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HomeMy WebLinkAbout1981-03-09 Board of Public Works Minutes March 9, 1981 ' Meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 P . M. Present were Chairman Cowell , Secretary Wood , Board Members DeHart, Fallon , Barker and Superintendent Louanis. It was moved , seconded and voted 5:0:0 to accept the minutes of February 23, 1981 with addition. It was moved, seconded and voted 3: 1: 1 to accept the minutes of the meeting of February 26th as written. It was moved , seconded and voted 5:0:0 to accept the minutes of the meeting of March 2, 1981 with correction. The meeting was adjourned temporarily at 7:45 P . M. and following a meeting as the Board of Survey reconvened at 8 :00 P .M. At 8 :00 P.M. the Board met with Herbert Converse , Chairman of the United Church Homes of Reading, Inc. , Ruth Converse and Harold Wyatt who are concerned with the proposed housing for the handicapped and elderly on Bay State Road. Mr. Converse presented the Board with a nine page statement of preconstruction conditions ' and requirements setting forth criteria patterned after the Cedar Glen project which they propose to follow on this project. Mr. Converse stated the project will consist of one four story masonry building containing 97 units ( B 2-bedroom and 89 1-bedroom) ser- viced by two elevators and indicated the two parking areas which meet the specified requirements. There will be access by means of a 26' roadway, with proper radius, from Bay State Road which will continue around the building. Mr. Converse pointed out that an easement will be given to the Town and it is planned to connect to the water main on Haverhill Street completing a loop to the main on Bay State Road; this will be a plus for the Town of Reading. They are however opposed to an access roadway from Haverhill Street as it would be an open invitation for traffic to cut through to avoid the traffic circle and eliminate a half-mile of driving for people going down Haverhill Street who wished to come to Reading Square by way of Salem Street. Pedestrians may enter the complex ' by way of a sidewalk parallel with and easterly of the 26' roadway. It is also planned to have a sewer pumping station just off Bay State Road . The Board expressed serious concern relative to the width of the proposed entrance since it does not meet with the standards of the Board of Survey and in the event of an unusual situation serious problems could become evident. Mr . Cowell ' advised Mr. Converse when the final plans are available it will be necessary for the Board of Public Warks to hold two public hearings. The meeting adjourned at 9:00 P.M. The Board read letter from Barbara Taylor (4-H leader) request- ing the use of the Reading Common on Saturday, April 18 , 1981 from 10:00 A.M. to 4:00 P .M. in order that her group could conduct a rabbit show. Mrs. Wood moved, it was seconded and voted 5:0 :0 to grant permission to the Carrot Crunchers to use the Reading Common from 10:00 A.M. to 4:00 P.M. on Saturday, April 18th for the purpose of exhibiting their rabbits (approximately twenty) subject to the standard provisions , as follows: 1. No alcoholic beverages may be served in the public way 2. Proper police and insurance protection be provided 3. The area be broom clean at the conclusion of the event. The Board read letter addressed to the Board of Selectmen by Carmel Restuccia of the Reading Art Association, requesting per- mission to hold the Spring Art Festival on the Reading Common Saturday, June 6, 1981. It was moved , seconded and voted 5:0:0 to grant permission to the Reading Art Association to use the Read- ing Common from 8 :00 A.M. to 6:00 P .M. on June 6, 1981 subject to the standard provisions. The Board reviewed Town Counsel ' s bill for the month of January 1981 and it was moved , seconded and voted 5:0:0 to approve the bill covering 1 .6 hours at $45.00 per hour or $72.00. It was moved , seconded and voted 5:0:0 to extend the sanitary sewer in Barbara Lane and assess betterments accordingly. It was moved , seconded and voted 5:0:0 to sign letter committing $592.90 for 70% sewer laterals to the Tax Collector in compliance with the provisions of the General Laws, Chapter 80 as amended by Chapter 63 of the Acts of 1933. The Board signed the Payroll and the Billroll for the period ending March 6, 1981. The Board read Petition from the residents of "D" Street and Mr. Cowell requested the Superintendent write informing the peti- tioners the Board is unable to include this in the 1982 budget period , but would consider the request when the 1983 budget is drafted . Minutes - continued March 9, 1981 Under old and new business, the Board discussed Contract No . 