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HomeMy WebLinkAbout1980-03-03 Board of Public Works Minutes I March 3 , 1980 1 Meeting of the Board of Public Works convened in Room 16, Municipal Building at 7 : 30 P . M. Present were Chairman Price, Secretary Cowell , Board Mem- bers DeHart, Wood and Fallon and Superintendent Louanis . Minutes of the previous meeting were read and accepted with corrections. Meeting adjourned at 7 :35 P.M. and following a meeting of the Board of Survey reconvened at 8 : 00 P .M. Mr. Cowell read Notice of Public Hearing regarding a meet- ing with residents on Track Road to discuss assessments for betterments on their street . Mr . Price greeted those in atten- dance and introduced the Board . Murray F. Huber, Jr. acted as spokesman for the group stating that he and his neighbors had several questions concerning the expense items on the cost estimate for acceptance given the abutters at the public hearing. The residents have been unable to locate the bounds for which they were charged and questioned the assessment for trees as no new trees were planted . The Superintendent stated that three trees will be planted this spring and that the bounds will also be set when the frost is out of the ground. The residents were given an actual cost sheet (copy attached) of the materials used indica- ting the actual cost exceeded the estimate by approximately $2,500 .00 . All questions regarding the installation of the drainage system and terminology were answered satisfactorily by the Board and the Superintendent . Mrs. Manley and Mr. Huber were concerned with the condition of the bridge and the Superintendent stated that with the advent of the new fiscal year it is planned to install a chain link type fence as a guard rail on the bridge and it is hoped this will serve to protect the children in the area . Mr. Bertolino of 25 Harvest Road requested that the Engineering Division view his property during or following a heavy rain as water is entering his property from the public way. The owner of property abutting the Bertolino property is experienc- ing the same problem. Superintendent Louanis agreed to investi- gate this stating it could probably be corrected by raising the grass area at the edge of the travelled way. Since there were no further questions, it was moved, seconded and voted to close the hearing. The Board met with John Willis and Paul Williams of Camp, Dresser and McKee who reported on the water study. Mr. Williams acted as spokesman and stated that the first phase of the study is thirty-five to forty percent complete. The general area up- stream of the Reading Well Fields encompasses fifteen to seven- teen square miles . This area has been evaluated from the point of view of how much water would be available before any withdrawal had been taken out upstream. In the past , this area had been evaluated from a low safe yield of 3 .2 MGD to a high of 7 .7 MGD. A preliminary evaluation indicates the safe yield may be closer to 3 .7 MGD than to 4 .5 MGD . After evaluating the withdrawal up- stream of Reading these numbers would be adjusted downward to 3.2 MGD and 3 .7 MGD. Therefore, Reading should begin consider- ing the investigation for water down stream of the present well supply in the Bear Meadow and Cedar Swamp areas. Also, consid- eration should be given to reactivating #1 well at Revay Meadow to supply water during a dry season. Depending upon where the , additional water supply is discovered , consideration must be given to the economic feasibility of pumping water to the exist- ing Treatment Plant or building a new treatment plant close to the location of the supply. Mrs. Wood asked if additional wells in the area would increase the safe yield of the present field . Mr. Williams responded by saying the present well field was basically one well and already had sufficiently constructed wells to withdraw the safe yield of the area and new wells should be considered only from the point of view of replacing existing wells . Mr. DeHart requested of John Willis that future billing for services be described in more detail so the Board could be assured of progress of their work. Mr. Willis stated he had already discussed the matter with the Superintendent and future billing would be accompanied with greater detail . Mr. Price expressed a desire to receive a monthly report from Camp, Dresserand McKee and Mr. Willis responded that in about two weeks they would make a decision as to what the treatment process might , be and would be available to report then and on a monthly basis thereafter . The Superintendent was concerned about the rainfall used in computing the safe yield of the area and whether or not J J Minutes - continued March 3, 1980 ' a determination had been made as to how much water would be available downstream of the present well fields . Mr. Williams stated an amount of 32 inches was used and at this time no estimate had been made of what water would be available down- stream. A citizen, Gail Matthews, was concerned about what steps had been taken to delete carcinogenic contamination from the water and would the new design be able to handle any further unknown problems. Mr. Willis responded stating he believed trihalomethane in the water which were not manmade contaminates but the result of decayed vegetation matter percolated down into the water table and were not completely removed by the present treatment method and are combined with chlorine forming carcino- genic compounds . Mr. Willis stated that modifications to the treatment plant would be based on the latest available technol- ogy but he could not go out on a limb and guarantee what might happen twenty years from now. Mrs. Matthews also stated she recently discussed the State' s 50% funding program with Repre- sentative Barrett who had informed her that the Town