The URL can be used to link to this page

Home My WebLink About2019-12-10 Permanent Building Committee Minutes rt'mA Town of Reading Meeting Minutes Board - Committee - Commission - Council: (-,G Permanent Building Committee 27 PH i° It Date: 2019-12-10 Time: 6:00 PM Building: Reading Police Station Location: Conference Room Address: 15 Union Street Session: Purpose: General Business Version: Attendees: Members - Present: Patrick Tompkins, Brad Congdon, John Coote, Kirk McCormick, Nancy Twomey Members - Not Present: Mike Bean, Greg Stepler Others Present: Joe Huggins, Facilities Director, Kevin Cabuzzi, Assistant Facilities Director, Dr. John Doherty, Superintendent of Schools Minutes Respectfully Submitted By: Topics of Discussion: Meeting called to order at 6:05 PM. Pat Tompkins noted a change to agenda to allow Dr. Doherty to discuss enrollment study. Minutes from last meeting reviewed and approved with amendment @ 6:09 PM. Dr. Doherty discussed the Town of Reading Elementary Schools Master Planning Report. (See attached handout) Page 8 of handout, top slide, Birch Meadow: Yellow shaded area is projected growth and orange area represents current deficit. This holds true for all slides of all school footprints shown. Neither represents an actual footprint of a proposal structure or addition or new area. Schemes on page 13 of handout shows where shaded areas that represent current foot print of building and yellow shading represents additions or new building. Dr. Doherty pointed out how the study shows that the Killam Elementary School site is the most logical and advantageous to develop. Pat Tompkins spoke to how he views the study as an enrollment study - not a design study. John Coote noted that the PBC is to be approached about a particular project. The PBC does not initiate their own involvement. There was discussion as to when the PBC should be involved in whatever the answer is to the enrollment issue. The PBC does not feel they should be the ones to decide which "scheme' should be the one chosen. Page 1 1 The PBC feels that community input is needed on which "schemes" will or will not work. Pat Tompkins suggested Dr. Doherty note schemes addressing removal of PreK - K from High School vs schemes that do not. Dr. Doherty left @ 7:12 PM. The group discussed future meeting dates. (Attachment to be added to the minutes.) The group walked the Police Station @ 7:25 PM. Meeting adjourned @ 8:12 PM. Page 1 2 2020 PBC Meeting Dates-Proposed All days are Monday and meetings will start at pm. Locations TBD. January 6 February 3 March April 6 May 4 June 1 July 6 or 13 August 3 September 14 October 5 November 2 December 7 Town of Reading Elementary Schools Master Planning Report (A AGENDA Project Purpose Background and Assumptions Existing Conditions T, Enrollment and Space Needs Planning Options Conclusion and Next Steps 12/10/2oi� Project Purpose • Enrollment projections • Determine space needs: • For Enrollment • For Educational Program • Develop multiple schemes for Town Evaluation • Plan for next 20 years • Acknowledge Pre-K program Enrollment }� • Modest Increases • Data from NESDEC • Current Enrollment: 1854 • Projected Enrollment: 1969 • Growth Distribution • Most growth at Killam, Birch Meadow (approx. 40-60 each) • Mild growth at Barrows, Eaton (8-10 each) • Negligible growth at Wood End (3 or fewer) 2 12/10/2019 Background and Assumptions Schools and Districts jxl'w 3 12/10/2019 Enrollment Town of Reading School Enrollment School Killam Birch Wood End Alice Joshua Eaton Totals Meadow Barrows Current(2019) 412 377 30S 374 386 1854 Enrollment Projected f20291 472 410 308 383 396 1969 Enrollment Net Change +60 +33 +3 +9 +30 +11S Aa numbers are based w projections from NESDEC Program Standards • Massachusetts School Building Authority standard: • 60 sf/student academic core spaces • 160 sf/student per gross building area oTown is, on average, 23 sf/student short: 1854 students X 23 sf 42,652 sf • Space required for increased enrollment • Additional space for program changes 4 12/10/2019 Current Programmatic Status Town of Reading SCIOare Footage per Student School Killam Birch Wood End Alice Joshua Average Meadow Barrows Eaton Current 412• 377 305 374• 386' 370 Enrollment Gross Building 58,000 58,000 60,000 57,000 50,000 56,600 Area(sf.) Sf. Per student 140 127 196 152 129 148 (excl. W.E.) Includes modular classrooms Pre-Kindergarten - Approximately 110 Pre-K students • Currently at High School o Not Advantageous • Expected to be -175 over next 10 years • Growth of approx. 