HomeMy WebLinkAbout1981-08-24 Board of Public Works Minutes Board of Public Works Meeting of August 24, 1981 1
A meeting of the Board of Public Works convened in Room 16,
Municipal Building at 7:30 P.M. Present were Chairman Cowell, Board
Members Fallon and Barker and Assistant Superintendent McIntire.
It was moved, seconded and voted 3: 0 to accept the minutes of the
Board of Public Works meeting of August 13, 1981 as amended.
Mrs. Wood joined the meeting at 7:40 P.M.
It was moved, seconded and voted 4: 0 to accept the minutes of the
Board of Survey meeting of August 13, 1981 as amended by a revision to
page 9 of the Board of Survey Rules and Regulations Governing the
Subdivision of Land .
The Contract between Carp Dresser & McVee and the Town of Reading
for Professional Services During Bidding and Construction of the
Improvements to the Water Treatment Plant was discussed with Town Counsel,
H. Theodore Cohen. Attorney Cohen advised the Board that he and
Superintendent Louanis met with, C.D.M. on July 14 to discuss the
Contract. Attorney Cohens basic concern was that C.D.M. put clauses in
the Contract that would protect themselves and not the Town. Attorney
Cohen therefore made revisions to the Contract and outlined them for the
Board.
Mr. Barker would like to go on record that he found items in
Section 2 of the Contract to be unacceptable in the way that they are
presented.
The Board was concerned with the clause in the Contract whereby
C.D.M. would be paid for lodging and subsistence and advised Attorney
Cohen to delete these items from the Contract.
It was moved, seconded and voted 4: 0 to instruct Town Counsel to draw up
the Contract as amended.
IBoard of Public Works Meeting of August 24, 1981 2
The Contract between R.H. White and the Town was discussed with
Attorney Cohen. He will make two amendments to this Contract dealing with
the expiration of R.H. White's insurance coverage, and a new Certificate
of Vote as of the date of the Contract signing. The Board set a date of
Tuesday, September 1, 1981 for the Contract signing.
Regarding the petition frog residents of Summer Avenue, the Board
will give the Board of Selectmen their recommendations concerning the
safety conditions of this area of Summer Avenue, as well as request the
State do a skid test.
It was moved, seconded and approved 2. 2 that Pop Warner Football
be allowed to use Castine Field exclusively for Pop Warner Football
practice.
It was moved, seconded and defeated 2:2 to include the hockey
area at Sturges Park if the coaches find the area acceptable.
It was moved, seconded and voted 4:0 to grant an abatement in the
amount of $10.40 to Mr. Ben Grillo of 69 Minot Street as per the memo from
the Assistant Superintendent.
It was moved, seconded and voted 4: 0 to grant permission to Mrs.
Margaret Nolan to hold a block party on Auburn Street an September 6, 1981
with the usual stipulations: 1. No alcoholic beverages consumed on
public property, 2. Proper police and insurance protection be obtained.
and 3. The area be broom-clean at the conclusion of the event.
Mr. Fallon requested that the Department write a letter to the
Emergency Finance Board thanking them for their immediate response to our
1 problem and advising them that we have awarded the Contract and we are
moving right along with the project.
1 Board of Public Works Meeting of August 24, 1981 3
A point of information discussed was the letter from C.D.M.
regarding the references of sub-bidders, particularly electrical and
plumbing sub-contractors.
The moving of the playground equipment at the Barrows School was
discussed. Assistant Superintendent McIntire informed the Board that he
and Mrs. Wood met with Mr. Hart on August 20, and it was decided to
explore alternatives to moving the existing equipment at Barrows. It was
suggested that the playground equipment at the Highland School be
transferred to the Barrows School. However, some members of the Board
felt that if the playground equipment is being used by children in the
Highland School neighborhood, we should not move it to Barrows.
It was suggested that the letter from UBP Solid Waste Systems
Division regarding Northeastern Massachusetts Resource Recovery Project be
retained by Mr. DeHart, the Board's representative.
Another point of information was the complimentary letter from
John Pacino of the Recreation Committee to the Department thanking them
for assisting the Recreation Committee with their summer recreation
program.
Under New Business, Mr. Barker requested that Contract 81-18
"Line Painting" be appended to include the list of streets to be painted
with stop lines, etc.
Mr. Barker also requested that the Department look into a method
of follow-up reporting to the Board regarding policies, tabled items and
discussions for future meetings - possibly using the Word Processor. He
1 also felt that the Board should conduct an overview of the phases of the
Department operations, i.e. , Water Division, Highway Division,
Board of Public Works Meeting of August 24, 1981 4
Organizational Chart, etc. Following a general discussion, the Chairman
appointed Mr. Barker to meet with the Department on these items and report
to the Board in one month.
The Board signed the Payroll for the period ending 8-21-81.
The Board signed the Billroll for the period ending 8-21-81.
The meeting adjourned at 11:0S P.M.
Resp
/Jp�ctfuulllyy submitted,
Secretary