HomeMy WebLinkAbout1981-01-26 Board of Public Works Minutes January 26, 1981
Meeting of the Board of Public Works convened in Room 16,
Municipal Building at 7:30 P . M.
Present were Chairman Cowell , Secretary Wood, Board Members
DeHart, Fallon , Barker , Superintendent Louanis, Assistant Super-
intendent Bergeron , Assistant Superintendent McIntire , William
Redford of the Engineering Division and Chairman of the Finance
Committee, Molly Ziegler .
It was moved, seconded and voted 5 :0 :0 to accept the minutes
of the meeting of January 14, 1981 as corrected .
It was moved ,Noseconded and voted 5:0:0 to accept the minutes
of the meeting of January 19 , 1981 as corrected.
The Board read letter from Joseph R . and Alice Medeiros of
489 Washington Street in Woburn requesting an abatement of better-
ment assessment on their property located on Border Road . This
property consists of 2,410 square feet in the Town of Reading,
' the remainder of the parcel of land is in the City of Woburn from
wham water and sewer services are obtained . Following a brief dis-
cussion it was moved , seconded and voted to abate Bill No. 24 for
sewer frontage assessment on Plat 7 - Lot 1 owned by Joseph R.
and Alice Medeiros in the amount of $136.00.
Superintendent Louanis advised the Board when the sewer inter-
ceptor program neared completion the department determined that the
Town could eliminate a sewer pumping station if a sewer easement
could be obtained through private property in Reading and Woburn
and a connection made to the existing sewer main in Richards Circle
Woburn thereby resulting in considerable savings to the Town of
Reading . Negotiations were initiated resulting in an agreement allow-
ing the Town to place sewer pipe through land owned by Thomas A. and
Marion R . Tufts at 75 Border Road for consideration of the cost of
sewer frontage and a sewer house connection. It was moved, seconded
and voted 5:0:0 to abate the following: Bill No . 30 for sewer front-
age on Plat 7, Lot 8 , in the amount of $648 .00 and Bill No. 49 for
sewer lateral at Plat 7, Lot 8 owned by Thomas A. and Marion R.
Tufts in the amount of $108 .00 .
Superintendent Louanis advised the Board that Bill No. 85
for sewer lateral at 368 Franklin Street was an error of duplication
discovered prior to mailing. However, to maintain the records
in proper form it would be necessary to abate the bill cancell-
ing out the charge in the Tax Collector ' s and Assessors" Offices.
It was moved , seconded and voted 5:0:0 to abate Bill No. 85 issued
to Janet A. Dipple, 368 Franklin Street for 300% sewer lateral, Plat
192 , Lot 2 in the amount of $100.80 .
The Board met with Stephen Martin of Camp, Dresser and
McKee , consulting firm presently working on the project concerned
with the water treatment plant at 7:45 P . M. Mr . Martin stated
the final plans and specifications were sent to D.E.O .E, today
and five sets of the plans and specifications were being .delivered
to the Board tonight . Letter dated January. 29, 1981 was filed
with the Regional Environmental Engineer , Mr . William St. Halair
and a letter to the Board of Public Works outlining activities
for the final approval for the plans and specifications by the
Board and the D.E .O.E . (copies appended hereto) and the steps
necessary to obtain the construction grant from the State of
Massachusetts. These steps were discussed in detail with Mr. ,
Martin and it was agreed that the department would review the
plans and specifications and meet with Camp Dresser and McKee
within the month reviewing all concerns and questions with Camp
Dresser and McKee and a written summary of all questions and
answers prepared for the Board ' s consideration.
At 9:25 P .M. the Board began budget review on Sheet #11
Equipment Maintenance. The Superintendent outlined the proposed
changes as follows:
Operational Salaries . . . . . . . . . . . . . . .$60,384.66
Hardware Expenses. . . . . . . . . . . . . . . . . . . 1,020.00
Operational Equipment. . . . . . . . . . . . 0.00
Tire & Tube Expense. . . . . . . . . . . . . . . . . 3,836.00
Gas-Oil Expense. . . . . . . . . . . . . . . . . . . . . 69, 200.00
Fuel Tax Expense. . . . . . . . . . . . . . . . . . . . 1, 210.00
New Total Salary. . . . . . . . . . . . . . . . . . . .$63,960 .00
New Expense. . . . . . . . . . . . . . . . . . . . . . . . 120 ,921.00
Total. . . . . . . . . . . . . . . . . . . . . . . . $184,881.00
Mr. Fallon indicated that only 20% of the tire and tube account
had been expended at the 500d mark and suggested that the required ,
purchase of tires and tubes for the large trucks and vehicles that
would be required in FY-81 be purchased with the apparent surplus
in FY-80. The Superintendent said that the tire and tube account
Minutes - continued January 26, 1981
could be dropped to $1, 500.00 for one year only if the necessary
tires were purchased now.
