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Home My WebLink About1979-08-27 Board of Public Works Minutes August 27, 1979 ' Meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:00 P. M. Present were Chairman Price, Secretary Cowell , Board Mem- bers Testa, DeHart and Wood and Assistant Superintendent McIntire, and Town Counsel H. Theodore Cohen. Minutes of the meetings of July 30, 1979 and August 6, 1979 were accepted with amendments. The Board met with Mr. Thomas Southworth of McNeil Associates developer of a housing area for lower income elderly within the Town of Reading. Mr. Southworth presented the plan he wished to have approved by the Board explaining however, there were three items he wished to discuss. First, Mr. Southworth questioned the real need for a gate valve at Main Street as the installation charges for this will be in the area of $4,000.00 and it was felt this was a costly item if it was not absolutely necessary. Assis- tant Superintendent McIntire explained that the purpose of the ' gate valve was to enable the Town, in the event of a problem with the water supply on Main Street, to close the gate and supply water to the development via Pearl Street thereby preventing loss of water to the project at all times. Mr. Southworth agreed to the installation of the gate valve, and secondly, agreed to grant ease- ments to the Town fifteen feet either side of the water and sewer lines throughout the development and thirdly, grant a sewer easement from Collins Avenue through the swamp in the vicinity of the stone wall . It was agreed that Mr. Southworth would have these three points indicated on the plan and contingent upon that agreement the Board approved the plan. It was voted 5-0. Bids were received on July 26, 1979 for Cold Planing Bitum- inous Concrete surfaces and were rejected. The contract was rebid on August 16th and again only one bid was received. The original bid was $2,000 a day while the second bid was $1 ,800 per day. It was moved, seconded and voted to award Contract 79-18 Cold Planing ' Bituminous Concrete to the only bidder Trimount Bituminous Products Company at $1 ,800 a day subject to their ability to provide a proper performance bond, the amount of the contract not to exceed $6,000.00 Mr. Eugene Gentile appeared before the Board and questioned the legal notice as published in the Chronicle. He was particularly , interest in the fees charged commercial people. Mr. Gentile was informed that the item was incorrect regarding the fees for business and commercial disposal haulers as at this time the Board has not voted to increase the fees from the present level . Mr. Gentile was also informed that the Board of Public Works will hold a pub- lic hearing in the Fall of 1979 and all permit holders will be notified. The Board instructed Assistant Superintendent McIntire to notify Mr. Joseph Alpedo of these facts. Read memorandum from the Engineering Division concerning Con- tract 79-19, Rubberized Chip Seal , recommending that all bids be rejected due to the price and omit this process for the current fiscal year. The Engineering Division indicated the work may be performed in a more cost effective manner by the Infra-Red Heater Method according to bid results received on August 23, 1979. It was moved, seconded and voted to reject all bids received for Rubber- ized Chip Seal . The Board reviewed and discussed bids received on August 23 ' on Repairing of Bituminous Concrete Roadway and Sidewalks by Infra-Red Heater Method, as follows: E. B. Rotondi and Sons, Inc. . . . . . . . $ 5,430.00 Felix A. Marino Co. , Inc. . . . . . . . . . . 5,850.00 Mr. McIntire indicated that an investigation of the quality of work performed by Rotondi and Sons, Inc. was favorable and Mr. DeHart indicated that both companies have performed work for the City of Malden and he would recommend either or both. Mr. Cowell moved, it was seconded and voted to award the contract for Repair- ing of Bituminous Concrete Roadway and Sidewalks by Infra-Red Heater Method to E. B. Rotondi and Sons, Inc. of Winchester, Ma. , in accordance with their bid of $5,430.00 as submitted on August 23, 1979. It was moved, seconded and voted to postpone action on Cement Lined Ductile Iron Pipe. Meeting adjourned temporarily and following a meeting of the Board of