HomeMy WebLinkAbout2020-06-01 Housing Authority Minutes Town of Reading
r Meeting Minutes
Board - committee - commission - Council: A
Housing Authority
Date: 2020-06-01 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Board Meeting Version: Final
Attendees: Members - Present:
Richard Robbins, Timothy Kelley, Marie Hanson, Charles Adams, Diane
Cohen
Members - Not Present:
None
Others Present:
Julie M. Johnston, Secretary/Executive Director
Minutes Respectfully Submitted By: Julie M. Johnston, Secretary/Executive Director
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING June 1, 2020
A regular business meeting of the Reading Housing Authority was held on Monday,
June 1, 2020. In accordance with Governor Baker's 3/12/2020 Order Suspending
Certain Provisions of the Open Meeting Law, G.L. c. 30A §18, and the Governor's
3/23/2020 Revised Guidance Order Prohibiting Assemblage of More than Ten People,
this meeting of the Reading Housing Authority was conducted via remote participation
to the greatest extent possible. In person attendance by members of the public is
prohibited, and all efforts will be made to permit public attendance of this meeting via
remote access by telephone (conference call-in). Chair, Richard Robbins, called the
meeting to order at 5:30 p.m.
Members Present: Richard Robbins, Timothy Kelley, Diane Cohen, Charlie Adams,
Marie Hanson arrived at 5:50 p.m.
Members Absent: None
Others Present: Julie M. Johnston, Executive Director
Minutes Move Timothy Kelley Second Diane Cohen Vote 4-0
20-093 VOTED: To accept for the record the Minutes of the Regular Business
Meeting of May 11, 2020, as presented.
Finances Move Diane Cohen Second Timothy Kelley
Vote 4-0
20-094 VOTED: To approve the check-roll/bill-roll for May 2020 Accounts Payable
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Checks numbered 8237 through 8276, as presented.
Finances Move Timothy Kelley Second Diane Cohen Vote 4-0
20-095 VOTED: To approve the Payroll Register for May 2020, as presented.
Finances Move Timothy Kelley Second Diane Cohen Vote 4-0
20-096 VOTED: To approve the Section 8 Voucher Program wire transfer for June
2020 in the amount of$143,015.46, as presented.
Finances Move Timothy Kelley Second Charlie Adams Vote 5-0
20-097 VOTED: To certify receipt of FY20 monthly operating statements for all RHA
programs for the ten months ending April 30, 2020.
Director's Report/Proeram Updates:
COVID-19 UPDATE: Daniel Markman of Reading Board of Health Dept. planned
inspection at Tannerville on 06/03/2020 at 10:30 a.m. As of 05/27/2020, no known
COVID-19 positive cases at RHA.
Vacancy Report: Two (2) vacancies at Tannerville; 3 vacancies at Old Reading
Schoolhouse Condos.
Section 8 Housing Choice Voucher Program Update: June 2020 — 105 Vouchers.
Chelsea HA informed RHA of temporary implementation of waivers effective 5/1/2020
resulting from HUD notice published 04/10/2020 in response to COVID-19. CHA sent
waiver notification to RHA Section 8 Voucher participants and landlords.
Maintenance Work Orders from 07/01/2019 to 05/27/2020: Total Count 741, 727
Completed, 14 Incomplete.
Eight emergency work orders generated in May 2020, all complete.
Reporting Reguirements: A list of reporting submittals for HUD, DHCD, Town, RHA
website was presented.
RHA Owned-Main/Summer Building Exterior Project: Board reviewed Scope
Assessment dated 05/20/2020 from Andrew Brockway, AIA, regarding existing
conditions and options. We are waiting receipt of estimate from Fox Painting Company
of Arlington to determine best option to either scrape and repaint or vinyl siding. When
the project is ready to move forward, we will determine what procurement guidelines to
follow as this property is owned by the RHA.
DHCD Guidelines for Executive Director Hire: Board reviewed DHCD guidelines and
instructed Director Johnston to send draft advertisement to DHCD for review as well as
solicit quotes from consulting firms specializing in DHCD process for hiring a new
Executive Director.
Old Reading Schoolhouse Condominium Assessment #2: Board reviewed email
dated 05/29/2020 informing RHA that on 05/26/2020 the Board of Trustees unanimously
voted to approve a second assessment in the amount of $2,950,000.00. The
assessment is a result of Phase Two of the Rebuild Project that exceeded the original
budget amount by $3,235,981.00. RHA share of ownership is 1.44% resulting in a fee
of $42,480.00 per four (4) units totaling $169,920.00. RHA has previously paid the first
assessment in full in the amount of $190,020.00. Board instructed Director Johnston to
discuss Line of Credit options with Reading Cooperative Bank. RHA does not have an
outstanding mortgage on its properties at Old Reading Schoolhouse.
NEXT BOARD MEETING: July 6, 2020; August 3, 2020
20-098 VOTED TO ADJOURN: _6:33_ P.M. Move Diane Cohen Second Timothy
Kelley Vote 5-0
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Respectfully submitted,
Yu&AL Pfi wt"
Julie M. Johnston
Secretary/Executive Director
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