HomeMy WebLinkAbout2020-01-06 Housing Authority Minutes rrTown of Reading
Meeting Minutes
f A.
Board - Committee - Commission - Council:
Housing Authority 2029 FEB -4 PH I: 26
Date: 2020-01-06 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Board Meeting Version: Final
Attendees: Members - Present:
Richard Robbins, Timothy Kelley, Marie Hanson, Charles Adams, Diane
Cohen
Members - Not Present:
None
Others Present:
Julie M. Johnston, Secretary/Executive Director
Minutes Respectfully Submitted By: Julie M. Johnston, Secretary/Executive Director
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING January 6 2020
A regular business meeting of the Reading Housing Authority was held on Monday,
January 6, 2020 in the Community Room of the Reading Housing Authority, Reading,
MA. Chair, Richard Robbins, called the meeting to order at 5:30 p.m.
Members Present: Richard Robbins, Timothy Kelley, Marie Hanson, Charles Adams,
Diane Cohen
Members Absent: None
Others Present: Julie M. Johnston, Executive Director
Minutes Move Timothy Kelley Second Marie Hanson
Vote 4-0
20-059 VOTED: To accept for the record the Minutes of the Regular Business
Meeting of December 2, 2019, as presented.
Finances Move Diane Cohen Second Marie Hanson
Vote 4-0
20-060 VOTED: To approve the check-roll/bill-roll for December 2019 Accounts
Payable Checks numbered 8072 through 8099, as presented.
(Charles Adams attended meeting at 5:37 p.m.)
Finances Move Marie Hanson Second Timothy Kelley
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Vote 5-0
20-061 VOTED: To approve the Payroll Register for December 2019, as presented.
Finances Move Timothy Kelley Second Marie Hanson
Vote 5-0
20-062 VOTED: To approve the Section 8 Voucher Program wire transfer for January
2020 in the amount of$127,560.70, as presented.
Finances Move Timothy Kelley Second Diane Cohen Vote 5-0
20-063 VOTED: To certify receipt of FY20 monthly operating statements for all RHA
programs for the four months ending November 30, 2019.
Director's Report/Prouram Update -
Vacancy Report: One unit vacant at Tannerville. Applicant reviews in process.
Section 8 Housing Choice Voucher Program Update: 102 Total Vouchers Leased
through 01/2020.
Maintenance Work Orders from 07/01/2019 to 12/31/2019: Total Count: 451
Completed: 449 Incomplete: 2
RHA Maintenance has begun work on Entry Guard Replacement Project.
Reporting Requirements: A list of December events and reporting submittals for
HUD, DHCD, Town and RHA Website was presented. Element Care has permission to
use Community Room for presentation to Tannerville residents in early spring.
Incident Report: RHA Maintenance, Joe Costello, while plowing during snowstorm on
12/3/19 accidentally backed the 2016 Ford F250 truck into the corner of the
administration building causing damage to driver side taillight and fender. Insurance
issued RHA $1197.50, after$500 deductible.
Formula Funding Award: RHA was awarded $75,546 for FY2023 for capital
improvements.
Annual Audit: Auditors, (Marcum), have begun gathering data for FY2019 audit. They
are scheduled to be onsite 02/10 through 02/12/2020.
Capital Improvement Projects: Lockset Replacement Project - Notice to Proceed
signed at Pre-Construction meeting establishes completion date 02/05/2020.
Thermostat Replacement Project - Thermostats being shipped to RHA from HZ
Electric Supply. Once received will schedule dates/times for RHA Maintenance, Joe
Costello, to begin installation on overtime hours. Joe's overtime labor will be
reimbursed by DHCD.
RHA Owned Properties: Old Reading Schoolhouse condominium construction
continues. Tentatively scheduled to receive Certificate of Occupancy by 02/01/2020.
NEXT BOARD MEETING: February 3, 2020; March 2, 2020
20-064 VOTED TO ADJOURN: 6:07 P.M. Move Timothy Kelley Second Diane
Cohen Vote 5-0
Respectfully submitted,
Ju&At Pfimian
Julie M. Johnston
Secretary/Executive Director
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