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HomeMy WebLinkAbout1978-06-26 Board of Public Works Minutes June 26, 1978 Meeting of the Board of Public Works opened at 7: 30 P. M. in Room 16, Municipal Building. Present were Chairman Dustin, Board Members Russell , Cowell and Testa. Also present were Finance Committee Members Jose Canto and Theresa Bond, Town Meeting Members Virginia Adams, Gail Wood and Henry Adams and William Pacino of the Reading Chronicle. Minutes of the meeting of June 19th were accepted with correc- tion. It was moved, seconded and voted that a Tentative Fee Schedule to be effective August 1st, 1978 be published in the Reading Chron- icle and that the public be notified that the Board of Public Works will be meeting on July 17th to finalize the schedule and hear any comments from the public at that time. The Board met with Mr. David Blake, Vice-President of Weston and Sampson, Inc. at 8:00 P.M. Mr. Blake reviewed three letters (copies attached) written by his firm. A lengthy discussion en- sued and Superintendent Louanis stated he felt it was proper for the Board to approve the overrun on the Contracts statina such ac- tion would be in the best interests of the Town and recommended the Board make this the upset limit. It was then moved, seconded and voted the 1976 Contract for Sewer Construction Inspection for Street Sewers and Engineering Services with the Board as submitted by Weston and Sampson, Inc. to the State and Federal agencies be amended under the section Cost of Services, as follows: 1 . In the first paragraph, second line: delete $57,000 and substitute $90,000. as the upset limit. 2. In the first paragraph, third line: delete 11260" and sub- stitute 1141011. It was then moved, seconded and voted the June 1976 Contract Sewer Construction Inspection Willow Street Interceptor Engineering Services with the Board as submitted to the State and Federal agencies by, Weston and Sampson, Inc. be amended under the section Cost of Services, as follows: 1 . In the first paragraph, second line: delete $57,000 and sub- stitute $75,000 as the upset limit. 2. In the first paragraph, third line: delete 260 and substitute 330. (construction crew days) . The Board expressed its displeasure and deep concern as to the inequity of one man per construction crew. It was moved, seconded and voted to request the Superintendent to draft a letter to Mr. McMahon of the Water Pollution Control to be presented by Weston , and Sampson, Inc. and authorize the Chairman to sign the letter stating that the Board of Public Works recommends the state con- sider adopting a uniform policy across the State relative to inspec- tion services for contracts such as the one the Town of Reading has with Weston and Sampson, Inc. Mr. Blake aqreed to present the letter at a meeting with E.P.A. Mr. Cowell moved, it was seconded and voted to rescind the bid award made on June 12 for liquid chlorine and sodium hypochlorite to New England Chemical . Bids were received during April , May and June and contracts were awarded to the low bidder in each instance, as follows: Liquid Chlorine Fields Point Chemical $ _17.95/100# Sodium Hypochlorite N. E. Chemical .41/gal . Ferric Chloride Fields Point Chemical 10.89/100 gal . Caustic Soda E. & F. King & Co. Inc. 7.645/100# CoperTubing Municipal Services " 685' 1 11 . , 1 " " .88' 100 Curb Boxes Municipal Ser. 15.75 25 Tops 11 7.85 Manholes "D" & "S" Neenah Foundry Co. 91 .00 set Catch Basins 11 124.00 set Asbestos Cement Pipe - T. E.Toomey Co. Inc. .82' ($2,870. ) Cement Conc.. Brick Reading Lumber Co. 120.00 per M. Clay Sewer Brick " 165.00 per M Portland Cement " 3.40 per bag Mortar Cement " 2.80 per bag 12" Cem. Conc. Pipe Scituate Conc. Pipe 3.02 ' 15" 11 II II 11 11 11 3.95 ' 1811 11 II II 11 11 11 5. 20 2111 11 II II 11 11 II 6 98: 2411 11 II n II 11 II 8:501 3/4" Curb Cocks Ti-Sales 9.80 ea. 3/4" Corporations " " 5.40 ea. Washed cement J. J. Cronin 2. 75 P Concrete sand " " " 3. 25 D Gravel Borrow " " " 3.00 P Crusher Run " " " 3. 50 D Gravel Borrow " " " 2.65 P Bank Run " " " 3. 15 D Crushed Gravel z" " 11 114.00 P Stone 3/4" 11 11 11 3.60 P , 11 11511 II II 11 3.45 P " 2" 11 11 114.50 D 113/4" 11 11 11 4. 10 D Minutes - continues June 26, 1978 Stone 11-2" J. J. Cronin Co. S 3.95 D Gravel Borrow " " " 2. 10 P Unclassified " " " 2.70 D Clay Washings " " " 1 .00 P " " " " " 1 .75 D Regular Water Meters Gammon 28.50 ea Meters with outside readers Gammon 40.50 ea. It was moved, seconded and voted to reject the bid for bituminous materials in the best interest of the Town and to rebid the materials on individual items. The Board reviewed and accepted as a point of information the schedule of proposed salary increases and approved the Superinten- dent ' s salary at S582.00 per week. Mr. Bastolla was unable to attend the meeting this evening in order to discuss the proposed curb cut on Haven Street. The Board signed the followina: Pay Roll for period ending June 23, 1978 Bill Roll dated June 30, 1978 Sewer House Connection Commitment letter Letter to C. F. Mistretta, State Highway Engineer re: State Aid Highways. It was moved, seconded and voted to install sewers in Breton Circle, Border Road, West Street and South Street from West Street to Lot #14 and #15. It was agreed to discuss on the 17th of July the other three houses on South Street, i .e. #25, #40 and #46. Meeting adjourned at 11 : 15 P.M. R s