HomeMy WebLinkAbout2019-12-02 Housing Authority Minutes Town of Reading
i Meeting Minutes
Board - Committee - Commission - Council:
2ii20 Jho, 23 PP' U 54
Housing Authority
Date: 2019-12-02 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Regular Meeting Version: Final
Attendees: Members - Present:
Richard Robbins, Chair; Timothy Kelley, Vice-Chair; Marie Hanson,
Treasurer; Charles Adams,
Members - Not Present:
Diane Cohen, Assistant Treasurer
Others Present:
Julie M. Johnston, Executive Director/Secretary
Minutes Respectfully Submitted By: Julie M. Johnston, Executive Director/Secretary
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING December 2 2019
A regular business meeting of the Reading Housing Authority was held on Monday, December 2,
2019 in the Community Room of the Reading Housing Authority, Reading, MA. Chair, Richard
Robbins, called the meeting to order at 5:30 p.m.
Members Present: Richard Robbins, Timothy Kelley, Marie Hanson, Charles Adams
Members Absent: Diane Cohen
Others Present: Julie M. Johnston, Executive Director
Minutes Move Timothy Kelley Second Marie Hanson Vote 4-0
20-052 VOTED: To accept for the record the Minutes of the Regular Business Meeting of
November 4, 2019, as presented.
Finances Move Timothy Kelley Second Marie Hanson Vote 4-0
20-053 VOTED: To approve the check-roll/bill-roll for November 2019 Accounts Payable Checks
numbered 8048 through 8071, as presented.
Finances Move Marie Hanson Second Timothy Kelley Vote 4-0
20-054 VOTED: To approve the Payroll Register for November 2019, as presented.
Finances Move Marie Hanson Second Timothy Kelley Vote 4-0
20-055 VOTED: To approve the Section 8 Voucher Program wire transfer for December 2019 in the
amount of$128,245.90, as presented.
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Finances Move Marie Hanson Second Charles Adams Vote 4-0
20-056 VOTED: To certify receipt of FY20 monthly operating statements for all RHA programs for
the four months ending October 31, 2019.
Policy: Resident Chanes for Services or Repairs Move Timothy Kelley Second Marie Hanson
Vote 4-0
20-057 VOTED: To approve the updated list of Resident Charges for Services or Repairs effective
March 1, 2020.
Directors Report/Program Update -
Vacancy Report: All units leased up to date. PMR Audit results reviewed, no findings. Areas of
operational guidance addressed. No further action required.
Section 8 Housing Choice Voucher Program Update: 103 Total Vouchers leased up for 11/01/19;
SEMAP score of 96%, High Performer, for FYE 06/2019. Correspondence sent to HUD addressing
Indicator#5 deficiency. No further action required.
Maintenance Work Orders from 07/01/2019 to 11/30/2019: Total Count: 385; Completed: 382,
Incomplete:3
Next Step Ministries volunteers are planning to build gazebos at Tannerville this summer with
materials provided by RHA. Capital Improvement Plan (CIP) expected to be presented at February
2020 Board Meeting for review.
Reporting Requirements: A list of November events and reporting submittals for HUD, DHCD,
Town, and RHA Website was presented. Tannerville Holiday Luncheon will be held on 12/18/19 at
noon, catering provided by Fusilli's restaurant.
Resident Charges for Services or Repairs: Updated charge list will be provided to residents at all
properties prior to effective date 03/01/2020. Updated list will be discussed at annual meeting for
Tannerville residents in February.
RHA Owned Properties: Old Reading Schoolhouse condominium construction continues. Town
Inspector now requires common area flooring installed prior to issuing partial occupancy which delays
occupancy at least through 01/31/2020.
NEXT BOARD MEETING: January 6, 2020; February 3, 2020
20-058 VOTED TO ADJOURN: 6:44 P.M. Move Timothy Kelley Second Marie Hanson Vote
4-0
Respectfully submitted,
Julie M. Johnston
Secretary/Executive Director
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