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HomeMy WebLinkAbout1980-09-08 Board of Public Works Minutes September 8 , 1960 Meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 P . M. Present were Chairman Cowell , Secretary Wood, Board Members DeHart , Fallon, Barker and Superintendent Louanis. It was moved , seconded and voted 5:0 to accept the minutes of the meeting of August 25th as corrected. Meeting of the Board of Public Works adjourned temporarily at 7:35 P. M. and following a meeting as the Board of Survey re- convened at 8:30 P . M. Read letter from the Finance Committee stating that as re- quired under the Town By-Laws it is necessary to present a Capital Outlay Plan at the November Town Meeting, and requesting a written list of expected projects for individual fiscal years 1982 through 1986 by September 23, 1980, The Board also reviewed a proposed five year summary of proposed capital expenditures in thousands ' of dollars as prepared by Superintendent Louanis. Mr. Fallon suggested that the amount budgeted for Reconstruction of the Water Treatment Plant be lowered to $2,300 ,000 in line with the corrected figure an Camp Dresser and McKee - s report. The Board questioned the early investigation of ground water supply budgeted at $100,000 in FY-82. Superintendent Louanis stated this sum should go out on bond and in his estimation it is important to start work on this as early as possible. However, once a good source of supply is located development of wells can follow as needed . The Board suggested the sum of $50,000 per annum budgeted for Parks and Playgrounds be reduced to $30,000 and the balance be transferred to Roadway Reconstruction. Chairman Cowell requested that Superin- tendent Louanis rework the Five Year Summary of Proposed Capital Expenditures and present it at the next meeting. The Board met with John Willis and Stephen Martin of Camp Dresser and McKee at 8 :50 P . M. Chairman Cowell stated that the Board had not been able to meet as a full board with Camp Dresser and McKee during the summer months because of vacations, but now that everyone was together it was a good opportunity for Camp Dresser and McKee and the Board to clear up any existing questions. Mr. Cowell was very much concerned about the completion date for the design and specifications in late December according to Camp ' Dresser and McKee' s schedule. He was under the impression that the contract would be ready for bidding in a timely fashion so that construction could begin during the winter months in order that many items of replacement within the existing plant could be done during a period of low demand. Mr. Willis stated that he felt his company was on schedule with the contract with the Town of Read- ing even though they had slipped a couple of months during the pre- liminary design phase . He was sorry he had misled the Board in in- dicating that any construction would begin in the Spring of 1981 that involved work in modifying the existing treatment plant , because in fact much of the equipment and appurtenances that had to be placed in the existing plant required a long lead time for delivery and such work would probably be accomplished during the low demand period after September. The new building work would probably precede this. A general discussion ensued relative to the final report on the improvements to the water treatment plant and detailed questions were asked by Board Members and were answered and explained by Mr . ' Willis and Mr . Martin of Camp Dresser and McKee. It was generally agreed that the report was acceptable to the Board with a strong emphasis made to Camp Dresser and McKee that great effort should be forthcoming on the design and information to prepare the Board for November Town Meeting should be received by mid-October so that a presentation could be made to the Finance Committee in a timely fashion and that Camp Dresser and McKee assist and prepare a pre- sentation for the Annual Town Meeting to obtain funds for this pro- ject . The Board reviewed in detail the environmental notification form to be submitted to the Commonwealth of Massachusetts Executive Office of Environmental Affairs. After suggested corrections and modifications were made it was moved, seconded and votedto publish the notification in the Daily Times and Chronicle--the vote 5:0. The Board authorized the Superintendent to be the Officer Respon- sible for the Project . It was moved, seconded and voted 5:0 to take Item 13 out of , order. Chairman Cowell reported to the Board he had received a tele- phone call from Mr . Drew, Town Clerk regarding action of August 25th Minutes - continued September 8, 1980 denying the use of departmental equipment and personnel to assist them in the Fall Elections. After listening to Mr. Drew pleading for assistance he felt that although he believed in the principle involved he felt the Board should consider this request because of the small amount of money involved and the poor image that might be created for the Department by lack of cooperation with other Town Boards and Departments. The Superintendent reported that re- quests for assistance from several other Boards and Departments had been received and assistance had been given when they had funds available to pay for salary costs involved. The Chairman pointed out that the