Survey reconvened at 8:40 P. M. ' The Board met with Mr. David K. Blake, Vice-President of Weston and Sampson . Engineers, Inc. , who designed the street sewers Minutes - continued August 27, 1979 and interceptor sewer to the M.D.C. in Woburn. Mr. Blake indicated that Mr. Gerald J. Pittorin6, owner of Pitt Pipeline, who did the work on the Interceptor Sewer to Woburn feels there are four items for which he should receive compensation and Weston and Sampson Engineers, Inc. have recommended no compensation. Mr. Blake went on to state that the Town of Reading has an outstanding balance with Weston and Sampson Engineers, Inc. as follows: Street Sewer Contract. . . . . . . . . . . $ 24,863.96 Interceptor. . . . . . . . . . . . . . . . . . . 21 .00 Total amount outstanding. . . . . . . . , 1 Mr. Blake indicated that Weston and Sampson Engineers, Inc. and the Town of Reading entered into a contract for engineering ser- vices for the interceptor and street sewers and payment for these services was not in any way contingent upon state and federal fund- ing. The Chairman agreed to check with the Town Accountant and investigate the availability of funds, obtain an opinion from Town Counsel as to the Town' s position concerning the alleged indebted- ness of $46,416.96 and to draft a letter to the E. P. A. in an attempt to obtain additional funding. If funds are not available at this time and Town Counsel finds that the Department does in- deed owe the sum to Weston and Sampson Engineers, Inc, and funds are not forthcoming from E.P.A. , the Board will go to Town Meet- ing and request an appropriation to cover the expense. Chairman Price left the Board Room for a moment and Secretary Cowell assumed the Chair. The Board read letter from Patrick F. Bruno advising the Board of his intent concerning the installation of water and sewer systems on Pleasant Road (a 40' private way off Governor ' s Drive) . Mr. Bruno has 6 lots (#18-19-20-21-22-23) with a total of - 150 ' fronting on Pleasant Road, a paper street, and before it is possible for him to build it will be necessary for him to obtain a building permit from the Building Inspector and approval from the Conservation Commission. Assistant Superinten- dent McIntire suggested that it might be possible for Mr. Bruno to obtain 20' of frontage on Governor ' s Drive by dividing Pleasant Road down the center. It was moved, seconded and voted to accept the aforementioned as a point of information as no action was required at this time. Chairman Price re-entered the Board Room and requested the Board go into Executive Session to discuss a matter of personnel with the intent of returning to open session. The Board was polled as' as follows: Mrs. Wood - In favor Mr. DeHart - " " Mr. Testa - " Mr. Cowell - Mr. Price - The Board reconvened in open session and Chairman Price re- quested the records show that Mr. William Winkler and the Board of Public Works have effected a consent to negotiate a settlement satisfactory to both sides, along with certain terms. The Board reviewed memorandum from John Agnew, Executive Secretary to the Board of Selectmen and copy of letter from the Atlantic Food Hart concerning the parking lot to the rear of the market. It was moved, seconded and voted to notify Mr. Agnew that the Master Drainage Study indicates additional drainage is needed in the area but funds to accomplish any drainage work this year are not available, nor are funds availanle for resurfacing the parking lot: also, the department will prepare a plan of the most feasible locations for all parking spaces in the parking lot and when this has been accomplished line striping will be done. Read letter from Arthur J. Reynolds, Jr. of 33 Hillside Road concerning water usage and dumping on Town property by Town forces. The Board directed Assistant Superintendent McIntire to check the area where materials are being dumped and respond to Mr. Reynold' s letter. The Board read Petition from residents of Summer Avenue re- questing that the drainage system between Main Street and Bear Hill Road be increased. The Board requested Assistant Superin- tendent McIntire respond to the letter advising Mrs Manning that funds are not available for drainage work in their area during the current year but that the Board will take it into consider- ation