HomeMy WebLinkAbout2019 Annual Report -Appendix B Annual Town Meeting APPENDIX B Annual Town Meeting Warrant and Minutes
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COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss. Officer's Return, Town of Reading:
By virtue of this Warrant, I Thomas Freeman on March 5 2019
notified and warned the inhabitants of the Town of Reading, qualified to vote on Town affairs, to
meet at the place and at the time specified by posting attested copies of this Town Meeting
Warrant in the following public places within the Town of Reading:
Precinct 1 J. Warren Killam School, 333 Charles Street
Precinct 2 Reading Police Station, 15 Union Street
Precinct 3 Reading Municipal Light Department, 230 Ash Street
Precinct 4 Joshua Eaton School, 365 Summer Avenue
Precinct 5 Reading Public Library, 64 Middlesex Avenue
Precinct 6 Barrows School, 16 Edgemont Avenue
Precinct 7 Birch Meadow School, 27 Arthur B Lord Drive
Precinct 8 Wood End School, 85 Sunset Rock Lane
Town Hall, 16 Lowell Street
The date of posting being not less than fourteen (14) days prior to April 2, 2019, the date set for
Town Meeting in this Warrant.
also caused a posting of this Warrant to be published on the Town of Reading website on
March 5 2019.
Constable Thomas freeman
A true copy Attest:
Laura Gemme, own Clerk
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TOWN WARRANT
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COMMONWEALTH OF MASSACHUSETTS
Middlesex, ss.
To any of the Constables of the Town of Reading, Greetings:
In the name of the Commonwealth of Massachusetts, you are hereby required to notify and
warn the inhabitants of the Town of Reading, qualified to vote in the Local Elections and Town
affairs, to meet in the following place designated for the eight precincts in said Town, namely:
Precincts 1, 2, 3, 4, 5, 6, 7 and 8
Reading Memorial High School, Hawkes Field House, Oakland Road
TUESDAY, the SECOND DAY OF APRIL, A.D., 2019
from 7:00 a.m. to 8:00 p.m. to act on the following Articles, viz:
ARTICLE 1 To elect by ballot the following Town Officers:
A Moderator for one year;
Two members of the Select Board for three years;
Two members of the Board of Library Trustees for three years;
Two members of the Municipal Light Board for three years;
Two members of the School Committee for three years;
One member of the School Committee for two years;
Sixty-Four Town Meeting Members shall be elected to represent each of the following
precincts:
Precinct 1 Eight members for three years;
Precinct 2 Eight members for three years;
Precinct 3 Eight members for three years;
Precinct 4 Eight members for three years;
Precinct 5 Eight members for three years;
Precinct 6 Eight members for three years;
Precinct 7 Eight members for three years; and
Precinct 8 Eight members for three years
and to meet at the Reading Memorial High School, 62 Oakland Road, in said Reading on
MONDAY, the TWENTY-SECOND DAY of APRIL A.D., 2019
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at seven-thirty o'clock in the evening, at which time and place the following Articles are to be
acted upon and determined exclusively by Town Meeting Members in accordance with the
provisions of the Reading Home Rule Charter.
ARTICLE 2 To hear and act on the reports of the Select Board, School Committee,
Library Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager,
Town Accountant and any other Town Official, Board or Committee.
Select Board
ARTICLE 3 To choose all other necessary Town Officers and Boards or Committees
and determine what instructions shall be given Town Officers and Boards or Committees, and to
see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or
otherwise, for the purpose of funding Town Officers and Boards or Committees to carry out the
instructions given to them, or take any other action with respect thereto.
Select Board
ARTICLE 4 To see if the Town will vote to amend the FY 2019-29 Capital
Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and
as previously amended, or take any other action with respect thereto.
Select Board
ARTICLE 5 To see if the Town will vote to amend the Town's Operating Budget for
the Fiscal Year commencing July 1, 2018, as adopted under Article 17 of the Annual Town
Meeting of April 3, 2018 and amended under Article 4 of the Subsequent Town Meeting of
November 15, 2018; and to see if the Town will vote to raise and appropriate, borrow or transfer
from available funds, or otherwise provide a sum or sums of money to be added to the amounts
appropriated under said Article, as amended, for the operation of the Town and its government,
or take any other action with respect thereto.
Finance Committee
ARTICLE 6 To see if the Town will vote to raise and appropriate, transfer from
available funds, borrow or otherwise provide a sum or sums of money to pay bills remaining
unpaid from prior fiscal years for goods and services actually rendered to the Town, or take any
other action with respect thereto.
Select Board
ARTICLE 7 To see if the Town will vote to authorize the Select Board to sell,
exchange, or dispose of, various items of Town tangible property, upon such terms and
conditions as they may determine; or take any other action with respect thereto.
Select Board
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ARTICLE 8 To see if the Town will vote to amend the General Bylaw by deleting
Section 6.2, Disposal of Surplus Property, in its entirety; and to authorize and direct the Select
Board to adopt written procedures for the disposal of tangible surplus supplies, or take any other
action with respect thereto.
Select Board
ARTICLE 9 To see if the Town will vote to raise and appropriate, transfer from
available funds, borrow or otherwise provide a sum or sums of money for the purpose of funding
the irrevocable trust for "Other Post-Employment Benefits Liabilities" or take any other action
with respect thereto.
Select Board
ARTICLE 10
To see if the Town will vote to accept Chapter 44, Section 53FY2 of the Massachusetts General
Laws; and to establish a PEG Access enterprise fund for cable television public access for the
fiscal year beginning July 1, 2019, or take any other action with respect thereto.
Select Board
ARTICLE 11 To see if the Town will vote to amend Section 6.6.2 of the General Bylaw,
establishing the Inspection Revolving Fund as shown below, with additions being shown in bold
and deletions being struck through:
6.6.2 Inspection Revolving Fund
Funds held in the Inspection Revolving Fund shall be used for legal costs, oversight and
inspection, plan review, property appraisals and appeals, public services general
management, pedestrian safety improvements, records archiving, and other costs
related to building, plumbing, wiring, gas and other permits required for large
construction projects and shall be expended by the Town Manager. Receipts credited to
this fund shall include building, plumbing, wiring, gas and other permit fees for the
Schoolhouse Commons, The Metropolitan at Reading Station Village, Postmark
Square, 20-24 Gould Street, 467 Main Street, Oaktree, Addison-Wesley/Pearson and
Johnson Woods developments.
or take any other action with respect thereto.
Select Board
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ARTICLE 12 To see if the Town will vote to establish the limit on the total amount that
may be expended from each revolving fund established by Article 9 of the Town of Reading
General Bylaw pursuant to Section 53EY2 of Chapter 44 of the Massachusetts General Laws for
the fiscal year beginning July 1, 2019, or take any other action with respect thereto.
Select Board
ARTICLE 13 To see if the Town will vote to approve an Affordable Housing Trust Fund
Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING
THE TOWN OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND," or
take any other action with respect thereto.
Select Board
ARTICLE 14 To see if the Town will vote to authorize the Superintendent of Schools,
or a designee thereof, and the Town Manager, or a designee thereof, to enter into a contract or
contracts for Technology Backup Systems for a term in excess of three years but not to exceed
six years, including any extension or renewal thereof or option under an existing contract,
upon such terms and conditions determined by the Superintendent or designee, and the Town
Manager or designee, to be in the best interests of the Town; provided, however, that, prior
to executing a contract for a term in excess of three years, the Superintendent or designee shall
certify in writing to the School Committee that such longer term will enable the Town to secure
more favorable terms, considering price, expected useful life of the technology and any other
relevant factors, that would otherwise be available under a contract with a three-year term; and
provided further that any such contract with a total value in excess of $25,000 shall require the
concurrence of the Town Manager; or take any other action with respect thereto.
Select Board
ARTICLE 15 To see if the Town will vote to raise and appropriate, borrow, transfer
from available funds or otherwise provide a sum or sums of money to pay costs of
improvements to Reading Memorial High School's turf field II, including the payment of any and
all other costs incidental and related thereto, or take any other action with respect thereto.
Select Board
ARTICLE 16 To see if the Town will vote to raise and appropriate, borrow, transfer
from available funds or otherwise provide a sum or sums of money to pay the costs of making
security improvements to various Town and School Department buildings, including the
payment of any and all other costs incidental and related thereto, or take any other action with
respect thereto.
Select Board
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ARTICLE 17 To see if the Town will vote to raise and appropriate, borrow, transfer
from available funds or otherwise provide a sum or sums of money to pay costs of replacing the
Auburn Water Tank, including the payment of any and all other costs incidental and related
thereto, or take any other action with respect thereto.
Select Board
ARTICLE 18 To see if the Town will vote to raise and appropriate, borrow, transfer
from available funds or otherwise provide a sum or sums of money to pay costs of making
Grove Street water main improvements, including the payment of any and all other costs
incidental and related thereto, or take any other action with respect thereto.
Select Board
ARTICLE 19 To see if the Town will vote to raise and appropriate, transfer from
available funds, borrow or otherwise provide a sum or sums of money for highway projects in
accordance with Chapter 90 of the Massachusetts General Laws, or take any other action with
respect thereto.
Select Board
ARTICLE 20 To see if the Town will vote to raise and appropriate, transfer from
available funds, borrow or otherwise provide a sum or sums of money for the operation of the
Town and its government for Fiscal Year 2020 - beginning July 1, 2019, or take any other action
with respect thereto.
Finance Committee
ARTICLE 21 To see if the Town will vote to authorize the Select Board to acquire, by
purchase or gift, a parcel of real property, consisting of thirteen acres, more or less, and shown
on Reading's Tax Assessor's Map 34 as Parcel 1, for general municipal purposes on such
terms as the Select Board shall deem to be in the best interests of the Town; and to raise and
appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of money
to fund such purchase or acquisition along with all associated legal, engineering and other costs
necessary, or take any other action with respect thereto.
Select Board
ARTICLE 22 To see if the Town will vote to authorize the Select Board to acquire, by
purchase or gift, a parcel or parcels of real property from the winner of a competitive bid
selected pursuant to M.G.L. c.30B, for general municipal purposes on such terms as the Select
Board shall deem to be in the best interests of the Town; and to raise and appropriate, transfer
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from available funds, borrow or otherwise provide a sum or sums of money to fund such
purchase or acquisition along with all associated legal, engineering and other costs necessary,
or take any other action with respect thereto.
Select Board
ARTICLE 23 To see if the Town will vote to authorize the Select Board to acquire, by
purchase or gift, the parcel of unique real property, consisting of ten acres, more or less, and
shown on Reading's Tax Assessor's Map 41 as Lot 59, for general municipal purposes on such
terms as the Select Board shall deem to be in the best interests of the Town; and to raise and
appropriate, transfer from available funds, borrow or otherwise provide a sum or sums of money
to fund such purchase or acquisition along with all associated legal, engineering and other costs
necessary, or take any other action with respect thereto.
Select Board
ARTICLE 24 To see if the Town will vote to amend the General Bylaw as follows:
1. 'Amend Article 1, General Provisions, as follows:
a. By deleting from Section 1.10.16 the term "his" and inserting, in place thereof, the
term "that person's."
2. Amend Article 2, Town Meeting, as follows:
a. By deleting from Section 2.21, Rule 5 the text "shall stand when speaking as they
are able, shall respectfully address the Moderator, shall not speak until
recognized by the Moderator, shall state his name and precinct, shall confine
himself to the question under debate and shall" and inserting, in place thereof,
the text "shall: stand when speaking as able; respectfully address the Moderator;
refrain from speaking until recognized by the Moderator; state that person's
name and precinct; speak only to the question under debate and."
b. By deleting from Section 2.2.1, Rule 6 the text "he has been" and inserting, in
place thereof, the text "being."
c. By deleting from Section 2.2.1, Rule 8 the text "Any non-Town Meeting Member
may speak at a Town Meeting having first identified himself to the Moderator. A
proponent of an article may speak on such article only after first identifying
himself' and inserting, in place thereof, the text "Non-Town Meeting Members
may speak at a Town Meeting having first identified themselves to the Moderator.
Proponents of an article may speak on such article only after first identifying
themselves."
d. By deleting from Section 2.2.1, Rule 11 the text "the fact of his interest or his
employer's interest" and inserting, in place thereof, the text "any such interest."
e. By deleting from Section 2.2.1, Rule 13 the text "appears to him. If the Moderator
is unable to decide the vote by the show of hands, or if his decision" and
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inserting, in place thereof, the text "visually appears. If the Moderator is unable
to decide the vote by the show of hands, or if the decision about the vote."
f. By deleting from Section 2.2.1, Rule 13, the text "he shall determine the question
by ordering a standing vote, and he shall appoint tellers to make and return the
count directly to him" and inserting, in place thereof, the text "the Moderator shall
determine the question by ordering a standing vote, and shall appoint tellers to
make and return the count."
g. By deleting from Section 2.2.4.1 the text "the mover has given notice of his
intention to make such a motion" and inserting, in place thereof, the text "notice
of the movant's intention to make such a motion is given."
h. By deleting from Section 2.2.4.3 the term "he" and inserting, in place thereof, the
term "the Town Clerk."
i. By deleting from Section 2.2.6 the term "Chairman," wherever it appears, and
inserting, in place thereof, the term "Chair."
j. By deleting from Section 2.2.6 the term "Chairmen" and inserting, in place
thereof, the term "Chairs."
k. By deleting from Section 2.2.7.1 the term "his" and inserting, in place thereof, the
term "that Member's."
I. By deleting from Section 2.2.7.2 the text "Chairman of each precinct or his
designee" and inserting, in place thereof, the text "Chair of each precinct or a
designee thereof."
m. By deleting from Section 2.2.9 the term "Chairman", wherever it appears, and
inserting, in place thereof, the term "Chair."
3. Amend Article 3, Town Offices and Town Officers, as follows:
a. By deleting from Section 3.3.1.2 the term "Chairman," wherever it appears, and
inserting, in place thereof, the term "Chair."
b. By deleting from Section 3.3.1.4 the text "his."
c. By deleting from Section 3.3.2.3 the term "Chairman" and inserting, in place
thereof, the term "Chair."
d. By deleting from Section 3.3.2.4 the term "his" and inserting, in place thereof, the
term "that member's."
4. Amend Article 5, Conduct of Town Business, as follows:
a. By deleting from Section 5.2 the term "he" and inserting, in place thereof, the
term "that settlement."
b. By deleting from Section 5.4.1.3 the text "his criminal history record from the
Police Department. Should the record subject seek to amend or correct his
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record, he must take appropriate action to correct said record, which action
currently includes" and inserting, in place thereof, the text "that record from the
Police Department. Should the record subject seek to amend or correct that
record, appropriate action may include."
c. By deleting from Section 5.4.1.4 the text "his or her' and inserting, in place
thereof, the text "the applicant's."
5. Amend Article 6, Financial Procedures, by deleting from Section 6.3.4 the term "his" and
inserting, in place thereof, the term "the party's."