of Reading could possibly lose funds as it had not filed the proper form to receive the funding . Mr. Willis was at a loss to explain this as the State has just established the rules and regulations re- garding filing for funds and seminars will be held in March and April to explain the proper procedure the first meeting of which will be held on March 11 . He and the Superintendent in- tend to attend that meeting to gain the necessary knowledge to protect the interests of the Town of Reading. The Chairman in- structed the Superintendent to contact Representative Barrett in an effort to determine if there are any avenues which were not being explored to the fullest by the Department in getting 50% funding for the Town. The Board met with Carl Amon, attorney representing 128 Sales, Inc . in connection with Article 45 on the Warrant relat- ing to the purchase by 128 Sales , Inc . from the Town of Reading Lots A, B and C on John Street near the 128 Exit Ramp . The pre- sent building owned by 128 Sales has 10,000 square feet on the first floor add 5,000 square feet on the second floor. The area surrounding the proposed new building will be landscaped , have the same set back as the existing building and consist of , 5 , 000 square feet on the first floor and 2 ,500 on the second 1 floor . It will house the dealership and provide for a showroom on the first floor . Mr . Amonassured the Board that construction of the new building on Lots A and C would not interfere with the sewer easement . A lengthy discussion ensued and it was accepted as a point of information. Bids were received at 2:30 P .M. on February 21 , 1980 for pesticides and herbicides Bids were received from Baird and McGuire , Inc . , Richey and Clapper, Inc . , and Hartney Spray Corp . the latter being the only one to bid on all items . It was moved, seconded and voted to award the contract for Pesticides and Herbicides to the low bidder on all items Hartney Spray Corpora- tion - total amount of the bid $1 , 947 .86 . It was moved , seconded and voted to reject all bids for trees and shrubs as specifications were sent out with incorrect information. The Superintendent was directed to inform the ' bidders and to rebid the item. Bids were received on February 21 , 1980 for fertilizer and grass seed from three companies . Johnson Farm Supply , Inc . was the only company to bidonall items and was the low bidder in each instance . It was moved , seconded and voted to award the contract to Johnsons Farm Supply, Inc . in the amount of $4, 113.61 . It was moved, seconded and voted to table discussion on bids for the skid mounted sprayer until the Superintendent is able to supply more information. The Board accepted as a point of information report from Assistant Superintendent Bergeron concerning Water and Sewer Rates and agreed that a press release should be given to the local paper. Chairman Price read a letter from the League of Women Voters and it was agreed to invite them to the meeting of March 17th. The Board agreed to meet on Tuesday March 25th for the purpose of reorganizing. ' The Board reviewed and approved the Report of the Public Works Department and the Superintendent 's Report as corrected for publication in the Town Report . Minutes - continued March 3 , 1980 The Board signed the Payroll for the period ending February 29th and the Bill Roll dated March 7th, 1980. Meeting adjourned at 11 : 15 P .M. Reully submitte%d/,� l� Secretar7 �C TRACK ROAD STREET BETTERMENT ITEM - MATERIALS UNIT QUANTITY UNIT COST AMOUNT Manhole Frames-Covers Ea . 3 91 .00 273.00✓ . Catch Basin Frames-Grates Ea. 5 124 .00 . 620.00✓ - Base Slabs Ea. 2 36.80 73.60 31 Sumps Ea. 4 82.48 329.92 Flat Tops Ea. 4 32.00 128.00 18" Cone Sections Ea. 3 37.20 111 .60 Barrell Block Ea. 378 0.65 245. 70 Brick Ea . 589 0. 12 70.68 15" R . C. Pipe L.F . 280 3 .95 1 , 106.00 12" R . C. Pipe L.F . 77 . 7 . 3.02 234 .65 10" C. I. Pipe L.F . 24 9 .60 230. 40 8" X. I . Pipe L.F . 40 - 6 .63 265 .20 4" Transits Pipe L .F . 45 1 .03 46 . 35 4" 450 Bend - Transite Ea . 1- 12.41 12. 4.1 Portland Cement Bags 46 3.40 156 . 40 Washed Sand Ton 3.75 2.75 10.31 }" Stone Ton 13.2 4.00 52.80 _ Crusher Run Gravel Ton 310.2 3.00 940.60 Bank Run Gravel Ton 710.8 2.65 1 ,993.62 Bituminous Concrete ( plant ) Ton 2 16 .70 33.40 " " ( in place) Ton 301 .4 17.29 5,211 .21 Loam Borrow C.Y. 36. 4.65 167. 40 Seed Lbs . 65. 1 . 105 71 .83 Trees Ea . _ 3. 25 . 00 75 .00✓ Stone Bounds Ea . 7 . 14 .81 103.67' Total Materials - 12,443 . 75 ACTUAL COSTS - Charged to Abuttors Labor 10,467 .49 Equipment (Town) 2,477 .45 / Equipment (Hired) 50.00 Materials 12,443 .75 Subtotal 25 ,438.69 Clerical-Records-billing 2,543.87 Total charge to abuttors 27 ,982.56 (Greater than est . cost . therefore charge maximum) E ` ACTUAL COSTS - Not Charged to Abuttors �. Labor $ 1 ,018.75 Equipment (Town) 175.80 Materials 919.02 Total . $ 2, 113 .57 I _ - JOHN W. PRICE. Chaff man OFFICE OF DOUGLAS A. COWELL. Saeeeta+F JOHN FALCON, ]R. -OWN OF READING DON R.. DeHART BOARD OF PUBLIC WORKS GAIL F. WOOD E. ROGER LOUAN$, Suva+in[rnden[ Y MUNICIPAL BUILDING 0 READING, MASS. OIBRJ a.N�. MASSACHUSETTS COMMONWEALTH OF MASSACHUSETTS Middlesex, ss. The undersigned, Board of Public Works of the Town of Reading, in compliance with the provi- sions of the General Laws, Chapter 80, as amended by Chapter 63 of the Acts of 1933, hereby certify that the lists herewith contain the names of per- sons against whom we have made betterment assessments together with the location of the land benefited by the improvement and the nature and amount of such betterment assessment. Sewer House Connections 369.50 Such list is certified to you for the purpose of committing the same to the Tax Collector, as pro- vided by law. WITNESS our hands this seventeenth day of March 1980 A. 0. Chairman Secretary See Commitment Sheet For List