HomeMy WebLinkAbout2020-02-03 Housing Authority Minutes rr;T' A�
Town of ReadingMeeting Minutess
Board - Committee - Commission - Council: f[iJ i i." .
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Housing Authority
Date: 2020-02-03 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Board Meeting Version: Final
Attendees: Members - Present:
Richard Robbins, Timothy Kelley, Marie Hanson,
Members - Not Present:
Charles Adams, Diane Cohen
Others Present:
Julie M. Johnston, Secretary/Executive Director
Minutes Respectfully Submitted By: Julie M. Johnston, Secretary/Executive Director
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING February 3. 2020
A regular business meeting of the Reading Housing Authority was held on Monday,
February 3, 2020 in the Community Room of the Reading Housing Authority, Reading,
MA. Chair, Richard Robbins, called the meeting to order at 5:30 p.m.
Members Present: Richard Robbins, Timothy Kelley, Marie Hanson
Members Absent: Charles Adams, Diane Cohen
Others Present: Julie M. Johnston, Executive Director
Minutes Move Timothy Kelley Second Marie Hanson
Vote 3-0
20-065 VOTED: To accept for the record the Minutes of the Regular Business
Meeting of January 6, 2020, as presented.
Finances Move Timothy Kelley Second Marie Hanson
Vote 3-0
20-066 VOTED: To approve the check-roll/bill-roll for January 2020 Accounts Payable
Checks numbered 8100 through 8140, as presented.
Finances Move Timothy Kelley Second Marie Hanson
Vote 3-0
20-067 VOTED: To approve the Payroll Register for January 2020, as presented.
Finances Move Timothy Kelley Second Marie Hanson
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Vote 3-0
20-068 VOTED: To approve the Section 8 Voucher Program wire transfer for February
2020 in the amount of$135,347.86, as presented.
Finances Move Timothy Kelley Second Marie Hanson
Vote 3-0
20-069 VOTED: To certify receipt of FY20 monthly operating statements for all RHA
programs for the six months ending December 31, 2019.
Capital Improvement Plan Move Timothy Kelley Second Marie
Hanson Vote 3-0
20-070 VOTED: To approve the Reading Housing Authority Capital Improvement
Plan for Fiscal Years 2021 through 2025, as presented.
Contract for Fee Accounting ServicesMove Timothy Kelley Second Marie
Hanson Vote 3-0
20-071 VOTED: To authorize the Executive Director to sign the awarded Contract for
Fee Accounting Services with Fenton, Ewald & Associates, P.C. Certified Public
Accountants of Needham, Massachusetts, as presented.
FY2021-2023 Formula Funding Contract Amendment#5 for Work Plan #5001
Move Timothy Kelley Second Marie Hanson Vote 33=0
20-072 VOTED: To approve and sign Amendment #5 of the Contract for Financial
Assistance in the amount of $156,661.00 in order to fund and extend the contract
dates of service from June 30, 2021 to June 30, 2023.
Director's Report/Program Update -
Vacancy Report: Two (2) vacant units at Tannerville. One (1) Administrative Transfer
due to tenuous situation between residents at Tannerville; offered and accepted, RHA
to pay relocation costs.
Section 8 Housing Choice Voucher Program Update: 102 Vouchers Leased through
02/2020.
Maintenance Work Orders from 07/0112019 to 01131/2020: Total count of 510.
Light Pole Installed: RMLD installed replacement light pole in front of
administration/community building.
Tenant Issue: On 01/21/2020, Director was notified of possible problem with bedbugs
in Building 8, unit #8. NW Pest Control onsite 01/23 to do visual inspection, identified
bedbugs in units 8, 7, 3 & 4. Scheduled Bedbug Heat Treatment for affected units and
chemical treatment in common hallways for 01129; 8:00 a.m. Cost for four units $7,000
negotiated to $6,800. Notified fire alarm company and fire department to take heat
detectors offline during treatment. We will receive invoice from fire alarm company.
Reporting Requirements: A list of January events and reporting submittals for HUD,
DHCD, Town, and RHA Website was presented.
Annual Audit: Onsite portion of HUD and AUP audit taking place on 02/10 through
02/12/2020.
Capital Improvement Plan: Director held a DCHD required meeting for Tannerville
residents on 02/03/2020 at 10:00 a.m. to discuss upcoming capital improvement
projects. CIP plans were also shared with 689 Development at Bancroft Street.
Residents comments were discussed and taken into consideration prior to vote to
approve as presented.
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Capital Improvement Projects Update: Lockset Replacement Project at Tannerville
completed 01/30/2020 with punch list items. Joe Costello, RHA Maintenance, planning
a schedule to install new Thermostats.
RHA Owned Properties: Director and Maintenance conducted a site visit on
01/30/2020 of RHA units at Old Reading Schoolhouse. Certificate of Occupancy
expected to be issued on 02/26/2020. Anticipate lease updates of April 1, 2020.
Annual Town Report for 2019: Board reviewed Annual Town Report for 2019
activities, as presented, for submission.
NEXT BOARD MEETING: March 2, 2020; April 6, 2020
20-073 VOTED TO ADJOURN: 6:35 P.M. Move Timothy Kelley Second Marie
Hanson Vote 3-0
Respectfully submitted,
.X ton
Julie M. Johnston
Secretary/Executive Director
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