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HomeMy WebLinkAbout2020-10-28 Birch Meadow Working Group Minutes r � lcl` T0t7yNi C!-J' liE-RK , , Nti -z PM 2: 46 ACTIVITAS landscape architecture civil engineering MEETING NOTES Subject: Working Group Meeting Project: Town of Reading-Birch Meadow Master Plan Project No. 20009.00 Issue Date: 2 November 2020 Meeling Date: 28 October 2020 Prepared By: Stephen Crisafulli, Landscape Architect Attendees: Genevieve Horente, Recreation Kevin Bohmiller, Community Services Ryan Percival, Reading Engineering Mike Wondolowski, Reading Little League Mark Novak,Activitas Stephen Chisel , Activitas GENERAL 4.0.01 The following Meeting Notes are compiled from a scheduled master plan meeting with the Master Plan Working Group, Town of Reading (TOR) and Activitas (ACT),for the Birch Meadow Master Plan Project. 4.0.02 The items and comments are not listed in order of the discussion, but are grouped by topic for easier reference and interpretation. DISCUSSION ITEM NO. ACTION ITEM(New Hems in Neill BY/DUE 4.1 DESIGN UPDATES 4.1.01 Activitas reviewed with the Working Group the updated preferred master plan design and noted the following changes: • Flipped the location of the pickleball courts and playground per earlier discussions. • Rotated the basketball courts for optimal solar orientation. • Added discus to the Stadium -Activitas will shift to norther"D" area to minimize conflicts at the track finish line. • Removed the javelin from between Turf II and the softball fields- Activitas has reached out to Tom Zoya for clarification on how javelin is laid out at the Stadium and update the plan accordingly. 4.1.02 Activitas has also added conceptual pedestrian and parking lot lighting throughout most of the site. 4.2 COST OPINIONS aativitas.com 70 Milton Street I Dedham, Massachusetts 1 02026-2915 1781) 326-2600 Meefing Notes 28 October 2020 Town of Reading—Birch Meadow Master Plan Working Group Meeting Page 2 of 3 ITEM NO. ACTION ITEM(New Bems In itdicsJ Bi DUE 4.2.01 ACttvitas has started pulling together detailed cost estimates and noted that they will be broken up into different phases to assist in developing a project prioritization list. Activitas and the Working Group will review in more detail at the next meeting to discuss prioritization. 4.2.02 It was noted that athletic lighting should be carried on all fields and broken out as a separate line item. 4,3 NEXT STEPS 4.3.01 The Working Group has nailed down a target date of Wednesday. November 18t^ to hold a virtual public presentation. Activitas discussed successful ways they hove held such meetings with other municipalities throughout the pandemic. The suggested agenda is as follows: • Give brief overview of where we have been, where we are now, and where we are going • Only the preferred master plan option with be presented, however, we will discuss the different options and feedback that led to the preferred master plan. • Walk the public through the preferred master plan option. • Discussion on projected costs and project prioritization • Open the webinar up for public comments and questions, limiting each person to roughly 30 seconds in an effort to maintain order and stay on schedule. 4.3.02 Activitas noted that a live chat bar will be available throughout the entirety of the presentation and that they would have someone from their office dedicated to answering questions via chat. 4.3.03 It was noted that the Select Board is still inquiring about progress and status of the master plan project. In addition to a project update memorandum submitted to the Town on October 19'h, Activitas suggested setting up an informal virtual meeting to update the Select Board prior to the public presentation. The Town will touch base with the Select Board and follow up with the Working Group. 4.3.03 The Town noted that considerations for the Capital Improvement Plan should be submitted by the end of January. They also noted that at least two public meetings with the Select Board should be anticipated. The working group will target some dates in December to get in front of the Select Board. NEXT MEETING 4.4 The next meeting will be on Monday, November 2^d at l lam and will be held virtually via GoToMeeting. irenk'tas.com 70 Mliton Street I Dedham, Massachusetts 1 02026-2915 (>81) 326-2600 Meeting Notes 2B October 2020 Town of Reading-Birch Meadow Moster Plan Working Group Meeting Page 3 of 3 ITEM NO. ACTION I i(New Mms In Ifir BY/DUE The preceding meeting notes represent our understanding of the information exchanged. Please notify us of any misunderstandings or required interpretations, within five days, as we will proceed on the basis that these items are agreed to by all parties. Respectfully, ACTIVITAS Stephen Cril lll, RTA Landscape Architect vc@activitas.com activit os_cam 70 Milton Street I Dedhum. Massachusetts 1 02026-2915 0817 326-2600