HomeMy WebLinkAbout1981-06-22 Board of Public Works Minutes June 22, 1981
1 Meeting of the Board of Public Works convened in Room 16,
Municipal Building at 7:30 P.M.
Present were Chairman Cowell , Secretary Wood, Board Members
DeHart and Barker, Superintendent Louanis and Assistant Superintendent
Bergeron.
Mr. Fallon joined the meeting at 7:35 P.M.
It was moved, seconded and voted 5:0 to accept the minutes of
the meeting of June 15 as amended.
Superintendent Louanis opened the discussion of the various bids
for materials beginning with "Cold Water Meters". Superintendents
Louanis informed the Board that the low bidder meeting the specifica-
tions was Ti-Sales, Inc. of Sudbury, Ma. They furnish a Carlon
meter which is found to be very acceptable. Funds are available in
the following accounts:
4840 - 329 - Service Pipe Maintenance
4850 - 333 - Meter Maintenance
Mrs . Wood moved that the contract for Cold Water Meters be awarded to
Ti-Sales, Inc. , 36 Hudson Road, Sudbury, Me. 01776 in the amount of
$5, 963.00 as per their bid dated May 19, 1981 . Mr . DeHart seconded
and it was voted 5:0.
Superintendent Louanis then opened the discussion on the bids for
"Copper Tubing and Curb Boxes", recommending to award the contract to
the low bidder for all items . Combined items of Eureka Cement Lined
Pipe Co. , Inc. were the lowest. The low bid from Eureka Cement Lined
Pipe Co. , Inc. is based on an alternate bid which would require the
Department to order the total bid by July 3, 1981 . Mr. Barker asked
if we have sufficient secured storage at the garage for the proper
inventory and storage of said materials. Superintendent Louanis stated
that we have not previously lost any material and he believes we do
have the storage space. Mrs . Wood asked if this was a lump sum item
and Superintendent Louanis replied that this was a bid for all items
which can not be broken up. Mrs. Wood moved that the Copper Tubing
and Curb Boxes be awarded to Eureka Cement Lined Pipe Co. , Inc. ,
45 Collins Street, Lynn, MA 01901 , for a total amount not to exceed
$11 ,701 .00 and that all the material be ordered and accepted by
July 3, 1981 as per their bid dated May 21 , 1981 . The motion was
seconded and voted 5:0.
The next item discussed was "Brass Goods". Superintendent
Louanis stated this item included water meter fittings, ball
valves, etc. This is a 12 month bid and the bid calls for bidding
on all items. The recommendation is to award the contract to
Ti-Sales, Inc. of Sudbury, MA. We have done business with them
before and they are reliable. Their bid is based on a 12 month
period. We could order it as needed or all at once, but they
probably don' t have all of it in their inventory. This is an area
where some other items are charged to Account No. 4840-329, and
4840-329 Service Pipe Construction and Service Pipe Maintenance.
Mr. Fallon asked why we could not split these bids to take the low
item. Superintendent Louanis replied (1 ) It is better to get the
materials from one vendor and deal with them exclusively and (2) if
we order from different vendors there would be a problem for us to '
keep track of who was the low bidder and vendor. Superintendent
Louanis also stated that if a vendor doesn't bid on all items,
you don 't have a way to compare bids. He also stated that the
Board could discuss with the Department next year the manner in
which these items are bid. Mrs . Wood moved that the contract for
Brass Goods be awarded to Ti-Sales, Inc. , 36 Hudson Road, Sudbury,
MA. 01776 in the amount not to exceed $5,618 as per their bid dated
May 19, 1981 . The motion was seconded and voted 5:0.
The next item, "Cement Lined Ductile Iron Pipe" will be discussed
at the meeting scheduled for June 29th. "Bituminous Materials" bids
will also be discussed on June 29th.
The next item discussed was "Sand, Gravel , Stone, etc." .
Superintendent Louanis stated we are recommending J.J. Cronin Company,
Inc. , of No. Reading, MA in an amount not to exceed $34,465.00.
Superintendent Louanis stated on many occasions we try to plan ahead
and order large quantities of these materials. Alot of the material ,
is for the landfill area. The sand for snow and ice will be required
in a large amount before the winter season. Stone is used for
Minutes Continued June 22, 1981
I drain construction or water connections, etc. The Town will pick
up some of these loads. Chairman Cowell suggested that the Department
keep records of the loads we pick up. Mrs. Wood moved that the
Contract for Sand, Gravel , Stone, etc. be awarded to J.J. Cronin Co. ,
60 Winter Street, P.O. Box 176, No. Reading, MA. 01864 for an amount
not to exceed $34,465.00 as per their bid of June 10, 1981 and subject
to them furnishing a $10,000.00 materials bond or other surety
satisfactory to the Board of Public Works . The motion was seconded
by Mr . Barker and voted 5:0.
