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HomeMy WebLinkAbout1981-02-02 Board of Public Works Minutes REMOVED FROM EXECUTIVE PRIVILEGE BY THE BOARD OF PUBLIC WORKS February 2 , 1981 Meeting of the Board of Public Works convened in Executive Session at 10:30 P . M. Present were Chairman Cowell, Secretary Wood , Board Members DeHart, Fallon , Barker, Superintendent Louanis. Mr . Cowell informed the Board that Mr . Fallon had requested to go into Executive Session to discuss personnel matters relating to the Board ' s Sub-committee on Personnel . Mr. Fallon reported to the Board he felt the personnel matters acted upon by the Board in the fall were not being addressed in an effective way by the Personnel Board and he felt a report of some manner should be made to the department ' s non-union personnel by the Board and he was looking for their direction and advice in this matter. Mr. Fallon requested the Superintendent bring the Board up-to-date regarding the meetings held by the department heads with the Personnel Board over the past several months. The Superintendent informed the Board the department heads had met with the Personnel Board several ' times since last November discussing primarily step increases, re- vision of the compensation plan, re-evaluating and reclassification of jobs, titles and positions and adjustments in inequities in the different classifications within the Town and in comparable jobs in the surrounding communities. The Personnel Board to date had rejected two proposals for step increases, had revised the compen- sation plan by raising the minimum of labor grade one by thirty percent and raising the minimum of all other labor grades by dimin- ishing at a rate of 2h% between each grade so that the top labor grade is raised by 2§% and raising the maximum of all grades by 8% and establishing a quarter point in which no new employees are to be hired above without the consdent of the Personnel Board . The Personnel Board has also established a $20.00 increase effective July 1, 1981 to all permanent full time employees and a three per- cent merit pool to be paid on the anniversary date of the employee. A request by the department heads to consider changing the merit increase effective date to January 1 , 1982 is under consideration by the Personnel Board. The Personnel Board has arranged a meeting on February 4, 1981 with department heads to discuss the evaluation and reclassi- fication of job positions. A discussion ensued relative to the wishes of the department and the position the Board should take and it was agreed that the Board should request a meeting with the Personnel Board on February 9th in Executive Session to discuss the Board ' s concerns relative to the personnel under its control . It was moved , seconded and voted to adjourn at 11 :30 P .M. Resp ctfuysubmitted ,��.1 � S ccry February 2 , 1981 Meeting of the Board of Public Works convened in Room 16, Muni- cipal Building at 7:30 P . M. Present were Secretary Wood , Board Members DeHart , Fallon, Barker Superintendent Louenis, Assistant Superintendent Bergeron and Assis- tant Superintendent McIntire. In the absence of the Chairman, Mrs. Wood assumed the Chair and called the meeting to order. Minutes of the meeting of January 22, 1981 were accepted as corrected and the minutes of the meeting of January 26, 1981 were accepted with addition. The Board read letter from Kathie Secher , 110 John Carver Road expressing appreciation for the placement of boulders at the property adjacent to her home thereby preventing the use of the area for park- ing purposes. It was accepted as a point of information. The Board reviewed Town Counsel' s bill for the month of Novem- ber. Following a brief discussion, it was moved , seconded and ' voted 4:0:0 to approve Town Counsel ' s bill for 7. 