6. Amend Article 7, Regulations on the Use of Private Land, as follows:
a. By deleting from Section 7.1.3 the term "his" and inserting, in place thereof, the
term "that person's."
b. By deleting from Section 7.2.4 the term "Chairman," wherever it appears, and
inserting, in place thereof, the term "Chair."
c. By deleting from Section 7.2.6.4 the term "Chairman" and inserting, in place
thereof, the term "Chair."
d. By deleting from Section 7.2.7 the text "Chairperson of the Commission of his
intent to issue such an order" and inserting, in place thereof, the text "Chair of the
Commission that such order will issue."
e. By deleting from Section 7.3.4.3 the text "his or her' and inserting, in place
thereof, the text "that member's."
f. By deleting from Section 7.3.4.3 the term "Chairman" and inserting, in place
thereof, the term "Chair."
g. By deleting, from Section 7.3.4.4 the text "his or her" and inserting, in place
thereof, the text "that member's."
h. By deleting from Section 7.3.4.5 the term "Chairman" and inserting, in place
thereof, the term "Chair."
i. By deleting from Section 7.3.5.4 the term "Chairman," wherever it appears, and
inserting, in place thereof, the term "Chair."
j. By deleting from Section 7.3.7.12 the term "Chairman" and inserting, in place
thereof, the term "Chair."
k. By deleting from Section 7.6.2.3 the text "Every person licensed under the
provisions of this bylaw shall cause his name and the number of his license to be
printed or placed" and inserting, in place thereof, the text "All persons licensed
under the provisions of this bylaw shall print their name and license number."
I. By deleting from Section 7.9.2.8 the term "man-made" and inserting, in place
thereof, the term "artificial."
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m. By deleting from Section 7.9.2.11 the term "man-made" and inserting, in place
thereof, the term "constructed."
7. Amend Article 8, Public Order, as follows.-
a.
ollows:a. By deleting from Section 8.1.2 the term "chairman" and inserting, in place
thereof, the term "chair."
b. By deleting from Section 8.5.2.2 the term "him." wherever it appears, and
inserting, in place thereof, the term "that person."
c. By deleting from Section 8.5.4 the text "he has first obtained a permit from the
Select Board, and unless he" and inserting, in place thereof, the text "that person
has first obtained a permit from the Select Board and."
d. By deleting from Section 8.5.5.2 the text "No person shall refuse entry to any
building owned by him after receipt of written from the Select Board or its
designee," and inserting, in place thereof, the text "After receipt of a written
request from the Select Board or its designee, no person shall refuse entry into
any building owned by that person."
e. By inserting into Section 8.5.5.2 the word "building" immediately prior to the text
"owner may be billed."
f. By deleting from Section 8.5.7 the term "manhole" and inserting, in place thereof,
the term "utility access hole."
g. By deleting from Section 8.5.8 the text "person, or his designee or agent," and
inserting, in place thereof, the text "person or designee or agent thereof."
h. By deleting from Section 8.6.8 the term "his premises" and inserting, in place
thereof, the term "the property."
i. By deleting from Section 8.7.4.1 the term "his" and inserting, in place thereof, the
term "its."
j. By deleting from Section 8.8.2.1.4 the text "its owner or keeper shall have the tag
in his or her possession and available for inspection" and inserting, in place
thereof, the text "the dog's owner or keeper shall possess such a tag and make it
available for inspection upon request."
k. By deleting from Section 8.9.2 the term "his" and inserting, in place thereof, the
term "official."
I. By deleting from Section 8.9.4.2 the text "or have in his possession" and
inserting, in place thereof, the text "or possess."
m. By deleting from Section 8.9.4.3 the text "or have in his possession" and
inserting, in place thereof, the text "or possess."
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n. By deleting from Section 8.9.8.4 the term "his" and inserting, in place thereof, the
term "that person's."
o. By deleting from Section 8.9.8.5 the text "his designee (the Chief), may in his"
and inserting, in place thereof, the text "a designee thereof(the Chief), may in the
Chief's."
p. By deleting from Section 8.9.9.4 the text "his designee" and inserting, in place
thereof, the text "a designee thereof."
q. By deleting from Section 8.9.9.4 the text "The Chief of Police shall cause to be
kept in his office accurate records" and inserting, in place thereof, the text
"Accurate records shall be kept in the Chief of Police's Office."
r. By deleting from Section 8.9.9.4 the text "carry upon his person" and insert, in
place thereof, the text "carry upon that person."
s. By deleting from Section 8.9.9.5 the text "his residence address set forth in the"
and inserting, in place thereof, the text "the residence address set forth in the
Certificate holder's."
t. By deleting from Section 8.10.1.2 the term "he" and inserting, in place thereof,
the term "that person."
u. By deleting from Section 8.10.7 the text "If the Building Inspector determines the
building to be unsafe, he" and inserting, in place thereof, the text "Upon
determining that a building is unsafe, the Building Inspector."
v. By deleting from Section 8.12.2.4 the term "man-made" and inserting, in place
thereof, the term "constructed."
or take any other action with respect thereto.
Bylaw Committee
ARTICLE 25 To see if the Town will vote to amend the General Bylaw as follows:
1. By deleting Section 5.4.4, Effective Date, in its entirety.
2. By deleting from Section 7.1.11 the text "of of and inserting, in place thereof, the text
"of."
3. By deleting from Sections 8.1.5, 8.1.6 and 8.1.7, wherever it appears, the term
"therefore" and inserting, in place thereof, the term "therefor."
or take any other action with respect thereto.
Bylaw Committee
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ARTICLE 26 To see if the Town will vote, pursuant to Section 2-6 of the Reading Home
Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove
certain described persons from their position as Town Meeting Members for failure to take the
oath of office within 30 days following the notice of election or for failure to attend one-half or
more of the Town Meeting sessions during the previous year, or take any other action with
respect thereto.
Select Board
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and you are directed to serve this Warrant by posting an attested copy thereof in at least one (1)
public place in each precinct of the Town not less than fourteen (14) days prior to April 2, 2019,
or providing in a manner such as electronic submission, holding for pickup or mailing, an
attested copy of said Warrant to each Town Meeting Member.
Hereof fail not and make due return of this Warrant with your doings thereon to the Town
Clerk at or before the time appointed for said meeting.
Given under our hands this 13 th day of February , 2019-
A;2 -.
Andrew Friedmann, Chair
B r er n, ice Chair
Va sa Alvarado, Secretary
aniel Ensminger
Ha sey
SELECT BOARD OF READING
Thomas F eeman Constable
212
ANNUAL TOWN MEETING
Reading Memorial High School April 22, 2019
Performing Arts Center
The Precincts listed below met at 7:00 PM to conduct the following business:
Precinct 1 - With a Quorum present elected Sheila Mulroy as Precinct Chair and Roy A Benjamin as Precinct
Clerk and voted on Article 26, Town Meeting Member list of removal, see Article 26 for results.
Precinct 2 - With a Quorum present elected Anthony D'Arezzo as Precinct Chair and John Sasso as Precinct
Clerk and voted on Article 26, Town Meeting Member list of removal, see Article 26 for results. A vote was
taken to appoint Arthur Jerrett and Susan Craven to fill vacancies.
Precinct 3 - With a Quorum present elected John D Breslin as Precinct Chair and Michelle R Greenwalt as
Precinct Clerk and voted on Article 26, Town Meeting Member list of removal, see Article 26 for results.
Precinct 4 - With a Quorum present elected Russell Graham as Precinct Chair and Mary Ellen O'Neill as
Precinct Clerk and voted on Article 26, Town Meeting Member list of removal, see Article 26 for results.
Precinct 5 - With a Quorum present elected Edward J Ross as Precinct Chair and Carlo Bacci as Precinct
Clerk and voted on Article 26, Town Meeting Member list of removal, see Article 26 for results.
Precinct 6 - With a Quorum present elected Etain O'Dea as Precinct Chair and Joseph Carnahan as Precinct
Clerk and voted on Article 26, Town Meeting Member list of removal, see Article 26 for results. A vote was
taken to elect Geoffrey C Beckwith and Steven Cool on a tie breaker vote from the April 2, 2019 election. A
vote was taken to appoint Daniel Santamaria to fill a vacancy.
Precinct 7 - With a Quorum present elected John A Lippitt as Precinct Chair and Jeffrey W Struble as
Precinct Clerk and voted on Article 26, Town Meeting Member list of removal, see Article 26 for results.
Precinct 8 - With a Quorum present elected Martha E Moore as Precinct Chair and Shawn Brandt as Precinct
Clerk.
The meeting was called to order by the Moderator, Alan E. Foulds, at 7:34 PM, there being a quorum present.
The Invocation was given by Nancy A Docktor, Precinct 1 and Elizabeth C Shurland, Precinct 4, followed by
the Pledge of Allegiance to the Flag. All new members of Town Meeting were sworn-in and the Constables
return of the Warrant was read by the Town Clerk.
The following announcements were made by the Moderator:
As is our tradition at the beginning of the Annual Town Meeting every April, the chair reminds Town Meeting
Members, and inform newly elected members about some of the basic rules, and how we will proceed:
When you are recognized please wait until you have the microphone before speaking. In addition to being
heard in the hall we want you to be heard on RCTV, as well. The tapes from the cablecast may be used in
verifying the official report.
Before speaking, please state your name and precinct.
Member comments are limited to no more than 10 minutes. The Chair will call on people roughly in the
order that they raise their hands ... taking those who have not yet spoken first.
Non-members may speak, but only after members have first had the opportunity to do so. Non-member
proponents of a motion may speak with permission of the body.
213
ANNUAL TOWN MEETING
Reading Memorial High School April 22, 2019
Performing Arts Center
Remember to stay away from personal attacks or, for the most part, personal references. We are here to
discuss issues and NOT personalities.
We no longer read the motions, as all of you have a printed copy. The only time we read it is if there is a
change from what you have. The moderator, instead, declares that the motion has been made. We then call
on the main proponent to open discussion. Then we hear relevant reports; Financial articles are reported on
by the Finance Committee, bylaw changes by the Bylaw Committee, and so forth. Then we open debate to
all members.
After debate has proceeded for a while, we may have someone "move the previous question", or simply
"move the question". That is a call for debate to end. That motion itself is non-debatable, and we will proceed
directly to the issue of stopping debate. It takes a 2/3 vote. The Chair will not recognize that motion from
a person who has just spoken. In other words, if you want to move the question and stop debate, that must
be the only thing you have risen for.
Amendments. We may have people offer amendments to motions on the floor. These will be accepted. Once
an amendment is proposed and seconded, we debate only the merits of the proposed amendment - not the
main motion. When ready, we vote on the proposed amendment, then we return to debating the main
motion, either as is stood before the proposed amendment or, as amended - depending on how the vote to
amend went. When proposing amendments please provide them to the Town Clerk on an 8 1/2 by 11 sheet
in order to get your wording correct.
Town Meeting Members must be sitting in the lower portion of the hall if they want to be recognized as town
meeting members, and have their votes counted.
Instructional Motions. Article 3 is placed in the warrant by the Board of Selectmen, and calls for"Instructional
Motions". These motions "instruct" various boards or individuals to do whatever the motion calls for.
Technically State Law does not allow motions to be made when the subject matter does not first appear in
the Warrant. They have traditionally been allowed here because they are completely "non-binding". Our
bylaws stipulate that all Main Motions (which these are) must be made in writing. Additionally, I ask that
they be written on an 8 1/2 by 11 sheet, containing nothing but the motion. Otherwise they are likely to be
lost. In addition, I ask that whenever practical all such motions be presented to the Moderator at the
beginning of each night's session. At some convenient point the Chair will inform the body what intended
Instructional Motions have been presented. This is being done in fairness to those being "Instructed", and
deserve some semblance of notice, and to Town Meeting Members who, when making a decision as to
whether or not to adjourn for the evening, should know what business is still before them. Unlike all the
regular articles, members have no idea what type of Instructional Motions will be made.
There is often confusion with two particular motions, Indefinite Postponement and Tabling. Let me give you
a brief explanation of the difference: Indefinite Postponement is a motion asking that the body not vote for
a particular motion during the life of this town meeting. Although it is thought of not so much as a vote
against a particular issue, but rather a postponement, the result is the same. Voting in favor of indefinite
postponement has the same result as voting against the main motion. If indefinite postponement carries,
the main motion is defeated. A motion to indefinitely postpone is debatable. Tabling is used for another
purpose altogether. Tabling temporarily puts a motion aside. It can be brought up again by anyone moving
to take it from the table, at any time before the meeting adjourns sine die. This motion is non-debatable,
although the chair will allow a brief explanation as to why the motion to table has been made.
Adjournment. There are two types of adjournment. At the end of an evening we adjourn to a time certain.
Tonight, for instance, when we are done for the evening, we, presumably, will adjourn until Thursday. When
we are done with the business of town meeting we adjourn Sine Die, which translates to "without day." In
other words, the meeting is complete.
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Please use non-audible alarms for your phones and other gadgets.
Finally, I would like to explain how things are likely to proceed over the next few hours, and next few days.
Tonight, we begin with the State of the Town and other reports, then lay article 3 on the table and begin
with Article 4, and we will proceed as far as we can. We'll start Thursday evening with Article 20 - the
budget. Once completed, we'll go back and work on whatever is left.
A presentation was given by Russell T Graham, Precinct 4 honoring longtime resident Camille Anthony,
former Board of Selectmen member, Town Meeting Member, member of the Historic District Commission,
Economic Development Committee as well as being involved in many aspects of the Town of Reading.
A quick note was given by Bill Brown, Precinct 8, stating that when this Town Meeting convenes it will
mark 75 years of Representative Town Meeting.
ARTICLE 2: To hear and act on the reports of the Board of Selectmen, School Committee, Library
Trustees, Municipal Light Board, Finance Committee, Bylaw Committee, Town Manager, Town Accountant
and any other Town Official, Board or Committee.
Reading 3751h Anniversary
Jeanne Borawski, Reading 375 Steering Committee
Jeanne gave a quick report of the celebration of the Town of Reading's 375th Anniversary. Flyer attached to
minutes.
Instructional Motion Update
Vanessa Alvarado, Select Board
Before I give my report, I would like to thank Dan Ensminger for his contributions to this report and his
work on the sub-committee these past two years.
At the 2017 Annual Town Meeting an instructional motion was passed, requesting that the Select Board, in
light of the town's difficult financial situation, study the Reading Municipal Light Department with an
objective of increasing annual revenues to the Town of Reading. The Select Board and the RMLD Board of
Commissioners agreed to convene a joint subcommittee to study this issue. The report this evening is to
provide an update to Town Meeting on the current status of this matter.
By way of background, RMLD provides two annual payments to the Town of Reading. One is referred to as
"above the line": that means it is built into RMLD's annual operational budget. Reading's above-the-line
payment from RMLD is based on kilowatt-hour usage and is currently about $300K per year. It is based on
a formula established in 1998. The other towns serviced by RMLD (North Reading, Lynnfield and Wilmington)
also receive a payment based on kilowatt-hour usage.
The second payment is referred to as "below the line" and is separate and in addition to RMLD's annual
operational budget. Since 1998 it has been tied to the consumer price index or CPI, and is currently about
$2.48M per year. The other towns do not receive this payment.
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The instructional motion from 2017 was made in regards to this below-the-line payment.
In 2018, RMLD staff conducted a study that explored the impact of a forecasted decline in kilowatt-hour
sales on the ability of RMLD to fund future below-the-line payments to Reading. The Select Board has worked
with the RMLD Commissioners to find a temporary agreement to the below-the-line payment from RMLD to
the Town of Reading, while a permanent funding formula is developed to address the concerns of both
parties.
The agreement we reached is as follows: for the next two years (2019-2020), the RMLD Board has agreed
to freeze the below-the-line payment to Reading to match the 2018 rate, which is $2.48M. The intention is
to use those two years to create the new formula for determining the payment going forward.
The Select Board, RMLD Commissioners, the Finance Committee and Town and RMLD staff will be working
together on this formula to find a mutually beneficial arrangement.
Should you have any questions, please do not hesitate to reach out to the Select Board or the RMLD
Commissioners. We would be happy to answer any of your questions.