79-23 with Camp Dresser and McKee . In response to Mr. Fallon ' s question, the Superintendent stated that P .V.C. pipe would be used only to transport chemicals from one point to another . Then, in response to questions from Mr. Barker, the Superintendent declared that he had explored the issue of obtaining a clerk of the works with John Willis Of Camp Dresser and McKee as it will be necessary to have someone protect the Town' s interest and as a result of this preliminary discussion , had received some material from Mr. Willis. To date , Mr . Willis has not received a report from D . E. Q . E. The Board received a report from the Engineering Division setting forth 94 items to be discussed with C .D .M. and Mr . Fallon submitted a three page list of questions as a result of his perusal of the contract. It was agreed that Mrs. Wood , Mr . DeHart and Mr . Barker would review the contract during the ensuing week and prepare questions so that everything could be discussed at a daytime meeting with the Engineers and C.D.M. The subject of telephones was brought to the attention of the Board once again . Mrs. Wood stated that she felt the indivi- duals should submit a personal bill for the basic cost of the telephone in his home . Following a discussion, Mrs. Wood moved that the individuals involved submit a bill for the telephone in their home to the Town on a monthly basis. Mr. DeHart seconded . The vote was 2: 3 - the motion lost . Mr. DeHart moved to recon- sider the motion of March 2 regarding the removal of all Town paid ' phones in employees residences as of July 1 . Mr . Barker seconded. The vote was 3: 2. The motion did not carry as it was not a 2/3 vote. Following further discussion, it was moved, seconded and voted 3: 1: 1 to table further action on house ' phones until after a new Board is seated. Mr . Barker suggested we contact the business Office of the New England Telephone Company requesting they send a representative to visit the garage , treat- ment plant etc . , and determine whether it would be possible to ' obtain less costly and/or improved services. The Superintendent agreed to comply with Mr. Barker ' s request concerning a report to the Board involving allocation of funds ex- pended for overtime and further agreed to Mr . Fallon ' s request to confer with the Chief-of-Police relative to the real need , for bringing out our call men following an accident, etc. Meeting adjourned at 10: 30 P .M. Re pectfy lly submitted , Secretary I . Pre-construction Conditions and Requirements Prior to the commencement of construction the following conditions and requirements numbered 1-12, inclusive , will be complied with : 1 . Final plans shall be submitted to the Board, the Board of Health,, the Building Inspector , the Wiring , Plumbing , and Gas Inspectors , the Fire Chief , the Board of Selectmen, the Conservation .Commission and the Board of Public Works , which plans shall be in substantial conformance with the building and development plans already presented to the Board . Further , no construction, including site development, drainage , or founda- tions shall begin until detailed construction plans and specifi- cations shall have been approved by the Department of Housing and Urban Development which is providing funds for the Project and by the Reading Town Engineer and the Building Inspector . 2. The Applicant shall comply with the Wetlands Pro- tection Act , M.G.L. ch. 131 Section 40 and the Reading Zoning By- Laws relating to wetlands and flood plains except as otherwise permitted hereunder . Prior to commencement of construction of the Project, the Applicant shall seek the approval of its plans from the Reading Conservation Commission under M.G.L. ch. 131 Section 40, and the Reading Wetlands By Law, subject to Paragraph 31 of this permit. 3. Construction of the Project shall commence within 18 months . Construction shall be completed within 18 months after commencement of construction. -9- 4 . The Applicant shall obtain the following permits upon the following terms and pay all permit fees in accordance with the Town Permit fee schedule: ( a) A building permit shall be obtained from the Build- ing Inspector . ( i) The application shall be submitted on the form furnished by the Building Inspector . ( ii) Completed construction plans and final archi- tectural plans for the building shall be submitted with the application showing that the proposed structures comply with the State Building Code . ( iii) The Applicant will provide a "buffer" strip screen of .trees and other vegetation along the lot line abutting # 's 36, 42 and 52 Bay State. Road. This buffer strip shall include the types of vegetation described in the provi- sions of Section 5.3. 1.3 of the Zoning Code. ( b) All plumbing , gas, and electrical permits shall be obtained from the relevant permit granting autho- rity. V 5. The final detailed site plan and landscape plan shall be prepared and submitted to the Board for its review and approval prior to commencement of construction. This plan shall show the exact location and configuration of buildings, parking areas, driveways and walkways. It shall show outdoor lighting , -10- provisions for public safety, buffer zones and screening, loca- tion of disposal units for solid waste , landscape grading and planting . 