HomeMy WebLinkAbout2021-05-04 Select Board Packet 1Public Records
Town of Reading
Overview Public Records
•Public Records Policy
•https://www.readingma.gov/administrative-services/town-
clerk/pages/public-records
•https://www.readingma.gov/sites/g/files/vyhlif1116/f/uploads/records_acces
s_guidelines_3.pdf
•https://www.readingma.gov/sites/g/files/vyhlif1116/f/uploads/03-
2020_public_records_law_guide.pdf
Records Archive
•Laserfiche Weblink
•http://webdocs.readingma.gov/weblink/Browse.aspx?x&startid=61&dbid=0&
cr=1
•Public Training for use of Laserfiche
Public Records Transparency
•Public Records are provided on the website as much as possible
•Not all public records should be readily available online:
•Examples:
•Building Plans
•Vital Records
•Some records required by MGL to track who has received them
•Example:
•Street List printed from yearly census
PROCUREMENT MISSION
•The competitive bidding process usually involves public advertisement for
the submission of sealed bids, the public opening of bids, and the award of
contracts to the lowest responsible bidder that is responsive to the
solicitation for bids. This process is almost exclusively governed by statute.
•The purpose of posting requirements are to eliminate favoritism, fraud and
corruption; avoid misuse of public funds; and stimulate market place
competition, and attract vendors.
•The procurement process is not to obtain feedback and input on the
project.
•The Procurement Office is and will continue to be responsive to residents
questions and request for information.
COMPARING POSTING PRACTICES
Document Type Reading*Boston Wakefield Lynnfield Wilmington N. Reading
Procurement
Postings*
•Dedicated
Page
•Current
•Historical back
to FY14
•Town and
Schools
•Dedicated
Page
•Current
•Historical
back to FY14
•Town and
School
•DPW Page
•Current
•No historical
•DPW Only
•DPW Page
•Current
•No historical
•DPW Only
•Dedicated
Page
•Current
•No historical
•Unsure of
Depts
represented
•No Page
•I cannot locate
current or past
procurements
Contracts/Leases: None Yes None None None None
Annual Budget
(Approx.)
100 Million
FY22
3.6 Billion
FY22
87 Million
FY20
64 Million
FY21
119 Million
FY22
72 million
FY21
*All Invitation for Bids (IFB) and Requests for Proposals (RFP) are posted to the Town’s website as required by statue
CONSTRUCTION PROJECTS
RESIDENT NOTIFICATION and INPUT
•Community Planning and Development Commission: CPDC shall have all of the
power and duties given to Planning Boards, Boards of Survey and Industrial
Development Commissions under the Constitution and General Laws of the
Commonwealth, and such additional powers and duties as may be authorized by
the Charter, by Bylaw or by other Town Meeting vote.
•Permanent Building Committee: PBC shall be responsible for the oversight and
management of all major municipal and school building design studies and
construction projects having expected aggregate costs exceeding two million
dollars.
•Conservation Commission: for the promotion and development of the natural
resources and for the protection of watershed resources of the Town
•Zoning Board of Appeals:to hear and decide applications for special permits as
authorized by the Reading Zoning By-Laws; to hear and decide petitions for
variances as authorized by the Reading Zoning By-Laws;
Auburn St. Cell Tower Advertising
•The Select Board informed the Town Staff that they were unwilling to
pay for the construction of a temporary or permanent cell tower.
•The Town Staff issued RFP # 19-22 in December 2019 to request
responses from cell carriers on their willingness to absorb all costs in
building a temporary cell tower.
•The RFP notice was posted to the Reading Daily Chronicle on 11/13
and 11/20, in Town Hall on the Public Notices Bulletin, within the
Center Register, Commbuys and mypublicnotices.com.