School Space Study Update
John Doherty, Superintendent Schools
An update was given by Dr John Doherty - Presentation Attached
State of the Town
Andrew Friedmann, Select Board
Vanessa Alvarado, Select Board
Andrew Friedmann:
Good evening everyone. Tonight's State of the Town address will be delivered in two parts - the first by the
outgoing Chair, myself, and the second by the incoming Chair, Vanessa Alvarado.
There's so much we could talk about when it comes to the state of our town. Our government's condition
and financial health, for example, often take the spotlight. And while it is important to reflect on how the
schools and the town are running, those discussions will come later. Tonight, I would like to focus on an
often-overlooked force that plays an integral role in the determining the state of Reading.
That force is the spirit of volunteerism. Volunteers are people who care deeply about this town. Without
them, Reading, as we know it, would not exist.
Imagine what things would be like if all of you, the elected members of Town Meeting, didn't care enough
to show up tonight? Likewise, consider the scores of volunteers that make up elected and appointed boards,
committees and commissions. Without all of these government workers, who give countless hours to help
run this town, life in Reading would be prohibitively expensive and decidedly less democratic.
If government volunteers are the cogs that keep the town running, there are others who make Reading
shine. Consider the groups that do such important work with our schools, like Samantha's Harvest,
Understanding Disabilities, the Reading Education Foundation, and the various Parent Teacher
Organizations. Then there are individuals who give their time for music, art, the sciences and athletics.
Still other volunteer groups--the Quannapowitt Players, the Colonial Chorus, the Reading Symphony
Orchestra, and the Reading Singers, to name a few--add so much to Reading's culture. Then there are youth
sports organizations, also fueled by volunteers, that provide athletic opportunities to town youth and
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financial support to our high school teams. Just last week, the Select Board accepted a gift from Reading
Little League Baseball to revamp Majors Field and install much needed portable toilets at a number of
locations.
When unexpected needs crop up in town, there always seems to be people there to help. The Rotary Club
stepped up recently to organize the Reading Fall Street Fair. They are already looking for volunteers to help
make the next one another success. To counter the hate-filled graffiti in town, a number of proactive
individuals came together to form Reading Embraces Diversity. A group that promotes inclusivity, they
organized an anti-hate rally on the town green last October.
Soon, it will be time to celebrate Reading's 375th anniversary. Naturally, there is a group of volunteers who
have committed their time and energy to make the anniversary something very special. The Reading 375
Steering Committee has amazing events planned, including Porchfest, Vintage baseball, Clubhouse at the
Tavern, and Revelry at the Tavern, all on June 8th and the grand finale on June 15th, with hot air balloon
rides, live music, food trucks, fireworks, and a dog parade. They did try to include the cats, but they just
gave that "this is so beneath me" look.
Our town's strong spirit of volunteerism is a clear demonstration of just how many people care deeply about
Reading. These volunteers are the glue that make us not just a town, but a community. I tip my hat to our
volunteers for keeping Reading healthy, strong and vibrant this past year.
The Select Board members are also vital members of this volunteer community. Though the past year
brought its challenges, we took care of business. We were also successful at setting goals for the Board,
some of which we have already completed. Others are still in progress, and I'm confident that we will wrap
them up and add new ones.
This marks the time to look ahead. For that, I yield the podium to our newly elected Chair of the Select
Board, Vanessa Alvarado.
Vanessa Alvarado:
Thank you, Andy, for providing our community with a look back of 2018; and thank you to Moderator Foulds
for granting me the opportunity to talk to you tonight.
As we move into the 2019-2020 fiscal year; I'd like to recognize those who are new or returning to our
elected offices.
• Chuck Robinson is returning to serve on the School Committee and he is joined by newcomers John
Parks and Tom Wise. As the parent of two children in our school system, I give you my heartfelt gratitude
for the many hours you devote to our children.
• The RMLD Commissioners welcome back Phil Pacino and Dave Talbot. Thank you for keeping the lights
on.
• The Board of Library Trustees welcomes back John Brzezenski and Cherrie Dubois. The library is a true
gem in our town; thank you for making it possible.
• Of course, everyone's favorite moderator, Alan Foulds, is back again for his 23rd year.
• The Select Board welcomes two new members, Anne Landry and Mark Dockser. Both are joining us after
serving several years on the Finance Committee.
• Lastly, welcome to all the new and returning Town Meeting members. You are a vital part of town
government and I thank you for your initiative, your thoughtfulness and your active participation in our
local democracy.
I'd also like take a moment to thank Dan Ensminger and Barry Berman.
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Dan has served in numerous capacities as a town volunteer for almost four decades, most recently as a
Select Board member. From his start in 1981, Dan recognized the importance of forward thinking on the
part of volunteers who run town government and has played an instrumental role in many major
advancements in Reading. Dan, thank you for your years of past, present and future dedication to our town.
Barry has been an engaged member of our community for over two decades, serving as a little league coach,
a Finance Committee member and a Selectman. He was one of the driving forces for economic development
in town and a strong advocate for the housing development plan. He's with us this evening as a Town
Meeting Member and I thank him for his many contributions.
I would be remiss if I didn't recognize the loss of one of my mentor's, Camille Anthony. She exemplified
what it means to be a public servant. Her wisdom, her passion, her grace are all things she was well known
for. Well, that and the look she could give you that spoke volumes. I knew I had gone off track when she
raised that one eyebrow at me. Camille made us strive for a better Reading. She will be missed.
Recently, someone asked me what my vision is for the town this coming year. When I reflected on that, it
wasn't budgets or buildings I saw. It was our community. For the coming year, I see my neighbors, my
fellow elected officials and volunteers, town staff and residents alike, working together in a productive and
unified effort to maximize the opportunities ahead of us.
And it's both a challenging and exciting year we're looking towards. The work of this town could not be
accomplished without the efforts of our many wonderful volunteers working closely with our town staff. Over
the last few years you have all laid the ground work for some big projects in Reading.
• We've established an Ad Hoc Committee to create a Human Rights Commission. This is in response to
the anti-Semitic, homophobic and racist graffiti found in town. Reading is not unique in this struggle. It
is something communities across the country are dealing with. While no one likes to make the front page
of the Globe for this kind of behavior, I am proud of our community for dealing with it head on.
• Economic development is an ongoing priority.
• We're continuing the in-depth discussions around development for our downtown and expanding it to
include the potential along Walkers Brook Drive by the DPW.
• Thanks to a grant by the state, we will be working with consultants to find opportunities to improve
these areas, while at the same time recognizing what existing residents love about our bedroom
community.
• The development known as Postmark Square is underway. We're looking forward to seeing the results
of what collaborative economic development looks like with the completion of this project. It's worth
noting that the developer is a local resident and I thank him for setting the bar for what a good neighbor
looks like.
• We've had preliminary discussions with RMLD on how we can work together to make Reading greener
and to partner for mutually beneficial financial outcomes. The future is electric.
• We'll also be working with RMLD on revising the formula to determine the payment from RMLD to
Reading.
• While the Town Manager and Superintendent will go into more detail, I would like to mention the
successful implementation of the override funding. Our town is stronger, safer and providing necessary
services thanks to your vote.
• In the past two years we've heard from various organizations about the efforts being undertaken to
make towns more senior and dementia friendly. This is an area all of us on the board are eager to
support.
• In just a few weeks, we'll be celebrating the 375th anniversary of our town. This is a shining example of
the dedication and commitment of our residents. The lead up to this celebration began five years ago
and has involved 50 residents in advance planning, with hundreds more volunteering during the
celebration itself. It has involved 60 local sponsors and countless town staff. For all of you who made
the upcoming celebration possible, thank you.
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• And while we're talking about celebrations, let's wish Mr. Nelson Burbank a happy 98th birthday. His
generosity to youth activities via the Burbank Ice Arena has resulted in decades of athletic engagement
by our youth and has benefited the town via $3M in contributions over the past 25 years. Thank you,
Mr. Burbank.
As we look to the year ahead, let us appreciate how fortunate we are to live in a community that cares.
• A community that comes together in times of need.
• A community that is so filled with selfless volunteers.
• A community of neighbors who will work together to move our town forward.
Thank you for being a part of Reading's future. I look forward to working with you in this Town Meeting
session and throughout 2019-20. Thank you.
Finance Committee Report
Erik Burkhart, Finance Committee
Good evening, Town Meeting Members, Boards and Committees, and fellow Reading residents. My name is
Eric Burkhart, and I chair your Reading Finance Committee. I've been a Town Meeting member for four
years, and on your Finance Committee for three.
Your Finance Committee is a group of nine of your fellow residents, and I'd like to introduce them to you.
You'll notice I only noted seven of us. That's because Anne Landry and Mark Dockser - for some odd reason
- decided to leave the Finance Committee on some quixotic mission to charge some windmill. All kidding
aside, I'd like to congratulate each of them on their election to the Select Board and thank them for their
service on the Finance Committee. Anne was on Finance Committee for five years, and brought a valuable
perspective by combining her law background with her financial insight and creative thinking. Mark has been
a steady, rock-solid voice on Finance Committee for almost nine years. He would have "aged out" of the
group after this year, so I'm glad he found something else to do. Thank you again to each of you and I'm
glad to be able to continue to work with you in your new capacity.
So, a quick plug before I continue with my comments: We have two openings on your Finance Committee!
If you are interested, or know of anyone interested, please submit the application form to Town Hall. A
selection committee will review all applications and conduct interviews. I was talking to someone about this
the other day, and he asked me what traits I thought were valuable for someone on the Finance Committee.
To me, the most important trait is fearless inquisitiveness. We want to understand the details, and we are
not afraid to ask the questions. I know this describes many of you. If you have any questions about Finance
Committee, I or any of my fellow committee members would be glad to talk to you.
On with my comments . . .
The role of your Finance Committee is to examine all finance-related matters of the town, and to advise
Town Meeting. This work includes a thorough review of the annual budget, both town and schools. We
familiarize ourselves with the budget details and nuance, attend Select Board and School Committee
meetings where they hear budget proposals, hold our own series of meetings to review the budget, and
then to vote. We meet regularly throughout the year in open meetings, and we also sponsor a series of
Financial Forums, where the elected Boards - as well as any interested citizens - join us for an open
discussion about the financial challenges and opportunities facing the town. These forums are meant to
encourage a dialogue on how best to work together to most effectively spend OUR money.
The annual budget process begins in the early fall for the fiscal year starting the following July 1. It began
in earnest with our Financial Forum last October, when we reviewed prior year results, examined the revenue
outlook for the upcoming year, and considered forecasts for new growth. On the cost side, we looked at the
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environment for costs that are outside of our control, such as health care. And with all this in mind, we
recommended budget targets for the upcoming year, including how much free cash to support the budget.
A brief note on free cash - which many of you have heard before, but bears repeating. Free cash is a bit of
a misnomer - it's not free. The best way to think of it is as a "rainy-day" fund. It's a reserve account, to be
used for one-time expenses and unexpected needs. In general, it's best not to use free cash for operating
expenses, as those expenses are then built into the budget and recur every year. However, free cash can
grow through a process called regeneration. One-way free cash is regenerated is when budgeted expenses
are not spent - for example, if a position is budgeted for but not filled.
The Finance Committee has a policy that sets our cash reserves minimum target at 7% of revenues. This is
to ensure that we are in a good position to handle unexpected one-time needs, and it helps the town achieve
its triple-A bond rating as well. Because our free cash position has remained strong and we've seen
regeneration, your Finance Committee has recommended a certain amount be used to support the operating
budget in recent years. At that Financial Forum in October - after examining our free cash position and
considering the outlook on revenues and costs - we recommended that $1 million be used to support the
FY20 budget, which is generally in line with recent years.
All of this consideration in October led us to give guidance of 3.25% growth for FY20. With this guidance,
the town and schools began working to develop their budgets. Over several meetings, the town department
heads presented their budget needs and requests to the Select Board, and the superintendent and school
leadership presented theirs to the School Committee. Your Finance Committee attended these meetings and
participated in the conversation.
The School Committee voted their budget in late January, and sent their budget to the Town Manager. The
Town Manager then combined the town and school budgets and presented a balanced budget to Finance
Committee. Over several meetings in February and March, we reviewed this balanced budget, and then
voted unanimously on March 13 to recommend it to Town Meeting.
While I wouldn't say it was easier to review the FY20 budget than those in recent years, it was certainly less
stressful. The passing of the override last April relieved cost pressures of recent years, and for the first time
in a while we reviewed a budget that did not contain cuts to level services. In fact, it restores some services
cut in prior years. I want to join others in thanking the residents of Reading for their vote in favor of the
override.
One question I heard often in the weeks leading up to that vote was whether town and school leadership
would in fact use the funds to address the specific needs they described. Those who asked this legitimate
question should be glad to see that the funds have been spent exactly as promised. On the town side, almost
all the positions funded by the override have been filled, including five police officers and four firefighters.
And the library is open on Sundays. Page 32 of the warrant details the status of all the override-funded
expenses for the town. On the school side, the teaching and administrative positions funded by the override
have been filled or retained, and curriculum has been updated. See pages 103 and 104 of the warrant for
all the detail here.
While some of the budget pressures were alleviated by the override, they are not gone for good, and we
must remain diligent moving forward. On the revenue side, total property tax revenues excluding new
growth can still only increase 2 1/2 percent per year, and state aid continues to be significantly below historical
levels. On the cost side, some costs continue to grow more than 2 1/2 percent annually, unfunded mandates
continue, and some costs remain uncontrollable and unpredictable, including health care and snow and ice.
In addition, we've seen increased volatility in the area of special education, and we must think about the
best way to handle that volatility from a budgetary perspective moving forward.
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In addition to the operating budget, there are other key financial decisions that will face the town in the
near future. As many of you are aware, there are three potential large-scale projects at various stages of
evaluation: there is the senior center, there is the potential construction of a new DPW facility, and there is
a school space needs study underway, and any resulting project here would likely include renovations to
Killam. These projects could not be funded from the operating budget, and would be debt exclusions, voted
on by the citizens of the town. Rest assured that your Finance Committee will embrace its role in closely
examining the financial details of any proposal, but we also look forward to engaging in creative thinking
and joining the larger discussion about how best to achieve the community's goals from a financial
perspective.
All of this said, I believe Reading has a promising future - both broadly speaking, and financially. The
override passed and we are financially stable. And there are economic development projects underway and
potentially much more to come. For FY20, your Finance Committee recommends to Town Meeting a budget
that consists of estimated revenues of $102 million, and with a recommended $1 million from Free Cash.
Total available revenues are $103 million, or up 2.87% from FY19. Accommodated costs are budgeted at
$38 million, leaving $65 million for operating expenses, or +3.25% vs. FY19. We believe this budget was
responsibly, thoroughly, and thoughtfully built, properly manages risk, and supports the overall objectives
as defined by the town and schools.
Thank you.
Motion made by Vanessa Alvarado, Select Board to table Article 2
Motion to Table Carried
ARTICLE 3: Motion made by the Select Board to choose all other necessary Town Officers and
Special Committees and determine what instructions shall be given Town Officers and Special Committees,
and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or
otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions
given to them, or take any other action with respect thereto.
