter.
Please note, in districts where the Superintendent is also the Local Chief Executive Officer, it is required for
the same person to sign the Statement of Interest Certifications twice.
Name of School ---- - SAMPLE SCHOOL[DRAFT]---- -
Massachusetts School Building Authority 0 Statement of Interest Massachusetts School Building Authority 19 Statement of Interest
The Reading Public Schools does not discriminate on the basis of race, color, sex, gender identity, religion, national origin, sexual orientation, age or disability.
Reading Public Schools
Instilling a joy of learning and inspiring the innovative leaders of tomorrow
To: Reading School Committee
From: John F. Doherty, Ed.D., Superintendent of Schools
Date: May 26, 2021
Re: Statement of Interest for Killam Elementary School
Attached, please find a draft Statement of Interest for the Killam Elementary School. Under the MSBA application process, the
Statement of Interest is the first step in entering the Massachusetts School Building Authority (MSBA) program. In order to
submit this Statement of Interest to MSBA, the following actions are required:
1. There needs to be a School Committee vote using the following text:
“Resolved: Having convened in an open meeting on June 1May 27, 2021, prior to the closing date, the Select Board
School Committee of Reading, Massachusetts, in accordance with its charter, by-laws, and ordinances, has voted to
authorize the Superintendent to submit to the Massachusetts School Building Authority the Statement of Interest
dated June 4, 2021 for the Killam Elementary School located at 333 Charles Street in Reading, Massachusetts which
describes and explains the following deficiencies and the priority categories for which an application may be
submitted to the Massachusetts School Building Authority in the future
• Priority 5-Replacement, renovation or modernization of school facility systems, such as roofs, windows, boilers,
heating and ventilation systems, to increase energy conservation and decrease energy related costs in a school
facility. This includes the installation of a fire suppression system, handicap accessibility throughout the school,
and replacement of all plumbing systems in the building due to high lead content in the drinking water.
• Priority 7-Replacement of or addition to obsolete buildings in order to provide for a full range of programs
consistent with state and approved local requirements. This includes, but is not limited to addressing
elementary enrollment increases over the next 10 years, providing adequate space for special education
programs and related services, full day kindergarten, English Language Learner Services, and preschool
expansion.
and hereby further specifically acknowledges that by submitting this Statement of Interest Form, the Massachusetts
School Building Authority in no way guarantees the acceptance or the approval of an application, the awarding of a
grant or any other funding commitment from the Massachusetts School Building Authority, or commits the Town to
filing an application for funding with the Massachusetts School Building Authority.”
2.1. The Select Board will conduct a similar vote at the June 1st meeting.
3.2. The Town Manager, School Committee Chair, and Superintendent of Schools need to certify the validity of the SOI by
signing the SOI.
Please contact me if you have any questions.
John F. Doherty, Ed. D.
Superintendent of Schools
Christine M. Kelley
Assistant Superintendent for Learning and Teaching
82 Oakland Road
Reading, MA 01867
Phone: 781-944-5800
Fax: 781-942-9149
Gail S. Dowd, CPA
Chief Financial Officer
Jennifer A. Stys, Ed.D.
Assistant Superintendent for Student Services
Kerry M. Meisinger, J.D.
Human Resources Director
2021 Green Communities TA
GREEN COMMUNITIES DESIGNATION
Progress To Date and the Fuel Efficient
Vehicle Policy
Tuesday, June 1, 2021
2021 Green Communities TA
PROGRAM OVERVIEW
Green Communities Program Designation Criteria
2021 Green Communities TA
CRITERIA 3 Energy Reduction Plan
CRITERIA 4
CRITERIA 5 Stretch Code Adoption
Fuel-efficient Vehicles
CRITERIA 1
CRITERIA 2 Expedited Permitting
As-of-right Siting Awaiting DOER Approval
Awaiting DOER Approval
In Progress
In Progress
Effective April 1, 2021
2021 Green Communities TA
CRITERIA 1
CRITERIA 2 Expedited Permitting
Criterion 2 is met by a municipality adopting an expedited
application and permitting of one year at most, under which
facilities interested in locating their facility in a designated
renewable zone may be sited within the municipality.
As-of-right Siting
Criterion 1 is met by a municipality passing zoning in
designated locations for the as-of-right siting of renewable
or alternative energy generating facilities, research and
development facilities, or manufacturing facilities.
2021 Green Communities TA
CRITERIA 3 Energy Reduction Plan
To demonstrate compliance with Criterion 3, municipalities
must:
-Establish an energy use baseline inventory for municipal
buildings and facilities (which can include schools, water,
wastewater treatment plants and pumping stations, and
open space), street and traffic lighting, and vehicles; and
-Adopt an Energy Reduction Plan (ERP) demonstrating a
reduction of 20 percent of energy use after five years of
implementation.
2021 Green Communities TA
CRITERIA 4
CRITERIA 5 Stretch Code Adoption
Criterion 5 requires that municipalities minimize the life-cycle
cost of all newly constructed homes and buildings. DOER
recommends communities do this by adopting the Stretch
Code (780 CMR 115.AA).
Fuel-efficient Vehicles
Criterion 4 requires all departments within a Green
Community to purchase fuel-efficient vehicles for municipal
use, whenever such vehicles are commercially available and
practicable.
2021 Green Communities TA
CRITERION 4
The Fuel Efficient Vehicle Policy and Vehicle Inventory
2021 Green Communities TA
FUEL EFFICIENT VEHICLE POLICY
Local governments and school districts must adopt a policy that requires all
departments within a Green Community to purchase fuel-efficient vehicles for
municipal use, whenever such vehicles are commercially available and practicable.
REPLACEMENT PLAN
A plan for replacing non-exempt vehicles with vehicles that meet the fuel efficiency
ratings below must also be developed and maintained.
VEHICLE INVENTORY
Criterion 4 requires municipalities to develop and maintain a vehicle inventory for all
four-wheeled vehicles, both exempt and non-exempt.
2021 Green Communities TA
All heavy duty vehicles (GVWR >
8,500 lbs.), such as:
•Fire engines
•Ambulances
•Large DPW vehicles
All emergency response police cruisers.
Off-road vehicles and motorcycles (not
included in the inventory)
EXEMPT NON-EXEMPT
All other municipal vehicles, including:
•Admin vehicles for Police & Fire
Depts.
•Emergency vehicles under 8,500 lbs.
for which fuel efficient models are
commercially available
•Sedans and light duty trucks used
by schools and other municipal
departments
2021 Green Communities TA
The definition of “fuel efficient” is not static, but changes over time to reflect
advances in the market and technologies, in accordance with DOER/EPA guidance.
Based on 2020 EPA data, vehicles are to have a combined city and highway MPG no
less than the following:
•2 wheel drive pick-up truck: 21 MPG
•4 wheel drive pick-up truck: 18 MPG
•2 wheel drive SUV: 24 MPG
•4 wheel drive SUV: 21 MPG
•2 wheel drive car: 30 MPG
•4 wheel drive car: 29 MPG
•2 wheel drive van: 22 MPG
•4 wheel drive van: 20 MPG
Hybrid or electric vehicles in these vehicle classes will meet these criteria. So can some
fuel efficient gasoline engine vehicles
Many vehicles that meet the above criteria can be found on statewide contract VEH98
2021 Green Communities TA
What the policy means in practice
EXISTING VEHICLES
No immediate changes. Vehicles cannot be transferred to other departments, unless the
replacement vehicle is more efficient than the vehicle being retired.
