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HomeMy WebLinkAbout1982-08-23 Board of Public Works Minutes Board of Public Works Meeting of August 23, 1982 Page I A meeting of the Board of Public Works convened in Room 16, ' Municipal Building at 7:30 P.M. Present were Secretary Fallon. Board Members Barker, F'olychrones and Griffin and Assistant Superintendents McIntire and Bergeron. Mrs. Wood joined the meeting at 7;35 P.M. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Public Works meeting of August 9, 1982 as corrected. It was moved, seconded and voted 5;0 to accept the Executive Session minutes of the Board of Public Works meetinq of August 9, 1982 as written and that they remain in private privy. It was moved, seconded and voted 5:0 to reconsider the committing of Sheet No. 14, Bill No. 18 for a 100% sewer lateral for Jemetta H. Glover, 413 Franklin Street. It was moved, seconded and voted 5:0 that Sheet No. 15, Bill No. ISA for Clarence E. and Jemetta H. Glover, 413 Franklin Street, Flat 190 Lot 38, for a 70% lateral in the amount of %266.80 be committed to the Tax Collector and betterments assessed accordingly. It was moved, seconded and voted 5:0 that Sheet No. 16, Bill No. 19 for Paul Cerrone, 11 Judith Drive, No. Readinq, Plat 76 Lot 13, for a 100% latera] in the amount of €349.10 be committed to the Tax Collector and betterments assessed accordingly. The Board adjourned temporarily at 7:50 P.M. to meet as the Board of Survey. The meeting reconvened at 6:25 P.M. Mr. Fallon read the Notice of Public Hearing at 8: 25 P.M. reqardinq the construction of a sidewalk on the easterly side of Charles Street from Wakefield Street to the Y,illam School. Board of Public Works Meeting of Auqust 23. 1962 Page 2 There were approximately six residents present who abut this ' sidewalk and will be assessed betterments under the Betterment Act. Mr. Bergeron gave a presentation to the people in attendance regardinq the construction. Mrs. Wood stated the Board car, assess up to 50% of the cost of construction to the abuttors and the common assessment to the homeowners is 507. The abuttors were presented proposals with assessments of 507. and 257. of the cost of construction. The majority of the homeowners stated they were in favor of the construction. Assistant Superintendent McIntire stated the Department intends to complete the work prior to the opening of School. Mr. Barker moved, and it was seconded that the Board construct a sidewalk on the easterly side of Charles Street from Wakefield Street to the Killam School and that betterments at 25X of the total cost be levied as follows: Plat 165, Lot 24, Corbert, Gaby, 77 Wakefield Street in the amount not to exceed 8587.62; Plat 165, Lot 17, Ellis, Edward A. Jr. and Jacqueline A. , 295 Charles Street in the amount not to exceed 8199.20; Plat 165. Lot 16, DeCoste, Mary Ellen, 249 Charles Street in the amount not to exceed 8163.84; Plat 165, Lot 15, Y.ing, Frederick Jr. and Leona S. , 311 Charles Street in the amount not to exceed 8205.87; and r- Board of Public Works Meeting of August 23, 1982 Page 3 Plat 165, Lot 14, Camerlin, Lawrence J. and Ruth A., 40 Bainbridge ' Road in the amount not to exceed $239.41; the total sum not to exceed $1,395.94. Mr. Fallon amended the motion and it was seconded, that the above-mentioned lots be assessed $1.00 per foot frontage in the followinq amounts; Flat 165, Lot 24, Corbert, Gaby, 77 Wakefield Street in the amount not to exceed $235.99; Plat 165, Lot 17, Ellis, Edward A. Jr. and Jacqueline A., 295 Charles Street in the amount not to exceed $80.00; Plat 165, Lot 16, DeCoste, Mary Ellen, 299 Charles Street, in the amount not to exceed $65.80; Plat 165, Lot 15, King, Frederick Jr. and Leona S. , 311 Charles Street in the amount not to exceed $82.68; and ' Plat 165, Lot 14, Camerlin, Lawrence J. and Ruth A., 40 Sainbridge Road in the amount not to exceed $96. 15; the total sum not to exceed $560.62. The main motion as amended passed 5: 0. It was moved, seconded and voted 5: 0 to close the Hearinq at 9:20 P.M. The Board met with John F. Willis, Vice President of Camp Dresser & McKee regarding additional funds for the Basic Services portion of the Contract for the Water Treatment Plant Improvements. Mr. Willis stated that the present aqreement is divided into two parts; Basic Services and Special Services. Under Special Services, the major item of discussion is the on-site resident inspection of the ' project. C.D.M. has one man on-site every day involved in the actual inspection of the work. There are other Special Services in the Contract such as materials testing and the O&M Manual, etc. Board of Public Works Meetinq of Auqust 23, 1982 Page 4 Under the payment section of this particular Contract, there is a ' clause which states that when 1101 of the funds under one item have been spent, CDM will discuss with the Board whether there should be additional funding given or a reduction in these services. In addition to what appears to he the $15,000 savings on the Resident Services, there is also going to be $6,000 unspent funds under the materials testing portion. C.D.M. is expecting an overrun of Basic Services of $14,420. Mr. Fallon asked for an explanation of why the hourly cost on the Basic Services has qone up. Has this increased due to Change Orders and what if the Board does not vote on this. Mr. Willis stated the basic reason the hourly cost is higher, is the person that did the original estimate was doing estimates based on new construction, which usually involves people being paid at lower rates for Engineering Services. This does not affect the Change Orders that have already cone throuqh. It does affect the number of hours being utilized under the Basic Services. Mr. McIntire questioned if the project is completed by the end of November, does CDM forsee the Resident Services ever reaching BOX? Mr. Willis stated yes, it would be just about that amount. Mr. Fallon asked what would happen if the Board voted either zero dollars or some portion of the $14,420. Mr. Willis stated that contractually speaking, if the Board does not provide the funds. CDM does not have to provide any additional Basic Services, or CDM could continue to perform the services and absorb the loss. All CDM is asking is that the Board consider a transfer of funds. ' A general discussion ensued. Board of Public Works Meeting of August 23, 1982 Page 5 Mr. Griffin moved for the acceptance of the $14,420 being added ' to Basic Services estimated cost and be deleted from the Resident Services estimated cast, makinq a total of $87, 186 for Basic Services and $119,580 for Resident Services. It was seconded. Mr. Fallon amended the motion to reduce the figure to $7,000.00. It was seconded and defeated 2:3 (Wood, Barker and Griffin apposed). Mr. Barker amended the motion to read: that portion of the Basic Contract with regard to Basic and Resident Services and to add to the applicable paragraph dealing with the 80% review factor (Page 8 - Items 6 & 7 Cast Control) a further review of the Basic and Resident Services actual expenses be made an September 27, 1982 and every four weeks thereafter as may be necessary. It was seconded and voted 4: 1 (Mr. Fallon opposed). Mr. Willis suggested to the Board that no decision be made tonight, but that he would like to resolve this issue by the next meeting. Mr. Barker moved for reconsideration of the previous motion. Mr. Barker moved that the Board brinq this topic up at the next meeting of the Board of Public Works, it was seconded and voted 5;0. Mr. Fallon moved to table the amendments, it was seconded and voted 5:0. Mr. Fallon amended the motion to table the motions and discussion until September 13, 1982 at 8:00 P.M., it was seconded and voted 5: 0. The Board reviewed the memo from Assistant Supt. Bergeron regardinq Contract 82-17 - "Lawn Construction". It was moved, seconded and voted 5:0 to award Contract 82-17 - "Lawn Construction" to S. Farmer & Sons in the amount not to exceed $35,400.00 subject to their providing a ' Performance Bond. Board of Public Works Meeting of August 23, 1982 Page 5 The Board reviewed the memo from Assistant Supt. Bergeron ' regardinq Contract 82-18 - "Pavement Rehabilitation". It was moved, seconded and voted 5:0 to award Contract B2-18 - "Pavement Rehabilitation" to Bell & Flynn Inc. in the amount not to exceed !89,783.30 subject to their providing a Performance Bond. The Board adjourned temporarily at 10:40 P.M. to meet as the Board of Survey. The meeting reconvened at 10: 45 P.M. The Board discussed the request from the Readinq Public Library to enclose a "Community Information Service" brochure with our October 1, 1982 water billings. The Library will stuff the envelopes as well as pay any additional postaqe needed. It was moved, seconded and voted 5:0 to accept the information from the Library and express our cooperation to them in distributing this ' brochure to the Town. It was moved, seconded and voted 5: 0 that the letter from Supt. Sohn B. Pacino of the Recreation Committee regarding the Parks Program be accepted as a point of information. It was moved, seconded and voted 5:0 that the letter from Chairman Gail F. Wood to Mr. Gerald Fiore, Chairman of the Finance Committee regardinq the "Water Enterprise Account" be accepted as a point of information. Chairman Wood stated the ['card accomplished their objectives at the meetinq with the Finance Committee. It was moved, seconded and voted 5:0 that the letter from the Planninq Board regardinq Housing be accepted as a point of information. ' It was moved, seconded and voted 5:0 that the letter from John Agnew reqarding Chapter 805 funding be tabled until a future meeting. Board of Public Works Meeting of August 23, 1982 Page 7 It was moved, seconded and voted 5;0 that Robert and Catherine Mandolese of 113 Haverhill Street be granted permission to move a house in four sections over Route 129 provided they execute a petition specifying that insurance coverage will be obtained. The Board reviewed the request from James R. Campbell regarding the use of the Batchelder Field Facility on Sunday, September 26, 1982 from 7;00 A.M. to 8;00 R.M. for the purpose of holding their annual Open 4-H Horse Show. It was moved, seconded and voted 5;0 to grant permission to the Readinq Royal Riders 4-H Horse Club to use Batchelder Field on Sunday, September 26, 1982 from 7;00 A.M. to 8:00 R.M. subject to the usual stipulations; 1. No alcoholic beverages may be served in the public way. 2. Proper police and insurance protection must be procured. 