Finance Committee Report: No report
Bylaw Committee Report: No report
Motion made by Vanessa Alvarado, Select Board to table Article 3
Motion to Table Carried
ARTICLE 4: Motion made by the Select Board that the Town vote to amend the FY 2019-29 Capital
Improvements Program as provided for in Section 7-7 of the Reading Home Rule Charter and as previously
amended, by making these changes:
General Fund
FY 2019: no changes
$0 Track Road Bridge(s) - will receive Small Bridge Grant for $500,000 - no local match required but project
needs to be added to capital plan
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FY 2020: -$375,000 net changes*
-$25,000 DPW Fences repairs (original request cut in half)
-$25,000 DPW Mobile Compressors (one moved out two years, one retained in FY 2020)
-$100,000 DPW School Site work (Birch Meadow - consolidated from FY 2020 and FY 2022 to FY 2021)
-$225,000 Coolidge Middle School HVAC / Energy systems (moved back one year to FY 2021)
*planned capital is reduced to make room for debt service on the Reading Memorial High School Turf II
project; that Turf II project is reduced by $250,000 to $2.25 million and the timing is changed from FY 2021
with 5-year debt service to FY 2020 with 10-year debt service
FY 2021: +$425,000 net changes
+$225,000 Coolidge Middle School HVAC / Energy systems (moved back one year from FY 2020)
+$200,000 DPW School Site work (Birch Meadow - consolidated from FY 2020 and FY 2022 to FY 2021)
FY 2022 +
Various other changes made
Enterprise Funds - Water
FY 2019: no changes
FY 2020: +$230,000 to correct a typo only
+$100,000 Gazebo Circle design
+$60,000 Replace pickup number 15 (increased by $18,000 and moved up from FY 2022)
+$50,000 Well abandonment
+$50,000 Develop lead (rhymes with 'red') program
-$30,000 Unidirectional flushing program
Debt service in FY 2020: added Grove Street Water Main, subject to the debt authorization request made
under Article 18; Debt service in FY 2021: added Gazebo Circle improvements as placeholder; Auburn Tank
subject to the debt authorization request made under Article 17 however repayments are not expected to
begin until FY 2021.
FY 2021: no changes
Debt service: Smart Meters project deferred past FY21.
FY 2022+
Various changes made
Enterprise Funds - Sewer
FY 2019: +$475,000
+$475,000 cost added to the Charles Street Sewer Station project ($2.4 million already borrowed) - site
remediation work done in conjunction with MA DEP for unexpected arsenic discovered deep underground.
Contamination has been contained and remediated according to MA DEP guidelines.
FY 2020: +$60,000
$60,000 Pickup truck number 10 (2011) moved up from FY 2023
Note Pickup Number 6 increased to $60,000 at November Town Meeting but now deferred until FY 2020
FY 2021: no changes
Debt service: Smart Meters project deferred past FY 2021.
FY 2022+
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Various changes made
Enterprise Funds - Storm Water
FY 2019: no changes
FY 2020: no changes
FY 2021: no changes
FY 2022+
Various changes made
Presentation given by:
• Bob LeLacheur - See Attached
Finance Committee Report - given by Dan Dewar: The Finance Committee recommends the
proposed amendments to the FY 2019 - FY 2029 Capital Improvements Program by a vote of 7-0 at their
meeting on March 13, 2019. Placing items in the Capital Improvement Program is a prerequisite first step
but in itself does not authorize spending funds towards these items. Authorization for FY19 spending is
requested in Article 5, and for FY 2020 in Article 20. Requests beyond FY 2020 are for planning purposes
only.
Bylaw Committee Report: No report
After some discussion a vote was taken
Motion Carried
ARTICLE 5: Motion made by the Finance Committee that the Town vote to amend the Town's
Operating Budget for the Fiscal Year commencing July 1, 2018, as adopted under Article 17 of the Annual
Town Meeting of April 3, 2018 and amended under Article 4 of the Subsequent Town Meeting of November
15, 2018; and to raise and appropriate, borrow or transfer from available funds, or otherwise provide a sum
or sums of money to be added to the amounts appropriated under said Article, as amended, for the operation
of the Town and its government:
General Fund - Wages and Exl2enses
Account Line Descri tion Decrease Increase
B99 - Benefits Health Insurance Premiums - -$457,000 $182,000
expenses' OPEB contribution +$275,000
G92 - Administrative Election equipment trailer $10,000 $10,000
Services Expenses
H91 - Public Services *Vacant Economic Development positions $100,000
Wages -$70,000
Vacant positions -$30,000
H91 - Public Services Outsourced professional services: $20,000
Expenses $60,000
(Eaton/Lakeview traffic study $50,000;
The Met @ Reading Depot sound
engineer$4,000; miscellaneous $6,000)
Veteran's Benefits -$40,000
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J91 - Public Safety Dispatch Sick / Vacation Buyback $31,000
Wages $16,000
Police Sick / Vacation Buyback $15,000
K91 - Public Works Vacation / Sick leave buyouts $56,000 $56,000
Wages
K92 - Public Works Memorial Park wall repairs $30,000 $30,000
Expenses OSHA safety supplies/equipment
$20,000
Fuel -$20,000
K93 - Public Works Snow & Ice $45,000
Snow and Ice'
M92 - Town Cleaning; Retirement staffing overlap $20,000
Buildings and sick / vacation buyback; OT $20,000
Subtotals $282,000 $212,000
Net Operating Expenses $70,000
'Fund snow and ice *From Inspections Revolving Fund $70,000
with Health Ins. Reduce the Planning wage offset
surplus previously budgeted - $70,000
From Free Cash None
Enterprise Funds - Wages and Ex enses
Account Line Description Decrease Increase
X99 - Sewer $475,000 - mitigation and related costs for $475,000
Expenses Charles Street Sewer Station project
Subtotals $475,000
Net Operating Expenses $475,000
From Sewer Reserves $475,000
Presentation given by:
Bob LeLacheur - See Attached
Finance Committee Report - given by Paula Perry: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
Motion Carried
ARTICLE 6: Motion made by Select Board to table the subject matter of Article 6
Motion to Table Carried
ARTICLE 7: Motion made by the Select Board that the Town vote to authorize the Select Board to
sell, exchange, or dispose of, various items of Town tangible property, upon such terms and conditions as
they may determine.
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Dept Division Qty DPW Surplus Condition Est.Value
DPW Hwy 1 2011 International 700SER Used,Average condition $ 16,000
DPW Cem 1 2006 JOHN DEERE 310 BACKHOE Used, Functional $ 9,000
DPW Sewer 1 2011 Ford F350 Used,Good Condition $ 8,000
DPW Hwy 1 2008 Ford F550 Pickup, Diesel Used, Functional $ 5,000
DPW Hwy 1 2009 Ford F350, Diesel Used, Functional $ 4,500
DPW Hwy 1 1996 INGER Compressor, Model 185, Diesel Used, Functional $ 1,000
DPW Hwy 1 2009 Big Tex Utility Trailer Used, Functional $ 500
DPW Water 1 Mueller Tap Machine and associated fittings Used, Functional $ 500
DPW Hwy 1 1980's Craftsman 12 inch Band Saw Light Surface rust;fair condition $ 300
DPW Hwy 1 1980's Grizzly Wood Joiner Light Surface rust;fair condition $ 300
DPW Hwy 1 1980's Grizzly Wood Planer Light Surface rust;fair condition $ 300
DPW Hwy 1 1980's Grizzly Wood Table Saw Light Surface rust;fair condition $ 300
DPW Hwy 1 2003 AIITool AIITIRE+Tire Changer machine Used, Functional $ 300
DPW Hwy 1 2000 AIITool SBM 200s Tire Balance machine Used, Functional $ 300
Pub Svc COA 1 2007 Ford E450 W/Aerotec Bus Body Used,poor condition,rust $ 2,000
Police 1 Life Fitness Flex Deck#TR9500 Used,poor condition nil
Police 1 Life Fitness Flex Deck#TR9100 Used,poor condition nil
Adm Svc Elections 1 Election equipment trailer 8.5'x28' Leaks,fair condition degrading nil
Fire 1 2001 American LaFrance pumper engine Fair condition $ 10,000
Fire 1 Canon Copier/Scanner Image Runner Fair condition $ 500
Presentation given by:
• Sharon Angstrom - See Attached
Finance Committee Report - given by Karen Herrick: At their meeting on March 19, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
Motion Carried
ARTICLE 8: Motion made by the Select Board that the Town vote to amend the General Bylaw by
deleting Section 6.2, Disposal of Surplus Property, in its entirety.
Background: From time to time, the Town finds it necessary to dispose of materials, furniture, and
equipment that are no longer needed or useful.
Massachusetts General Law Chapter 30B prescribes procedures for the disposition of tangible surplus
supplies with a value of$10,000 or more. Surplus supplies with a value less than $10,000 are to be disposed
of using written procedures approved by the governmental body. The Town currently has a General Bylaw
"6.2 Disposal of Surplus Property". The bylaw outlines our policy for items with a value up to $5,000.
The shared Town/School Procurement Officer polled 19 surrounding communities in order to determine their
practices for surplus disposal under $10,000. Only one of those towns uses a bylaw; all 18 other towns
instead use a policy.
This Article would rescind the Town's bylaw and replace it with a policy approved by the Select Board. This
will allow for more flexibility and for faster disposal of a large list of items, many with small-dollar estimated
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salvage values. In the future, such a list will focus on items that will be nearer or above the new $10,000
threshold, with other small-dollar items disposed of pursuant to an approved Select Board policy.
Presentation given by:
• Bob LeLacheur - See Attached
Finance Committee Report - given by Karen Herrick: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting. However, that vote is conditional
on the premise that the Select Board adopts a policy for disposal of surplus property prior to Town Meeting.
Bylaw Committee Report - given by Jeffrey Struble: At their meeting on January 30, 2019 the
Bylaw Committee voted 4-0 to recommend this Article to Town Meeting. However, that vote is conditional
on the premise that the Select Board adopts a policy for disposal of such property (a final version of the
policy drafted by the Procurement Officer, assumedly) prior to Town Meeting. The reason for that condition
is that M.G.L. Chapter 30B compels the Town to follow "written procedures approved by your governmental
body" which currently is Bylaw Section 6.2 but if Town Meeting were to rescind that section without an
approved policy ready to take its place, the Town would have no legal mechanism to use to dispose of
surplus Town property valued at less than $10,000. In short, until the Select Board adopts a new policy in
writing, the Bylaw Committee wants to keep the Bylaw section in force. On April 9, 2019 Bylaw Committee
voted 4-0 to recommend this Article unconditionally.
Motion Carried
ARTICLE 9: Motion by the Select Board that the Town vote to appropriate the sum of Eight hundred
and eighty thousand ($880,000) dollars to the irrevocable trust for "Other Post-Employment Benefits
Liabilities".
Backaround: Last year, Town Meeting took advantage of recent state legislation and adopted the
provisions of Section 20 of Chapter 32B of the M.G.L., as amended by Section 15 of the Chapter 218 of the
Acts of 2016, placing the Town's OPEB Trust Fund under this new legal structure.
This year Town Meeting is requested to make the annual transfers of funds previously budgeted and held
for the OPEB Trust Fund. This practice is followed each year in case health insurance costs are higher than
budgeted and therefore may be needed to fund a deficit. In FY19, as demonstrated under Article 5, a surplus
exists in that account, so as to allow the addition of $275,000 to the budgeted annual OPEB transfer for a
total of $800,000 in the general fund. Original annual transfers designed to fully fund OPEB liabilities in the
Enterprise Funds should continue: $52,500 in the water fund, $21,000 in the sewer fund and $6,500 in the
storm water fund. This Article will therefore move the total $880,000 of all these OPEB contributions to the
trust for Other Post Employment Benefit liabilities.
The most recent OPEB valuation shows the Town's OPEB liability at $64.4 million (or only 6.2% funded) as
of June 30, 2018. The three Enterprise Funds and the Light Department are on an aggressive twenty-year
funding schedule, and the General Fund is on a partial funding schedule. The General Fund will transition to
a full funding schedule as soon as possible, as is required by law or immediately after the Pension Fund is
fully funded.
Presentation given by:
• Sharon Angstrom - See Attached
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Finance Committee Report — given by Erik Burkhart: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting. OPEB funding is set aside during
the year and may be used to assist with a deficit in Health Insurance premiums before it is voted into a
Trust Fund under this annual Article. In the instance of surplus premiums, adding them to a planned
contribution is therefore appropriate.
Bylaw Committee Report: No report
Motion Carried
ARTICLE 10: Motion by the Select Board that the Town vote to accept Chapter 44, Section 53F1/2 of
the Massachusetts General Laws; and to establish a PEG Access enterprise fund for cable television public
access for the fiscal year beginning July 1, 2019.
Background: Public, Education and Government Access Television (PEG) funds are funds received
by the Town from cable providers to support public access television channels. To increase transparency
regarding the use of PEG funds, the Massachusetts Legislature passed Chapter 352 of the Acts of 2014,
requiring that municipalities that receive PEG funds from cable providers create a funding mechanism for
those funds that is subject to the approval of its governing board. The Massachusetts Department of Revenue
(DOR) delayed implementation of this requirement several times due to pending legislation that could have
provided additional options for funding mechanisms. When that pending legislation failed to pass in
December 2018, however, the DOR notified the Town in February 2019 that a funding mechanism needs to
be adopted by July 1, 2019.
Current Practice: The Town's current agreements with its two cable providers (Comcast and Verizon)
requires each to pay the Town PEG funds and associated fees. Pursuant to an agreement with RCTV (the
Town's public access channel provider) negotiated by the Select Board, those PEG funds are received by the
Town Manager's office and are deposited in an agency account. Those funds are then paid by the Town to
RCTV. The current agreement with RCTV expires in May 2019 and is the subject of ongoing negotiations.
New Practice: To ensure compliance with this law, the Town Accountant, under the guidance of DOR, has
determined that the best course of action is to create an enterprise fund (source: "Informational Guideline
Release (IGR) No. 16-102 Massachusetts Department of Revenue Division of Local Services. January 2016.
pg. 2).
Enterprise funds establish a separate (outside of the general fund) accounting and financial reporting
mechanism for municipal services for which a fee is charged in exchange for goods or services (source:
"Enterprise Funds: G.L. c. 44, § 53 F V2"Massachusetts Department of Revenue Division of Local Services.
April 2008. pg.2).
Once this enterprise fund is created with approval from Town Meeting, the funding of the account will then
be voted on a yearly basis going forward. In the future, the proposed funding will be included in the Town
Manager's budget sent to Finance Committee, and the Finance Committee budget sent to Town Meeting.
For this year, funding will happen in Article 20 as line Z99 (see the Spending Scorecard).
The creation and funding of this enterprise fund will have no impact on the Town's general fund budget or
the operation of RCTV or its successor. It is merely a mechanism used to ensure the Town's compliance with
the new statutory requirements.
Presentation given by:
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• Sharon Angstrom - See Attached
Finance Committee Report - given by Shawn Brandt: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
Motion Carried
ARTICLE 11: Motion made by the Select Board that the Town vote to amend Section 6.6.2 of the
General Bylaw, establishing the Inspection Revolving Fund as shown below, with additions being shown in
bold and deletions being struck through:
6.6.2 Inspection Revolving Fund
Funds held in the Inspection Revolving Fund shall be used for legal costs, oversight and inspection,
plan review, property appraisals and appeals, public services general management, pedestrian safety
improvements, records archiving, and other costs related to building, plumbing, wiring, gas and other
permits required for large construction projects and shall be expended by the Town Manager.
Receipts credited to this fund shall include building, plumbing, wiring, gas and other permit fees for
the Schoolhouse Commons, The Metropolitan at Reading Station Vie, Postmark Square, 20-
24 Gould Street, 467 Main Street, Oaktree, Addison-Wesley/Pearson and Johnson Woods
developments.
Background: A project being built under Massachusetts Comprehensive Permit Act: Chapter 40B
near the train depot has changed its name from Reading Village to The Metropolitan at Reading Station.
This Article amends the General Bylaw to reflect that name change. No other changes are made by this
Article.