NEW VEHICLE PURCHASES OR REPLACEMENTS
For exempt vehicle types, purchasing practices continue as usual. Town commits to
considering fuel efficient options as they become commercially available and
practicable for their departmental needs.
For non-exempt vehicle types, Departments must select new or replacement models with
combined MPG ratings that meet or exceed the fuel efficiency definition for that vehicle
type as provided by DOER.
2021 Green Communities TA
Reading’s Vehicle Inventory
153 vehicles in total (41 RMLD / 112 Town)
25 vehicles would be
subject to the policy when
replaced in future years.
16 RMLD vehicles*
6 DPW vehicles
2 school vehicles
1 animal control vehicle
128 vehicles are exempt
from the fuel efficient
vehicle policy.
(25 RMLD / 103 Town)
ALL police cruisers
ALL heavy duty vehicles
Of those 25 vehicles, 16
vehicles are already in
compliance with the fuel
efficient vehicle policy
MPG standards.
*Subject to RMLD’s separately adopted vehicle policy that exceeds DOER’s minimum requirements.
2021 Green Communities TA
#VIN # Plate # Model Make Model
Year
Year/Month
Purchased
Drive System
(2WD, 4WD
or AWD)
Weight
Class
(>8,500
pounds)
Exempt
or Non-
Exempt
MPG
DOER
Policy
MPG
Vehicle Function
NOT EXEMPT FROM POLICY
1 NM0LS7CN1DT162938 M91238 TRANSIT VAN (animal control)FORD 2013 5,005 NE 23 20-22 ANIMAL CONTROL
28 1FAFP53U46A191013 M60 TAURUS FORD 2006 2006 2WD NE 20 30 DPW - Maintenance/Cemetery
36 1FMCU59H18KE45687 M79946 ESCAPE FORD 2008 2008 AWD NE 24 21 DPW - Maintenance
77 1FMCU9G93HUD85709 M98626 ESCAPE FORD 2017 2017 AWD 4,840 NE 24 21 DPW - Maintenance
66 1FMCU9G9XGUA55323 M95750 ESCAPE FORD 2016 2016 AWD 4,840 NE 23 21 DPW - Maintenance
44 1FMJU1G57BEF48966 M87814 EXPEDITION FORD 2011 2011 AWD NE 15 21 DPW - Maintenance/Surveyor (CIP '23)
81 1GNEVLKW4KJ137490 M1473A TRAVERSE CHEVROLET 2019 2019 AWD 6,173 NE 20 21 DPW - Maintenance/Engineering
109 1FMCU9GD7KUC17275 ESCAPE FORD 2019 4,760 NE 24 21 SCHOOL
173 1FADP3F21EL151822 M92197 FOCUS FORD 2014 NE 30 29-30 SCHOOL
RMLD-1 Highlander Toyota 2020 AWD 6,000 NE 35 21 RMLD - Engineer
RMLD-2 Explorer Ford 2017 AWD 6,180 NE 19 21 RMLD - Facilities Mgr
RMLD-3 Escape Ford 2009 4WD 4,880 NE 28 21 RMLD - Director E&O
RMLD-4 Highlander Toyota 2020 AWD 6,000 NE 35 21 RMLD - Meter/tech services
RMLD-7 Bolt Chevrolet 2018 AWD 4,448 NE 119 29 RMLD - Customer Service/Pool
RMLD-11 F-150 Ford 2007 4WD 6,950 NE 15 18 RMLD - Line
RMLD- 13 CK10753 Chevrolet 2011 4WD 7,000 NE 17 18 RMLD - GLF
RMLD-16 Highlander Toyota 2020 AWD 6,000 NE 35 21 RMLD - Assistant Director E&O
RMLD-19 Escape Ford 2008 4WD 4,800 NE 27 21 RMLD - Station/Meter
RMLD-24 F-150 Ford 2020 4WD 6,500 NE 20 18 RMLD - Asst. GLF
RMLD-29 CK10753 Chevrolet 2011 4WD 7,000 NE 17 18 RMLD - Engineer
RMLD-30 F-150 Ford 2014 4WD 7,350 NE 13 18 RMLD - Tech services manager
RMLD-31 F-150 Ford 2014 4WD 7,350 NE 13 18 RMLD - Engineer
RMLD-32 Escape Ford 2009 4WD 4,880 NE 28 21 RMLD - Meter
RMLD-33 Escape Ford 2011 4WD 4,800 NE 29 21 RMLD - Meter reader
RMLD-36 Highlander Toyota 2020 AWD 6,000 NE 35 18 RMLD - Engineer
2021 Green Communities TA
MARKET AND LOCAL TRENDS
Trends in Fuel Efficiency and Adoption in MA
2021 Green Communities TA
0
50
100
150
200
250
Number of ModelsAlternative Fuel and Hybrid Model Offerings by Manufacturer, 1991 -2019
McLaren
Jaguar
Suburu
Ram
Land Rover
Wheego Electric Cars, Inc.
Volkswagen
Vehicle Production Group
Toyota
Tesla
Solectria
Smart
Scion
Saturn
Saab
QUANTUM-PROCON
Porsche
Plymouth
Nissan
Mitsubishi
Mercury
Mercedes-Benz
Mazda
Lincoln
Lexus
Kia
Jeep
Infiniti
2021 Green Communities TA
2020 SUV model MSRP
comparison example
2021 Green Communities TA
Nearly all 280
designated
communities have
adopted the fuel
efficient vehicle
policy.
2021 Green Communities TA
Questions?
Town of Reading Vehicle Inventory
Please note that VIN # is not required by DOER for the purposes of designation, but recommended by MAPC to assist with tracking and reporting in future years.