ectffuuullllly submitted, ecretary WESTON & I ENGINEERS, INC. SAM PSO N BOSTON, MASS. 02110 m ENVIRONMENTAL CONSULTANTS wvw aawiu mY.1,lCOM wurwwow +ewwa.rr1ew June 26, 1978 Board of Public Works Town of Reading Town Hall Reading, Massachusetts 01867 Attn: Mr. Paul Dustin Chairman Re: Sewer Construction Inspection Street Sewers Engineering Services Gentlemen: The Agreement for providing Construction Inspection Services for the contract involving the street sewers and the ejector stations established compensation for a specific scope of services at a fixed price of $57,000 for a construction contract period of approximately 260 construction crew work days. The Agreement also notes that, if upon completion of not more than 85 percent of the construction crew effort, it becomes evident that the Contractor will not complete the construction with the remaining projected effort, the Engineer may request an Amendment to the Agreement for additional caapensation. The additional compensa- tion would be at the same initial rates and would be subject to acceptance by your Board and approval of the Massachusetts Division of Water Pollution Control and the U.S . Envirommntal Protection Agency. In November 1977, it was noted by this office that the construction crew day criteria would be exceeded and a meeting with your Board was set for December 19, 1977. At that meting certain data was presented and a request for an amendment to the Agreement was made by the writer, while using incorrect data, which subsequently made some of the information presented incorrect. Presented below is data which substantiates our request for an Amendment to the Street Sewer Agreement. r 1 WESTON BSAMPSON Board of Public Works Page 2 Town of Reading Town Hall Reading, Massachusetts June 26, 1978 Construction Crew Days June - Jan. - Estimated to Dec. 1977 June 1978 Completion Total 300 92 18 Cumulative 300 392 410 Estimated cost per construction crew day: $57, 000 = $219.23 260 Therefore, to complete the project in a total of 410 construction crew days, the total estimated engineering fee would be $90,000. If the project is completed requiring fewer than the projected 410 construction crew days, Weston and Sampson Engineers will be compensated on a pro rated r basis. If more days are required the maximum fee will not exceed a total of $90,000. The increase is due to the use of more construction crews by the contractor than originally anticipated when preparing the construction services agreement in June 1976 to accompany the Construction Grant Application dated June 30, 1976. Our June, 1976 Contract with the Board as submitted to the State and Federal agencies should be amended under the section Cost of Services. The amendment would include the following: 1. In the first paragraph, second line; delete "$57,000" and substitute "$90,000" . 2. In the first paragraph, third line; delete "260" and substitute "410" . If you have any questions about this matter, please contact this office. Very truly yours, WESTON & ,SAMPSON ENGINEERS, INC, David K. Blake Vice President DKB/ds v I WESTON & I ENGINEERS, INC. 10 HIGH STREET .. SAMPSON BOSTON, MASS. 02110 «*�•� ronx,»ron ENVIRONMENTAL CONSULTANTS u0,.�a 0ww0 ti4x. anv.x»caa wvww�ru»xs w IAM eenusa arwrrtan June 26, 1978 Board of Public Works Town of Reading Town Ball Reading, Massachusetts 01867 Attn: Mr. Paul Dustin Chairman Re: Sewer Construction Inspection Willow Street Interceptor Engineering Services Gentlemen: The Agreement for providing Construction Inspection Services for the contract involving the Willow Street Interceptor established compensation for a specific scope of services at a fixed price of X59,000 for a construction contract period of approximately 260 construction crew work days. The Agreement also notes that, if upon completion of not more than 85 percent of the construction crew effort, it becomes evident that the Contractor will not complete the construction with the remaining projected effort, the Engineer may request an Amendment to the Agreement for additional compensation. The additional compensation would be at the same initial rates and would be subject to acceptance by your Board and approval of the Massachusetts Division of Water Pollution Control and the U.S . Environmental Protection Agency. On April 13, 1978, your Board was notified that the construction crew day criteria would be exceeded. Presented Below is data which substantiates our request for an Amendment to the Willow Street Interceptor Agreement. Construction Crew Days June - Jan. - Estimated to Dec. 1977 June 1978 Completion t Total 40 Cumulative 290 330 < WESTON 6 SAMPSON • Board of Public Works page 2 Town of Reading �+ Town Hall Reading, Massachusetts 01867 June 26, 1978 Estimated cost per construction crew day: $59,200 = $227.69 260 Therefore, to complete the project in an estimated total of 330 construction crew days, the total estimated engineering fee would be $75,000. If the project is completed requiring fewer than the projected 410 construction crew days, Weston & Sampson Engineers will be compensated on a pro rated basis. If more days are required the maximum fee will not exceed a total of $75,000. The increase is due to the use of more construction crews by the contractor than originally anticipated when preparing the construction services agreement in June 1976 to accompany the Construction Grant Application dated June 30, 1976. our June, 1976 Contract with the Board as submitted to the State and Federal agencies should be amended under the section Cost of Services. The amendment would include the following: ' 1. In the first paragraph, second line; delete"$57,000' and substitute 1175,000" . 