Presentation given by:
• Sharon Angstrom - See Attached
Finance Committee Report - given by Dan Dewar: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting
Bylaw Committee Report: At their meeting on April 9, 2019 the Bylaw Committee voted 5-0 to
recommend this Article to Town Meeting
Motion Carried
ARTICLE 12: Motion by the Select Board that the Town vote to establish the limit on the total amount
that may be expended from each revolving fund established by Article 9 of the Town of Reading General
Bylaw pursuant to Section 53E1/2 of Chapter 44 of the Massachusetts General Laws for the fiscal year
beginning July 1, 2019.
Revolving Spending Revenue Allowed Expenditure Year End
Account Authority Source Expenses Limits Balance
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Consulting and
Fees as provided for in engineering services for
Conservation Reading General Bylaws the review of designs and $25,000 Available for
Commission Conservation Section 5.7, Wetlands engineering work for the expenditure
Consulting Fees Commission Protection -protection of wetlands. next ear
Building, Plumbing, Wiring, Legal, oversight and
Gas and other permits for inspection, plan review,
Schoolhouse Commons, initial property appraisals
The Metropolitan at and appeals, Public
Reading Station Reading Services planning and $250,000
Village, Postmark Square, general management, $288 B88
20-24 Gould Street, 467 curb, sidewalks and
Main Street, Oaktree, pedestrian safety
Addison-Wesley/ Pearson improvements, records Available for
Inspection and Johnson Woods archiving and other expenditure
Revolving Fund Town Manager development ro'ect related costs. next ear
Public Health Clinic fees, charges and Materials and costs Available for
Clinics and third-party associated with clinics and$25,000 expenditure
Services Board of Health reimbursements -public health programs next year
Charges for lost or
damaged Library materials
and fees from printing, $15,000
faxing or similar Acquire Library materials Available for
Library Fines Library Director supplementary fee-based to replace lost or expenditure
and Fees and Trustees services. damaged items next year
Utilities and all other Available for
Mattera Cabin Facilities maintenance and $10,000 expenditure
Operating Director Rental Fees operating expenses next year
Director of
Public Works
upon the
recommendatio $10,000
n of the Town Planning and Available for
Forest Sale of timber; fees for use Improvements to the expenditure
Town Forest Committee of the Town Forest Town Forest next year
Background: The name change proposed in Article 11 is included in this Article. The Finance
Committee voted to increase the annual maximum expenditure limit of the Inspection Revolving Fund from
$200,000 to $250,000 as shown below, in consideration of the number of active and imminent building
projects and the speed with which some unplanned expenses may be required. No other changes are
suggested.
• Conservation Consulting Revolving Fund - These funds are used to receive payments from
applicants, hire expert consultants where required, and return the balance to the applicant. The balance
in the Conservation Consulting Revolving Fund as of February 2019 is $14.
• Inspections Revolving Fund — The balance available as of February 2019 in this fund is $755,834 and
of that total $175,000 is proposed by the Town Manager as part of the FY20 budget {$130,000 to support
Economic Development wages and expenses; and $45,000 to offset Building Inspections division
wages}. That February 2019 total balance will increase by $70,000 if Town Meeting approves budget
transfers requested under Article 5.
• Health Clinic Revolving Fund - The Reading Health Division contracts for third party payments for a
number of immunizations. The funds are used to augment the influenza vaccine supply from the State
Department of Public Health to insure vaccine for the homebound clients and first responders. The
Division also uses these funds for materials for other screening clinics. Clinic client fees are also deposited
into this fund to offset vaccine and clinical supply costs. The balance available as of February 2019 in
this fund is $65,233. The State has been cutting back on the free flu and other vaccines to be distributed
to cities and towns, and the Town therefore needs to purchase extra doses. The necessary amounts used
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for clinic vaccine, supplies and staff salaries related to the clinics each year directly from the revolving
fund is therefore approximately $25,000.
• Library Fines and Fees Fund - The balance available as of February 2019 in this fund is $15,661. The
added flexibility in use of this fund approved by Annual Town Meeting one year ago has been helpful.
• Mattera Cabin Operating Fund - The log cabin on the Mattera conservation land was purchased
several years ago, and was renovated by the Vocational School. Some of the use is revenue generating,
and it is anticipated that over time the site will generate enough funding to pay the operating costs of
the cabin - primarily utilities. This Article allows those revenues that are generated to be used directly
for the operating expenses of the cabin. The balance available as of February 2019 in this fund is $753.
In response to a previous instructional motion by Town Meeting, the Town Manager moved the
responsibility for both the Mattera Cabin and Cemetery garages to the Facilities department.
• Town Forest Revolving Fund was created in 2011. The purpose is to allow revenues from controlled
timber harvesting and permit fees to then be spent by the DPW Director upon the recommendation of
the Town Forest Committee, on improvements to the Town Forest, including planning efforts. The Town
Forest Committee has had a forest stewardship plan created (through a grant) to make
recommendations on forest management including controlled timber harvesting. The balance available
as of February 2019 in this fund is $0. It is anticipated that timber harvesting on a limited basis could
begin at any time, and therefore there will be future proceeds which can be used for the purposes of the
revolving fund.
Presentation given by:
• Sharon Angstrom - See Attached
Finance Committee Report - given by Erik Burkhart: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
After some discussion a vote was taken
Motion Carried
ARTICLE 13: Motion by the Select Board that the Town vote to approve an Affordable Housing Trust
Fund Allocation Plan pursuant to Chapter 140 of the Acts of 2001 entitled "AN ACT AUTHORIZING THE TOWN
OF READING TO ESTABLISH AN AFFORDABLE HOUSING TRUST FUND".
Background: The State has a strong and bipartisan goal of building more affordable housing, and
considers Reading a model community in this area. Town staff has been invited to speak at housing
symposiums and the Town has received numerous related planning grants. The Town is on the verge of
achieving the 10% affordable benchmark set by statute. Reading is the lead community and is joined by
North Reading, Wilmington and Saugus in sharing a Regional Housing Services Office (RHSO). The RHSO
monitors and administers affordable housing requirements including tracking and updating the Subsidized
Housing Inventory (SHI) and maintaining ready buyer and ready renter lists, among other responsibilities.
Chapter 140 of the Acts of 2001 authorized the Town of Reading to establish a separate fund known as the
Affordable Housing Trust Fund (AHTF). The AHTF requires Town Meeting approval of an annual allocation
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plan submitted by the Select Board. AHTF expenditures require approval by a majority vote of the full
combined membership of the Select Board and the Reading Housing Authority. AHTF uses of funds include:
♦ Create or preserve affordable housing;
♦ Maintain or operate affordable housing;
Develop new or rehabilitate existing housing as affordable homeownership or rental units;
Affordable Housing Trust Fund Allocation Plan
FY 2020
Pursuant to Article 13 of the 2019 Annual Town Meeting, an Affordable Housing Trust Fund Allocation Plan
for the Fiscal Year 2020 in accordance with the provisions of Chapter 140 of the Acts of 2001 is as follows:
Available Balance - Unrestricted Funds: $307,379
Available Balance - Restricted Funds: $0
Unrestricted funds shall be used for the following purposes:
5% up to a maximum
of $10,000 for administration of Affordable Housing
Remainder for constructing affordable housing (including loan and grant programs); or for
maintaining and improving affordability of existing housing stock; or for the
purchase of existing housing stock to add it to or maintain it as a part of the
existing affordable housing inventory
The purpose of the Affordable Housing Allocation Plan is to provide a framework for the Town to expend
funds on affordable housing. The current AHTF balance of $307,379 reflects revenue generated through the
actions of the CPDC, as well as proceeds from the loss of an affordable unit. There are no Town tax generated
funds in the AHTF. The only expenditure to date from the AHTF, in the amount of $200,000, was to assist
Oaktree development with financing affordable housing at 30 Haven Street.
The Select Board currently has a subcommittee that is studying the AHTF and is planning to revisit a 2013
decision by the then Board of Selectmen not to adopt a staff suggested significant restructuring of the
Town's AHTF efforts. If the changes are adopted, an independent Board of Directors would be established
under a provision of Massachusetts Genera/Laws that would then actively seek to grow and use these funds.
No such provisions were available when the Town proactively formed the AHTF many years ago. Until any
changes are made, this article will appear annually as a request to Town Meeting.
Presentation given by:
• Jean Delios - See Attached
Finance Committee Report - given by Paula Perry: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
After some discussion a vote was taken
Motion Carried
ARTICLE 14: On motion by the Select Board it was voted that the Town authorize the
Superintendent of Schools, or a designee thereof, and the Town Manager, or a designee thereof, to enter
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into a contract or contracts for Technology Backup Systems for a term in excess of three years but not to
exceed six years, including any extension or renewal thereof or option under an existing contract, upon such
terms and conditions determined by the Superintendent or designee, and the Town Manager or designee,
to be in the best interests of the Town; provided, however, that, prior to executing a contract for a term in
excess of three years, the Superintendent or designee shall certify in writing to the School Committee that
such longer term will enable the Town to secure more favorable terms, considering price, expected useful
life of the technology and any other relevant factors, that would otherwise be available under a contract
with a three-year term; and provided further that any such contract with a total value in excess of $25,000
shall require the concurrence of the Town Manager.
Background: Chapter 30B of the Massachusetts Genera/ Laws imposes a default three-year
restriction on the length of leases or agreements/contracts that can be entered into by the Town and the
School Department. During the School budget presentations, the School Department noted that it is
reviewing its current technology contracts to look for opportunities to obtain more advantageous pricing.
Based upon discussions with Town and School management and technology staff, our current backup
systems will need to be replaced and upgraded in the next year or two. Current pricing offers very favorable
financial terms for agreements beyond three years. Six years seems a reasonable maximum for the type of
technology involved.
This Article requests permission from Town Meeting to enter into a contract or contracts with terms longer
than the three-year default length restriction. A few years ago, Town Meeting voted to grant such permission
for a ten-year Rubbish & Recycling contract. Presently that vote is projected to save the Town $100,000+
over the life of that contract.
This planned work is not explicitly budgeted in the capital plan, but could be funded by the $100,000 capital
item for either District-wide Technology for Schools or the $100,000 capital item for Administrative Services
technology projects. As we work jointly on the building security project, it could also be funded from there
as we prepare our infrastructure to handle new and increased security technology.
Presentation given by:
• Bob LeLacheur — See Attached
Finance Committee Report — given by Paula Perry: At their meeting on March 13, 2019 the Finance
Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
After some discussion a vote was taken
Motion Carried
ARTICLE 15: Motion made by the Select Board that the Town vote to appropriate the sum of two
million two hundred twenty-five thousand dollars ($2,225,000) for the purpose of making improvements to
Reading Memorial High School's turf field II, including the costs of consulting services, audits, plans,
documents, cost estimates, bidding services and all related expenses incidental thereto and necessary in
connection therewith, said sum to be expended by and under the direction of the Town Manager; and, for
the purpose of meeting such appropriation, to the Town Treasurer, with the approval of the Select Board,
is authorized to borrow said sum in accordance with M.G.L. Chapter 44, Section 7(1), or any other enabling
authority; that the School Committee, Select Board, Town Manager, or any other agency or official of the
Town, is authorized to apply for a grant or grants, to be used to defray the cost of all, or any part of, said
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project; and that the Town Manager is authorized to enter into any and all contracts and agreements as
may be necessary to carry out the purposes of this Article. Any premium received upon the sale of any
bonds or notes approved by this vote, less any such premium applied to the payment of the costs of issuance
of such bonds or notes, may be applied to the payment of costs approved by this vote in accordance with
M.G.L. Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to pay such costs
by a like amount.
Background: This background is replicated from the Town Manager's Budget discussion about capital
in the Shared Costs section.
RMHS Turf II:
Funding Appropriated Next Decision Step Funding Planned
Nov.'18Town April'19Town
Meeting Meeting $2.25mil/10yrdebt
Debt Authorization&
$200,000 FY20 Budget in capital plan
Debt changes to balanced Debt/Capital Plan
$2.25 mil. Replace Artificial Turf II @RMHS (includes lights) FY20
reduced by$250k- no field extension; advanced one year from FY21
November 2018 Town Meeting approved Finance Committee's request to fund $200,000 to fund design
services for Turf 2. Working together, we concluded that the procurement timeframe for Turf 2 would not
support a Special Town Meeting this winter. As discussed during the School Department's FY20 Budget
Presentations we have made it clear that Turf 2 will need to be scheduled as down time' for Fall 2019
regardless, due to the need for advance field planning coupled with the uncertainty of completion of
construction projects. As also previously discussed the quality of the information will not be complete and
available when the Town Manager's balanced budget is submitted to Finance Committee. The School
Department, working with Facilities and DPW/Engineering is looking to have the information available during
the Finance Committee budget review process with the end goal to have it available in time for Town
Meeting. The School Department will provide updates as they become available related to this project.
• On December 20, 2018 an update was provided to the School Committee regarding Turf II. A synopsis
of the update follows: Town, Facilities, School, and DPW Officials have been meeting regularly to discuss
and plan the next steps in the process. Based on preliminary cost estimates of the different options (Turf
II replacement only, with no extension and no lighting; Turf II replacement, with extension, and no
lighting; Turf II replacement, no extension with lighting; Turf II replacement, with extension and lighting)
we are focusing our resources during the design phase on the option which does not include a vertical
extension of the field. This would include a Turf II replacement with no extension, with lighting. In
consultation with the DPW, there are significant challenges associated with doing a vertical extension of
Turf II, which include the relocation of water and sewer lines and walking paths. In addition, there may
be some conservation items that would need to be addressed with a vertical extension. All of this could
further increase the cost of the replacement. In addition, there are now legal requirements from an
athletic participation standpoint where Turf II needs to be extended.
• Based upon these discussions the School Committee directed School Department not to proceed with
obtaining pricing to expand Turf II and to continue as outlined in the update.
• The Town's Engineering Department has contracted with Activitas to complete this project. The
Engineering Department was utilized in the decision-making process in the selection of the consultants
given their expertise in this area. Facilities and the School Department will be working along with DPW
throughout this design phase.
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• Per updates received from Town Engineer Ryan Percival, Activitas has completed the survey and base
plan for Turf II, a draft scope of work has been received and reviewed by Engineering. Town Counsel
and Procurement are in the process of reviewing and finalizing the contract language.
• A formal kick-off meeting with DPW/Engineering, Facilities, School Department and Activitas was held
on Wednesday, February 6, 2019.
Presentation given by:
• John Doherty - See Attached
Finance Committee Report - given by Karen Herrick: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
Motion made by Angela Binda, Precinct 5 as follows:
Motion made by the Select Board that the Town vote to appropriate the sum of twe million two h ndFed
twenty five theusand dellaFs ($2,225,090) one million seven hundred fifty thousand dollars
($1,750,000) and to use previously authorized debt to pay for the remainder for the purpose of
making improvements to Reading Memorial High School's turf field II, including the costs of consulting
services, audits, plans, documents, cost estimates, bidding services and all related expenses incidental
thereto and necessary in connection therewith, said sum to be expended by and under the direction of the
Town Manager; and, for the purpose of meeting such appropriation, to the Town Treasurer, with the approval
of the Select Board, is authorized to borrow said sum in accordance with M.G.L. Chapter 44, Section 7(1),
or any other enabling authority; that the School Committee, Select Board, Town Manager, or any other
agency or official of the Town, is authorized to apply for a grant or grants, to be used to defray the cost of
all, or any part of, said project; and that the Town Manager is authorized to enter into any and all contracts
and agreements as may be necessary to carry out the purposes of this Article. Any premium received upon
the sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the
costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in
accordance with M.G.L. Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to
pay such costs by a like amount.