#VIN # Plate # Model Make Model
Year
Year/Month
Purchased
Drive System
(2WD, 4WD or
AWD)
Weight
Class
(>8,500
pounds)
Exempt
or Non-
Exempt
MPG
DOER
Policy
MPG
Vehicle Function
NOT EXEMPT FROM POLICY
1 NM0LS7CN1DT162938 M91238 TRANSIT VAN (animal control)FORD 2013 5,005 NE 23 20-22 ANIMAL CONTROL
28 1FAFP53U46A191013 M60 TAURUS FORD 2006 2006 2WD NE 20 30 DPW - Maintenance/Cemetery
36 1FMCU59H18KE45687 M79946 ESCAPE FORD 2008 2008 AWD NE 24 21 DPW - Maintenance
77 1FMCU9G93HUD85709 M98626 ESCAPE FORD 2017 2017 AWD 4,840 NE 24 21 DPW - Maintenance
66 1FMCU9G9XGUA55323 M95750 ESCAPE FORD 2016 2016 AWD 4,840 NE 23 21 DPW - Maintenance
44 1FMJU1G57BEF48966 M87814 EXPEDITION FORD 2011 2011 AWD NE 15 21 DPW - Maintenance/Surveyor (CIP '23)
81 1GNEVLKW4KJ137490 M1473A TRAVERSE CHEVROLET 2019 2019 AWD 6,173 NE 20 21 DPW - Maintenance/Engineering
109 1FMCU9GD7KUC17275 ESCAPE FORD 2019 4,760 NE 24 21 SCHOOL
173 1FADP3F21EL151822 M92197 FOCUS FORD 2014 NE 30 29-30 SCHOOL
RMLD-1 Highlander Toyota 2020 AWD 6,000 NE 35 21 RMLD - Engineer
RMLD-2 Explorer Ford 2017 AWD 6,180 NE 19 21 RMLD - Facilities Mgr
RMLD-3 Escape Ford 2009 4WD 4,880 NE 28 21 RMLD - Director E&O
RMLD-4 Highlander Toyota 2020 AWD 6,000 NE 35 21 RMLD - Meter/tech services
RMLD-7 Bolt Chevrolet 2018 AWD 4,448 NE 119 29 RMLD - Customer Service/Pool
RMLD-11 F-150 Ford 2007 4WD 6,950 NE 15 18 RMLD - Line
RMLD- 13 CK10753 Chevrolet 2011 4WD 7,000 NE 17 18 RMLD - GLF
RMLD-16 Highlander Toyota 2020 AWD 6,000 NE 35 21 RMLD - Assistant Director E&O
RMLD-19 Escape Ford 2008 4WD 4,800 NE 27 21 RMLD - Station/Meter
RMLD-24 F-150 Ford 2020 4WD 6,500 NE 20 18 RMLD - Asst. GLF
RMLD-29 CK10753 Chevrolet 2011 4WD 7,000 NE 17 18 RMLD - Engineer
RMLD-30 F-150 Ford 2014 4WD 7,350 NE 13 18 RMLD - Tech services manager
RMLD-31 F-150 Ford 2014 4WD 7,350 NE 13 18 RMLD - Engineer
RMLD-32 Escape Ford 2009 4WD 4,880 NE 28 21 RMLD - Meter
RMLD-33 Escape Ford 2011 4WD 4,800 NE 29 21 RMLD - Meter reader
RMLD-36 Highlander Toyota 2020 AWD 6,000 NE 35 18 RMLD - Engineer
EXEMPT FROM POLICY
72 1GC2KUEG0GZ161261 M71044 2500HD SILVERADO PICKUP - DOUBLE CABCHEVROLET 2016 2016 4WD E 19 DPW - Maintenance
76 1FDUF4GY3HEC16289 M82260 F450 SUPERDUTY AERIAL PICKUPFORD 2017 2017 4WD E 24 DPW - Maintenance
103 1GB0GRFG7H1195769 EXPRESS VAN CHEVROLET 2017 9,900 E 13 FACILITIES
10 1FDXE45S47DA13110 M78844 AEROTECH (15 PASS)ELDORADO 2007 14,050 E N/A COA
11 1FDEE3FL4GDC05121 M93235 E350 VAN FORD 2016 2016 2WD 12,500 E N/A COA
12 1FDFE4FS9JDC06502 M5263 E450 FORD 2018 2018 2WD 14,500 E N/A COA
35 1FDAF57R98ED67039 M77182 F550 FORD 2008 17,950 E N/A DPW
41 1FDWF37R79EA61081 M87703 F350 FORD 2009 13,000 E N/A DPW
67 1GC2KUEG9GZ132664 M94273 SILVERADO CHEVROLET 2016 9,500 E N/A FACILITIES
8 1FDRF3B61EEA04573 M49577 F350 UTILITY FORD 2014 2014 4WD 10,400 E N/A DPW - CEMETERY - Maintenance
6 1FDUF4HT2CEC50199 M87098 F450 DUMP TRUCK FORD 2012 2012 4WD 16,500 E N/A DPW - CEMETERY - Maintenance
9 1FDUF4HY3GEC07962 M96294 F450 SMALL DUMP FORD 2016 2016 4WD 16,500 E N/A DPW - CEMETERY - Maintenance
131 1FDBF3E62BED08567 M84180 F350 PICKUP FORD 2011 2011 4WD 9,800 E N/A DPW - FORESTRY - Maintenance
129 1HTMMAAR69H107676 M78405 4300 BUCKET MAXFORCE INTERNATIONAL 2009 2009 2WD 35,000 E N/A DPW - FORESTRY - Maintenance
130 1HTWDAAR89J054786 M76381 7400 CRANE 700SER INTERNATIONAL 2009 37,000 E N/A DPW - FORESTRY - Maintenance
85 1HTWDAAR5EH790893 M89349 7400 DUMP TRUCK 700SER INTERNATIONAL 2014 2014 2WD 40,000 E N/A DPW - HWY - Maintenance
86 2V9TAFEF2JP022112 M1009A SCREENER SCM 40 VIBROSCREEN 2018 11,759 E N/A DPW - HWY - Maintenance
1FDSF35P46EC93777 M4144A Pickup F350 Ford 2006 2006 4WD E N/A DPW - Maintenance
83 1FDUF4HN3LEC11347 F450 FORD 2020 2020 4WD 16,500 E N/A DPW - Maintenance
43 1HTWDAAR0AJ244926 M81486 7400 DUMP TRUCK SFA 4x2 INTERNATIONAL 2010 2010 2WD 40,000 E N/A DPW - Maintenance
1FTNF21F23EB28699 M65147 Pickup F350 Ford 2012 2012 4WD E N/A DPW - Maintenance
49 1FDUF5HY2CEC47059 M84462 F550 DUMP TRUCK FORD 2012 2021 4WD 18,000 E N/A DPW - Maintenance
122 1FTBF3A62CEA66777 MF3F F350 PICKUP FORD 2012 2012 4WD E N/A DPW - Maintenance
55 1FDUF4HY0EEA17727 M87702 F450 UTILITY PICKUP FORD 2014 2014 4WD 16,500 E N/A DPW - Maintenance
58 1GB3KYC84FF662374 M95001 SILVERADO C4500 PICKUP CHEVROLET 2015 2015 4WD 12,000 E N/A DPW - Maintenance
59 1GC0KUEG2FZ548058 M94744 SILVERADO 2500HD PICKUP CHEVROLET 2015 2015 4WD 9,500 E N/A DPW - Maintenance
68 1HTJ55KV2GH262450 M68367 UTILITY TRUCK TERRASTAR INTERNATIONAL 2016 2016 4WD 19,500 E N/A DPW - Maintenance
37 1HTWDAAR08J042601 M5913A 7400 DUMP 700SER INTERNATIONAL 2008 2008 2WD 40,000 E N/A DPW - Maintenance
45 1HTWDAAR5BJ381944 M85560 7400 DUMP TRUCK MAXXFORCEINTERNATIONAL 2011 2011 2WD 40,000 E N/A DPW - Maintenance
38 1HTWDAAR68J683946 M80273 7400 DUMP INTERNATIONAL 2008 2008 2WD 40,000 E N/A DPW - Maintenance
46 1HTWDAAR7BJ381945 M84790 7400 DUMP TRUCK INTERNATIONAL 2011 2011 2WD 40,000 E N/A DPW - Maintenance
29 1HTWDAAR86J285490 M74139 7400 DUMP INTERNATIONAL 2006 2006 2WD 40,000 E N/A DPW - Maintenance
32 1HTWDAAR87J457213 M75088 7400 DUMP INTERNATIONAL 2007 2007 2WD 40,000 E N/A DPW - Maintenance
39 1HTWDAAR98J042600 M79927 7400 DUMP INTERNATIONAL 2008 2008 2WD 40,000 E N/A DPW - Maintenance
