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HomeMy WebLinkAbout1982-05-10 Board of Public Works Minutes Board of Public Works Meeting of May 10, 1982 Page 1 A meeting of the Board of Public Works convened in Room 16, Municipal Building at 7:30 F.M. Present were Chairman Wood, Secretary Fallon, Board Members Cowell, Barker and Polychrones and Superintendent E. Roger Louanis. It was moved, seconded and voted 5:0 to accept the minutes of the Board of Public Works meeting of May 3, 1982 as corrected. Mr. Fallon requested the Superintendent get in touch with Camp Dresser & McKee and ask if they have done the D.D. tests on the aerators. It was moved, seconded and voted 4:0:1 (Mr. Barker abstaining) to table the Executive Session meeting minutes of May 3, 1982 until the Board met in Executive Session. It was moved, seconded and voted 5:0 to accept the letter from John W. Agnew Jr., as a point of information, designating the Board of Public Works as the "lead agency" in applying for funds under the Public Works Economic Development Program Chapter 732, Section INC) Acts of 1981 of the Commonwealth of Massachusetts. It was moved, seconded and voted 5:0 to award the Bid for Gypsy Moth Aerial Spraying - Cooperative Bidding - Towns of Reading, Wakefield and Billerica in the amount of $12.69/acre for 300 acres for a total of $3,807.00 to Chemapco, Inc., Cranberry Highway, West Wareham, Ma. 02576. Mr. Bud Dickey, Superintendent of Insect Pest Control, answered questions for the Board. Mr. Fallon inquired if there are sufficient funds in the FY82 appropriation for Gypsy Moth Conrol to extend the aerial spraying to other parts of the Town. Board of Public Works Meeting of May 10, 1982 Page 2 Mr. Dickey stated that there is sufficient money in the budget to adequately control the Gypsy Moth situation in the Town. He also stated that Haverhill Street is as far East in Reading as the Town is infested. It was moved and seconded that the upset limit for the Aerial Spraying be $4,547.50. Mr. Cowell amended the motion to an upset limit for the Aerial Spraying of $3,807.00. The amendment passed 3:2 (Mr. Fallon and Mr. Barker opposed). The main motion was defeated 2:3 (Mrs. Wood, Mr. Cowell, and Mr. Polychrones opposed). It was moved, seconded and voted 5:0 Sheet No. 6, Bill No. 7 dated May 10, 1982 for a 70% sewer lateral for Elvino A. and Rose Abate, 26 Border Road, for Plat 7 Lot 20 in the amount of $252.00, be committed to the Tax Collector and betterments assessed accordingly. It was moved, seconded and voted 5:0 that the Board accept the letter from the Conservation Commission dated May 4, 1982 regarding Exercise Trail Supporters as a point of information and the Department be aware of the meeting being held May 12. Mr. Barker felt that the Board should keep abreast of all developments in this area because a possible site for the Trail is Memorial Park. The Board reviewed the letter from the Conservation Commission dated April 8, 1982 regarding the Informational and organizational Meeting for Town Clean-up Day. The Clean-up Day will be May 22. The Conservation Commission is looking for a list of priorities and/or any possible sources of volunteers. Board of Public Works Meeting of May 10, 1482 Page 3 Carl Gardner requested the donation of a few trucks from the D.P.W. on Clean-up Day to pick up and dispose of the trash. However, Superintendent Louanis stated that in the past, the Department has picked up the trash at designated spots throughout the Town on the following Monday. It was moved, seconded and voted 5:0 that the Board accept the letter as a point of information and that the Superintendent send a list of prioritized areas to be cleaned up to the Conservation Commission. Carl Gardner introduced Nancy Apple Fratoni, Project Manager of the Upper Mystic Lake Watershed Urban Runoff Project. Mrs. Fratoni is from the D.E.Q.E., Office of Planning, 1 Winter Street, Boston, Ma. This was a joint meeting between the Board of Public Works and the Conservation Commission. Mrs. Fratoni distributed informational handbooks to the Board and citizens present at the meeting regarding Urban Stormwater Runoff and the sources of contaminants. Mrs. Fratoni presented a slide show of the Mystic Aberjona Urban Runoff Project stating that D.E.O.E. had received a grant under the U.S. EPA's nationwide Urban Runoff Program to study the results of runoff on the Aberjona River and the Upper Mystic Lakes. The objectives of this study are three-fold: - Board of Public Warks Meeting of May 10, 1982 Page 4 1. To identify the characteristics, quantity and quality of the storm runoff in the Upper Mystic Lake Basin through an intensive wet weather water sampling program. 2. To assess the results of this runoff an the water quality of the Aberjona River and the Upper Mystic Lake under various conditions using computer models and; 3. To evaluate the cast and effectiveness of alternative control strategies to achieve water quality goals for the Upper Mystic Lake. Sampling for the project occured during the period from February through October of 1981 and analysis of the data began in the Fall of 1981 with the project staff and their Consultant, Camp Dresser & McKee. The Final Report should be completed during the Summer of 1982 which will contain conclusions from the analysis and recommendations for the preservation of the many uses of the Upper Mystic Lake. The Chairman thanked the Conservation Commission for their participation and Nancy Apple Fratoni for her report on the progress of the project. The Board reviewed the Proposals for Groundwater Development. Proposals were submitted by D.L. Maher