3. The area must be broom clean at the conclusion of the event. 4. Our contract with B.F.I. for rubbish collection includes a provision that the park barrels be emptied by them. We ask that you remove any trash generated by this group in order to leave the barrels free for the normal weekly accumulation. Under Old and New Business: Mr. Barker moved that the Clerk of the Board draft an appropriate response to the By-Law Committee regarding the Anti-Litter Law, it was seconded and voted 5:0. Mr. Barker stated that in the minutes of March 29, 1982 - Page 4 - the Clerk of the Board was instructed to do this. Board of Public Works Meeting of August 23, 1982 Page 8 Mr. Barker stated that the Subcommittee on Space Needs asked far a recommendation from the Board as to the desirability of relocating the Engineerinq Division from the Town Hall to the John Street Garage site to reside in portable classrooms. There will be a letter forthcoming from the Committee asking for a total discussion of space needs. Mr. Barker requested a status report an the Mineral Street Bridge. Mr. Barker stated he has considerable interest in the content of the various bids. He would like to bring this up as an Agenda item in the future. The Board discussed the operation of the Recycling Center on Saturday, Auqust 21, 19B2. There was an overwhelming response from the public, to the point where the Recycling Center could not easily handle the amount of material brought in. Mr. Griffin requested that the Superintendent provide the Board with an estimate of cost for all expenditures for the operation of the Recyclinq Center at the John Street Garage site if the area was to be open on a twice-monthly basis from 9:00 A.M. to 1:00 P.M. Said estimate should, as precisely as possible, record the anticipated loss, if any, for a July 1 to June 30 year. Mr. Barker suqqested this item be brought up on a future Agenda with the Leaque of Women Voters and the Conservation Commission. Mr. Barker also suggested that the Department write a letter to B.F. I. requestinq the cost of a contract amendment for picking up recyclable materials with the regular home trash pick-up. Board of Public Works Meeting of August 23, 1982 Page 9 Mr. Fallon stated the packer truck should be used for the recycling operation and requested an estimate, by the next Board meeting, on how much it would rest to put the packer truck back into service. Mr. McIntire stated that aluminum cans should be crushed prior to recycling to alleviate some of the volume. A general discussion ensued. It was moved, seconded and voted 5:0 to adjourn at 11:30 P.M. Respectfully submitted, ecreta ry��U GAIL F. WOOD, Chui—. OFFICE OF JOHN L. FALLON, JR., Secretary TOWN OF READING DOUGLASS L. BARKER ARTHUR POLYCHRONFS BOARD OF PUBLIC WORKS ROBERT P. GRIFFIN j MUNICIPAL BUILDING E. ROGER LOUANIS, SuF nntm t fk READING. MASS. 01867 MASSACHUSETTS Auguat 11, 1902 Hiddlesex , as The undersigned , Oonrd Of P01117 Works of the Town of Reading, in compliance with the provisions of the General Laws, Chapter 90, as amended by Chapter 63 of the Acts of 1933, hereby certify that the lists herewith Contain the names of persona against whom we have made betterment assessments together with the location of the lend benefited bythe improvement and the nature and amount of such betterment assessment. Sever lateral '70X) .. . . . . . . . . . . . . . . .%2b^.R0 Total. . . .. . . . . . . . . . . . . . . . . . .3268 .90 Such list is certified to you for the purpose of commlttinq some to the Tax Collector, as provided by low. WITNCSS our hands this twenty-third day of August 1982 A.O. Chairman / _ Seeretsry GAIL F. WOOD, Chaimaa OFFICE OF JOHN L. FALLON, JR.. Searetaep TOWN OF READING DOUGLASS L. BARKER ARTHUR POLYCHRONES BOARD OF PUBLIC WORKS ROBERT P. GRIFFIN i MUNICIPAL BUILDING E. ROGER LOUANIS, Superintendent e. V 'gyp READING, MASS. OIBHJ �'.Ma MASSACHUSETTS Middlesex, as The undersigned, Board of Public storks of the Torn of Reading, in compliance with the provisions of the Coneral Laws, Chaptrr 40, as amended by Chapter 63 of the Acts of 1933, hereby certify that the lista herewith contain the names of persons against whom we have mode betterment assosaments together with the location of the land benefited bythe Improvement and the nature and amount of such bettermsent assessment. Sever lateral `100ki . . . . . . . . . . . . . . . . .$349.10 Tata1 . . . . . . . . . . . . . . . . . . . . . . . .5349.10 Such list is certified to you for the purpose of conmittina Rome to the Tax Collector, an provided by law. WITNESS our hands this 23rd day of August 19112 A.O. Chairwan _<'vcretary