60 1HTWDSTR5FH699935 M93085 7400 DUMP TRUCK SFA 4x2 INTERNATIONAL 2015 2015 2WD 40,000 E N/A DPW - Maintenance
79 1HTWNSUTXJH737238 M99909 7400 DUMP TRUCK INTERNATIONAL 2018 2018 2WD 41,900 E N/A DPW - Maintenance
1FDUF5HNXLEC12551 M77182 PICKUP F550 Ford 2020 2020 4WD E N/A DPW - Maintenance
78 3HAWDSTR3JL072671 M99406 7400 DUMP TRUCK INTERNATIONAL 2018 2017 2WD 41,900 E N/A DPW - Maintenance
3HAEDTAR4LL860947 M4082A CatchBasin Truck HV507 International 2020 2020 2WD E N/A DPW - Maintenance
69 3HTGSSNTXGN266122 M63507 7600 DUMP TRUCK INTERNATIONAL 2016 2016 2WD 70,000 E N/A DPW - Maintenance
142 1FDUF5HY8HEE66308 M99746 F550 DUMP TRUCK FORD 2017 2017 4WD 19,500 E N/A DPW - PARKS - Maintenance
89 1HTWDAAR6FH617157 M65079 7400 DUMP TRUCK SFA 4x2 INTERNATIONAL 2015 2015 2WD 40,000 E N/A DPW - SEWER - Maintenance
90 1HTWNSUTXJH737238 M96000 VACUUM TRUCK 7500 AQUATECHINTERNATIONAL 2018 2018 2WD 62,000 E N/A DPW - SEWER - Maintenance
91 1FD8X3A66BED10495 M64029 F350 PICKUP FORD 2011 2011 4WD 10,200 E N/A DPW - WATER - Maintenance
180 1FD8X3A67BEB10466 M65200 F350 PICKUP FORD 2011 2011 4WD 10,200 E N/A DPW - WATER - Maintenance
92 1FD8X3B63BED08363 M74046 F350 PICKUP FORD 2011 2011 4WD 10,200 E N/A DPW - WATER - Maintenance
181 1FT8X3B61BED08575 M57606 F350 PICKUP FORD 2011 2011 4WD 10,500 E N/A DPW - WATER - Maintenance
93 1GC2KUEG6FZ547455 M95020 SILVERADO 2500HD PICKUP CHEVROLET 2015 2015 4WD 9,500 E N/A DPW - WATER - Maintenance
184 1HTEDTAR8LH860939 M6369 HV507 SVA TRUCK INTERNATIONAL 2020 2020 2WD 42,540 E N/A DPW - WATER - Maintenance
94 1HTWDAAR4FH617156 M63506 7400 DUMP TRUCK MAXXFORCEINTERNATIONAL 2015 2015 2WD 40,000 E N/A DPW - WATER - Maintenance
178 1HTWDAAR83J065844 M69078 CRANE TRUCK INTERNATIONAL 2003 2003 2WD E N/A DPW - WATER - Maintenance
177 1HTWGAZRX9J173192 M82425 VACUUM TRUCK INTERNATIONAL 2009 2009 2WD 53,220 E N/A DPW - WATER/SEWER - Maintenance
88 1FD8X3B62FEC59386 M93630 F350 PICKUP FORD 2015 2015 4WD 10,700 E N/A DPW- PARKS - Maintenance
99 1FTNE24L96HA45732 M74148 E250 VAN FORD 2006 8,600 E N/A FACILITIES - SURPLUSSED
101 1FDRF3B61CEC47054 M87099 F350 PICKUP FORD 2012 10,400 E N/A FACILITIES
102 1FTSE3EL6EDA59178 M91211 E350 VAN FORD 2014 9,500 E N/A FACILITIES
104 1GC0KUEG7HZ349655 SILVERADO CHEVROLET 2017 9,500 E N/A FACILITIES
106 1HA3GRCGXHN009739 M99544 EXPRESS VAN CHEVROLET 2017 12,300 E N/A FACILITIES
107 1GB0GRFG3K1204104 EXPRESS VAN CHEVROLET 2019 9,900 E N/A FACILITIES
108 1FTYR1ZM9KKA02146 TRANSIT VAN FORD 2019 9,000 E N/A FACILITIES
124 1HTMNMMLXJH566722 MF60Z HORTON INTERNATIONAL AMBULANCE 2017 21,000 E N/A FIRE - Emergency Response
110 1FDLF47M7REA47713 MF60W FIRE ALARM TRUCK FORD 1994 E N/A FIRE - Elevated bucket lift
127 3GCUYAEF2KG165303 MF60F SILVERADO CHEVROLET 2019 4 WD E N/A FIRE - Emergency Response
114 1FMZU73W35UA21490 MF60A EXPLORER FORD 2005 4 WD E N/A FIRE - Emergency Response
118 1FMCU59389KA09862 MF60K ESCAPE FORD 2009 4,880 E N/A FIRE - Emergency Response
111 1FDKE30F6SHB77510 MF60G CUTVAN AMBULANCE FORD 1995 2WD E N/A FIRE - Emergency Response
112 4Z3AADBS11RH94986 MF60X METROPOLITAN FREIGHTLINER 2001 44,000 E N/A FIRE - Emergency Response
115 1F9ES28T57CST2163 MF60B PUMPER SEAGRAVE 2007 46,260 E N/A FIRE - Emergency Response
116 1F9FS38T18CST2060 MF60L MARAUDER AERIAL SEAGRAVE 2008 57,250 E N/A FIRE - Emergency Response
117 1F9EM28T69CST2072 MF60S CUSTOM PUMPER SEAGRAVE 2009 46,260 E N/A FIRE - Emergency Response
119 1GBE4V1919F402631 MF60R AMBULANCE GMC 2009 17,500 E N/A FIRE - Emergency Response
121 1FT7X2B60CEC69579 MF60C F250 PICKUP FORD 2012 10,000 E N/A FIRE - Emergency Response
125 1F9EB28T1HCST2002 MF60J FIRE TRUCK SEAGRAVE 2017 47,000 E N/A FIRE - Emergency Response
126 1FM5K8D82JGA57772 MF60 EXPLORER FORD 2018 4 WD 6,180 E N/A FIRE - Emergency Response
143 2FAFP71W57X119875 961PDZ CROWN VICTORIA FORD 2007 E N/A POLICE - Emergency Response Cruiser
144 1FMCU59309KA09855 961PDZ ESCAPE FORD 2009 E N/A POLICE - SURPLUSSED
145 2FABP7BV4AX103047 MP1T CROWN VICTORIA FORD 2010 E N/A POLICE - Emergency Response Cruiser
146 1FMJU1G5XBEF15752 MP1G EXPEDITION FORD 2011 E N/A POLICE - Emergency Response Cruiser
147 1FAHP2E88DG128417 MP1U TAURUS FORD 2013 E N/A POLICE - Emergency Response Cruiser
151 1FAHP2H85EG149142 9511ZY TAURUS FORD 2014 E N/A POLICE - Emergency Response Cruiser
152 1FM5K8AR0EGA55375 MP1Y EXPLORER FORD 2014 6,300 E N/A POLICE - Emergency Response Cruiser
154 1FM5K8AR0FGC66478 MP1X EXPLORER FORD 2015 E N/A POLICE - Emergency Response Cruiser
155 1FM5K8ARXFGC66908 MP1W EXPLORER FORD 2015 6,300 E N/A POLICE - Emergency Response Cruiser
156 3FA6P0H78GR198981 96NR32 FUSION FORD 2016 E N/A POLICE - Emergency Response Cruiser
157 1FM5K8AR8GGD15900 MP1Z EXPLORER FORD 2016 E N/A POLICE - Emergency Response Cruiser
158 1FM5K8AR8GGD16226 MP1P EXPLORER FORD 2016 E N/A POLICE - Emergency Response Cruiser
159 1GNSKDKC1HR197191 MP801H TAHOE CHEVROLET 2017 E N/A POLICE - Emergency Response Cruiser
160 1GNSKDKC3HR196533 283MT4 TAHOE CHEVROLET 2017 E N/A POLICE - Emergency Response Cruiser
161 3FA6P0HD1HR235957 427PC2 FUSION FORD 2017 E N/A POLICE - Emergency Response Cruiser
162 1FM5K8AR2HGE00734 MP10 EXPLORER FORD 2017 6,342 E N/A POLICE - Emergency Response Cruiser
