HomeMy WebLinkAbout2019-11-04 Housing Authority Minutes r
Town of Reading
i Meeting Minutes
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Board - Committee - Commission - Council: "6 PM 2� 56
Housing Authority ei1! DEC
Date: 2019-11-04 Time: 5:30 PM
Building: Location: Community Room
Reading Housing Authority Administration
Address: 22 Frank Tanner Drive Session: Open Session
Purpose: Version: Final
Attendees: Members - Present:
Richard Robbins, Chair; Timothy Kelley, Vice-Chair; Marie Hanson, State
Tenant Representative; Charles Adams, Member; Diane Cohen, State
Appointee
Members - Not Present:
None
Others Present:
Julie M. Johnston, Executive Directory/Secretary, Teresa Ewald, CPA/Fee
Accountant
Minutes Respectfully Submitted By: Julie M. Johnston, Executive Director/Secretary
Topics of Discussion:
READING HOUSING AUTHORITY
MINUTES OF THE REGULAR BOARD MEETING November 4 2019
A regular business meeting of the Reading Housing Authority was held on Monday, November 4,
2019 in the Community Room of the Reading Housing Authority, Reading, MA. Chair, Richard
Robbins, called the meeting to order at 5:30 p.m.
Members Present: Richard Robbins, Timothy Kelley, Marie Hanson, Charles Adams, Diane Cohen
Members Absent: None
Others Present: Julie M. Johnston, Executive Director, Teresa Ewald, CPA/Fee Accountant
FY 2020 4001 Budget Move Timothy Kelley Second Diane Cohen Vote 55=0
20-041 VOTED: To approve and sign the FY 2020 4001 Budget, as presented.
FY 2020 689 Budget Move Timothy Kelley Second Marie Hanson Vote
5-0
20-042 VOTED: To approve and sign the FY 2020 689 Budget, as presented.
FY 2020 Executive Director Board Approved Salary
Move Timothy Kelley Second Marie Hanson Vote 5_0
20-043 VOTED: To approve and sign the FY 2020 Executive Director Salary Calculation Worksheet
in the amount of$84,010.00.
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(Note: Diane Cohen unavailable for vote due to beina excused from meeting at 624 p.m.)
Minutes Move Charles Adams Second Marie Hanson Vote 4-0
20-044 VOTED: To accept for the record the Minutes of the Regular Business Meeting of October
7, 2019, as presented.
Finances Move Timothy Kelley Second Marie Hanson Vote 4-0
20-045 VOTED: To approve the check-roll/bill-roll for September 2019 Accounts Payable Checks
numbered 8005 through 8047, as presented.
Finances Move Timothy Kelley Second Marie Hanson Vote 4-0
20-046 VOTED: To approve the Payroll Register for October 2019, as presented.
Finances Move Timothy Kelley Second Marie Hanson Vote 4-0
20-047 VOTED: To approve the Section 8 Voucher Program wire transfer for November 2019 in the
amount of$128,352.90, as presented.
Finances Move Marie Hanson Second Timothy Kelley Vote 4_0
20-048 VOTED: To certify receipt of FY20 monthly operating statements for all RHA programs for
the two months ending September 30, 2019.
Trash Removal Contract Move Charles Adams Second Timothy Kelley Vote 4-0
20-049 VOTED: To authorize the Executive Director to sign an extended year service agreement
with J.R.M. Hauling & Recycling at a cost not to exceed 3% over last year's rates, as presented.
Lock Replacement Project Contract Award Move Timothy Kelley Second Charles Adams
Vote 4-0
20-050 VOTED: To award the Contract for FISH #246065, Lock Replacement Project to
Independent Hardware Inc., of Philadelphia, PA, in the amount of $17,000.00, and appoint Director
Julie Johnston as Contract Officer and Chairman Richard Robbins as Alternate Contract Officer.
FY2020 Budget: Fee Accountant, Teresa Ewald/CPA, presented the Board with the State 400-1
and 689-1 Budget for Fiscal Year 2020 including the Executive Director Salary Calculation
Worksheet for FY2020 and answered all related questions.
Directors Report/Program Update -
Vacancy Report: All units leased up to date.
Section 8 Housing Choice Voucher Program Update: 101 Total Vouchers leased up for 11/01/19.
Maintenance Work Orders from 07/01/2019 to 10/31/2019: Total Count: 299; Completed: 296;
Incomplete:3
Reporting Requirements: A list of events and reporting submittals for HUD, DHCD, Town, and RHA
Website was presented. DHCD Performance Management Review scheduled for 11/18/2019.\
RHA Owned Properties: Director reports $84,000 transferred from RHA Owned Money Market to
RHA Owned Property Account bringing balance to $245,000. Transfers made to make Loss
Assessment payment to ORSH Condominium. Director reports informational meeting with Reading
Cooperative Bank to secure $200,000 line of credit on 2 ORSH Condominiums, if needed.
NEXT BOARD MEETING: December 2, 2019; January 6, 2020
20-051 VOTED TO ADJOURN: 6:46 P.M. Move Timothy Kelley Second Marie Hanson Vote 4-0
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Respectfully submitted,
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Julie M. Johnston
Secretary/Executive Director
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