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HomeMy WebLinkAbout1979-07-09 Board of Public Works Minutes July 9, 1979 Meeting of the Board of Public Works convened in Room 16, Municipal Building at 7: 30 P. M. Present were Chairman Price, Secretary Cowell , Board Mem- bers Testa, DeHart and Wood, Superintendent Louanis, Assistant Superintendent McIntire and William Redford of the Engineering Division. Mr. Cowell moved, Mr. DeHart seconded and it was voted to approve the minutes of the meeting of June 18, 1979 as written. Mr. Cowell moved, Mrs. Wood seconded and it was voted to approve the minutes of the meeting of June 25, 1979 as sub- mitted. Chairman Price recognized Michael Haley of Scotland Road who reviewed the facts concerning the desire on the part of the abutters of Sigsbee Avenue to purchase this public way in order to enhance the value and increase the potential of their property. Chairman Price then requested Superintendent Louanis investigate the legal ramifications involved in a procedure of this type and report to the Board in September. At that time, if the Board is in accord, the matter can be pursued and brought up at Town Meeting. Peter E. Duggan and Martin Curley, representing McCarthy Leas- ing made a presentation to the Board outlining their proposal to provide vehicles, maintain vehicl,es, , supply tires and tubes etc. , for the Department of Public Works. Copy of the proposal is appended to these minutes. I,t 'should be noted that McCarthy Leas- ing does not provide plows or sanders, nor do they become involved with insurance coverage. McCarthy Leasing is currently providing service to Lynnfield, Gloucester and Holliston. Following a dis- cussion the Chairman requested the Superintendent obtain a copy of the agreement between McCarthy Leasing and the Towns of Lynn- field and Gloucester and have specifications prepared and sent to the leasing company. Mr. Cowell moved, Mr. Testa seconded and it was voted to sign letter committing $910.91 for sewer house connection assess- , ments to the Town Collector for his attention. Mr. Cowell moved, Mrs. Wood seconded and it was voted to sign individual Order of Takings for C Street, County Road Ext. , Countryside Lane Ext. , and Pasture Road as adopted by the Board on April 9, 1979 and voted by Town Meeting held on May 7th, 1979 ' and from time to time adjourned. Following a review of Mrs. Fedele' s written request, Mr. Cowell moved, Mr. Testa seconded and it was voted to grant per- mission to block off Latham Lane (formerly Colonial Drive Ext. ) on August 4 (rain date of August 5) in order that the neighbors may have their "First Annual Block Party", permission granted subject to the standard provisions, as follows: 1 . No alcoholic beverages may be served within the public way; 2. Proper police protection be maintained; 3. Proper liability insurance be procured; 4. Finally, the area be broom-clean at the conclusion of the event. It was moved, seconded and voted to sustain the Superinten- dent ' s decision to approve the closing of Randall Road from the intersection of Lisa Lane easterly to the deadend between the hours of 10:00 A.M. and 5:00 P.M. on July 7th thereby allowing the neighbors to hold a block party, permission having been given subject to the standard provisions. ' Following a review of a letter from Mark Whelton it was moved, seconded and voted to block off Prospect Street from Longview Road to the dead end on Sunday, August 19 (rain date August 26) from 3:00 P.M. to 8:00 P.M. for a neighborhood block party: permission given subject to the standard provisions. Read letter from the residents of Longfellow Road, an approved street, wherein the Board' s attention is called to the following: 1 . No allowance for water drain off: 2. Deplorable street sur- face: 3. Culverts in useless positions, and 4. Crown of street completely gone. Superintendent Louanis advised the Board the street is on the street program for FY-80 and that the master drain- age program calls for a couple of additional catch basins. He also indicated it would be possible to do some patch work at this time making temporary repairs and further corrective work by stone chip seal method in the Spring. It was moved and seconded to write the abutters and state what we will do and why we can ' t do more and invite them in to a September meeting. Mrs. Wood requested the ' motion be amended to state we do not have the funds available to do more and ask them in on August 6, 1979. It was voted. Minutes - continued July 9, 1979 ' Bids for Cold Water Meters were received from eight companies but only six bid on all items. The low bidder was Municipal Ser- vices, Inc. at $7,646.25 for Kent Meters model PSM 190 but the meter does not meet the specifications and Assistant Superintendent McIntire recommended the contract be awarded to the second lowest bidder Ti-Sales, Inc. at a total bid of $7,671 . 10 as their meter meets all the required specifications. Mr. Cowell moved, Mr. DeHart seconded and it was voted to award the contract for cold water meters to Ti-Sales, Inc, as recommended by the Assistant Superintendent. Bids were received from four companies only two of whom were able to supply all items specified, sand, gravel , etc. C. J. Mabardy of Cambridge, Ma. was the low bidder for materials picked up at the plant, $32,720.00 and. for delivery to the Town of Reading - $46,820.00. It was moved, seconded and voted to award the contract for sand, gravel , etc. , to C. J. Mabardy in the total amount of $46,820.00. Bids were received for Tires, Tubes, and repairs for each on May 3, 1979, as follows: Baron Tire Company. . . . . . . . .Total bid. . . . . $ 37,377.26 G & C Tire Company. . . . . . . . .Total bid. . . . . 