163 1GNSKAKC5JR304266 6GW853 TAHOE CHEVROLET 2018 E N/A POLICE - Emergency Response Cruiser
164 1FM5K8AR7KGA28623 MP1Q EXPLORER FORD 2019 6,342 E N/A POLICE - Emergency Response Cruiser
165 1FM5K8D82KGA28628 7DL524 EXPLORER FORD 2019 6,180 E N/A POLICE - Emergency Response Cruiser
166 3GNAXSEV1KL137011 37KF74 EQUINOX CHEVROLET 2019 4,630 E N/A POLICE - Emergency Response Cruiser
167 2GNAXUEV7K6250350 8KX935 EQUINOX CHEVROLET 2019 4,630 E N/A POLICE - Emergency Response Cruiser
168 1FM5K8AB3LGA71991 MP1S EXPLORER POLICE FORD 2020 6,465 E N/A POLICE - Emergency Response Cruiser
169 1FM5K8AB0LGA72032 EXPLORER UTILITY FORD 2020 6,465 E N/A POLICE - Emergency Response Cruiser
170 1FM5K8AB9LGA72014 MP1V EXPLORER FORD 2020 6,465 E N/A POLICE - Emergency Response Cruiser
171 1FBSS3BL6EDB13032 M82468 E250 VAN FORD 2014 2014 AWD 9,100 E N/A RECREATION
174 1FTNE2EL6EDA96514 M60035 E250 VAN FORD 2014 9,000 E N/A SCHOOL
175 409 BUS THOMAS 2017 12,300 E N/A SCHOOL
179 1HTWDAAR55J192912 M73816 700 SERIES DUMP INTERNATIONAL 2005 40,000 E N/A WATER
182 1FTRF3B62CEC47052 M86327 F350 PICKUP FORD 2012 10,400 E N/A WATER
RMLD-12 F-800 Ford 1998 4WD 28,000 E N/A RMLD - Stock/line/facilities
RMLD-18 K2500 Chevrolet 2010 4WD 9,200 E 14 RMLD - Facilities
RMLD-22 F-250 Ford 2013 4WD 10,000 E 13 RMLD - Facilities
RMLD-26 E24 Ford 2007 2WD 9,000 E 12 RMLD - Tech services
RMLD-28 E350 Ford 2007 2WD 11,500 E 10 RMLD - Line
RMLD-37 F-250 Ford 2013 4WD 10,000 E 13 RMLD - Stock/tech services
RMLD-38 F-350 Ford 2006 4WD 13,308 E 13 RMLD - Facilities
RMLD-5 47' Digdrk International 2021 RWD 37,000 E N/A RMLD - Line
RMLD-6 50' MatHdlr International 2013 RWD 35,000 E N/A RMLD - Line
RMLD-8 55' MatHdlr International 2018 RWD 35,000 E N/A RMLD - Line
RMLD-9 40' Bucket International 2019 RWD 35,000 E N/A RMLD - Line
RMLD-10 40' Bucket International 2014 RWD 35,000 E N/A RMLD - Line
RMLD-12 F-800 Rack Truck Ford 1998 RWD 28,000 E N/A RMLD - Facilities
RMLD-14 45 Digdrk International 2016 RWD 36,220 E N/A RMLD - Line
RMLD-15 52' Bucket International 2009 RWD 35,000 E N/A RMLD - Line
RMLD-17 65' Digdrk Sterling 2001 RWD 60,000 E N/A RMLD - Line
RMLD-20 55' Bucket International 2013 RWD 35,000 E N/A RMLD - Line
RMLD-21 40' Bucket International 2010 RWD 35,000 E N/A RMLD - Line
RMLD-23 50' MatHdlr International 2010 RWD 35,000 E N/A RMLD - Line
RMLD-25 47' Digdrk International 2008 RWD 33,000 E N/A RMLD - Line
RMLD-27 52' Bucket International 2009 RWD 35,000 E N/A RMLD - Line
RMLD-34 Underground International 2021 RWD 35,000 E N/A RMLD - Line
RMLD-35 55' MatHdlr International 2014 RWD 36,000 E N/A RMLD - Line
RMLD-39 48' Bucket International 2011 RWD 35,000 E N/A RMLD - Line
RMLD-40 Box Truck Freightliner 2016 RWD 10,000 E N/A RMLD - Tech services
Green Communities Designation for Your Municipality: An Intro Guide
The Massachusetts Department of Energy Resources’ (DOER) Green Communities Designation and Grant
Program helps municipalities navigate and meet the five criteria required to become a Green Community,
in turn qualifying them for grants that finance additional energy efficiency and renewable energy projects
in municipal facilities.
The Green Communities Designation and Grant Program has helped 280 cities and towns earn Green
Community designation. As energy leaders in Massachusetts, Green Communities are eligible for state
grants.
A city or town must meet these five criteria to become a Designated Green Community:
Status Criteria Description
AWAITING
DOER
APPROVAL
Criterion 1
Provide as-of-right siting in designated locations for
renewable/alternative energy generation, research & development,
or manufacturing facilities;
AWAITING
DOER
APPROVAL
Criterion 2 Adopt an expedited application and permit process for as-of-right
energy facilities;
IN PROGRESS Criterion 3 Establish an energy use baseline and develop a plan to reduce
energy use by 20% within five years;
IN PROGRESS Criterion 4 Purchase only fuel-efficient vehicles; and
Effective as of
April 1, 2021 Criterion 5
Set requirements to minimize life-cycle energy costs for new
construction; one way to meet these requirements is to adopt the new
Board of Building Regulations and Standards (BBRS) Stretch Code.
LEGISLATION
PENDING
Renewable
Energy
Trust Opt-In
Communities served by a municipal electric utility must meet a “6th”
criterion of contributing to the state’s Renewable Energy Trust (RET).
To fulfill this criterion, RMLD needs to adopt a Renewable Energy
Charge that would apply to all four towns served by RMLD. State
legislation has been filed to allow municipalities served by multi-
community municipal utilities to opt-in to the RET separately.
Select Board Actions – June 1st and June 15th
Criterion 4 requires coordination among Department Heads and votes by the Select Board and School
Committee. MAPC met with Department Heads on October 8, 2020, and again on April 8, 2021. Concerns
were expressed and addressed; heavy duty and emergency response vehicles are exempt, and a majority
of non-exempt vehicles already comply with DOER’s fuel efficiency standards. RMLD is able to maintain
their own separate vehicle policy as it meets or exceeds DOER standards. The request herein is for the
Select Board to discuss the policy on June 1st and then vote to adopt the policy on June 15th.