6 . The Applicant shall furnish the Board with a copy of the Performance and Payment Bonds running to the United States Department of Housing and Urban Development. 7. Prior to commencement of any construction or other related activity on the Project site, the .Applicant shall obtain insurance that includes comprehensive general liability coverage. 8. The Applicant shall obtain the Fire Chief' s ap- proval of the plans for a fire detection system. - 9. The Applicant shall comply with and agree to the provisions of M.G.L. ch . 90 Section 18 regarding traffic regula- tions . / 10. The. Applicant shall submit final surface water drainage plans , final water and sewerage plans, and final roadway plans to the Board of Public Works as applicable to a development of this type and obtain that Board' s approval . Approval will be based on consistency with the Town of Reading Board of Public Works General Specifications, as amended. V 11. The Project shall be in accordance with the appli- cable requirements of the Town of Reading Board of Survey Rules and Regulations , adopted March 17 , 1975 with the following excep- tions: ( a) The travelled way will be a minimum of twenty-six (26) feet wide. -11- ( b) Sidewalks need not be adjacent or parallel to the roadway, but adequate sidewalks shall be provided to allow pedestrian access . There shall be a . sidewalk on only one side of the travelled way. ( c) The curb will be constructed of precast concrete, not granite; ( d) There will not be a street sign; (e) No paved circular turnaround will be required. 12. The Applicant shall obtain all required State permits . II . Construction Conditions and Requirements / 13. All work performed pursuant to the drainage , road- way, water and sewerage plans referred to in Condition #10 shall be subject to inspection by the Board of Public Works to insure compliance with the approved plans and specifictions. Inspection will be in accordance with the rules and regulations specified in Condition #10. 14. All sanitary disposal facilities installed on the buildings on the site shall be connected to the Town's sanitary sewer system in accordance with the requirements of all Town and State code and regulations . Such connection shall be made on Bay State Road and will connect to a small pumping station on the site, if required. 15. Periodic notification of the progress of the work shall be given to the Town Inspector of Buildings and the Gas, Wiring, and. Plumbing Inspectors, so that the inspections of the -12- construction can made to determinecompliance with the appropri- ate code involved. 16. Fire safety devices and equipment shall be instal- led as follows and in accordance with the building code require- ments : ( a) Interior fire alarm systems in all building to be connected to the master box. ( b) Hydrant locations to be designated by the Reading Fire Department. / 17. She Applicant shall provide at its expense a new V water line , looping across the property from Bay State Road to Haverhill Street. ✓ 18. All utility lines, including the fire alarm system shall be placed underground. 19. No less than 97 parking spaces shall be provided on the site. 20. An emergency fire access route at least twenty (20) feet in width will be provided around the Project site and shall be protected from use by non-emergency motor vehicles. 21. Sprinklers connected to the water supply shall be located in all boiler rooms and landlord storage areas . 22. Smoke doors shall be installed in corridors as shown on the submitted plans. 23. Bay State Road shall be maintained in a passable condition during construction and shall be restored to its pre- sent condition on completion of construction. All disturbed -13- pavement areas will be overlaid full with , after proper patching, a one-inch bituminous concrete pavement. 24. The applicant shall provide bus transportation for . residents for a minimum of two days per week , four trips per day, to Reading Center and back, in the event of termination by the Massachusetts Bay Transportation Authority of bus service on Salem Street. 25. Construction on the Project site of approximately 6.845 acres shall be limited to 97 dwelling units in one build- ing. No building shall be constructed on the site other than that 'shown on the final working drawings as approved by the Board , copiesof which drawing shall be maintained on file in the office of the Town Clerk . The remainder of the site shall be permanently left as undeveloped open space and shall never be sold separately from the developed portion of the site. Further , there shall not be constructed at any point a vehicular access road across the site onto Haverhill Street . The Applicant upon the request of the Board shall execute and deliver to the Town of Reading such covenants and other documents as the Board shall deem necessary to carry out the terms and revisions of this Condition ►25. 