34,243.72 It was moved, and seconded to award the contract for tires, tubes and repairs to G and C Tire Company for a total bid price of $34,243.72. Mr. Cowell questioned whether the Department had in- vestigated the possibility of purchasing from the business organiza- tion that had won the state contract for tires, etc. Superintendent Louanis acknowledged that this was a possibility but that it had not proven satisfactory in that road service was not available. Chairman Price called for a vote: 5-0 in favor of awarding to G and C Tire Company. Bids were received on June 28, 1979 from two companies interested in purchasing recyclable glass from the Town, as follows: Recycling Enterprises, Inc. . . . . . . . . . . . $ 15.00 per ton David B. White & Son . . . . . . . . . . . . . . . . . . 12.00 per ton ' It was moved, seconded and voted to award the contract for Recycling Glass to Recycling Enterprises, Inc. in the amount of $15.00 per ton. On June 28, 1979 bids were received from three companies for One (1 ) New Rack Body and Winch, as follows: ' Morse Body Mfg. Company. . . . . . . . . . . . . . . $ 11 , 162.00 Lacey Truck Equipment, Inc. . . . . . . . . . . . 10,962.00 Trubilt Truck Body Co. Inc. . . . . . . . . . . . 8,625.00 Mr. Cowell moved, Mrs. Wood seconded for purpose of discussion. Mrs. Wood questioned what we would do with the equipment that would not be taken in trade. Superintendent Louanis stated the Department would investigate the best way to dispose of this un- needed equipment such as outright sale or offer it as a tradein for other equipment that the Town will be purchasing. Chairman Price called for a vote: 5-0 in favor of awarding the contract to Trubilt Truck Body Co. Inc. in the amount of $8,625.00. Meeting adjourned temporarily and following a meeting of the Board of Survey reconvened at 10:40 P.M. The Board of Public Works advertised for bids to be received on June 14, 1979 for One ( 1 ) New Heater-Mixer Type Unit for Bitum- inous Concrete Material , and a single bid was received from Dyar Sales and Machinery Company for a McConnaughay- Model HTD-6 Mixer ' complete in accordance with the specifications at a total net price of $9,360.00. Mr. Cowell moved that we rebid the item. There was no second. Mr. Testa' moved and Mr. DeHart seconded to award the contract to Dyar Sales and Machinery Company as per their bid of $9,360.00. It was voted 4-1 . Mr. Cowell moved, it was seconded and voted to reconsider the vote of May 29, 1979 awarding contract for Ferric Chloride and Caustic Soda. Mr. Cowell then moved that the contract for Caustic Soda be awarded to Borden-Remington (the same company as received the award on May 29th, 1979) at a total value of $71 ,009.38. It was seconded and voted. Mr. Cowell moved, it was seconded and voted to award the contract for Ferric Chloride to the low bidder E. & F. King and Company, Inc. for a total value of $70,047.97. Superintendent Louanis reviewed plan of the Old Colony Bank indicating that Mr. Murphy had requested the Ash Street driveway , entrance be moved in a southerly direction approximately twenty (20) feet and thereby be in direct line with the driveup window. It was moved, seconded and voted to grant permission to Old Colony Bank to J f Minutes - continued July 9, 1979 relocate the entrance from Ash Street into the property as described. Bids were accepted on June 28, 1979 on Contract 79-10 for Ad- justing Structures, Setting and Adjusting Curbing, Pavement Repairs and Appurtenances" . Bids were as follows: Aand P Construction. . . . . . . . . . . . . . . . . $ 38,650. Tropeano and Sons. . . . . . . . . . . . . . . . . . . . 40,235. Pecora Contracting Co. , Inc. . . . . . . . . . 48, 125. The Engineering Division reported favorably on the qualifications check and recommended the Board award the contract to the low bidder A and P Construction. It was then moved, seconded and voted to award the contract to A and P Construction in the amount of $38,650. Bids were received on July 5th, 1979 for Contract 79-11 Drainage Construction - Salem Street from ten companies, the low three bidders as follows: James Bateson, Jr. . . . . . . . . . . . . . . . . . . $ 28,625.00 J. Tropeano and Sons . . . . . . . . . . . . . . . . 29,650.25 Pecora Contracting. . . . . . . . . . . . . . . . . . . 32,082.50 The low bidder, Bateson, has done drain work for the Town of Andover and has received a favorable report from them and the Engineering Division recommends the contract be awarded to Bateson subject to the procurement of a proper performance bond. It was moved, seconded and voted to award the Contract 79-11 to James Bateson, Jr, in accord- ance with the recommendations of the Engineering Division. Following a brief discussion it was moved, seconded and voted to approve the proposed new water bill as submitted by the Engineer- ing Division. It was moved, seconded and voted to table Item 13 - Review Dump Fees. The Board signed the following: Payroll for the period ending July 6, 1979 Bill Roll dated July 13, 1979 Order of Taking - C Street Order of Taking - Pasture Road Order of Taking - Countryside Lane Ext. Order of Taking - County Road Ext. Commitment Letter - Sewer House Connections $910.91 Meeting adjourned at 11 :45 P. M. R ctfully submitted, ecret