larger Town Departments were in a better financial position than small departments like the Town Clerk ' s Office which had a very limited budget and in the interest of departmental cooperation he urged the Board to reconsider . It was moved, seconded and voted 4:1 for reconsideration. It was moved, seconded and voted 5:0 to assist the Town Clerk' s Office in accordance with his request of ' August 21, 1980. (copy attached) The Board read note from the Superintendent regarding chemical deliveries from Jones Chemical Company in which he reported that the low bidder Jones Chemical was not meeting specifications . for the delivery of ferric chloride and the quality of the product was not up to standard , the weigh bill was not being properly provided. The matter has been reviewed by Town Counsel who recommends the chemical company be written pointing out the deficiencies with a reasonable time for compliance being stated. It was agreed the Superintendent should carry out the Town Counsel' s recommendations and it was accepted as a point of information. It was moved, seconded and voted 5:0 to table action on the rock salt bid until September 15, 1980. Bids were received on September 2, 1980 for Repairing of Bituminous Concrete Roadways and Sidewalks by Infra-Red Heater Method from the following (Contract No. 80-16) : Felix A. Marino Co. , Inc. $ 7,650.00 E. B. Rotondi and Son, Inc. 6,850.00 It was moved , seconded and voted to award Contract 80-16 to the low bidder , E . B. Rotondi and Son, Inc. in the amount of $6,850 .00 subject to the provision they furnish the proper bonds. The vote 5:0. It was moved and seconded to table action on the Chain Link Fence Contract 80-19. The motion lost as the vote was 1 :4. It ' was moved, seconded and voted to award Contract 80-19 Chain Link Fence Construction at Various Parks to the New England Chain Link Fence in the amount of $8 ,934.30 by a vote of 4:0: 1 in accordance with their bid deleting Items 4, 5, 6 and 8 from the original bid. The award was made subject to the contractor' s ability to secure the necessary payment and performance bonds. Bids were received on August 21, 1980 on proposal for Contract No. 80-17 Tennis Court Surface Treatment. The three low bidders were as follows: Seal Best Company. . . . . . . . . . . . . . . . . . $ 5 ,000.00 N. E. Sealcoating , Inc. . . . . . . . . . . . 5, 120.00 California Products. . . . . . . . . . . . . . . . 5,849.00 It was moved, seconded and voted 5:0 to award Contract No. 80-17 to Seal Best Company in the amount of $5,000.00 subject to their ability to provide the proper performance bonds. The Board signed Commonwealth of Massachusetts, Department of Public Works form HED-454 listing materials for Period from Jan. 1 s , to July 1, 1980 used on Contract No. 29639/29896 seeking reimbure- ment of funds for the resurfacing of Salem Street. The Board read memorandum from John Agnew for the Fall Town Meeting to be held November 10, 1980 noting that Articles for the warrant must be filed by September 22, 1980. The Board moved, seconded and voted 5:0 to sign Petition and Agreement for a permanent type sidewalk at 155 John Street. The Board reviewed letter to Mr. Ronald Winslow, Assistant Superintendent of Schools regarding use of fields at Birch Meadow and the Superintendent was authorized to sign the letter , copy of which is attached hereto. It was moved, seconded and voted 5:0 to table action on Town Counsel ' s bill for the month of July until the meeting of September 15 . It was moved, seconded and voted to meet on September 15-22-29. The Board signed the Pay Roll for the period ending September 5th and the Bill Roll dated September 12, 1980. , Meeting adjourned at 11:40 P. M. Res ctful y s bmitt d ,T , ecretary if DI W N CLERK O READING,TOWN MASSACHUSETTS 01867 August 21, 1980 MUNICIPAL IA l DRF BUILDING TOS° 617-942-()UM To: Board of Public Works Request your assistance in delivering and setting up election equipment for the September 16th State Primary and the November 4th Election. The assistance required is for one large truck on the 15th of September with 2 persons to deliver and set up equipment, and on September 17th to pick up and return the L equipment. The same assistance is requested for the 3rd and 5th of November, 1980. Lrence Drew Town Clerk LD/ac cc: Board of Selectmen Finance Committee DOUGLAS A COWELL. Cha!mm n OFFICE OF GAIL F. WOOD, Se—fary TOWN OF READING DON B. D¢NART JOBE L. FALLON, JR. L BOARD OF PUBLIC WORKS DOUGLASS L. BARKER E. ROGER LOUANIS, Superintendent .e � MUNICIPAL BUILDING READING. MASS. 01867 MASSACHUSETTS COMMONWEALTH OF MASSACHUSETTS Middlesex, as The undersigned, Board of Public Works of the Town of Reeding, in compliance with the provisions of the General Laws, Chapter 80, as emended by Chapter 63 of the Acts of 1933, hereby certify that the list herewith contain the names of persona against whom we have made betterment assessments together with the location of the land benefited by the improvement and the nature and amount of such betterment assessment, Sewer House Connection 100% Lateral $ 720.00 Sewer Frontage $ 678.80 Such list is certified to you for the purpose of committing the same to the Tax Collector, as provided by law. WITNESS our hands this fifteenth day of September 1980 A. D. Chairman ,e retery See Commitment Sheet for List be