ONGOING
Criterion 3 requires the most coordination among various municipal departments and the school district, in
particular when developing the Energy-Use Baseline Inventory and the Energy Reduction Plan (ERP). With
the help of MAPC, your municipality has outlined a plan to reduce the identified baseline by 20% within
the 5 year period following the Baseline Year. Thereafter, your municipality will report to DOER on the ERP
and assess progress towards the 20% energy reduction annually.
Below are actions that MAPC and your municipality will need to take in order to meet requirements of
Criterion 3 (Establish an energy use baseline and develop a plan to reduce energy use by 20% within five
years):
STEP 1: Develop an Energy-Use Baseline
• Connect with your municipality’s electric and gas providers, to let your utility companies know of
your interest in getting no-cost preliminary energy audits in your municipal facilities.
• Coordinate among the municipal and school district’s facilities departments and the selected energy
auditor(s) to schedule audit walk-throughs.
STEP 2: Develop an Energy Reduction Plan (ERP)
• After the municipality receives electric and gas audit reports, the municipality will decide on which
proposed Energy Conservation Measures (ECMs) to include in the Energy Reduction Plan, to get the
municipality to 20% reductions over 5 years.
• Create an ERP that complies with DOER’s requirements (as noted in DOER’s Criterion 3 Guidance
Doc). Important note: the municipality is not bound to implementing all selected ECMs. After becoming
a Designated Green Community, the municipality has flexibility to change its pursued ECMs, especially
after doing deeper audits with a selected vendor. This ERP is really meant to serve as a guide.
STEP 3: Adopt Energy Reduction Plan
• The ERP must be adopted by the Board of Selectmen (BOS), as well as the School District, typically
during an October or November meeting. The adoption action must be put on the BOS and School
District meeting agenda ahead of time, as to ensure adequate time for adoption prior to the Green
Communities deadline. Important note: the ERP will serve as a guide for the municipality, but the details,
such as which projects the City/Town pursues, can change with time.
• Once both bodies have adopted the ERP, the City or Town’s Chief Executive and the Superintendent
will need to verify adoption by signing a letter based on DOER’s sample letter template (Found in
DOER’s Criterion 3 Guidance Doc).
STEP 4: Finalize and Submit
• Once all materials are prepared, MAPC will work with your municipality to submit the form via
Green Communities submission platform.
• Following Designation by DOER, your municipality will go through a simpler process to apply for
Green Communities Designation Grant Funds. Follow up with your DOER Regional Coordinator to
discuss those steps.
Town of Reading / Reading School District
FUEL EFFICIENT VEHICLE POLICY
Effective Date TBD
Revisions None
Board of
Selectman
Approval Date
TBD
School
Superintendent
Approval Date
TBD
DEFINITIONS
Combined city and highway MPG (EPA Combined fuel economy): Combined Fuel Economy
means the fuel economy from driving a combination of 43 percent city and 57 Percent highway
miles and is calculated as follows:
=1/((0.43/City MPG)+(0.57/highway MPG))
Drive System: The manner in which mechanical power is directly transmitted from the drive
shaft to the wheels. The following codes are used in the drive field:
• AWD = All Wheel Drive: 4 -wheel drive automatically controlled by the vehicle power
train system
• 4WD = 4-Wheel Drive: driver selectable 4-wheel drive with 2-wheel drive option
• 2WD = 2-Wheel Drive
Heavy-duty vehicle: Vehicles with a manufacturer’s gross vehicle weight rating (GVWR) of
more than 8,500 pounds
POLICY STATEMENT
In an effort to reduce the town and school district’s fuel consumption and energy costs the
Select Board hereby adopts a policy to purchase only fuel efficient vehicles to meet this goal.
PURPOSE
To establish a requirement that the town and school district purchase only fuel efficient
vehicles for municipal/school use whenever such vehicles are commercially available and
practicable.
APPLICABILITY
This policy applies to all divisions and departments of the town and school district. It applies to
road-worthy passenger vehicles, pick up and utility trucks, and SUVs. It does not apply to
specialized equipment or off-road vehicles.
GUIDELINES
All departments/divisions shall purchase only fuel efficient vehicles for municipal use whenever
such vehicles are commercially available and practicable.
The town and school district will maintain an annual vehicle inventory for ALL vehicles and a
plan for replacing any non-exempt vehicles with vehicles that meet, at a minimum, the fuel
efficiency ratings contained in the most recent guidance for Criterion 4 published by the MA
Department of Energy Resources’ Green Communities Division.
It is the responsibility of the town and school district to check the Green Communities Division’s
Guidance for Criterion 4 for updates prior to ordering replacement vehicles.
Exemptions
• Heavy-duty vehicles: examples include fire-trucks, ambulances, and some public works
trucks that meet the definition of heavy-duty vehicle.
• As of the adoption date (above) police cruisers are exempt from this criterion due to
lack of widespread availability. However, we commit to purchasing fuel efficient police
cruisers, when they become commercially available. Police and fire department
administrative vehicles are NOT exempt and must meet fuel efficient requirements.
Inventory
The following information shall be included in a vehicle inventory list and said list shall be
updated on an annual basis and provided to the Green Communities Division: see Attachment
A: Reading Vehicle Inventory
NOTE: Departments/Divisions may use EPA combined MPG estimates or actual combined MPG.
FUEL EFFICIENT VEHICLE REPLACEMENT PLAN
All non-exempt vehicles shall be replaced with fuel efficient vehicles that adhere to the most
recent Green Communities Criterion 4 Guidance. Vehicles shall be replaced when they are no
longer operable and will not be recycled from one municipal department to another unless the
recycled replacement is more efficient than the vehicle it is replacing. In addition, when
replacing exempt vehicles, the function of the vehicle will be reviewed for potential
replacement with a more fuel efficient vehicle, including a fuel efficient non -exempt vehicle.
The town and school district will review on an annual basis the Vehicle Inventory, along with
the Green Communities Criterion 4 Guidance, to plan for new acquisitions as part of planning
for the new fiscal year budget.
QUESTIONS / ENFORCEMENT
All other inquiries should be directed to the department/division responsible for fleet
management and/or fleet procurement. This policy is enforced by the Chief Administrative
Officer and/or his/her designee(s).
Legal Notice
(Seal)
Town of Reading
To the Inhabitants of the Town of Reading:
Please take notice that the Select Board of the Town of Reading will hold a public
hearing on June 1st, 2021 remotely on Zoom to Approve Water, Sewer, and Storm Water rates
for FY22 at 9:00 PM.