65 students • Projection not official, Pre-K enrollment is at will • Proportionately, Pre-K growth is most extreme 5 12/10/2019 Full Day Kindergarten 5 to 14 14 Special Education 1 6 9 Full Slza Classrooms 10 Full Sae Classrooms Programs (Not Including learning 6 Inclusion Classrooms 6Inclusion Classrooms Callers) 35mall Classrooms 3Small Classrooms 815E Preschool 5 ] 8 8 Program Changes Since 2005 and Future Needs (Based on Current Trends) air Existing Conditions 6 12/10/2019 All Schools Total Enrollment: 1854" Total Classrooms: 91 " J.e.lO� WAYW� M EM yeY.Ngn JWUFJIm FYwiYf•Jotl EIwYYYAM r EYiYYe Ftlml 9YnvYf YAW fY�ur YAW 1 � 'excluding Pre-K students excluding modular classrooms Killam School (}� Current Enrollment: 419 Pre-K Enrollment: 0 Capacity: 412 Constructed: 1969 Renovated: N/AJ,W.Ma E1.0,487 achw 7sue, .Yq MYY:M,000 W. 7 12/10/2019- Birch 2/10/2019Birch Meadow School Current Enrollment: 391 �r Pre-K Enrollment: 0 Capacity: 400 Constructed: 1964 Renovated: 1994 yin` TpY1 BUItlYp MY: b,�r�4u raw. 6B4O0D�1. wnmu Wood End School Current Enrollment: 308 Pre-K Enrollment: 30 Capacity: 359 Constructed: 2003w Renovated: NIA wesrq�rsmmea a 12/10/2019 Alice Barrows School Current Enrollment: 384 Pre-K Enrollment: 0 Capacity: 380 Constructed: 1964 Renovated: 2005 sE i Joshua Eaton School (}� Current Enrollment: 396 �\ / Pre-K Enrollment: 0 Capacity: 402 b M�EYn Constructed: 1948 �-weaow Renovated: 1994 �W �W 9 12/10/2019 Constraints °" • Limitations in current districts _ • Cycle of building renovation/needs a • Awareness of middle school districting Constraints • Wood End difficult to expand • Constraints on access roads Wood End is currently the only school that meets MSBA guidelines for sf./student 10 12/10/2019 Constraints }� • Not practical to expand l< at: • Joshua Eaton • Alice Barrows • In order for these schools to meet recommended sf./student guidelines, it w_ [ may be necessary to reduce current enrollment < nmrmu 11 12/10/2019 Assumptions }� • Pre-K students at High School is not advantageous • Assumes 175 Pre-K students over next 10 years • Modular classrooms are not a long-term solution • Used as necessary during construction period • Redistricting is acceptahle • Account for Middle School districts • Interest in "downsizing" to four sites • All graphics are representative areas, not design options • All estimates are based on approximate cosUsf. • Estimates are in 2019 dollars, and have not been adjusted for inflation .nvu• Initial Findings }) • Not practical to expand at all sites • Structurally not feasible to add a 2nd floor to any school • Only redistricting will not solve Town's problems • Not advantageous to move 5th grade to middle schools • Would require additional staff to meet increased enrollment • Requires additional core and programmatic space • Additional classroom & facilities space 0 10 classrooms at Parker 8 classrooms at Coolidge 12 12/10/2019 Scheme A • 2-story, 725 student school • Scheme Cost on the Killam site • $52 million ECC • Redistricting to absorb • $69 million TPC growth from other schools • Capacity total: 2,020 students Does not address Pre-K AW.Ifib EYq W1er WaeCEM W Y.Ynm JeYw E+on nn,n.rWLwl FlmwYar� _ EMYWrylalaol flnlwNpYTool anwJYYBAeM f � I �W 14Yn 1� 1a .S.I�m Scheme B (}� • 2-story 660 student school on Scheme Cost: Killam site • $66 million ECC • House Eaton growth, +150 • $66 million TPC Pre-K students • Capacity Total: 2,000 Addition to Birch Meadow school ' • Absorbs Barrows growth J.AMIIm WftlI� Weo1 