when the budget for FY-81 is prepared. Chairman Price indicated that at the last meeting the Board voted to close the parks from sunset to sunrise, but he had learned while the Chief-of-Police is in accord that something should be done to improve the bahavioral pattern in the parks he would prefer a set hour as it would make the restriction more J Minutes - continued August 27, 1979 easily enforceable. Mr. Cowell moved that the Board amend its previous vote to close the parks from sunset to sunrise the following day to, close the parks at 10: 30 P.M. until sunrise the following day. There was no second. Mr. Cowell then moved that the parks be closed at 10:00 P.M. until sunrise the following day. Mr. DeHart seconded and it was voted 3-2 (Mr. Testa and Mrs. Wood opposed) . Mr. Testa questioned the cost to the Town for the signs to be painted and when made aware the estimate was $1 ,900. he suggested strongly that the signs be made up at the Board of Public Works Garage during the winter months as a cost saving effort. The Board signed the Pay Roll for the period ending August 24, 1979, the Bill Roll dated August 31 , 1979 and Commitment Sheet for sewer frontage in the amount of $1 ,418.20 and sewer house connections in the amount of $1 ,633.60 or a total of $3,051 .80. Meeting adjourned at 11 :30 P.M. R fully submitte�_ Y Secretar .&w,:; a/./ /n='•�/z SEH'/C�E.S PuctchASE ?rdPosA�s Ga:/i Pddy 2 Pum�TNo/ts 2Yck+ Tru.'�5 / ✓mr / I"JSfi+ o- Z'a! - 94 '1574 GG7Sf.D0 7S /✓oSf, "d7Z 965.GD - ,4Z 'L/445.5• GGd/34 7S/✓•� >' =+� '{//S6G• 6G +o�GZo.Qo �a�.✓ft/dam!/ .f . O/Y�o 7oyi, /cy,I✓r.,l. 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'7!Y/�L Pc�c�L..cALJ"C� ., to zlll 5/str jfi��/J y c v-jq, �Izeti 6i:�Lp7, L icy etla) e� r-y /✓Lr..C�N /-raL� �//K L(!9��tnC . 3sGC�ncLILO'�.:ifaCty�l�ci+y �� ,ro� t-+� %1•c- l�..o-�� %il.�c� .ie /��/lla�vr+¢r.�to I/ Ts r/lc��JJ%c>cx A6-4 J _, e %!w LL12`6L,) Itsdc-e'�ivPa� ,pi � 04 Zi ,` L' LE�yE Pllc'PLs{1C. /2fz'rFw iWn ri7uti o s� �j��rGl(t r` .sY/� l� lwe, ��/!-c/2`z6/s(r' .Cc'v�>> L[r/c,.��ApsC�-Ki �✓�.Cytc.[�il� tf' exv® o�t n� ct�v`/.�»/ n 1Fo•/� yi1.a.{ac ,�Lr��6n�tdP`uac. ..dtia�/ 'a ff A— CQLr-YC�� 7�uLe Ja lfr/ �6_ �•�'�"��./ �'�.v� m !G' G3rJ0 _. _ . ... r/ dc- /k'Sy[/dLYns'wLj CCY/LF,//r+.G/ ..C,� L(/VG3L�Ll�CtL�iZ��jr(clirri ' �coM ,4FAli>N ems yL/�//., '/Vr• �i1)'�LLLM �CLI�c- Ld. dJc'fC6L w.11C. Yl��ycbct"/.N h - o�' T�`��'A.7VaCrl� �7« CIO.uGClftNrt2�7Lu-- /zo,on qct o7ltt��T�`� lrSa,�c��lS�is�. o��a=o a. /jt 2 eHs.2 LY�G /d1 � ..w dc� /97f �.ti�-=•�n 7`.� €rte d�oa.oc� f�a.zl D 3�c�k�e��i• LEASING rIn conversations and reading there appear to be 3 conditions that make a leasing a greement more beneficial than a purchase;l. ) lack of adequate maintenance facility and/or personnel - necessitating large expenditures to remedy condition, 2, ) sudden large increase in the number of pieces of equipment needed combined with tight money, 3. ) money obtained for purchase by borrowing and not directly from the tax levy. The Town of Reading does not fall into any of these categories. Looking at the Lease Bid Proposal submitted by McCarthy Municipal Leasing Company, the only company to provide such a bid, there are several factors to be considered. On page 1 par. 4 it is stated "We are unable to provide two (2') dump trucks as specified." In the equipment package for PYf80 these vehicles were most necessary to BPW operations . Specifi- cations for these vehicles were either omitted or unacceptable. The insurance coverage (p.9) far exceeds what we now have and any increase would be at an increased premium outside the stated lease cost ps would be the^tit ling, reg�stre ti oun,�a`nd licensing of all equipment (p,8) and rA. the payment of a performance bond (p.12 N) . There are other factors throughout the proposal that seem to detract from the advisability of entering this agreement. The comparison of stated lease cost and the purchase plus maintance(labor a nd material) cost show the purchase cost to be less. Therefore I recommend the purchase of vehicles in PY180. I also vecommend the BPW examine the advisability of a lease arrangement again in FY182 to determine what if any changes have been made and if those changes have enhanced the proposal sufficiently to make a change in policy advisable. G.F.W. 9/21/79