' Mr. Fallon questioned the supplies figure and indicated that
$5 ,500.00 would probably be enough.
Mr . DeHart questioned the increase in Hardware. The Superin-
tendent indicated that this new figure represents a more realistic
dollar value for the account based upon past experience.
Mrs. Wood instructed the Superintendent to check with other
Town Departments when we buy tires.
Mr. Barker questioned the advertising account. The Superin-
tendent explained that was for the required bid items.
Mrs. Wood moved that the sum of $63,960.00 for salaries and
$120 ,921.00 for expenses for a total of $184,881.00 be allocated
for Equipment Maintenance. Mr. DeHart seconded. Mr . Fallon
moved to delete $2 ,336, from the tire and tube account leaving
$1,500.00 . Mr . DeHart seconded and the motion carried 4:1 :0 .
Mr . Fallon moved to delete $500 . from the Supplies Account
leaving $5 ,500.00. Mr. DeHart seconded and the motion lost 1 :4:0.
1 The main motion with revised expense figure of $118 ,585. and new
total of $182,545. was voted 5:0:0.
Sheet No . 12 - Parks and Playgrounds The Superintendent indi-
cated that there were no changes from the previous information.
Por. Barker wanted to know what the difference was between the New
Equipment in this account and the New Equipment in the Capital
Improvement Program. The Superintendent explained that this new
equipment was to replace broken or worn out existing items
whereas the capital items are for expansions into new areas.
Mr . Fallon questioned the need for equipment rental since
it is mainly for a roller and tree stumper he thought it should
be covered by the Forestry Account. The Superintendent explained
that because the work is done within the limits of the Parks the
proper place to account for the cost is to have it in the Parks
Account.
Mr. Cowell reminded the Board that there were 80 man weeks
of temporary help included in the budget at his request to reduce
the complainta and improve the overall maintenance during the
heavy use periods.
Mrs. Wood moved that the sum of $89,419. 10 for salaries and
$18 ,471 .60 for expense for a total of $107 ,890.70 be appropriated
for Parks and Playgrounds. Mr. DeHart seconded and the motion
carried 5 :0:0 .
Sheet No. 13 Forestry The Superintendent indicated the opera-
tional salaries were reduced to $55,047. The new totals are Salary
$78, 350, Expenses $17,585 for a total of $104,935. Mrs. Wood
moved that the sum of $87, 350 for salaries and $17, 585 for ex-
penses totalling $104,935.00 be approved . Mr . DeHart seconded .
Mr . Fallon moved to reduce the chain saw account to $582.00 -
Mrs. Wood seconded. Mr . Cowell called for a vote on the amendment,
as follows: 2: 3:0 - the motion lost . The vote was taken on the
main motion as follows 4:1:0 - the motion carried.
Sheet No . 14 Traffic Signs Superintendent indicated that there
were no changes from the original proposal. Mr. Barker questioned
the need for the overtime account. The Superintendent explained
that there are times when signs are knocked down and have to be
removed from the street due to accidents, etc. Mr. Barker also
questioned the increase in contract payments. Superintendent Louanis
explained that it was basically due to the double line requirement
where we applied single linea before , and if we stayed with the '
single line it could create a potential liability factor to the
Town . Assistant Superintendent Bergeron agreed to ask the Police
Department to review the yellow line streets to see if the lengths
could be reduced resulting in dollar savings. Mrs. Wood moved
that the sum of $4, 160.30 for salaries and $11, 760.00 for expenses
for a total of $15, 920. 30 be appropriated for traffic signs. Mr .
DeHart seconded and the motion carried 5:0:0.
Sheet No. 15 Snow and Ice The Superintendent indicated no change
from the original proposal. Mrs. Wood moved that the sum of
$94,652 for salaries and $62,348 for expenses for a total of
$157,000 be appropriated for Snow and Ice . Mr. DeHart seconded .
Mr. Barker moved that the meals account be decreased to $2, 605 and
the service bureau account be increased to $795 leaving the same
total previously stated. Mr. DeHart seconded and the motion
carried 5:0:0. Mr . Barker questioned how much money was spent for
contract payments for sidewalk plowing. The Superintendent ex-
plained that the reductions in the work force require more and ,
more contract help and the reason for the sidewalk work is because
costs escalate four to ten times if the snow is allowed to freeze .
The main motion carried 5:0:0.
Minutes - continued January 26, 1981
The Board signed the Payroll for the period ending January
23 and the Bill Roll for the same period.
Meeting adjourned at 10:36 P .M.