10 hours at $45.00 per hour , or $319.50 for the month of November 1980. Meeting adjourned temporarily and following a meeting of the Board of Survey reconvened at 8 :00 P .M. at which time Mr. Cowell arrived and assumed the Chair. Chairman Cowell requested that the Board review the resume of the bids received on Contract 81-1 Rubbish Collection and Disposal as prepared by the Engineering Division. (copy attached) . Mr . Cowell recognized Mr. Vining of Vining Disposal , Inc . , 66 Gaston Road, Medford , Massachusetts who expressed the opinion that the bid was not clear to him and other bidders with regard to Alternates III , IV and V . A lengthy discussion ensued and the Chairman concluded that since there was a lack of communication from other bidders it would appear the General Bid was clear to most . Following a dis- cussion by the Board of the proposals submitted by the collection agencies, Mrs. Wood moved to accept Alternate II (unlimited pickup ' and one bulk item) . Mr. DeHart seconded end it was voted 5:0:0. Mrs. Wood moved to adopt the policy of leasing the dumpaters; Mr. DeHart seconded and it was voted 5:0:0. Mrs. Wood moved that the Board and the Department investigate the method of disposing of the Town-owned dumpsters. It was , seconded and voted 5:0:0. Mrs. Wood moved that the Town include in its trash policy the emptying of park barrels as outlined in Alternate V. It was seconded and voted 5:0:0 . Mrs. Wood moved that the Board award the contract for Rubbish Collection and Disposal (Contract 81-1) to Browning Ferris Industries of Tolles Street , Hudson, New Hampshire, as follows: Alternate II , unlimited pick-up plus 1 bulk item in the amount of $270,000; Alter- nate IV , lease of dumpsters in the amount of $21,000 ; Alternate V Barrels in the amount of $3.00 for a total of $291,003 less a credit for Alternate IV to be determined at a later date . This motion was seconded and voted 5:0:0. Mr. Barker moved to take Sheet 27 of the budget Rubbish Collection off the table . Mr . Fallon seconded and it was voted 5:0:0. Superintendent Louenis stated he would like to give the Board an overview concerning the closing of the sanitary landfill area phasing it out over the next three year period . Chairman ' Cowell questioned whether it was being suggested that the recycling area be closed also and received an affirmative answer. Mr . Fallon and Mr . DeHart stated they had received calls from business people voicing the hope that the dump would remain open for commercial establishments. Assistant Superintendent Bergeron outlined the department ' s proposal for closing the sanitary landfill over a four year period stating that the landfill would be open to commercial and residential users for the next three years and the fourth year would be used to complete the landfill in accordance with the D.E.Q.E. regulations. The first year budget under the proposal for FY-82 would be $59 ,444 and would cover the operation of the landfill in the area now being used and begin final closing activities of the area recently filled to capacity. Rubbish brought into the dump would be used as fill material to bring the active area to the grade approved by the D.E .Q .E , and two feet of cover materiel and six inches of loam would be required to meet the D.E .Q .E. requirements , over the area of the active dump . The estimated cost for closing the landfill exclusive of operation costs over the next four years is $122,000 based on 1981 dollars. Mr. Barker indicated a strong desire to continue the recycling effort. Mr. Fallon questioned the Minutes - continued February 2, 1981 feasibility of continuing the recycling effort placing the collec- tion bins in the area of the garage, Mr. Cowell and Mrs. Wood in- dicated that if the recycling is to continue they would prefer to continue using the same site as is presently used . Mrs. Wood moved, Mr. DeHart seconded to appropriate $291,003 for Rubbish Collection and Removal - it was voted 5:0:0. Mrs. Wood moved to table Sheet 28 Landfill as she would like to discuss the fees. Mr. Barker seconded, Mr. Fallon moved to continue. There was no second. Mr . Cowell called for a vote on Mrs. Wood ' s motion - with the result of a 3: 2:0 vote. It was moved to table Sheet 29 - Recycling with the request that the department study the proposal of keeping the area open on a Monday through Friday schedule ; the subject to be discussed on Thursday, February 5, 1982, It was seconded and voted 4:0:1. The Board signed the Billroll and the Payroll for the period ending January 30 , 1981. The Chairman requested that the Board adjourn its regular meet- ing to go into Executive Session for the purpose of discussing matters of personnel and not to reconvene in open session. The Board was polled as follows: Mr . Barker - opposed Mr. Fallon - in favor Mr. DeHart - opposed Mrs. Wood - in favor Mr. Cowell - in favor The meeting adjourned at 10:30 P. M. and the Board went into Executive Session . Rea ectfu}ly submitted Zecr ' 1