The next item discussed was Ferric Chloride. Superintendent
Louanis stated that this is a bid based on a 12 month period and
E&F King was the low bidder and this bid is substantially higher than
last year 's bid. Last year ' s bid was $11 .32 and they are now
bidding at $14.85. Mr . Fallon was concerned about the concentration
of this Ferric Chloride, he asked if it meant that we would use less
if we bought from New England Chemical Co. Superintendent Louanis
' stated it has no bearing on the bid at all because we pay for it on
a dry weight basis . Mrs. Wood moved that the contract for Ferric
Chloride be awarded to E&F King & Co. , Inc. , 640 Pleasant Street,
Norwood, MA. 02062 for $14.85 per 100 lbs. dry weight as per their
bid dated June 16, 1981 , the total amount of the contract not to
exceed $67,047.75. Mr, DeHart seconded and it was voted 5:0.
The next item discussed was Liquid Chlorine. There was discussion
on the reason for the 100 deposit on the cylinders . Superintendent
Louanis stated that this is the usual practice of vendors . We
generally apply the deposits to the last payment made to the vendor.
Mrs . Wood moved that the contract for Liquid Chlorine be awarded to
New England Chemical Co. , Rte. 3, P.O. Box 340, Merrimack, N.H. 03054
for $19.75 per 100 lbs. as per their bid dated June 15,. 1981 . Total
amount not to exceed $7,900.00. Mr . DeHart seconded and the motion
was voted 5:0.
The next item on the Agenda that was discussed was Distribution
of Rubbish Collection Rules and Regulations to the residents of
Reading. Assistant Superintendent Bergeron submitted to the Board
figures for distribution of a mailing piece to the Town of Reading
three years ago. Assuming that it would take the same amount of
man-hours to hand-carry these Regulations, this procedure would
be more costly than mailing them. Printing of the forms -
$330.00. Mailing -of the forms (bulk rate) - $700.00. Cost of
labels - $30.00 Cost to attach labels - $130.00, for a grand
total of $1 , 190.00. Mr. Bergeron stated there was no way these
documents could go out by July 1st. It would cost us $1200 for
delivery now and this only includes labor . There was general
discussion concerning this issue and Superintendent Louanis
pointed out that we have fulfilled our legal obligations by
publishing the new regulations in the Chronicle as well as posting
them. It was moved and seconded that the Department of Public
Works through their supervisory personnel solicit the local media,
the Chronicle and the Suburban News, to again publicize the new
Rules and RRgulations relative to the Rubbish Pick-Up and to the
use of the Sanitary Landfill area and the Recycling Center. The '
motion was passed 5:0.
The Board of Public Works adjourned temporarily at 8:45 P.M.
to meet as the Board of Survey and reconvened at 9: 15.
The next item discussed was the FY '81 Budget Statement of
Accounts, and General Summary. Superintendent Louanis stated he
would have a list for the June 29th meeting of proposed expenditures.
He believes we will have approximately $48,000 left in the Salary
Budget which we will return to the General Funds. The Financial
Year ends on June 30th, but the books are held open until the
10th of July.
The next item discussed was the letter from Margaret Nolan
to the Board asking for the use of Auburn Street from the corner
of Highland and Bancroft Avenues to the corner of Parkview Road,
for a block party to be held on July 5, 1981 from 2:00 to 8:00 P.M.
Mrs. Wood moved that permission be granted to the neighbors at the '
Minutes Continued June 22, 1981
corner of Highland and Bancroft Avenues and Auburn Street to the
corner of Parkview Road to hold their block party from 2:00 PM to
8:00 P.M. on Sunday, July 5, 1981 , subject to the usual conditions:
1 . No alcoholic beverages consumed on public property.
2 . Proper police and insurance protection be obtained.
3. The area be broom-clean at the conclusion of the
event.
Mr. DeHart seconded and it was voted 5:0.
Chairman Cowell requested that the Department get a statement
in writing from the Board of Selectmen regarding the holiday being
observed on July 3, 1981 .
There was a discussion regarding the summer schedule of Board
meetings. The Board will meet on June 29, July 13, and 27, August 10
and 24, and September 14, 21 and 28.
The Chairman requested that the Board go into Executive Session
and reconvene as the Board of Survey and polled the Board as follows:
Mr. Barker - In favor
Mr . Fallon - in favor
Mr . DeHart - In favor
Mrs . Wood - In favor
Mr . Cowell - In favor
The Board signed the following:
Billroll for period ending June 19th.
Payroll for period ending June 19th.
The meeting adjourned at 9:30 P.M.
Respectfully submitted,
i
Secretary