A copy of the proposed documents regarding these topics will be in the Select Board
packet on the website at www.readingma.gov
All interested parties are invited to attend the hearing, or may submit their comments in
writing or by email prior to 4:00 p.m. on June 1st, 2021 to townmanager@ci.reading.ma.us
By order of
Robert W. LeLacheur
Town Manager
To the Chronicle: Please publish on Monday, May 24th, 2021
Send the bill and tear sheet to: Town Manager, 16 Lowell Street, Reading, MA 01867
Water, Sewer and Storm Water
Select Board
June 1, 2021
Impacts on Water & Sewer Rates
•Operational costs (local control)
•Capital & Debt (some local control)
•MWRA assessment
•Other factors -collections
•Use of Reserves
FY22 Budgets
Water +8.8%
+3.5% in wages, local expenses, general fund overhead
+9.6% in capital & debt
+18.5% in MWRA assessments (+13% usage in FY21)
Sewer +4.5%
+1.8% in wages, local expenses, general fund overhead
+60.1% in capital & debt
+3.0% in MWRA assessments
Other Factors
•Usage –project underlying economic development
increase but ignore most of the ‘pandemic increase’
600,000
620,000
640,000
660,000
680,000
700,000
720,000
740,000
760,000
780,000
800,000
FY06FY07FY08FY09FY10FY11FY12FY13FY14FY15FY16FY17FY18FY19FY20FY21FY22HCF/day
Other Factors
•Collections:
–Maintain no discount for early payment
•Less of a payment rush and bad feelings at deadline
•Late fees assessed are much less of a penalty
–Decrease the reserve for tax liens
•Lower to 5% from 7% rate (had been at 4% pre-Covid, and
collections remained strong)
•Impact on rates next year
–Usage -3.7%
–Collections -1.9%
FY22 Water Rates
Water
Rates
Change
FY21
(used $800k reserves)
$10.70
Current Reserves
6/30/20
$5.1mil (plus FY21
regeneration)
Use No Reserves $12.60 +17.8%
Town Meeting use $1mil $11.06 +3.4%
Use 25% less ($750k)$11.45 +7.0%
Use 25% more
($1.25mil)
$10.89 +1.8%
FY22 Sewer Rates
Sewer
Rates
Change
FY21
(used $525k reserves)
$10.70
Current Reserves
6/30/20
$5.6mil (plus FY21
regeneration)
No Reserves $12.27 +14.7%
Town Meeting use
$800k
$10.99 +2.7%
Use 25% less ($600k)$11.59 +8.3%
Use 25% more ($1mil)$10.66 -0.4%
Water & Sewer Rates
per 100 cubic feet
Fiscal Water Sewer Combined•2013 $ 8.96 $ 9.80 $18.76 +11.4% (usage-)•2014 $ 9.17 $10.38 $19.55 + 4.2%•2015 $ 9.45 $10.56 $20.01 + 2.3%•2016 $ 8.83 $ 9.76 $18.59 -7.1% (discount)•2017 $ 9.64 $ 9.88 $19.52 + 5.0%•2018 $10.00 $10.17 $20.17 + 3.3%•2019 $10.00 $10.17 $20.17 no change (usage+)•2020 $10.37 $11.03 $21.40 +6.1%•2021 $10.70 $10.70 $21.40 +0.0%•2022 $11.06 $10.99 $22.05 +3.0%*
-20.0%
0.0%
20.0%
2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022
Change in Annual Combined Water & Sewer Rates
*5yr average +2.6%; 10yr average +3.1%
FY 22 Storm Water
The $60 Storm Water Rate for FY22 can be maintained
without a change, and reserves usage may stay at
$90,000
.
77
78
79
80
Town of Reading
Meeting Minutes
Page | 1
2016-09-22 LAG Board - Committee - Commission - Council:
Select Board
Date: 2021-05-04 Time: 7:00 PM
Building: Location:
Address: Session: Open Session
Purpose: General Business Version: Draft
Attendees: Members - Present:
Mark Dockser, Karen Herrick, Carlo Bacci, Anne Landry, Chris Haley
Members - Not Present:
Others Present:
Town Manager Bob LeLacheur, Executive Assistant Caitlin Nocella, Richard
Lopez, James Gallagher, Jackie McCarthy, Paul Scharr, Brian McGrail, Trevor
Bloom, Ron Rice, Josh Latham, Hal Gill, Paul Solomine, Karen Colangelo,
Town Clerk Laura Gemme, Procurement Officer Allison Jenkins
Minutes Respectfully Submitted By:
Topics of Discussion:
This meeting was held remotely on Zoom.
Any materials referenced in the minutes can be found in the Select Board packet on our
town website.
The meeting was called to order at 7:00 PM.
Karen Herrick thanked Vanessa Alvarado for her years on the board Select Board.
Dr. Lopez started the meeting off by giving a covid update. The town currently has a very
low case load but are technically still considered a moderate risk town at the moment
although he expects to see that change soon.
The board questioned Dr. Lopez on the protocols for meeting in person.
Town Manager Report
Town Manager Bob LeLacheur thanked our state representatives for getting $120K in
earmark funds currently in the house budget. He has a meeting with staff tomorrow to talk
about the town email on the website using the Town website to send email to the Select
Board. Water main flushing will start May 10th.
Liaison Reports & Assignments
Mark Dockser noted the coalition recognized Dr. Doherty for his work with the coalition over
his time in town and as a Superintendent. Command decided they will start meeting less
frequently as things keep improving.
Chris Haley noted Historic Committee is concerned about Summer Ave.
Page | 2
Karen Herrick noted she went to the RMLD Bike Swap and it was a great event.
The board had sent in their ranked liaison assignment wishes for the upcoming year. The
board agreed to let the Chair assign them based on their rankings.
Public Comment
James Gallagher was before asked the board to ask for a sewer abatement. Last summer he
put in a new lawn. and had to water it a lot. He heard about the new swimming pool
program for abatements and feels this is a similar request. The Town Manager agreed to
notify the resident of upcoming water/sewer meeting.
Jackie McCarthy and Mark Delaney thanked Chris Haley for visiting the water tower site and
thanked staff for their work on getting the project headed in the right direction. They are
looking forward to the records access discussion.
Paul Scarr also spoke about the records access.
PARC
The board discussed the PARC committee they formed to help with the downtown parking
project. They would like a good mix of applicants including business owners in the
downtown. As of right now there are only 2 applicants who are business owners. Some
members feel we should wait a little longer and encourage more business owners to appl y.
Chris Haley noted he would love to be the SB representative on this board the committee
and he is willing to do whatever necessary to not have any conflicts as he is a business
owner in the downtown. Mr. Haley disclosed he has conflict of interest and agreed to an
appraisal recommended by Town Counsel.
Meadow Brook
Brian McGrail, Trevor Bloom and Ron Rice were present for Meadow Brook. Meadow Brook
Golf Club is before the board this evening for has submitted a Change of Manager request
and a Change of Officers/Directors for their liquor licenses. It was noted their
Officers/Directors change every year due to elections.
Mark Dockser noted the board takes the liquor laws very seriously and hopes the new
Manager does as well. They have no tolerance for under-age liquor sales.
Mark Dockser moved to approve the Change of Manager Application for an Annual
All Alcohol Club license for Meadow Brook Golf Club Corp d/b/a Meadow Brook
Golf Club at 292 Grove Street, Reading, MA. The motion was seconded by Karen
Herrick and approved with a unanimous roll call vote.
Mark Dockser moved to approve the Change of Officers/Directors Application for
an Annual All Alcohol Club license for Meadow Brook Golf Club Corp d/b/a Meadow
Brook Golf Club at 292 Grove Street, Reading, MA. The motion was seconded by
Chris Haley and approved with a unanimous roll call vote.
Common District Meeting House
Josh Latham, Hal Gill, Paul Solomine and Karen Colangelo were present for this agenda
item. This application before the board is for a new All Alcohol Restaurant Liquor license for
a restaurant going in at the new Post Mark Square building. The board is excited for this
new restaurant coming to town. The manager Karen Colangelo currently runs a restaurant
in Stoneham so she has plenty of experience. The business plans to give back to local youth
sports as much as they can.
Mark Dockser noted the board takes the liquor laws very seriously and hopes the new
Manager does as well. They have no tolerance for under-age liquor sales.
