Loading...
HomeMy WebLinkAbout1982-08-09 Board of Public Works Minutes Board of Public Warks Meetinq of Auqust 9, 1982 Paqe 1 ' - A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 P.M. Present were Secretary Fallon, Board Members Barker, Polychrones and Griffin and Superintendent E. Roger Louanis. Mrs. Wood joined the meeting at 7:35 P.M. It was moved, seconded and voted 3:0:2 (Mr. Polychrones and Mr. Barker abstaining) to accept the minutes of the Board of Public Works meeting of July 26, 1982 as corrected. The Board met with Ray McDonald, Town Accountant and Beth Klepeis, Town Treasurer, at 7:45 P.M. Mrs. Wood stated one of the reasons the Board wanted to meet with the Accountant was the fact that the Board was under the impression a Water Surplus Account had been established and, in fact, it has not. Mr. McDonald stated the books were to have been set up as of July 1, 1981; however, the UMass system designed to handle such projects will not come an line until July 1983. Consequently, the Town must set up its own Water Enterprise Account. The problem is haw to apply indirect costs to the Water Surplus Account. The auditors suggested a detailed Water Surplus Account should not be set up at this time. Mr. McDonald's suqqestion is to develop an understanding between the Finance Committee, the Department of Public Works and the Accountant as to how they are goinq to allocate indirect costs under this Enterprise Account. Mrs. Klepeis stated that 807 of the 835,000 Bond was money related to the Water Treatment Plant. All monies since July 1981 from the ' sale of water went back into the General Fund. Board of Public Works Meetinq of Auqust 9, 1952 Page 2 Superintendent Louanis stated there are three basic categories under the Water Department; General Maintenance and Operation, Debt and Interest, and Allocation of Cost of Equipment, Office Space, Insurance Costs, etc. that are not direct costs to the Department at this time. Mr. Fallon instructed the Superintendent to set up a meeting with the Finance Committee as soon as possible. Mrs. Hlepeis reported to the ['card that the computer will be housed where the Wang Equipment is presently located. The Data Processing Committee has suggested that the personnel presently in these quarters should move into the Board of Health office and the Board of Health will move to the Community Center. The Board adjourned temporarily at 8: 15 P.M. to meet as the Board of Survey. The meeting reconvened at 9: 50 P.M. The Board met with Mrs. Carol Belcastro of 195 Van Norden Road regarding a high water bill dated April 1, 1980 in the amount of $215.00. Mrs. Belcastro stated that if she had in fact received the bill in 1980 she would have attempted to straiqhten the bill out at that time. However, she stated that she never received the bill. Superintendent Louanis felt that the Board of Public Works should recommend to the Board of Assessors that Mrs. Belcastro's bill should be abated in the amount of $135.80. Mr. Barker moved that the Board accept the recommendation of the Superintendent dated August S. 1982. It was seconded and voted 5:0. It was moved, seconded and voted 5:0 that Sheet No. 14, Bill ' No. 18 for Temetta H. Glover, 413 Franklin Street, Plat 190 Lot 38, for a 100% lateral in the amount of $384.00 be committed to the Tax Collector and betterments assessed accordingly. Board of Public Works Meeting of August 9, 1982 Page 3 ' The Board adjourned temporarily at 10:00 P.M. to meet as the Board of Survey. The meeting reconvened at 10: 10 P.M. It was moved, seconded and voted 5:0 that the Board award Contract No. 82-16 "Traffic Line and Cross Walk Painting" to Markings, Inc. of Hingham, Ma. in the amount not to exceed 44,579.25. Mr. Barker requested that the yellow centerline on Woburn Street be pushed over to the northerly side of the street in order to permit better traffic flow while the cars are parked on the south side. It was moved, seconded and voted 5;0 that the Board award the Cold Water Meters bid to Badger Meter, Inc., 4545 West Brown Deer Road, Milwaukee, WI. as per their bid dated July 20, 1982 for Models RCDL 25 and 40, in the following amounts; 10 - 5/8" cold water meters - 4290.00; 1-1" cold water meter - 465.00; 115 - 5/8" cold water meters with