Company of North Reading, Ma. in the amount of $29,800.00; Geoscience of Wayland, Ma. in the amount of $38,000.00; and Camp Dresser & McKee Inc. of Boston, Ma. in the amount of $39,200.00 - $42,950.00. Ultimately, the Department is looking for a contract to search for additional water, supply locations, etc. Board of Public Works Meeting of May 10, 1982 Page 5 Mr. Fallon questioned CDM's proposal. Superintendent Louanis stated that CDM would do the engineering work, but would hire a contractor (D.L. Maher, for example) to do the actual testing. CDM would supervise the testing, and the Contractor cost would be in addition to the stated $39,200 - $42,950. Superintendent Louanis informed the Board that he and Assistant Superintendents Bergeron and McIntire met and discussed the Proposals, and Mr. Bergeron favored D.L. Maher and Geoscience, Mr. McIntire favored CDM and Superintendent Louanis favored CDM and D.L. Maher. The Superintendent suggested the Board interview the three firms. He also suggested that the Towns Engineering Department could provide the technical input, instead of CDM, and D.L. Maher, for example, could do the actual testing. D.L. Maher has the practical experience and has been doing this type of work for over 40 years. Mr. Barker asked if the Engineering Department could draft up tighter specifications and send this out for bid again and Superintendent Louanis replied that they could. Mrs. Wood stated she would like to see the three firms come in and present their proposals. Superintendent Louanis felt that CDM would probably hire D.L. Maher to do the testing and they would evaluate it and he felt that our Engineering Department could do the same thing. From that point on, we have the expertise to design the well, the pump and the line. The only area in which we are lacking is electrical. He felt that this route would be a cost savings to the Town. Board of Public Works Meeting of May 10, 1482 Page b A general discussion ensued regarding the three proposals. The Board generally concurred that the Town should go with D.L. Maher to eliminate the need far consulting services, because our Engineering Department could handle that aspect of the work. The Board reviewed the Draft Copy of the Memorandum of Agreement Between the Board of Public Works, The School Committee and the Recreation Committee. Mr. Barker stated that under the Recreation Committee he would like to add: provides for the rotation of areas for the purpose of refurbishment and general maintenance to be considered. (Also, the scheduling of sufficient time for the proper maintenance of such facilities). Mr. Cowell stated the G.P.W. should advise the Recreation Committee of its maintenance shedule and/or repair of parks. He also stated that the Recreation Committee should take cognizance of the maintenance schedule and repair schedule provided by the Board of Public Works and avoid any conflict in the use of the field during that time. Mr. Fallon felt the actual fields should be more well-defined. Mr. Barker inquired of the Superintendent the reason why the Department would not want to take over the maintenance of the football field. Superintendent Louanis replied the School Committee has just spent $140,000.00 to refurbish the field and he would like to see the field in perfect condition before it is taken over by the Department. Board of Public Works Meeting of May 10, 1982 Page 7 Mr. Barker inquired if the Superintendent would be opposed to taking over the lawn areas of the schools assuming there are no budgetary problems. The Superintendent stated he would like to see beautification i stay in the hands of the School Department for school buildings. Mr. Cowell moved that the Subcommittee on this project should be made up of the Chairman of all three Boards, and the Superintendent of all three Boards, it was seconded. Mr. Barker amended the motion that the Chairman of the Board of Public Works appoint a representative of the Board of Public Works to the subcommittee. It was seconded and voted 3:2 (Mr. Cowell and Mr. Polychrones opposed). The total motion as amended was voted S:O. Mr. Fallon moved that the Board go into Executive Session for the discussion of personnel matters in relation to Union Negotiations not to reconvene in open session and Chairman Wood polled the Board as follows: Mr. Cowell - nay Mr. Polychrones - nay Mr. Barker - yea Mr. Fallon - yea Mrs. Wood - yea The Board signed the Payroll for the period ending May 7, 1982. The Board signed the Billroll for the period ending May 7, 1982. The meeting adjourned at 10:30 P.M. Respectfully submitted, ec retary � ��U GAIL F. WOOD, Chelt m. OFFICE OF JOHN L. TALLON, JIM. S¢er n TOWN OF READING DOUGLAS A. COWELL DOUGLASS L. DARKER BOARD OF PUBLIC WORKS ARTHUR POLYCHROMES MUNICIPAL 6UILDING E. ROGER LOUANIS. SUPe %trnE t READING. MASS. 01867 MASSACHUSETTS Middlesex , as The undereioned, Hoard of Public Works of the Town of Roadin,o, in compliance with the provisions of the Ceneral Laws, Chopter p0, as anended by Chapter 63 of the Acts of 1433, hereby certify that the lints herewith contain the names of persons againet whom we hove made bettermer;t assessments together with the location of the land benefited by the improvonenL and the nature and amount of fwch betterment assessment . Sever lateral f7n° . . . . . . . . . . . . . . I . . . . .Y257 .00 Total . . . . . . . . . . . . . . . . . . . . . . . . .F252.nn Such list is certified to you for the purponn of eommittinp some to the Tax Collector, as provided by law. WITNESS our hands this tenth day of "ny 11)^2 A.' .4//r hairwan tSecretary See Committment Sheet for List