Motion to amend withdrawn
After some discussion a vote was taken on the motion as presented
2/3rd Vote Required
148 in the affirmative
1 in the negative
168 Town Meeting Members in Attendance
Motion Carried
On motion by Bill Brown, Precinct 8 it was voted that this Annual Town Meeting stand adjourned to meet at
7:30 PM at the Reading Memorial High School Performing Arts Center, on Thursday, April 25, 2019.
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Meeting adjourned at 10:04 PM with 168 Town Meeting Members in attendance.
Motion Carried
A true copy Attest:
Laura A Gemme, CMC /CMMC
Town Clerk
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The meeting was called to order by the Moderator, Alan E. Foulds, at 7:33 PM, there being a quorum present.
The Pledge of Allegiance to the Flag was said by all.
ARTICLE 20: Motion made by the Finance Committee that the Town vote to appropriate the sum of:
$117,031,807 for the operation of the Town and its Government for Fiscal Year 2020, beginning July 1,
2019, with the amount appropriated to be raised as set forth below.
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item B99 (Benefits):
$18,139,050, with the amount appropriated to be provided as follows:
Line B99 - $1,000,000 from Free Cash; $ 375,000 from Overlay and the balance from property taxes, State
aid and non-property tax local receipts
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item C99 (Capital):
$2,599,500, with the amount appropriated to be provided as follows:
Line C99 - from property taxes, State aid and non-property tax local receipts.
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item D99 (Debt):
$5,248,414, with the amount appropriated to be provided as follows:
Line D99 - from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Item D99
Note: Philip Pacino, Precinct 5 noted that he was abstaining from D99 as he owns Town Bonds
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item E99 (Vocational
Education): $452,400, with the amount appropriated to be provided as follows:
Line E99 - from property taxes, State aid and non-property tax local receipts
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item F99 (Finance
Committee Reserve Fund): $200,000, with the amount appropriated to be provided as follows:
Line F99 - from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Item F99
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item G91 (Administration
Services Wages): $1,472,300 and Line Item G92 (Administration Services Expenses): $1,512,700, with the
amount appropriated to be provided as follows:
Lines G91 and G92 - from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Items G91 and G92
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ANNUAL TOWN MEETING
Reading Memorial High School April 25, 2019
Performing Arts Center
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item H91 (Public Services
Wages): $1,500,275 and Line Item H92 (Public Services Expenses): $355,750, with the amount
appropriated to be provided as follows:
Lines H91 and H92 - from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Items H91 and H92
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item I91 (Finance Wages):
$759,625 and Line Item I92 (Finance Expenses): $158,050, with the amount appropriated to be provided
as follows:
Lines I91 and I92 - from property taxes, State aid and non-property tax local receipts
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item 191 (Public Safety
Wages): $11,217,400 and Line Item J92 (Public Safety Expenses): $522,750, with the amount appropriated
to be provided as follows:
Lines 191 and 392 - from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Items J91 and 392
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item K91 (Public Works
Wages): $2,725,275 and Line Item K92 (Public Works Expenses): $857,425, with the amount appropriated
to be provided as follows:
K92 - $25,000 from the Sale of Cemetery lots to support Cemetery expenses; and the balance of Lines K91
and K92 from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Items K91 and K92
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item K93 (Public Works -
Snow & Ice Expenses): $675,000; Line Item K94 (Public Works - Street Lighting Expenses): $164,800 and
Line Item K95 (Public Works - Rubbish Collection & Disposal Expenses): $1,693,725, with the amount
appropriated to be provided as follows:
Lines K93, K94 and K95 - from property taxes, State aid and non-property tax local receipts
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item L91 (Library Wages):
$1,390,575 and Line Item L92 (Library Expenses): $370,900, with the amount appropriated to be provided
as follows:
Lines L91 and L92 - from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Items L91 and L92
211'a
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ANNUAL TOWN MEETING
Reading Memorial High School April 25, 2019
Performing Arts Center
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item M91 (Core Facilities):
$3,117,445, with the amount appropriated to be provided as follows:
Line M91 - $100,000 from School Rental Revolving Fund; and the balance of line M91 from property taxes,
State aid and non-property tax local receipts
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item M92 (Town Buildings):
$334,800, with the amount appropriated to be provided as follows:
Line M92 - from property taxes, State aid and non-property tax local receipts
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item U99 (School
Department): $46,767,348, with the amount appropriated to be provided as follows:
Line U99 - from property taxes, State aid and non-property tax local receipts
There was some discussion for Line Item U99
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item W99 (Water
Enterprise Fund): $6,635,925, with the amount appropriated to be provided as follows:
Lines W99 - $550,000 from Water Reserves and the balance from user fees and other charges
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item X99 (Sewer Enterprise
Fund): $7,074,575, with the amount appropriated to be provided as follows:
Line X99 - $450,000 from Sewer Reserves and the balance from user fees and other charges
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item Y99 (Storm Water
Enterprise Fund): $485,800, with the amount appropriated to be provided as follows:
Line Y99 - $40,000 from Storm Water Reserves and the balance from user fees and other charges
There was some discussion for Line Item Y99
Move that the Town approve the proposed FY 2020 Budget as presented for Line Item Z99 (PEG Access):
$600,000, with the amount appropriated to be provided as follows:
Line Z99 - from user fees and other charges
There was some discussion for Line Item Z99
311' ❑
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ANNUAL TOWN MEETING
Reading Memorial High School April 25, 2019
Performing Arts Center
Move that the Town approve the proposed FY 2020 Budget, exclusive of State and county assessments:
$117,031,807
• Representing the total of all motions made under ARTICLE 20 as amended
• Funds are to be provided as set forth in said motions as amended
Background: Please see the Budget pages after this Warrant Report, which includes full details of
the FY 2020 Finance Committee budget.
Presentation given by:
Bob LeLacheur - See Attached
Finance Committee report - given by Erik Burkhart: Please see the FY 2020 Spending Scorecard
of the FY 2020 Budget document for the votes of the Finance Committee on line items in the FY 2020 budget.
The Finance Committee recommends the subject matter of Article 20 as explained by these votes at their
meeting on March 13, 2019.
Bylaw Committee Report: No report
Motion Carried
On motion by Bill Brown, Precinct 8 it was voted that this Annual Town Meeting stand adjourned to meet at
7:30 PM at the Reading Memorial High School Performing Arts Center, on Monday, April 29, 2019.
Meeting adjourned at 10:05 PM with 158 Town Meeting Members in attendance.
Motion Carried
A true copy Attest:
Laura A Gemme, CMC /CMMC
Town Clerk
4
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ANNUAL TOWN MEETING
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The meeting was called to order by the Moderator, Alan E. Foulds, at 7:33 PM, there being a quorum present.
The Pledge of Allegiance to the Flag was said by all.
Motion made by the Select Board to take Article 21, 22 and 23 out of order.
Motion Carried
ARTICLE 21: Motion made by the Select Board the Town vote to authorize the Select Board to
acquire, by purchase or gift, a parcel of real property, consisting of thirteen acres, more or less, and shown
on Reading's Tax Assessor's Map 34 as Parcel 1, for general municipal purposes on such terms as the Select
Board shall deem to be in the best interests of the Town; and to transfer $25,000 from the Sale of Real
Estate Fund to fund such purchase or acquisition.
Background: The Town is in discussions to acquire the parcel described above and shown below.
The parcel is surrounded on all sides by Conservation land in Timberneck Swamp, and the Conservation
Committee expressed strong interest in adding this parcel to the Town's inventory of land. Further discussion
is planned with the Select Board in Executive Session.
The results of this discussion will not be available for the deadline for printing the Annual Town Meeting
Warrant Report. Therefore, a supplemental handout created by Town staff for Articles 21, 22, and 23 to
provide additional information concerning each of these Articles will be made to Town Meeting members and
other interested parties at least two weeks before Town Meeting, to meet all deadlines imposed by the Town
Charter.
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Presentation given by: 1!i
• Bob LeLacheur - See Attached
• Vanessa Alvarado
Finance Committee Report - given by Erik Burkhart: At their meeting on April 29, 2019 the
Finance Committee voted 5-0 to recommend this Article to Town Meeting.
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ANNUAL TOWN MEETING
Reading Memorial High School April 29, 2019
Performing Arts Center
Bylaw Committee Report: No report
Motion made by Elaine Webb, Precinct 1 to move the question
2/3rd Vote Required
145 in the affirmative
15 in the negative
164 Town Meeting Members in Attendance
Motion to Move Question Carried
2/3rd Vote Required
152 in the affirmative
6 in the negative
164 Town Meeting Members in Attendance
Motion Carried
ARTICLE 22: Motion made by the Select Board that the Town vote to authorize the Select Board to
acquire, by purchase or gift, a parcel of real property, consisting of thirteen and 99/100 (13.99) acres, more
or less, and shown on Reading's Tax Assessor's Map 35 as lot 133 and more particularly described as Parcel
2 in a deed to Dorothy M. Zanni, William R. Zanni and Marie F. Gagnon, Trustees of the Zanni Reading Trust
u/d/t dated December 31, 2018 recorded in the Middlesex South District Registry of Deeds in Book 72124,
Page 437; and as Lot 170-3 on a plan recorded with the Middlesex South District Registry of Deeds as Plan
#49(2-3) of 1996, for general municipal purposes on such terms as the Select Board shall deem to be in
the best interests of the Town; and to transfer $550,000 from the Sale of Real Estate Fund and $200,000
from the Reading Ice Arena account to fund such purchase or acquisition.
Background: The Select Board held an Executive Session on February 13th to discuss strategy with
respect to interests in real estate and the Town subsequently issued a Request for Proposals (RFP) for the
Acquisition of Real Property pursuant to M.G.L chapter 30B section 16. That RFP may be viewed at
https://www.readingma.gov/operations/procurement-office/pages/19-17-acquisition-of-real-property.
Results from the RFP are due just before another Select Board Executive Session scheduled for March 26tH
The results of the RFP and subsequent Select Board Executive Session meeting will not be available for the
deadline for printing the Annual Town Meeting Warrant Report. Therefore, a supplemental handout created
by Town staff for Articles 21, 22, and 23 to provide additional information concerning each of these Articles
will be made available to Town Meeting members and other interested parties at least two weeks before
Town Meeting, to meet all Town Charter imposed deadlines.
Presentation given by:
• Bob LeLacheur - See Attached
• Vanessa Alvarado
Finance Committee Report - given by Erik Burkhart: At their meeting on April 29, 2019 the
Finance Committee voted 5-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
21P a
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ANNUAL TOWN MEETING
Reading Memorial High School April 29, 2019
Performing Arts Center
Motion made by Tony D'Arezzo, Precinct 2 to amend as follows:
for general municipal purposes on such terms as the Select Board shall deem to be in the best interests of
the Town; and to transfer X0;000 $400,000 from the Sale of Real Estate Fund and $200,000 from the
Reading Ice Arena account to fund such purchase or acquisition.
Motion to amend does not Carry
Motion made by Karl Weld, Precinct 7 to move the question
2/3rd Vote Required
142 in the affirmative
17 in the negative
164 Town Meeting Members in Attendance
Motion to Move Question Carried
2/3rd Vote Required
148 in the affirmative
9 in the negative
164 Town Meeting Members in Attendance
Motion Carried as Presented
ARTICLE 23: Motion made by the Select Board that the Town vote to authorize the Select Board to
acquire, by purchase or gift, a parcel of real property, consisting of ten acres, more or less, and shown on
Reading's Tax Assessor's Map 41 as Lot 59, for general municipal purposes on such terms as the Select
Board shall deem to be in the best interests of the Town; and to transfer $25,000 from the Sale of Real
Estate Fund to fund such purchase or acquisition.
Background: The Town is in discussion to acquire the parcel described above and shown below. The
parcel is in Cedar Swamp and is surrounded on all sides by Conservation land, Town owned land (the Reading
Ice Arena on Symonds Way), land owned by the Reading Rifle & Revolver Club, and by Camp Curtis Guild.
Further discussion is planned with the Select Board in Executive Session.
3
242
ANNUAL TOWN MEETING
Reading Memorial High School April 29, 2019
Performing Arts Center
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The results of this discussion and the Select Board's corresponding Executive Session discussions will not
be available for the deadline for printing the Annual Town Meeting Warrant Report. Therefore, a
supplemental handout created by Town staff for Articles 21, 22, and 23 to provide additional information
concerning each of these Articles will be made available to Town Meeting members and other interested
parties at least two weeks before Town Meeting, to meet all Town Charter imposed deadlines.
Presentation given by:
• Bob LeLacheur - See Attached
• Vanessa Alvarado
Finance Committee Report - given by Erik Burkhart: At their meeting on April 29, 2019 the
Finance Committee voted 5-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
After some discussion a vote was taken
2/3rd Vote Required
153 in the affirmative
4 in the negative
164 Town Meeting Members in Attendance
Motion Carried
ARTICLE 16: Motion made by the Select Board that the Town vote to appropriate the sum of four
million dollars ($4,000,000) for the purpose of making security improvements to various Town and School
Department buildings, including the costs of consulting services, audits, plans, documents, cost estimates,
bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum
to be expended by and under the direction of the Town Manager; and, for the purpose of meeting such
appropriation, the Town Treasurer, with the approval of the Select Board, is authorized to borrow said sum
in accordance with M.G.L. Chapter 44, Section 7(1), or any other enabling authority; that the Select Board,
41P a g c
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ANNUAL TOWN MEETING
Reading Memorial High School April 29, 2019
Performing Arts Center
School Committee, Town Manager, or any other agency or official of the Town, is authorized to apply for a
grant or grants, to be used to defray the cost of all, or any part of, said project; and that the Town Manager
is authorized to enter into any and all contracts and agreements as may be necessary to carry out the
purposes of this Article. Any premium received upon the sale of any bonds or notes approved by this vote,
less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be
applied to the payment of costs approved by this vote in accordance with M.G.L. Chapter 44, Section 20,
thereby reducing the amount authorized to be borrowed to pay such costs by a like amount.
Background: Respectfully, Town Meeting will receive far less information on this project than is
typical. The details of the building security improvements are held very tightly among only a handful of
employees including the Superintendent, School CFO, Town Manager, Facilities Director/Assistant Director
and Police department. At present we have hired two firms, one an expert in municipal building security and
the other an Owner's Project Manager (by good fortune the latter is the same OPM that oversaw the Library
Building project). The detailed information is also very tightly held by these two parties.
The documents produced for this project contains sensitive information relating to the security or safety of
persons, buildings, and other critical infrastructure within the Town of Reading. Because releasing these
documents may significantly jeopardize the safety and security of the public, these documents are exempt
from release pursuant to Exemption (n) of the Public Records Law, M.G.L. c.4, s.7(26)(n).
Debt authorization is requested at this time in order to be able to proceed with different aspects of the
project as needed. The Town's share of the project is planned to be the already approved $500,000 and an
additional $4.0 million of debt. These amounts are incorporated in the FY20 budget that is presented to
Town Meeting for approval.
However, the motion on the floor may be for a larger amount, either in April 2019 or at some future Town
Meeting, in order to add state grant funds to the project should they become available.
This background is replicated from the Town Manager's Budget discussion about capital in the Shared Costs
section.
Building Security Improvements:
Funding Appropriated Next Decision Step Funding Planned
FY19 Budget-
November'18Town
Meeting repurpose to April'19Town
design&project mgmt Meeting $4 mil/10yr debt
Debt Authorization&
$500,000 FY20Budget in capital plan
This topic will be reviewed in an Executive Session on April 11, 2019. The Select Board, School Committee,
Board of Library Trustees and the Finance Committee have been invited to attend. As in the previous
Executive Session, full details will not be shared for security reasons, but a lot of progress on process has
been accomplished by town and school staff that will be reviewed.