remote readers - 44,598.85; and I - 1" cold water meter with remote reader - 476.00; for a total amount not to exceed 45,029.85. The Board reviewed the proposal from Camp Dresser & McKee, Inc. regarding Operations and Maintenance Services for the Water Treatment Plant. Superintendent Louanis stated that approximately one year ago the O&M Manual was proposed at a cost of 455,000.00. The Training and Startup Assistance was proposed at 415,000.00. We are at the point now where we are close to 70% complete, we should be gearing up for the training and start-up and the O&M Manual is a part of that. The Department has discussed with CDM the feasibility of our ' Engineering Department Representative, Alin Swan, doing a substantial part of the Manual. Our concept is that Alan could do much of the basic work of developing the Manual, where he lacks the expertise , we will depend on CDM. Board of Public Works Meeting of August 4, 1462 Page 4 The Department believes that working together with CDM we can have a Maintenance Manual that will cover all aspects in an effective manner for a cost of 430,000.00 instead of $55,000.00. The Training and Startup Services are $15,000.00 which is necessary to bring the plant on line. In approximately two months we should have the Manual completed and at that time we should begin the training. Superintendent Louanis recommended the Board approve this addendum to the Engineering Contract and make it a part of the present contract we have with CDM. The funds are eligible for reimbursement by the State for up to SO%. Mr. Harker recommended that the Manual be put together so that the vendor handouts can be easily incorporated into the Manual. Mr. Griffin discussed the manpower situation at the treatment plant. He requested that the CDM Operations Manual delineate the manpower necessary to operate the new treatment facility optimally. In addition, he requested Supt. Louanis to determine the feasibility of integrating the newly initiated safety program with the staff training sessions to be held prior to bringing the new plant on-line. It was moved, seconded and voted 5:0 that the Board enter into the contract with CCM for Phase I- D&M Manual Assistance in the amount of $25,000.00 and Phase II and III - Training and Startup Assistance in the amount not to exceed $15,000.00. It was moved, seconded and voted 5:0 that the Board accept the memo from the By-Law Committee dated July 15, 1982 regarding the Procedure for Proposed Amendments to General By-Laws, as a point of information. It was moved, seconded and voted 5:0 that the Board table the Settlement Aqreement from the Commonwealth of Massachusetts Labor Relations Commission until Executive Session. Board of Public Works Meeting of August 9, 1982 Page 5 t It was moved, seconded and voted 5:0 that the Board accept the letter from the Commissioner of Public Works in regards to the award of 812,432 under Chapter 335, Acts of 1482, Section 1(c), and instruct the Superintendent to officially certify the statements. It was moved, seconded and voted 5:0 that the letter from the U.S. Environmental Protection Agency regarding the sewer line easement near Commerce Way, Woburn, Ma. 6e accepted as a point of information. It was moved, seconded and voted 4;0: 1 (Mr. Griffin abstaining) that the Board table the requests of Mr. Quinlan, realizing that the next Board meeting is not until August 23, but inasmuch as he was unable to make this meeting we should invite him back on August 23. Under Old and New Business, Mr. Fallon gave the Board a report an the Recreation Committee meeting of August S. Among the items discussed at the meeting were the placement of rubber tires around the light poles at the ballfields at Birch Meadow Park and the removal of one tree in left field. The Superintendent will have the Tree Warden look into this. The Beard signed the Payroll for the period ending 8-6-82. The Board signed the Billroll for the period ending 8-5-82. Mr. Fallon moved that the Board go into Executive Session, not to reconvene in open session, at 11:20 P.M. and the Chairman polled the Board as follows; Mr. Fallon - aye Mr. Barker - aye Mr. Polychrones - aye Mr. Griffin - aye Mrs. Wood - aye The meeting adjourned at 11; 25 P.M. Respectfully ubmitted, , Z � �