2. In the first paragraph, third line; delete "260" and substitute "330" . if you have any questions about this matter, please contact this office. Very truly yours, WESTON & SAMPSON ENGINEERS, INC. David~K./ Bl�e��2✓ L\ Vice President DKB/ds op�- r r` R Division of Water Pollution Control 110 Tremont Street Boston, MA 02108 Attn: Mr. Thomas G. McMahan, Director Re: Project No. C250401-01 Reading, Massachusetts Gentlemen: Attached is a letter from our sewer consultants, Weston and Sampson Engineers, Inc., requesting an amendment to their construction services contracts. At a meeting of the Board of Public Works on June 26, 1978 it was voted to approve the requested amendment. We request that our grant for the above noted project be amended accordingly. Very truly yours r E. Roger Louaniq, Superintendent r WESTON & I ENGINEERS, INC. mL iem maua 10 EET SAMPSON BOSTON. MASS. BOSTON, MASS. 02110 Raaf Pory LEOaa.fT ENVIRONMENTAL CONSULTANTS o. o R. uK. lTfvEw M..COIIR wl W.Y�ryRRW� .aaOCl.i[ June 26, 1978 MCHAROG STA"T° Board of Public Works Town of Reading Town Ball Reading, Massachusetts 01867 Attn: Mr. Paul Dustin Chairman Re: Sewer Construction Inspection Contract Engineering Services Gentlemen: In accordance with your request, we have reviewed the sewer construction progress for both the Street Sewer and Willow Street interceptor contracts in detail. As of this date the status is as follows: Street Sewer Contract: All sewers have been installed and except for the force mains, have been tested and found to be acceptable by this office. The two pumping station have some electrical work remaining as well as the site work. The testing of the Stations must also be done. Project clean-up and the paving on West and Grove Streets must be completed. Willow Street Inter ce for Contract: The Contractor is presently locatedat approximate y Station 101+50 on Willow Street or opposite House No. 84, the Congdon Residence. All pipe laying except for the actual connection to the sewer in front of the Willow Street Pumping Station will be completed by June 30, 1978. The first week of July will be spent building manhole tables and testing the sewer along Willow Street after which the connection to the live sewer will be made and the Station removed from service. Demolition of the station, clean-up, loaming, seeding and paving will then be accomplished. In response to our request for an additional compensation amendment to our agreements with the Town of Reading for these projects, the Board indicated that Weston6 Sampson should make a request for only one additional compensation amendment. If the project requires fewer construction crew days than estimated, WESTON & MAPSON Hoard of Public Works Town of Reading June 26, 1978 2/ the Town will compensate Weston & Sampson Engineers, Inc. clay for those days worked. If the contract requires more days than estimated the Town only compensates Weston & Sampson Engineers, Inc. for the construction crew days presented below. Street Sewer Contract: The total number of Construction crew days used t roug June, 1978 is 392. It is estimated that a maximum of 410 construction crew days will be required to complete the entire project including all of the required paper work associated with the grant program. At the assigned cost of $219.23 per construction crew day, the total estimated cost for inspection services is $89,884.30 or $90,000. Willow Street Interceptor Contract: The total number of construct o�w 3ays used rough a month of June, 1978 is 290. It is estimated that a total of 330 construction crew days will be required to complete this contract. At the assigned rate of $227.69 per construction crew day, the total estimated cost for inspection services is $75,137. 70 or $75,000. Since there are state and federal monies associated with this project, a letter must be sent to the Division of Water Pollution Control requesting such an amendment. A suggested letter of request is attached. If you have any questions about this data, please contact this office. Very truly yours, WESTON & PAMPSON ENGINEERS, INC. !1 / J David `K. Blake Vice President DKB/mvw Attach. "- - -- June 26, 1978 Addendum to the Hoard of Public Works Minutes of June 26, 1978 Read letter from Symes Associates, Inc, requesting a release of the bond on Parkview Road and stating that the sewer pipe work is complete and they are in process of patching the roadway. Assistant Superinten- dent Bergeron recommended a $15,500 release of the existing $35,000 bond on this development as work progress has been satisfactory. It was moved, seconded and voted to release $15,500 of the bond and contingent upon application of a binder coat satisfactory to the Superintendent the no-sell-restriction be removed. Read letter from Philip R. Bernat Trustee of Ber-Tann Realty Trust requesting a release of selling restrictions and a partial release of his bond on the South Street development. It was moved, seconded and voted upon satisfactory recommendation by Mr. Bergeron to lift the no-sell- restriction and to reduce the existing bond of $3,900 by $3,000 leaving $900 in force. ectfully submitted, ecret ry 1