Resp tfully submitted ,
Secretary
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FORM OF GENERAL BID
ITEMS OF WORK AND BID PRICES
STATEMENT OF BID
The undersigned , as Bidder, declares the only parties in-
terested in this bid as principals are named herein : that this
bid is madewithout collusion with any other person, firm or
corporation; that no officer or agent of the Town is directly
or indirectly interested in this bid; that he has carefully exam-
ined the annexed proposed form of contract and specifications
therein referred to and he agrees that, if this bid is accepted,
he will contract with the Town in the form of the copy of the
contraction file in the Office of the Department of Public Works
and attached hereto , to provide .all necessary motor trucks, labor ,
materials and implements necessary to do all the work herein set
Forth, and that he understands that if any alternate or combination
of .alternates is accepted , the contract will be awarded for a one
year period starting July 1, 1961 and .then be awarded for the sub-
sequent two years after Town Meeting approval is obtained each
year for expenditure of funds to cover the contract period each
year .
It is also understood that if Annual Town fleeting does not
approve funds for renewal of the contract, the contract will then
become null and void and all commitments, obligationsor agreements
will expire at the end of that particular fiscal year . No penalties
or charges to the contractor or anyone else will be paid by the
Town if funds are not provided .
Rubbish Collection and Disposal
Alternate I
The Contractor shall collect all household rubbish, cold ashes,
paper , garbage and other waste material in the Town of Reading and
f shall remove said rubbish, cold ashes, paper , garbage and other
` waste material to outside the limits of the Town of Reading in
compliance with all applicable laws. Collection shall be from all
residences (curbside) only . A maximum of six (6) items and one (•1)
bulk item will be collected at each residence per week. The yearly
lump sum price is: $
in words lump sum first year cost . )
_ Alternate II
- The Contractor shall collect all household rubbish, cold ashes,
l paper, garbage and other waste material in the Town of. Reading and
' shall remove said rubbish, cold ashes , paper , garbage and other
waste material to outside the limits of the Town of Reading in
compliance with all applicable laus. Collection shall be from all
.residences (curbside) only. There will be a "no limit" on the
number of approved items (see special provisions) to be collected;
however, only one (1) bulk item will be picked up per week per -
residence. -
Collection shall be from all residences and shall be for
the yearly lump sum price of; _
in words Lump Sum first year cost. )
Alternate III
The Contractor shall empty all Town owned dumpsters at the
locations and as scheduled in Table I and in compliance with
Section 3.8 .1 of the Special Provisions. All rubbish,. paper,
garbage and other waste material collected shall be removed to
outside the limits of the Town of Reading in compliance with all
applicable laws.
Collection shall be from public schools and municipal facili-
ties as listed in Table I and shall be for the yearly lump sum
price for Alternate III as listed below :
1. School Department $ kyr.
In words lump sum fust year cost.
2. Police Department . $ kyr,
In words lump sum first year cost.
t 3. Town Hall - Library
Community Center $ kyr.
In words lump sum first year cost.
i
Total Items 1 - 3. . . . . . . . . . . . $ lyr.
i
� In words lump sum first year cost.
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Alternate IV
The Contractor shall empty leased dumpsters (provided by the
Contractor) as indicated in Table I . The Contractor must supply
to the Town and at locations as indicated in Table I dumpsters .of
an approved type and in first class condition. All rubbish, paper
garbage and other waste material collected shall be removed to out-
side the limits of the Town of Reading in compliance with allappli-
cable laws.
Collection shall be from public schools and municipal . facilities
as listed in Table I and the cost for each item shall include a year-
ly lease cost/yr per department and as indicated in Table I and a
credit purchase price for that department' s dumpsters.
All costs shall include items as listed in Section 3.8.1
Alternate IV of these Special Provisions:
1 . School Department $ yr. lease
In words lump sum first year lease
Credit for purchase of
School Dept . Dumpsters $
In cords lump sum credit
2. Police Department $ /yr , lease
t In words lump sum first year lease
Credit for purchase of
Police Dept . Dumpsters $
f
In .words lump sum credit
3. Town Hall - Library - -
Community Center $ /yr. lease
In words lump sum first year cost
Credit for purchase of
Town 'fall - Library -
Community Ctr. Dumpsters $
In words lump sum credit
Total Items 1-3 (Lease) $
In words lump sum first year lease
r Total Items 1-3 (Credit) $
In words lump sum credit
I
Alternate V
The Contractor shall empty 55 gallon barrels (Town owned)
as listed in Table II . All rubbish, paper , garbage and other waste
material collected shall be removed to outside the limits of the
Town of Reading in compliance with all applicable laws.-
Collection shall be from parks and other areas as listed in
Table II and the cost for .each item shall include a cost/yr. per .-
item in the table . A total bid for Items 1 through 3 mustbe
listed in this alternate .
1 . Parks $ /y'r,
In words lump sum first year cast.
2. Reading Common $ /yr•
Other areas
1
i
� In words lump sum first year cost .
{ 3. Woburn Street Fire Station $ /yr•
{ In words lump sum first year cost.
Total: Items 1 - 3 $ /yr.
.
In words lump sum first year cost.
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