This building security capital project remains the highest priority of both the Superintendent and the Town
Manager. November 2018 Town Meeting approved a change in the purpose of $500,000 already approved
in FY19 to be shifted to School &Town building security design services, instead of starting with a renovation
of the Dispatch Center. Allison Jenkins, our Town & School Procurement Officer, described the designer
selection law M.G.L. chapter 7C, sections 44-57, to the elected boards. The Town Manager adopted these
51 r .,
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ANNUAL TOWN MEETING
Reading Memorial High School April 29, 2019
Performing Arts Center
on behalf of the Town Departments, and the School Committee has adopted these for the School
Department. We are using this process for this project.
• The change approved at November 2018 Town Meeting has allowed for the hiring of an Owners Project
Manager and to assist in hiring a designer. As a reminder, projects estimated to over $1.5 million require
public agencies to hire an OPM.
• To date the Town advertised through the RFQ (request for qualifications) process facilitated by Facilities
and Town Procurement with representation from the School Department on the selection committee.
The contract was awarded to STV of Newton, Massachusetts. The OPM assigned is familiar with the Town
of Reading and worked as the OPM on the Reading Public Library building project.
• The Director of Facilities has had preliminary meetings with the OPM to discuss the scope of services as
well as to review the prior work and report completed by TRC.
• The next steps in the process are to advertise for design services, select a designer and then have a
schematic design completed with a cost estimate. The target is to have this information available for
November 2019 Town Meeting.
Finance Committee Report - riven by Erik Burkhart: At their meeting on April 29, 2019 the
Finance Committee voted 5-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
Presentation given by:
• Bob LeLacheur - See Attached
• John Doherty - See Attached
After some lengthy discussion a motion was made by Vanessa Alvarado, Select Board to table the subject
matter.
Counted Vote
81 in the affirmative
60 in the negative
164 Town Meeting Members in Attendance
Motion to Table Carried
On motion by Bill Brown, Precinct 8 it was voted that this Annual Town Meeting stand adjourned to meet at
7:30 PM at the Reading Memorial High School Performing Arts Center, on Thursday, May 2, 2019.
Meeting adjourned at 9:55 PM with 164 Town Meeting Members in attendance.
Motion Carried
A true copy Attest:
Laura A Gemme, CMC /CMMC
Town Clerk
6
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ANNUAL TOWN MEETING
Reading Memorial High School May 2, 2019
Performing Arts Center
The meeting was called to order by the Moderator, Alan E. Foulds, at 7:35 PM, there being a quorum present.
The Pledge of Allegiance to the Flag was said by all.
Motion made by the Vanessa Alvarado, Precinct 5 to take Article 16 off the Table.
Motion Carried
ARTICLE 16: Motion made by the Select Board that the Town vote to appropriate the sum of four
million dollars ($4,000,000) for the purpose of making security improvements to various Town and School
Department buildings, including the costs of consulting services, audits, plans, documents, cost estimates,
bidding services and all related expenses incidental thereto and necessary in connection therewith, said sum
to be expended by and under the direction of the Town Manager; and, for the purpose of meeting such
appropriation, the Town Treasurer, with the approval of the Select Board, is authorized to borrow said sum
in accordance with M.G.L. Chapter 44, Section 7(1), or any other enabling authority; that the Select Board,
School Committee, Town Manager, or any other agency or official of the Town, is authorized to apply for a
grant or grants, to be used to defray the cost of all, or any part of, said project; and that the Town Manager
is authorized to enter into any and all contracts and agreements as may be necessary to carry out the
purposes of this Article. Any premium received upon the sale of any bonds or notes approved by this vote,
less any such premium applied to the payment of the costs of issuance of such bonds or notes, may be
applied to the payment of costs approved by this vote in accordance with M.G.L. Chapter 44, Section 20,
thereby reducing the amount authorized to be borrowed to pay such costs by a like amount.
Background: Respectfully, Town Meeting will receive far less information on this project than is
typical. The details of the building security improvements are held very tightly among only a handful of
employees including the Superintendent, School CFO, Town Manager, Facilities Director/Assistant Director
and Police department. At present we have hired two firms, one an expert in municipal building security and
the other an Owner's Project Manager (by good fortune the latter is the same OPM that oversaw the Library
Building project). The detailed information is also very tightly held by these two parties.
The documents produced for this project contains sensitive information relating to the security or safety of
persons, buildings, and other critical infrastructure within the Town of Reading. Because releasing these
documents may significantly jeopardize the safety and security of the public, these documents are exempt
from release pursuant to Exemption (n) of the Public Records Law, M.G.L. c.4, s.7(26)(n).
Debt authorization is requested at this time in order to be able to proceed with different aspects of the
project as needed. The Town's share of the project is planned to be the already approved $500,000 and an
additional $4.0 million of debt. These amounts are incorporated in the FY20 budget that is presented to
Town Meeting for approval.
However, the motion on the floor may be for a larger amount, either in April 2019 or at some future Town
Meeting, in order to add state grant funds to the project should they become available.
This background is replicated from the Town Manager's Budget discussion about capital in the Shared Costs
section.
Building Security Improvements:
246
ANNUAL TOWN MEETING
Reading Memorial High School May 2, 2019
Performing Arts Center
Funding Appropriated Next Decision Step Funding Planned
FY19 Budget-
November'18 Town
Meeting repurpose to April'19Town
design &project mgmt Meeting $4 mil/10yr debt
Debt Authorization&
$500,000 FY20Budget in capital plan
This topic will be reviewed in an Executive Session on April 11, 2019. The Select Board, School Committee,
Board of Library Trustees and the Finance Committee have been invited to attend. As in the previous
Executive Session, full details will not be shared for security reasons, but a lot of progress on process has
been accomplished by town and school staff that will be reviewed.
This building security capital project remains the highest priority of both the Superintendent and the Town
Manager. November 2018 Town Meeting approved a change in the purpose of $500,000 already approved
in FY19 to be shifted to School &Town building Security design services, instead of starting with a renovation
of the Dispatch Center. Allison Jenkins, our Town & School Procurement Officer, described the designer
selection law M.G.L. chapter 7C, sections 44-57, to the elected boards, and the Town Manager adopted
these on behalf of the Town Departments, and the School Committee has adopted these for the School
Department. We are using this process for this project.
• The change approved at November 2018 Town Meeting has allowed for the hiring of an Owners Project
Manager and to assist in hiring a designer. As a reminder, projects estimated to over $1.5 million require
public agencies to hire an OPM.
• To date the Town advertised through the RFQ (request for qualifications) process facilitated by Facilities
and Town Procurement with representation from the School Department on the selection committee.
The contract was awarded to STV of Newton, Massachusetts. The OPM assigned is familiar with the Town
of Reading and worked as the OPM on the Reading Public Library building project.
• The Director of Facilities has had preliminary meetings with the OPM to discuss the scope of services as
well as to review the prior work and report completed by TRC.
• The next steps in the process are to advertise for design services select a designer and then have a
schematic design completed with a cost estimate. The target is to have this information available for
November 2019 Town Meeting.
Presentation given by:
• Bob LeLacheur - See Attached
• John Doherty
• David Clark
• Joe Huggins
• Gail Dowd
• Vanessa Alvarado
Finance Committee Report - given by Erik Burkhart: At their meeting on April 29, 2019 the
Finance Committee voted 5-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
Motion made by Dan Ensminger, Precinct 7 to move the question
2/3rd Vote Required
102 in the affirmative
45 in the negative
151 Town Meeting Members in Attendance
Motion to Move Question Carried
21 ' a
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ANNUAL TOWN MEETING
Reading Memorial High School May 2, 2019
Performing Arts Center
2/3rd Vote Required
135 in the affirmative
11 in the negative
151 Town Meeting Members in Attendance
Motion Carried
ARTICLE 17: Motion made by the Select Board that the Town vote to appropriate the sum of four
million five hundred thousand dollars ($4,500,000) for the purpose of replacing the Auburn Water Tank,
including the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all
related expenses incidental thereto and necessary in connection therewith, said sum to be expended by and
under the direction of the Town Manager; and, for the purpose of meeting such appropriation, the Town
Treasurer, with the approval of the Select Board, is authorized to borrow said sum in accordance with M.G.L.
Chapter 44, Section 8(4), or any other enabling authority; that the Select Board, Town Manager, or any
other agency or official of the Town, is authorized to apply for a grant or grants, to be used to defray the
cost of all, or any part of, said project; and that the Town Manager is authorized to enter into any and all
contracts and agreements as may be necessary to carry out the purposes of this Article. Any premium
received upon the sale of any bonds or notes approved by this vote, less any such premium applied to the
payment of the costs of issuance of such bonds or notes, may be applied to the payment of costs approved
by this vote in accordance with M.G.L. Chapter 44, Section 20, thereby reducing the amount authorized to
be borrowed to pay such costs by a like amount.
Background: The Town is proposing to replace the existing Auburn Street water tank. The existing
750,000-gallon elevated steel water tank was constructed in 1953 and is approximately 110 feet in height. The
tank's exterior was last painted in 1998 (outside) and 1996 (interior). Over the years the tank has showed signs
of deterioration and recent inspections have revealed numerous issues including structural problems,
overcrowded catwalks, and tank corrosion. A life cycle cost analysis was performed and determined replacement
tank that did not need regular painting was more economic when compared to continued tank maintenance.
3 1 P ❑
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ANNUAL TOWN MEETING
Reading Memorial High School May 2, 2019
Performing Arts Center
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The tank will be replaced with a new composite elevated tank (CET). The CET is comprised of a glass fused
to steel tank atop a concrete column and will be designed to fit four cell carriers in a manner that will not
affect the maintenance and integrity of the tank. Composite tanks are manufactured to reduce future
maintenance and increase longevity. The new tank will be located in the same location as the existing tank
and will be designed to meet the 750,000 gallon capacity required. The total estimated cost of this project
is $ 4,500,000.
Presentation given by:
• Bob Lel-acheur - See Attached
Finance Committee Report - given by Paula Perry: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
Motion made by Carolyn Whiting, Precinct 7 to amend as follows:
The replacement tank is to be designed and constructed to fit up to three cell carriers.
Motion Does Not Carry
After some discussion a vote was taken
2/3rd Vote Required
138 in the affirmative
1 in the negative
151 Town Meeting Members in Attendance
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ANNUAL TOWN MEETING
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Performing Arts Center
Motion Carried as Presented
ARTICLE 18: Motion made by the Select Board that the Town vote to appropriate the sum of one
million dollars ($1,000,000) for the purpose of making Grove Street water main improvements, including
the costs of consulting services, audits, plans, documents, cost estimates, bidding services and all related
expenses incidental thereto and necessary in connection therewith, said sum to be expended by and under
the direction of the Town Manager; and, for the purpose of meeting such appropriation, the Town Treasurer,
with the approval of the Select Board, is authorized to borrow said sum in accordance with M.G.L. Chapter
44, Section 8(5), or any other enabling authority; that the Select Board, Town Manager, or any other agency
or official of the Town, is authorized to apply for a grant or grants, to be used to defray the cost of all, or
any part of, said project; and that Town Manager is authorized to enter into any and all contracts and
agreements as may be necessary to carry out the purposes of this Article. Any premium received upon the
sale of any bonds or notes approved by this vote, less any such premium applied to the payment of the
costs of issuance of such bonds or notes, may be applied to the payment of costs approved by this vote in
accordance with M.G.L. Chapter 44, Section 20, thereby reducing the amount authorized to be borrowed to
pay such costs by a like amount.
Background: In 2006 the Town decommissioned its water treatment plant and began purchasing
water from the Massachusetts Water Resources Authority (MWRA). This change has effectively shifted the
dynamics of the water distribution system which required the Town to conduct a hydraulic study. In 2012,
Weston and Sampson Engineering prepared a new Water System Master Plan Report that re-evaluated the
town's distribution system based on the current hydraulics. Weston and Sampson found that switching the
main source of water from the north to the south altered the flow path of the water and combined with a
system comprised of approximately 29% of unlined cast iron pipe, has caused several system deficiencies
including inadequate carrying capacity and decreased flow rates. These deficiencies contribute to weaker
fire flows, increased water age and minor water quality issues in the northern part of Town.
Over the past year Grove Street has experienced decreased chlorine residuals due to both extended water
age and unlined cast iron pipe. The Town is proposing to clean and cement-line approximately 1,500 linear
feet (LF) of 12-inch cast iron (CI) water main from Meadowbrook Golf Club to Strout Avenue and replace
approximately 950 linear feet of 6-inch CI with 8-inch cement-lined ductile iron pipe from Strout Avenue to
the end of Grove Street. The total estimated cost of this project is $1,000,000.
Presentation given by:
• Bob LeLacheur — See Attached
Finance Committee Report — given by Dan Dewar: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
2/3rd Vote Required
Declared Unanimous
151 Town Meeting Members in Attendance
Motion Carried
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ARTICLE 19: Motion made by the Select Board that the Town vote to accept and expend such sum
of money as may be available to the Town pursuant to Chapter 90 Section 34 of the Massachusetts General
Laws as reimbursement for the costs of repair, construction, maintenance or preservation of the Town's
roads and bridges and other related costs that qualify under the State Aid Highway Guidelines adopted by
the Massachusetts Department of Transportation; and to authorize the Town Treasurer, with the approval
of the Board of Selectmen, to borrow said sum in anticipation of such reimbursement, in accordance with
Chapter 44 Section 6 of the Massachusetts General Laws.
Background: This is an annual article whereby Town Meeting is asked to grant permission for the
Town to accept additional roadway maintenance from the State, called Chapter 90 funding. Annual funding
has been at the $600,000 area for many years, with exceptions when the state has surplus funds to allocate
to this purpose. Proposed funding for FY20 is $593,159.
Presentation given by:
Bob LeLacheur — See Attached
Finance Committee Report — given by Shawn Brandt: At their meeting on March 13, 2019 the
Finance Committee voted 7-0 to recommend this Article to Town Meeting.
Bylaw Committee Report: No report
2/3rd Vote Required
Declared Unanimous
151 Town Meeting Members in Attendance
Motion Carried
ARTICLE 24: On motion by the Bylaw Committee it was voted that the Town amend the General
Bylaw as follows:
1. Amend Article 1, General Provisions, as follows:
a. By deleting from Section 1.10.16 the term "his" and inserting, in place thereof, the term "that
person's."
2. Amend Article 2, Town Meeting, as follows:
a. By deleting from Section 2.2.1, Rule 5 the text "shall stand when speaking as they are able, shall
respectfully address the Moderator, shall not speak until recognized by the Moderator, shall state his
name and precinct, shall confine himself to the question under debate and shall" and inserting, in
place thereof, the text "shall: stand when speaking as able; respectfully address the Moderator;
refrain from speaking until recognized by the Moderator; state that person's name and precinct;
speak only to the question under debate and."
b. By deleting from Section 2.2.1, Rule 6 the text"he has been" and inserting, in place thereof, the text
"being."
c. By deleting from Section 2.2.1, Rule 8 the text "Any non-Town Meeting Member may speak at a
Town Meeting having first identified himself to the Moderator. A proponent of an article may speak
on such article only after first identifying himself"and inserting, in place thereof, the text"Non-Town
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Meeting Members may speak at a Town Meeting having first identified themselves to the Moderator.