26. All 97 units in the Project shall be for occupancy by elderly persons aged 62 and over , except the spouse of an eligible person is eligible regardless of the person' s age and that handicapped units will be available for occupancy by non- elderly handicapped persons. Recognizing the need for housing -14- for both low and moderate income persons, the applicant will make all units available to all such eligible persons , consistent with applicable federal regulations including 45CFR §880.603(c) . 27. The Reading Council on Aging shall be allowed to use the community activities area for activities benefiting the occupants of the Project subject to the approval of any tenants organization or management agent. 28. No voluntary transfer of ownership of the premises of this Project shall be permitted by the Applicant during the entire forty (40) years of the HUD mortgage . 29. In the event the real property constituting the premises of this Project owned by the Applicant or entity owned or controlled by the Applicant becomes available for sale to any buyer other than an entity owned or controlled by the Applicant, the Town of Reading or Reading Housing Authority shall have, subject to Federal, State and local regulations, a right of first refusal to purchase said property. The Town of Reading or Read- ing HousingAuthorityshall elect to exercise its right of first refusal within 120 days from the filing of written notice by the Applicant with the Town Clerk that the property is available for sale. If the Town of Reading or Reading Housing Authority elects to exercise its right of first refusal it shall give written notice to the Applicant or other entity then owning the real property and shall file a copy of the same with the Town Clerk. 30. Use and occupancy permit shall be obtained from the Is Building Inspector and other inspectors prior to occupancy. I -15 , 31. In case of disagreements between Applicant and local officials or Boards as to the issuance of approvals pur- suant to any of the conditions set forth herein or as to compli- ' ance with specifications, this Board shall review and decide the matter and issue a written decision which shall be conclusive, final , and binding , except as otherwise provided by . M.G.L. c.40A. 32. The Board recognizes that the plans submitted during the hearing are subject to review by the United States Department of Housing and Urban Development, the Massachusetts Department of Environmental Affairs, the Conversation Commission, and other authorities having jurisdiction over the Project. Therefore, the plans for construction of the Project shall be considered to be in substantial conformance with the plans sub- mitted to the Board if such plans include modifications required by such Board or authority and if such modifications do not make the Project inconsistent with local needs. In the event modifi- cations are made which the Board believes may make the Project inconsistent with local needs , a public hearing shall be held by the Board which hearing shall be limited to the modifications required and whether such modifications make the Project incon- sistent with the local needs and such hearing shall be subject to the provisions of M.G. L. c.40A. 33. This permit shall be recorded at the Middlesex South Registry of Deeds and/or Registry with the Middlesex South Registry of the Land Court simultaneously with the recording -16- and/or registering of the deed by which the Applicant acquires title to the premises to which this permit relates . 34. This permit is binding upon the Applicant and its- heirs , successors and assigns . However , nothing in this Condi- tion #34 shall be deemed to derogate from or change of terms of Conditions #28 and 29. 35. This Comprehensive Permit may be amended by action of the Board of Appeals underrequest of the Applicant or any subsequent owner of the premises to which this Permit relates but only after notice and a public hearing , which public hearing shall be limited to consideration of the particular proposed amendments. I` -17- 1 DOAGLAS A. COWELL, Chairn % TOWN OF READING OFFICE of GAIL seera.v DON B.. D¢HWOOD, o. JOHN L. FALCON. TA. BOARD OF PUBLIC WORKS noUccnss L. 6naxEa 4 � MUNICIPAL BUILDING E. ROGER LDOANIS, Sup¢,In[mEmt i READING, MASS. 01867 MASSACHUSETTS cora=au„cAlrn of ;aASSACnuurT Middlesex, ae, The undere L,lnod, uoard of Public. Worke of the Town of Peadinn, in cor,pliance with the provisionr, of the fererel Lava, Chapter uG, an amended by Chapter 63 of the Acta of 1933, hereby certify that tho llrta herewith contain the names of pernona agairaat vhor, we Neve made bettercent messes- mente tooether vith the location of the land benefited by the improvcmeni and the nature and amount of ouch betterment aa88aRRtent. Sever Interalr,. . . . . . . . . . . . . . . . . .. . . . . . '� 1 ,t12°.Ot) Such list In certified to you for the purpose of cos+mittinn the some to the Tax Cnlleetor, as provided by lar. UITtifSS our hands this twenty-fourth tiny of '-`urct, ?9°1 A. D. airman _ Secretary Soe Commitment Sheet for List