Page | 3
Mark Dockser moved to close the hearing regarding a new liquor license for 136
Haven Street. The motion was seconded by Karen Herrick and approved with a
unanimous roll call vote.
Mark Dockser moved to approve the new Annual All Alcohol Restaurant lice nse for
Haven Street PO, LLC d/b/a The Common District Meeting House at 136 Haven
Street, Reading, MA. The motion was seconded by Carlo Bacci and approved with a
unanimous roll call vote.
Records Access Policy
Town Clerk Laura Gemme and Procurement Officer Allison Jenkins were present for this
agenda item. They gave a presentation that can be found in the packet for this meeting on
our town website.
The board then discussed putting all RFPs/contracts/ public records online. There was some
discussion that maybe not all public records, i.e. birth records, should be readily available to
anyone. The Clerks office does track all public records so it would be next to impossible to
track things that are just posted online. It was noted Reading does do a great j ob of having
lots of information readily available online compared to other towns.
Minutes
The boarded edited the minutes before them.
Mark Dockser moved to approve the meeting minutes of April 20th, 2021 as
amended. The motion was seconded by Carlo Bacci and approved with a
unanimous roll call vote.
Mark Dockser moved that the board go into Executive Session at 10:18 PM including
staff members Bob LeLacheur and Caitlin Saunders Nocella to discuss strategy with
respect to collective bargaining and approve some contracts for the Public Employees
Committee; International Association of Firefighters AFL-CIO, Local 1640; Public
Works - AFSCME Council 93, Local 1703; Reading Patrol Officers Association - Mass
Cop, Local 191A, AFL-CIO; Reading Police Supervisory Officers Association - IBPO;
Reading Public Safety Dispatchers - Mass Cop, Local 191A, AFL-CIO; Reading Facilities
Maintenance Workers and Town Custodians - AFSCME Council 93, Local 1703; Public
Works Supervisory Union, AFSCME Council 93, Local 1703; DPW Engineers, AFSCME
Council 93, Local 1702, Sub local 038). Further the Chair declares that an open
meeting could have a detrimental effect on the bargaining position of the body; and
the board will NOT reconvene in open session. The motion was seconded by Anne
Landry and approved with a unanimous roll call vote.
Select Board 5/18/21
The meeting called to order just after 7pm.
Liaison Reports
Mark Dockser noted the Council on Aging is excited Town Meeting approved some funds to explore
space for a new senior center. He attended a presentation by the State Fire Marshall that gave awards
to a few of our Reading Firefighters for their actions this past year.
Chris Haley noted a resident on Prescott Street reached out to him about a sign so he reached out to
Bob to get the right contacts for the resident.
Karen Herrick asked if the board could get a copy of the deed restrictions for 186 Summer Ave. RMLD is
wrapping up their solar grant program which ends on June 30th. She helped with the sandwich drive by
event at the Pleasant Street center. She would like to know the next steps in regards to the information
collected from the gas leak audit.
Carlo Bacci noted the Climate Advisory Committee reached out to him in regards to his comments from
a previous meeting. They would love to get a successful farmers market going in town and they
discussed all the logistics and ideas to try and get this going. It would be a look of work and they would
need a lot of help from volunteers.
Town Manager Report
Bob LeLacheur noted the State of Emergency is ending June 15th which affects a lot of things including
the way the board meets. As of right now, the board will have to meet in person starting June 15th. Town
hall is still recovering from the flood so other potential rooms like the library or high school will be
looked at for meeting space.
Public Comment
Peter Simblaris wanted to comment on the agenda item later this evening regarding CVS parking lot. He
noted the last time someone took parking spots from the town, they paid the town 15K per spot. He
feels we should not be giving away parking spots when we have a parking problem. He is not in favor of
giving away parking spots for nothing.
Elections and Precincts
Town Clerk Laura Gemme explained after looking at the numbers it is not recommended we add
another precinct at this time. Most likely after the next censes numbers in 2030 are released is when we
will need to add a ninth precinct. With that being said, we will probably still need to “re-divide” the
precinct lines to make the current eight precincts more even. She noted in 2022 Town Meeting is wiped
clean and everyone will need to run again.
Classification and Compensation Schedules
Town Manager Bob LeLacheur noted the only change to the classification plan is the removal of the
Health Agent position which was previously replaced with a Health Director position. The compensation
plan adds a top step and a .75% COLA.
Mark Dockser moved to close the hearing regarding the FY22 Classification and Compensation plans.
The motion was seconded by Chris Haley and approved with a unanimous roll call vote.
Mark Dockser moved to approve the FY22 Select Board Classification and Compensation Schedules as
presented. The motion was seconded by Karen Herrick and approved with a unanimous roll call vote.
Town Accountant Update
Town Accountant Sharon Angstrom gave the board her quarterly update. Her presentation and
information can be found in the Select Board packet on the town website. She noted the Towns audit
was recently done and it went will with no issues. She noted we are a little behind on collections for this
time of year but nothing too concerning. She noted there was a big dip in liquor fees but it was
determined that was because the board gave a discount to liquor licensees this year due to the
pandemic.
Economic Development Update
Economic Development Director Erin Schaeffer gave the board a quick update. Her presentation can be
found in the Select Board packet on the town website. She has been working hard with our downtown
business right now to keep it thriving. They are looking forward to the parking overhaul. She noted we
have 10 new businesses in the town. Working with the Chamber they have created a “shop the
Readings” initiative they are very excited about.
The board noted they would like regular updates from Erin on ongoing projects.
PTTTF Hearing
Deputy Chief Amendola and Safety Officer Scouten were present to explain the request. They are asking
for a stop sign at the corner of Wakefield and Haverhill Streets. PTTTF received requests from neighbors
in the area. The police department did speed and safety checks and this request is the result of those
studies. The Board had no issues with this request.
Mark Docsker moved to close the hearing regarding the stop sign on Wakefield Street. The motion
was seconded by Carlo Bacci and approved with a unanimous roll call vote.
Mark Dockser moved to approve Amendment 2021-2 to the Traffic and Parking Regulations as
presented. The motion was seconded by Carlo Bacci and approved with a unanimous roll call vote.
18-20 Woburn Street
An applicant was before the board to request taking some parking spots in the CVS parking lot to allow
access to his building. The applicant is currently before CPDC with his plans for the building and they
instructed them to come before the Select Board for access to their property through the municipal lot.
The applicant showed their plans which can be found in the Select Board packet on the town website.
The Town Manager asked if these are the same plans that CPDC has seen and it was noted they are not.
They took in information and suggestions from CPDC and tweaked the plans before coming before the
Select Board. The board did not feel comfortable that CPDC has not yet seen these new plans and asked
if any staff have seen them. It was noted that Julie Mercier has seen them and PTTTF staff have but
confirmed CPDC has not had any say on these new plans yet.
Some members had other concerns like for delivery trucks in the tight space. The board felt they need
more feedback from other businesses that use this lot considering we already have a parking without
adding another building with businesses. They also feel that CPDC should weigh in on these new plans
before they do officially.
Minutes
The board edited the minutes and asked for staff to resend them out with the edits incorporated for
next meeting.
Mark Dockser moved that the board table the minutes; with a second from Carlo Bacci the motion
passed with a unanimous roll call vote.
Mark Dockser moved to adjourn at 10:03 PM; with a second from Carlo Bacci the motion passed with
a unanimous roll call vote.