Proponents of an article may speak on such article only after first identifying themselves."
d. By deleting from Section 2.2.1, Rule it the text "the fact of his interest or his employer's interest"
and inserting, in place thereof, the text "any such interest."
e. By deleting from Section 2.2.1, Rule 13 the text"appears to him. If the Moderator is unable to decide
the vote by the show of hands, or if his decision" and inserting, in place thereof, the text "visually
appears. If the Moderator is unable to decide the vote by the show of hands, or if the decision about
the vote."
f. By deleting from Section 2.2.1, Rule 13, the text "he shall determine the question by ordering a
standing vote, and he shall appoint tellers to make and return the count directly to him"and inserting,
in place thereof, the text "the Moderator shall determine the question by ordering a standing vote,
and shall appoint tellers to make and return the count."
g. By deleting from Section 2.2.4.1 the text "the mover has given notice of his intention to make such
a motion" and inserting, in place thereof, the text "notice of the movant's intention to make such a
motion is given."
h. By deleting from Section 2.2.4.3 the term "he" and inserting, in place thereof, the term "the Town
Clerk."
i. By deleting from Section 2.2.6 the term "Chairman," wherever it appears, and inserting, in place
thereof, the term "Chair."
j. By deleting from Section 2.2.6 the term "Chairmen"and inserting, in place thereof, the term "Chairs."
k. By deleting from Section 2.2.7.1 the term "his" and inserting, in place thereof, the term "that
Member's."
I. By deleting from Section 2.2.7.2 the text "Chairman of each precinct or his designee" and inserting,
in place thereof, the text "Chair of each precinct or a designee thereof."
m. By deleting from Section 2.2.9 the term "Chairman", wherever it appears, and inserting, in place
thereof, the term "Chair."
3. Amend Article 3, Town Offices and Town Officers, as follows:
a. By deleting from Section 3.3.1.2 the term "Chairman," wherever it appears, and inserting, in place
thereof, the term "Chair."
b. By deleting from Section 3.3.1.4 the text "his."
c. By deleting from Section 3.3.2.3 the term "Chairman" and inserting, in place thereof, the term
"Chair."
d. By deleting from Section 3.3.2.4 the term "his" and inserting, in place thereof, the term "that
member's."
4. Amend Article 5, Conduct of Town Business, as follows:
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a. By deleting from Section 5.2 the term "he"and inserting, in place thereof, the term "that settlement."
b. By deleting from Section 5.4.1.3 the text "his criminal history record from the Police Department.
Should the record subject seek to amend or correct his record, he must take appropriate action to
correct said record, which action currently includes" and inserting, in place thereof, the text "that
record from the Police Department. Should the record subject seek to amend or correct that record,
appropriate action may include."
c. By deleting from Section 5.4.1.4 the text "his or her" and inserting, in place thereof, the text "the
applicant's."
5. Amend Article 6, Financial Procedures, by deleting from Section 6.3.4 the term "his" and inserting, in
place thereof, the term "the party's."
6. Amend Article 7, Regulations on the Use of Private Land, as follows:
a. By deleting from Section 7.1.3 the term "his"and inserting, in place thereof, the term "that person's."
b. By deleting from Section 7.2.4 the term "Chairman," wherever it appears, and inserting, in place
thereof, the term "Chair."
c. By deleting from Section 7.2.6.4 the term "Chairman" and inserting, in place thereof, the term
"Chair."
d. By deleting from Section 7.2.7 the text "Chairperson of the Commission of his intent to issue such
an order" and inserting, in place thereof, the text "Chair of the Commission that such order will
issue."
e. By deleting from Section 7.3.4.3 the text "his or her" and inserting, in place thereof, the text "that
member's."
f. By deleting from Section 7.3.4.3 the term "Chairman" and inserting, in place thereof, the term
"Chair."
g. By deleting, from Section 7.3.4.4 the text "his or her" and inserting, in place thereof, the text "that
member's."
h. By deleting from Section 7.3.4.5 the term "Chairman" and inserting, in place thereof, the term
"Chair."
i. By deleting from Section 7.3.5.4 the term "Chairman," wherever it appears, and inserting, in place
thereof, the term "Chair."
j. By deleting from Section 7.3.7.12 the term "Chairman" and inserting, in place thereof, the term
"Chair."
k. By deleting from Section 7.6.2.3 the text "Every person licensed under the provisions of this bylaw
shall cause his name and the number of his license to be printed or placed" and inserting, in place
thereof, the text "All persons licensed under the provisions of this bylaw shall print their name and
license number."
AIS'
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I. By deleting from Section 7.9.2.8 the term "man-made" and inserting, in place thereof, the term
"artificial."
m. By deleting from Section 7.9.2.11 the term "man-made" and inserting, in place thereof, the term
"constructed."
7. Amend Article 8, Public Order, as follows:
a. By deleting from Section 8.1.2 the term "chairman" and inserting, in place thereof, the term "chair."
b. By deleting from Section 8.5.2.2 the term "him."wherever it appears, and inserting, in place thereof,
the term "that person."
c. By deleting from Section 8.5.4 the text "he has first obtained a permit from the Select Board, and
unless he" and inserting, in place thereof, the text "that person has first obtained a permit from the
Select Board and."
d. By deleting from Section 8.5.5.2 the text"No person shall refuse entry to any building owned by him
after receipt of written request from the Select Board or its designee," and inserting, in place thereof,
the text "After receipt of a written request from the Select Board or its designee, no person shall
refuse entry into any building owned by that person."
e. By inserting into Section 8.5.5.2 the word "building" immediately prior to the text "owner may be
billed."
f. By deleting from Section 8.5.7 the term "manhole" and inserting, in place thereof, the term "utility
access hole."
g. By deleting from Section 8.5.8 the text "person, or his designee or agent," and inserting, in place
thereof, the text "person or designee or agent thereof."
h. By deleting from Section 8.6.8 the term "his premises" and inserting, in place thereof, the term "the
property."
i. By deleting from Section 8.7.4.1 the term "his" and inserting, in place thereof, the term "its."
j. By deleting from Section 8.8.2.1.4 the text "its owner or keeper shall have the tag in his or her
possession and available for inspection" and inserting, in place thereof, the text "the dog's owner or
keeper shall possess such a tag and make it available for inspection upon request."
k. By deleting from Section 8.9.2 the term "his" and inserting, in place thereof, the term "official."
I. By deleting from Section 8.9.4.2 the text "or have in his possession" and inserting, in place thereof,
the text "or possess."
m. By deleting from Section 8.9.4.3 the text "or have in his possession" and inserting, in place thereof,
the text "or possess."
n. By deleting from Section 8.9.8.4 the term "his" and inserting, in place thereof, the term "that
person's."
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o. By deleting from Section 8.9.8.5 the text "his designee (the Chief), may in his" and inserting, in
place thereof, the text "a designee thereof (the Chief), may in the Chief's."
p. By deleting from Section 8.9.9.4 the text "his designee" and inserting, in place thereof, the text "a
designee thereof."
q. By deleting from Section 8.9.9.4 the text "The Chief of Police shall cause to be kept in his office
accurate records" and inserting, in place thereof, the text"Accurate records shall be kept in the Chief
of Police's Office."
r. By deleting from Section 8.9.9.4 the text "carry upon his person" and insert, in place thereof, the
text "carry upon that person."
s. By deleting from Section 8.9.9.5 the text "his residence address set forth in the" and inserting, in
place thereof, the text "the residence address set forth in the Certificate holder's."
t. By deleting from Section 8.10.1.2 the term "he" and inserting, in place thereof, the term "that
person."
u. By deleting from Section 8.10.7 the text "If the Building Inspector determines the building to be
unsafe, he" and inserting, in place thereof, the text "Upon determining that a building is unsafe, the
Building Inspector."
v. By deleting from Section 8.12.2.4 the term "man-made" and inserting, in place thereof, the term
"constructed."
Presentation given by:
Jeff Struble - See Attached
Background: Town Meeting passed an Instructional Motion directing the Bylaw Committee in
conjunction with the Select Board to remove gendered language from the General Bylaw. The Bylaw
Committee has completed its work. This Article proposes to adopt the Bylaw Committee's suggested changes
and to amend the General Bylaw with new gender-inclusive text.
Finance Committee Report: No report
Bylaw Committee Report - given by Jeff Struble: On January 30, 2019 the Bylaw Committee
voted 4-0 to recommend this Article to Town Meeting.
Motion made by Nicholas Boivin, Precinct 7 to amend as follows:
By deleting from Section 5.4.1.3 the text"his criminal history record from the Police Department. Should
the record subject seek to amend or correct his record, he must take appropriate action to correct said
record, which action currently includes" and inserting, in place thereof, the text"that subjects criminal
history record from the Police Department. Should the record subject seek to amend or correct that
record, appropriate action may include."
Motion Does Not Carry
Motion Carried as Presented
101
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ARTICLE 25: On motion by the Bylaw Committee it was voted that the Town amend the General
Bylaw as follows:
1. By deleting Section 5.4.4, Effective Date, in its entirety.
2. By deleting from Section 7.1.11 the text "of of" and inserting, in place thereof, the text "of."
3. By deleting from Sections 8.1.5, 8.1.6 and 8.1.7, wherever it appears, the term 'therefore" and
inserting, in place thereof, the term "therefor."
Presentation given by:
• Jeff Struble - See Attached
Background: During its review of the General Bylaw to remove gendered language, the Bylaw
Committee identified five Bylaw provisions that had minor errors in language. Those errors did not involve
gendered language, so they could not be included in Article 24 of this Warrant. They are included in this
separate "cleanup" Article for that purpose.
Finance Committee Report: No report
Bylaw Committee Report - given by Jeff Struble: On January 30, 2019 the Bylaw Committee
voted 4-0 to recommend this Article to Town Meeting.
Motion Carried
ARTICLE 26: Motion made by the Select Board that the Town vote, pursuant to Section 2-6 of the
Reading Home Rule Charter, to declare the seats of certain Town Meeting Members to be vacant and remove
certain described persons from their position as Town Meeting Members for failure to take the oath of office
within 30 days following the notice of election or for failure to attend one-half or more of the Town Meeting
sessions during the previous year.
Town Meeting Members Attendance
Total of 2 Town Meetings resulting in 3 evenings of attendance
Listed below are those who attended 1 evening or less
First
Precinct Name Middle Last Name Term Total Precinct Vote
1 John J Arena 2021 0 Remove from List - Remain a TM Member
1 Sheila M Mulroy 2021 1 Remove from List - Remain a TM Member
2 Francis Burke 2020 1 Remove from List - Remain a TM Member
2 Peter G Coumounduros 2021 0 Remain on List - Remove from TM
2 David Wayne Decker 2021 1 Remove from List - Remain a TM Member
2 Gretchen Latowsky 2020 0 Remove from List - Remain a TM Member
2 Meagon N Putney 2020 0 Remove from List - Remain a TM Member
3 Danica L Medeiros 2020 1 Remove from List - Remain a TM Member
4 Lynne H Cameron 2020 0 Remove from List - Remain a TM Member
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4 Hubert R James Jr 2020 1 Remove from List - Remain a TM Member
4 Daniel John McCarthy 2020 1 Remove from List - Remain a TM Member
5 Erin K Calvo-Bacci 2020 1 Remove from List - Remain a TM Member
5 Patrick P O'Sullivan 2021 0 Remove from List - Remain a TM Member
6 James E Bonazoli 2021 1 Remove from List - Remain a TM Member
6 Robert L Mandell 2020 1 Remove from List - Remain a TM Member
7 Kerry C Dunnell 2021 1 Remove from List - Remain a TM Member
7 Linda M Phillips 2021 1 Remove from List - Remain a TM Member
120 Town Meeting Members had perfect attendance in 2018
Motion Carried as Amended
Motion made by Vanessa Alvarado, Select Board that Article 3 be removed from the table
Motion Carried
ARTICLE 3: Motion made by the Select Board to choose all other necessary Town Officers and
Special Committees and determine what instructions shall be given Town Officers and Special Committees,
and to see what sum the Town will vote to appropriate by borrowing or transfer from available funds, or
otherwise, for the purpose of funding Town Officers and Special Committees to carry out the instructions
given to them, or take any other action with respect thereto.
Instructional Motion 1 — Parcel of Land
Motion made by John Lippitt, Precinct 7
Direct the Select Board, School Committee and any other bodies or individuals considering the use of the
parcel of land near the Burbank Ice Arena recently authorized for purchase by the Town of Reading by Article
22 of the 2019 Annual Town Meeting to include as an option for its use the construction of an Early Childhood
Center or any other approach that would allow the school system to expand kindergarten and pre-
kindergarten enrollment and to reduce or eliminate the use of temporary classrooms at the elementary
schools. In addition, the school space study should incorporate these possibilities.
Instructional Motion 1 Carried
Instructional Motion 2 — Reading Security Committee
Motion made by John Lippitt, Precinct 7
Direct the Select Board, School Committee and any other relevant bodies to consider and make
recommendations on the membership of a Reading Security Committee that would review and make
recommendations on the ways to achieve appropriate, cost-effective security at the Town's schools and
school facilities (e.g. athletic fields) as well as town government buildings and facilities. Said Reading
12Ir .,
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Security Committee should include maximum feasible participation by elected officials in town and Town
Meeting Members, as well as members of the public, especially school security teams and parents of school-
aged children. Furthermore, a goal of the Committee should be to share as much information and
assessment of progress on town security with elected bodies and the public as is prudent and possible.
Motion made by Ian Charles Brown, Precinct 8 to move the question
2/3rd Vote Required
87 in the affirmative
24 in the negative
151 Town Meeting Members in Attendance
Motion to Move the Question Carried
Instructional Motion 2 Does Not Carry
Instructional Motion 3 — Authorized Debt Policy
Motion made by Angela Binda, Precinct 5
Move that Town Meeting instruct the Finance Committee to examine authorized but unused debt and to
develop a policy regarding if and when it should be reviewed by Town Meeting, and revoked or replaced by
a new vote and a new authorization. Such a policy should be presented to Town Meeting in a warrant article
at the November 2019 Town Meeting.
Instructional Motion 3 Carried
Instructional Motion 4 — Authorized Debt Birch Meadow
Motion made by Angela Binda, Precinct 5
Move that Town Meeting instruct the Select Board to present a warrant article at the April 2020 Town
Meeting which revokes the Birch Meadow field lighting debt authorization, OR reauthorizes the debt for the
remaining four fields, OR authorizes the use of the debt for general Birch Meadow Masterplan improvements.
Such a warrant article will be developed by the Select Board, working with the Recreation Committee and
the Birch Meadow Master Plan Subcommittee.
Instructional Motion 4 Carried
Instructional Motion 5 — Charter Change
Motion made by Dan Ensminger, Precinct 7
13IP a
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Move to instruct the By-Law Committee to consider for approval the following Amendment to the Reading
Home Rule Charter. Said Amendment shall be presented first to the November 2019 Subsequent Town
Meeting for approval, then to the Reading voters at the 2020 Town Election:
Amend Section 2.6 "Vacancies" to delete the following language:
"If any person elected as a Town Meeting Member fails to attend one-half or more of the total Town Meeting
sessions within one year preceding the most recent Annual Town Election, his seat may be declared vacant
by a majority vote of the Town Meeting. The Board of Selectmen shall place an Article on the Annual Town
Meeting Warrant to remove any such Town Meeting Member from office. At least seven (7) days prior to the
Annual Town Meeting, the Town Clerk shall notify any such Town Meeting Member that he may be removed
from office, provided, however, that such notice shall be deemed adequate if mailed postage prepaid to the
Town Meeting Member's last known address."
Instructional Motion 5 Does Not Carry
Vanessa Alvarado, Select Board moved to adjourn the 2019 Annual Town Meeting adjourn sine die at 11:11
PM with 151 Town Meeting Members in attendance.
Motion Carried
A true copy Attest:
Laura A Gemme, CMC /CMMC
Town Clerk
14
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