EM nb Y.YYmw !tele EYen EMnrYy&Aod Eewner Edaq GmYIM ENed EYeINrytrl�oW EWnrYYy BdWpl 4@P4 S t 13 12/10/2019 Scheme C • Killam gutted, renovated into 500 • Scheme Cost: student school • $46 million ECC • Addition to Birch for additional • $60 million TPC growth ' Capacity: 2,006 students • Increase enrollment at Wood End, lower enrollment at Eaton Does not address Pre-K J.w.YrE eIrtAWWE• WW EM ube9Egn 1Mu•EENn FY.yYyEliaM EYmnYp6JOW FYnWYr YAM EI�,.rYryBMM EIn,Eby&btl C L Il woad Era Scheme F (}� • Birch Meadow demolished/ vacated Scheme Cost: • Killam demolished, new 650 student school $79 million ECC • Addition to Wood End for town growth, $102 million TPC making it 630 student school Capacity Total. 1,971 • Redistrict/lower enrollment at AB, JE Does not address Pre-K J.W."M EYN wd1.w Wa w AY.WY•mn JYMIEton EImMryENM FWwMry Ea•'Jal EWnwYr ENM SkW EGM B-.b,ftw r � I 1 1 \ I _ MO WaW End 1 NS WwOEM 1 14 1.2/1.0/2019 Scheme G }) • New 760 student school at Killam • Scheme Cost • Addition to Wood End to become a 660 $92 million ECC student school $120 million TPC • Demolish Birch Meadow and redistrict • Capacity: 2,100 students • Pre-K classrooms at Killam, Wood End J.W.XYn a�NYWo+E We w �W Y.B�mn JpMu�FYan B."'saw fim Eaieel _WrM'BYwal 0�4 EM1nnbry 6]wY 1 ` MOWZE EM .0 wam E.ie iummn Scheme H }) • Demolish Birch Meadow, new 430 Scheme Cost: student Pre-K and K school Ess million ecc • Killam becomes new 650 student alta million TPC school J.N.YYn YYNlll W Wme EM I1kJY.Y JUIm EYun aYn.d.EwnY E4rWEYoloal EIYnYYw&Fool a...YY ftw a.. lion Y I � 1 � I HSBM VE. 1 �� t � 1 MEYim N�evx �BtM 11WNw ,W YNiWYM ' norma 1s 12/10/2019 Use of the Killam Site • Appears to be the most 41 logical site for development • Features prominently in all schemes • Largest enrollment increase in Killam District • Only school on East side of town _ • Centrally Located • Only school with no renovation. �• • Built in 1969 • Existing systems issues umm�. Conclusions and Next Steps 16 12/10/2019 Conclusions (}� • Not advantageous to rent space • Not possible to exclusively re-district • Not practical to build an addition onto each building • Multiple sites cannot accommodate more construction • Expanding at a single site creates an overly large school MSBA Process (}� wr dar ,/ 17 12/10/2019 Timeline }) • Eligibility Period/Preparation ..... ... ......... ... ... 270 days • Project Team (OPM, Designer) ..... ... ...... ....... 150 days • Feasibility Study ...... ..........I. ... ... .. ...... ....... 300 days • Schematic Design ...... ... .. ...... ...... ............ ..... 75 days • Project Scope & Funding ... .. ...... ... ...... ........... 90 days • Final Design ... ............ ... I.. ... .. ... ... ... .............. 1 year • Construction ...... ...... ......... ... ... ... ... ......I........ 1 .5 year Total= 3.8 years �imun• Next Steps }) • Select the Town's preferred option • File a Letter of Interest • Direction Town intends to go • Ranked priorities to consider Yit 4 " ••'�• : "" YYf 18 12/10/2019 Appended Scheme B }� J.W.YIYn EMYWvn WwE EM i11w Y.BYJwE J.M.EYon lMiwWll BfJtM EYmnW EYInY EIYMnW ENoaI EMxmYyldwol EYmEIW EYIaoI I- 1 I 30R(pl4m M39N� ^90 NIkm umnd�a 19 12/10/2019 Non-Advantageous Schemes—D (}� • Renovate Killam, move Pre-K & K to new site • All current elementary schools become grade 1-5 • 6 silos fm the Tuwu to manage • Additional staffing required for a new site • The cost of bussing and of utilities would also increase J.W.KIN. BFT YM1Tn WixiEM 11M Y.BT T• JwMT ENw, 5"Miii.8[hwl _ Elnwb!(,&Awl . .. Hmnb�E•AaW __. pwwpry&heol_ _ g.a•wsaoa- l I L�. Non-Advantageous Schemes—E (}� • Killam demolished, 660 student 3PK-1•t grade school • Other 3PK classes housed at Wood End et it • 20.000 sf. Addition to Birch Meadow to accommodate growth • Large amount of redistricting • Requires increased number of administrative/custodial staff JIN.M. mhWYeo W EN id kd.B JWu•Fabn __EdwM FMnI•MIYhM FY•�MTEEdT01 aMiminYe:haN EMwWrBawW � t ✓ 1 ,FKWa~iJ FN I- 20 CONTACT US Cr / GIENAPP ARCHITECTS In